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Home My WebLink About20 - Award Contract Janitorial Services for City FacilitiesPaR m CITY OF �\`S NEWPORT BEACH cy<`o-P City Council Staff Report August 14, 2018 Agenda Item No. 20 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Dan Matusiewicz, Finance Director - 949-644-3123, dmatusiewicz@newportbeachca.gov David A. Webb, Public Works Director — 949-644-3311, dawebb@newportbeachca.gov PREPARED BY: Anthony Nguyen, Purchasing Agent 949-644-3080 Kyle Brodowski, Equipment Maintenance Superintendent — 949-718-3464 TITLE: Award Contract Janitorial Services for City Facilities ABSTRACT: Approval of an agreement with Universal Building Maintenance, LLC, dba Allied Universal Janitorial Services for the provision of regular and recurring janitorial services at 22 City buildings and facilities. RECOMMENDATION: a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Approve and authorize the Mayor and City Clerk to execute the agreement for a three year period with Universal Building Maintenance, LLC, dba Allied Universal Janitorial Services, in an amount not to exceed $2,122,018.76. FUNDING REQUIREMENTS: The current adopted budget includes sufficient funding for this service. Expenses will be charged to respective maintenance budgets for each facility. 20-1 Award Contract Janitorial Services for City Facilities August 14, 2018 Page 2 DISCUSSION: Recurring janitorial and custodial services for 22 of the City's buildings and facilities are provided through contract services. These services are required to keep buildings and facilities in the most well-maintained and presentable condition possible. Some facilities that are frequented by the public and are used heavily also require additional recurring portering services to address activities such as re -stocking paper goods and cleaning public restrooms. The following is a listing of the 22 facilities under the scope of this contract engagement: No. Facility No. Facility No. Facility 1 Civic Center 8 Corona del Mar Library 15 Community Youth Center 2 Corporate Yard 9 Police Department 16 Newport Lawn Bowling Center 3 Utilities Yard 10 Lifeguard Headquarters 17 Lincoln Athletic Center Gym 4 Back Bay Science Center 11 OASIS Senior Center 18 Mariners Library VJ Room 5 Central Library 12 Bonita Creek Community Center 19 Newport Coast Community Center 6 Mariners Library 13 Carroll Beek Community Center 20 Newport Theatre Arts Center 7 Balboa Library 14 Cliff Drive Park Community Center 21 16th Street Recreation Center 22 Marina Park The procurement solicitation for these services involved a two-step RFQ (Request for Qualifications) and RFP (Request for Proposal) process. The decision was made not to conduct a simple Request for Bid for this project because staff wanted the opportunity to assess operational capabilities of potential contractors in response to issues raised through experience managing the incumbent janitorial contract. These issues include accuracy in tracking hours worked, daily cleaning tasks being omitted, tardy cleaning crews and unsatisfactory floor cleaning. In the first step of the two-step procurement process, the City requested a Statement of Qualifications from bidders interested in providing janitorial services to the City. This RFQ process yielded 14 responses. A panel consisting of City staff from the Public Works Department, Recreation & Senior Services Department, Library Department and Fire Department rated the submittals. The RFQ solicitation called for and emphasized the following areas: • Experience in providing janitorial services to large commercial accounts or government clients; • Qualifications relevant to operational success such as technology or industry best practices to ensure timeliness of cleaning crews, reporting standards and compliant protocol; • Understanding of State and Federal laws related to the industry of janitorial services; and • Demonstrated ability to perform the requested services. 20-2 Award Contract Janitorial Services for City Facilities August 14, 2018 Page 3 PART 1: The table below provides the evaluation panel's scores and rankings of all submittals in response to the RFQ: PROPOSER AVERAGE SCORE (100 MAX.) RFQ RANK COMMERCIAL CLEANING SYSTEMS 82.50 1 ALLIED UNIVERSAL JANITORIAL SERVICES 80.50 2 OMNI ENTERPRISE, INC. 79.00 3 SANTA FE BUILDING MAINTENANCE 75.50 4 HAYNES BUILDING SERVICES, LLC 75.00 T-5 ABM BUILDING SERVICES 75.00 T-5 XANADU SERVICE SYSTEMS 69.50 7 NMS MANAGEMENT, INC. 65.00 T-8 US METRO GROUP, INC. 65.00 T-8 PRIORITY BUILDING SERVICES, LLC 55.50 10 CORPORATE IMAGE MAINTENANCE 54.00 11 BRILLIANT GENERAL 47.50 T-12 CONSOLIDATED CLEANING SYSTEMS 47.50 T-12 TYS BUILDING SERVICES, INC. 20.50 14 Scores indicate that while some bidders provided information emphasized and requested in the RFQ, others simply provided standard information and did not fully engage the City's request. The evaluation panel determined that the top six (6) proposers had the requisite experience and qualifications and designated these finalists for advancement to the second step of the procurement process, involving a Request for Proposal (RFP). Prior to the RFP, finalists were provided with detailed specifications on all 22 facilities, including information such as square footage, ratio of carpet to hard floor, number of restrooms and hours of operation. Finalists were invited to perform site visits of facilities affected by this contract. Some facilities require a thorough walkthrough in order to understand the importance of some of the cleaning tasks and frequencies. For example, Marina Park and the OASIS Senior Center regularly have event rentals that attract many visitors to these facilities. These events all require specialized cleaning after event rentals and both sites have kitchens that require certain cleaning protocol to be followed. Additionally, the public access areas of the Lifeguard Headquarters consistently has sand present due to the foot traffic from the surrounding beach area. Each site presents its own challenges and special considerations. By permitting the finalists to conduct site visits, staff was assured that all parties understood the nuances of the janitorial scope and would be able to propose best pricing without sacrificing cleaning responsibilities. Following the site visits, the managers of each of the 22 facilities affected by this contract collaborated to develop a set of daily minimum labor hours to which the selected contractor would need to adhere. This methodology was inspired by the City's contract for landscaping services and allows staff to make a determination as to how many daily hours are required to successfully clean a respective facility. It is important to note that the finalists were still left with some flexibility in administration and deployment. For example, a site mandating eight (8) minimum labor hours could be addressed with a cleaning crew of four (4) people working for a total of two (2) hours each, or a cleaning crew of two (2) people working for a total of four (4) hours each, so long as the aggregate minimums were met at each facility. 20-3 Award Contract Janitorial Services for City Facilities August 14, 2018 Page 4 This addressed a key concern from the incumbent contract, in which minimum hours are not defined and the contractor is able to scale down the size of the cleaning crews at its discretion. Throughout the incumbent contract engagement, certain facilities have reported a gradual reduction in cleaning crew size, resulting in a direct impact on the cleaning tasks and frequencies performed. PART 2: By providing detailed facility specifications and list of minimum labor hours in the RFP, the City asked each finalist to provide a cost proposal and explanation of how they intend to assemble cleaning crews, reflective of the minimum labor hour requirements. The table below shows the result of the RFP pricing solicitation, using the proposed Year 1 contract pricing as the basis for comparison. The lowest cost proposal (Allied Universal) received the full 100 points, whereas every other proposal received an amount of points equal to its respective proportional relation to Allied Universal's pricing. Combining the points earned from the RFP phase with the points earned from the RFQ phase, it becomes evident that Allied Universal is the highest-rated proposer following this RFQ/RFP procurement process: ALLIED ABM COMMERCIAL SANTA FE OMNI HAYNES UNIVERSAL BUILDING CLEANING BUILDING ENTERPRISE, BUILDING JANITORIAL SERVICES SYSTEMS MAINTENANCE INC. SERVICES, COST SERVICES 99.85 86.37 79.32 81.16 LLC ANNUAL $571,769.48 $572,614.68 $662,000.40 $704,460.00 $720,807.12 $785,007.36 COST (YEAR 1) 80.50 75.00 82.50 79.00 75.50 75.00 RFP 100.00 99.85 86.37 81.16 79.32 72.84 SCORE Combining the points earned from the RFP phase with the points earned from the RFQ phase, it becomes evident that Allied Universal is the highest-rated proposer following this RFQ/RFP procurement process: In particular, the evaluation panel was impressed with Allied Universal's operational methodology, which incorporates the following: • Electronic check-in and check-out processes for their cleaning crews by use of smartphone and tablets, resulting in accurate timekeeping and confirmation of the labor hours deployed to each facility; • An in-house developed work audit software program; • Automated complaint submission and tracking systems, allowing staff to submit complaints or service improvements online; • Regular, recurring site inspections by their supervisors; 20-4 ALLIED ABM COMMERCIAL OMNI SANTA FE HAYNES UNIVERSAL BUILDING CLEANING ENTERPRISE, BUILDING BUILDING JANITORIAL SERVICES SYSTEMS INC. MAINTENANCE SERVICES, LLC COST 100.00 99.85 86.37 79.32 81.16 72.84 SCORE (RFP) TECHNICAL 80.50 75.00 82.50 79.00 75.50 75.00 SCORE (RFQ) TOTAL 180.50 174.85 168.87 158.32 156.66 147.84 SCORE OVERALL 1 2 3 4 5 6 RANK In particular, the evaluation panel was impressed with Allied Universal's operational methodology, which incorporates the following: • Electronic check-in and check-out processes for their cleaning crews by use of smartphone and tablets, resulting in accurate timekeeping and confirmation of the labor hours deployed to each facility; • An in-house developed work audit software program; • Automated complaint submission and tracking systems, allowing staff to submit complaints or service improvements online; • Regular, recurring site inspections by their supervisors; 20-4 Award Contract Janitorial Services for City Facilities August 14, 2018 Page 5 Experience in dealing with other municipal contracts requiring minimum manpower allocation; and • Regular service report resources and procedures. Additionally, Allied Universal currently holds janitorial contracts with the cities of Anaheim and Burbank, as well as the County of Los Angeles. Allied Universal received outstanding references from these agencies, as well as their commercial clients, which include CBRE. These references, coupled with their demonstrated experience, qualifications, technical capability and operational methodology all affirm staff's recommendation of award to Allied Universal. The proposed agreement is reflective of the annual janitorial costs found in this Staff Report and includes known minimum wage increases over the next three (3) years, as mandated by the State of California. The agreement also contains a buffer allocated for as -needed or special event cleaning needed at the City's facilities that host event rentals, such as the OASIS Senior Center, Marina Park and the Community Room at the Civic Center. These post -event cleanings can vary each year and are directly tied to the number of rentals and events held at these facilities. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENT: Attachment A — Proposed Agreement 20-5 ATTACHMENT A JANITORIAL SERVICES AGREEMENT WITH UNIVERSAL BUILDING MAINTENANCE, LLC FOR JANITORIAL SERVICES AT CITY FACILITIES THIS JANITORIAL SERVICES AGREEMENT ("Agreement") is made and entered into as of this 24th day of July, 2018 ("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ("City"), and Universal Building Maintenance, LLC, a California limited liability company doing business as ("DBA") Allied Universal Janitorial Services ("Contractor"), whose address is 1551 North Tustin Avenue, Suite 650, Santa Ana, California 92705, and is made with reference to the following: 10Xy11r_11%? A. City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of City. B. City desires to engage Contractor to perform janitorial services for City ("Project"). C. Contractor possesses the skill, experience, ability, background, certification and knowledge to provide the janitorial services described in this Agreement. D. Contractor has examined the location of all proposed work, carefully reviewed and evaluated the specifications set forth by City for the Project, is familiar with all conditions relevant to the performance of services, and has committed to perform all work required for the compensation specified in this Agreement. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM The term of this Agreement shall commence on the Effective Date, and shall terminate on June 30, 2021, unless terminated earlier as set forth herein. 2.1 Contractor shall diligently perform all the services described in the Scope of Services attached hereto as Exhibit A and incorporated herein by reference ("Services" or "Work"). As a material inducement to City entering into this Agreement, Contractor represents and warrants that Contractor is a provider of first class work and Contractor is experienced in performing the Work contemplated herein and, in light of such status and experience, Contractor covenants that it shall follow community professional standards with the ordinary degree of skill and care that would be used by other reasonably competent practitioners of the same discipline under similar circumstances, in performing the Work required hereunder, and that all materials will be of good quality. 20-6 2.2 Contractor shall perform all Work required to be performed, and shall provide and furnish all the labor, materials, necessary tools, expendable equipment and all utility and transportation services necessary for the Project. 3. TIME OF PERFORMANCE 3.1 Time is of the essence in the performance of Services under this Agreement and Contractor shall perform the Services in accordance with the schedule included in Exhibit A. In the absence of a specific schedule, the Services shall be performed to completion in a diligent and timely manner. The failure by Contractor to strictly adhere to the schedule set forth in Exhibit A, if any, or perform the Services in a diligent and timely manner may result in termination of this Agreement by City. 3.2 Notwithstanding the foregoing, Contractor shall not be responsible for delays due to causes beyond Contractor's reasonable control. However, in the case of any such delay in the Services to be provided for the Project, each party hereby agrees to provide notice within two (2) calendar days of the occurrence causing the delay to the other party so that all delays can be addressed. 3.3 Contractor shall submit all requests for extensions of time for performance in writing to the Project Administrator as defined herein, not later than two (2) calendar days after the start of the condition that purportedly causes a delay. The Project Administrator shall review all such requests and may grant reasonable time extensions for unforeseeable delays that are beyond Contractor's control. 3.4 For all time periods not specifically set forth herein, Contractor shall respond in the most expedient and appropriate manner under the circumstances, by fax, hand - delivery or mail. 4. COMPENSATION TO CONTRACTOR 4.1 City shall pay Contractor for the Services on a time and expense not -to - exceed basis in accordance with the provisions of this Section and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Except as otherwise provided herein, no rate changes shall be made during the term of this Agreement without the prior written approval of City. Contractor's compensation for all Services performed in accordance with this Agreement, including all reimbursable items, shall not exceed Two Million One Hundred Twenty Two Thousand Eighteen Dollars and 76/100 ($2,122,018.76), without prior written amendment to the Agreement. 4.2 Contractor shall submit monthly invoices to City describing the Work performed the preceding month. Contractor's bills shall include the name and/or classification of employee who performed the Work, a brief description of the Services performed and/or the specific task in the Scope of Services to which it relates, the date the Services were performed, the number of hours spent on all Work billed on an hourly basis, and a description of any reimbursable expenditures. City shall pay Contractor no later than thirty (30) calendar days after approval of the monthly invoice by City staff. Universal Building Maintenance, LLC Page 2 20-7 4.3 City shall reimburse Contractor only for those costs or expenses specifically identified in Exhibit B to this Agreement, or specifically approved in writing in advance by City. 4.4 Contractor shall not receive any compensation for Extra Work performed without the prior written authorization of City. As used herein, "Extra Work" means any Work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Compensation for any authorized Extra Work shall be paid in accordance with Exhibit B. 5. PROJECT MANAGER 5.1 Contractor shall designate a Project Manager, who shall coordinate all phases of the Project. This Project Manager shall be available to City at all reasonable times during the Agreement term. Contractor has designated Rafael Sorto to be its Project Manager. Contractor shall not remove or reassign the Project Manager or any personnel listed in Exhibit A or assign any new or replacement personnel to the Project without the prior written consent of City. City's approval shall not be unreasonably withheld with respect to the removal or assignment of non -key personnel. 5.2 Contractor, at the sole discretion of City, shall remove from the Project any of its personnel assigned to the performance of Services upon written request of City. Contractor warrants that it will continuously furnish the necessary personnel to complete the Project on a timely basis as contemplated by this Agreement. 6. ADMINISTRATION This Agreement will be administered by the Municipal Operations Department. City's Equipment and Facilities Maintenance Manager or designee shall be the Project Administrator and shall have the authority to act for City under this Agreement. The Project Administrator shall represent City in all matters pertaining to the Services to be rendered pursuant to this Agreement. 7. CITY'S RESPONSIBILITIES To assist Contractor in the execution of its responsibilities under this Agreement, City agrees to provide access to and upon request of Contractor, one copy of all existing relevant information on file at City. City will provide all such materials in a timely manner so as not to cause delays in Contractor's Work schedule. 8. TYPE AND INSTALLATION OF MATERIALS/STANDARD OF CARE 8.1 Contractor shall use only the standard materials described in Exhibit A in performing Services under this Agreement. Any deviation from the materials described in Exhibit A shall not be installed or utilized unless approved in advance and in writing by the Project Administrator. Universal Building Maintenance, LLC Page 3 20-8 8.2 All of the Services shall be performed by Contractor or under Contractor's supervision. Contractor represents that it possesses the personnel required to perform the Services required by this Agreement, and that it will perform all Services in a manner commensurate with community professional standards and with the ordinary degree of skill and care that would be used by other reasonably competent practitioners of the same discipline under similar circumstances. All Services shall be performed by qualified and experienced personnel who are not employed by City. By delivery of completed Work, Contractor certifies that the Work conforms to the requirements of this Agreement, all applicable federal, state and local laws and legally recognized professional standards. 8.3 Contractor represents and warrants to City that it has, shall obtain and shall keep in full force and effect during the term hereof, at its sole cost and expense, all licenses, permits, qualifications, insurance and approvals of whatsoever nature that is legally required of Contractor to practice its profession. Contractor shall maintain a City of Newport Beach business license during the term of this Agreement. 8.4 Contractor shall not be responsible for delay, nor shall Contractor be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, acts of God, or the failure of City to furnish timely information or to approve or disapprove Contractor's Work promptly, or delay or faulty performance by City, contractors, or governmental agencies. 9. RESPONSIBILITY FOR DAMAGES OR INJURY 9.1 City and all officers, employees and representatives thereof shall not be responsible in any manner for any loss or damage to any of the materials or other things used or employed in performing the Project or for injury to or death of any person as a result of Contractor's performance of the Services required hereunder; or for damage to property from any cause arising from the performance of the Project by Contractor, or its subcontractors, or its workers, or anyone employed by either of them. 9.2 Contractor shall be responsible for any liability imposed by law and for injuries to or death of any person or damage to property resulting from defects, obstructions or from any cause arising from Contractor's Work on the Project, or the Work of any subcontractor or supplier selected by Contractor. 9.3 To the fullest extent permitted by law, Contractor shall indemnify, defend and hold harmless City, its City Council, boards and commissions, officers, agents, volunteers, and employees (collectively, the "Indemnified Parties") from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including, without limitation, attorneys' fees, disbursements and court costs) of every kind and nature whatsoever (individually, a Claim; collectively, "Claims"), which may arise from or in any manner relate (directly or indirectly) to any breach of the terms and conditions of this Agreement, any Work performed or Services provided under this Agreement including, without limitation, defects in workmanship or materials or Contractor's presence or activities conducted on Universal Building Maintenance, LLC Page 4 20-9 the Project (including the negligent and/or willful acts, errors and/or omissions of Contractor, its principals, officers, agents, employees, vendors, suppliers, consultants, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable or any or all of them). 9.4 Notwithstanding the foregoing, nothing herein shall be construed to require Contractor to indemnify the Indemnified Parties from any Claim arising from the sole negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as authorizing any award of attorneys' fees in any action on or to enforce the terms of this Agreement. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by Contractor. 9.5 Contractor shall perform all Work in a manner to minimize public inconvenience and possible hazard, to restore other work areas to their original condition and former usefulness as soon as possible, and to protect public and private property. Contractor shall be liable for any private or public property damaged during the performance of the Work by Contractor or its agents. 9.6 To the extent authorized by law, as much of the money due Contractor under and by virtue of the Agreement as shall be considered necessary by City may be retained by it until disposition has been made of such suits or claims for damages as aforesaid. 9.7 The rights and obligations set forth in this Section shall survive the termination of this Agreement. 10. INDEPENDENT CONTRACTOR It is understood that City retains Contractor on an independent contractor basis and Contractor is not an agent or employee of City. The manner and means of conducting the Work are under the control of Contractor, except to the extent they are limited by statute, rule or regulation and the expressed terms of this Agreement. No civil service status or other right of employment shall accrue to Contractor or its employees. Nothing in this Agreement shall be deemed to constitute approval for Contractor or any of Contractor's employees or agents, to be the agents or employees of City. Contractor shall have the responsibility for and control over the means of performing the Work, provided that Contractor is in compliance with the terms of this Agreement. Anything in this Agreement that may appear to give City the right to direct Contractor as to the details of the performance of the Work or to exercise a measure of control over Contractor shall mean only that Contractor shall follow the desires of City with respect to the results of the Services. 11. COOPERATION Contractor agrees to work closely and cooperate fully with City's designated Project Administrator and any other agencies that may have jurisdiction or interest in the Work to be performed. City agrees to cooperate with Contractor on the Project. Universal Building Maintenance, LLC Page 5 20-10 12. CITY POLICY Contractor shall discuss and review all matters relating to policy and Project direction with City's Project Administrator in advance of all critical decision points in order to ensure the Project proceeds in a manner consistent with City goals and policies. 13. PROGRESS Contractor is responsible for keeping the Project Administrator informed on a regular basis regarding the status and progress of the Project, activities performed and planned, and any meetings that have been scheduled or are desired. 14. INSURANCE Without limiting Contractor's indemnification of City, and prior to commencement of Work, Contractor shall obtain, provide and maintain at its own expense during the term of this Agreement or for other periods as specified in this Agreement, policies of insurance of the type, amounts, terms and conditions described in the Insurance Requirements attached hereto as Exhibit C, and incorporated herein by reference. 15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS Except as specifically authorized under this Agreement, the Services to be provided under this Agreement shall not be assigned, transferred contracted or subcontracted out without the prior written approval of City. Any of the following shall be construed as an assignment: The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Contractor, or of the interest of any general partner or joint venturer or syndicate member or cotenant if Contractor is a partnership or joint -venture or syndicate or cotenancy, which shall result in changing the control of Contractor. Control means fifty percent (50%) or more of the voting power or twenty-five percent (25%) or more of the assets of the corporation, partnership or joint -venture. 16. SUBCONTRACTING The subcontractors authorized by City, if any, to perform Work on this Project are identified in Exhibit A. Contractor shall be fully responsible to City for all acts and omissions of any subcontractor. Nothing in this Agreement shall create any contractual relationship between City and any subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law. City is an intended beneficiary of any Work performed by the subcontractor for purposes of establishing a duty of care between the subcontractor and City. Except as specifically authorized herein, the Services to be provided under this Agreement shall not be otherwise assigned, transferred, contracted or subcontracted out without the prior written approval of City. Universal Building Maintenance, LLC Page 6 20-11 17. OWNERSHIP OF DOCUMENTS Each and every report, draft, map, record, plan, document and other writing produced (hereinafter "Documents"), prepared or caused to be prepared by Contractor, its officers, employees, agents and subcontractors, in the course of implementing this Agreement, shall become the exclusive property of City, and City shall have the sole right to use such materials in its discretion without further compensation to Contractor or any other parry. Contractor shall, at Contractor's expense, provide such Documents to City upon prior written request. 18. CONFIDENTIALITY All Documents, including drafts, preliminary drawings or plans, notes and communications that result from the Services in this Agreement, shall be kept confidential unless City expressly authorizes in writing the release of information. 19. RECORDS Contractor shall keep records and invoices in connection with the Services to be performed under this Agreement. Contractor shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any Services, expenditures and disbursements charged to City, for a minimum period of three (3) years, or for any longer period required by law, from the date of final payment to Contractor under this Agreement. All such records and invoices shall be clearly identifiable. Contractor shall allow a representative of City to examine, audit and make transcripts or copies of such records and invoices during regular business hours. Contractor shall allow inspection of all Work, data, Documents, proceedings and activities related to the Agreement for a period of three (3) years from the date of final payment to Contractor under this Agreement. 20. WITHHOLDINGS City may withhold payment to Contractor of any disputed sums until satisfaction of the dispute with respect to such payment. Such withholding shall not be deemed to constitute a failure to pay according to the terms of this Agreement. Contractor shall not discontinue Work as a result of such withholding. Contractor shall have an immediate right to appeal to the City Manager or his/her designee with respect to such disputed sums. Contractor shall be entitled to receive interest on any withheld sums at the rate of return that City earned on its investments during the time period, from the date of withholding of any amounts found to have been improperly withheld. 21. CITY'S RIGHT TO EMPLOY OTHER CONTRACTORS City reserves the right to employ other contractors in connection with the Project. Universal Building Maintenance, LLC Page 7 20-12 22. CONFLICTS OF INTEREST 22.1 Contractor or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act") and/or Government Code §§ 1090 et seq., which (1) require such persons to disclose any financial interest that may foreseeably be materially affected by the Work performed under this Agreement, and (2) prohibit such persons from making, or participating in making, decisions that will foreseeably financially affect such interest. 22.2 If subject to the Act and/or Government Code §§ 1090 et seq., Contractor shall conform to all requirements therein. Failure to do so constitutes a material breach and is grounds for immediate termination of this Agreement by City. Contractor shall indemnify and hold harmless City for any and all claims for damages resulting from Contractor's violation of this Section. 23. NOTICES 23.1 All notices, demands, requests or approvals, including any change in mailing address, to be given under the terms of this Agreement shall be given in writing, and conclusively shall be deemed served when delivered personally, or on the third business day after the deposit thereof in the United States mail, postage prepaid, first- class mail, addressed as hereinafter provided. 23.2 All notices, demands, requests or approvals from Contractor to City shall be addressed to City at: Attn: Equipment and Facilities Maintenance Manager Municipal Operations Department City of Newport Beach 100 Civic Center Drive PO Box 1768 Newport Beach, CA 92658 23.3 All notices, demands, requests or approvals from City to Contractor shall be addressed to Contractor at: Attn: Rafael Sorto Universal Building Maintenance, LLC 1551 North Tustin Avenue, Suite 650 Santa Ana, CA 92705 24. CLAIMS Unless a shorter time is specified elsewhere in this Agreement, before making its final request for payment under this Agreement, Contractor shall submit to City, in writing, all claims for compensation under or arising out of this Agreement. Contractor's acceptance of the final payment shall constitute a waiver of all claims for compensation under or arising out of this Agreement except those previously made in writing and Universal Building Maintenance, LLC Page 8 20-13 identified by Contractor in writing as unsettled at the time of its final request for payment. Contractor and City expressly agree that in addition to any claims filing requirements set forth in the Agreement, Contractor shall be required to file any claim Contractor may have against City in strict conformance with the Government Claims Act (Government Code sections 900 et seq.). 25. TERMINATION 25.1 In the event that either party fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, that party shall be deemed in default in the performance of this Agreement. If such default is not cured within a period of two (2) calendar days, or if more than two (2) calendar days are reasonably required to cure the default and the defaulting party fails to give adequate assurance of due performance within two (2) calendar days after receipt of written notice of default, specifying the nature of such default and the steps necessary to cure such default, and thereafter diligently take steps to cure the default, the non -defaulting party may terminate the Agreement forthwith by giving to the defaulting party written notice thereof. 25.2 Notwithstanding the above provisions, City shall have the right, at its sole and absolute discretion and without cause, of terminating this Agreement at any time by giving no less than seven (7) calendar days' prior written notice to Contractor. In the event of termination under this Section, City shall pay Contractor for Services satisfactorily performed and costs incurred up to the effective date of termination for which Contractor has not been previously paid. On the effective date of termination, Contractor shall deliver to City all reports, Documents and other information developed or accumulated in the performance of this Agreement, whether in draft or final form. 26. LABOR 26.1 Contractor shall conform with all applicable provisions of state and federal law including, but not limited to, applicable provisions of the federal Fair Labor Standards Act ("FLSA") (29 USCA § 201, et seq.). 26.2 Contractor shall comply with all applicable provisions of the California Labor Code, including the Displaced Janitors Opportunity Act (Labor Code §§1060-1065). 26.3 Whenever Contractor has knowledge that any actual or potential labor dispute is delaying or threatens to delay the timely performance of this Agreement, Contractor shall immediately give written notice to City, and provide all relevant information. 26.4 Contractor represents that all persons working under this Agreement are verified to be U.S. citizens or persons legally authorized to work in the United States. 26.5 To the fullest extent permitted by law, Contractor shall indemnify, defend, and hold harmless City, its City Council, boards and commissions, officers, agents, volunteers, and employees from loss or damage, including but not limited to attorneys' fees, and other costs of defense by reason of actual or alleged violations of any applicable Universal Building Maintenance, LLC Page 9 20-14 federal, state and local labor laws or law, rules, and/or regulations. This obligation shall survive the expiration and/or termination of the Agreement. 27. STANDARD PROVISIONS 27.1 Recitals. City and Contractor acknowledge that the above Recitals are true and correct and are hereby incorporated by reference. 27.2 Compliance with all Laws. Contractor shall, at its own cost and expense, comply with all statutes, ordinances, regulations and requirements of all governmental entities, including federal, state, county or municipal, whether now in force or hereinafter enacted. In addition, all Work prepared by Contractor shall conform to applicable City, county, state and federal laws, rules, regulations and permit requirements and be subject to approval of the Project Administrator and City. 27.3 Waiver. A waiver by either party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein, whether of the same or a different character. 27.4 Integrated Contract. This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions herein. 27.5 Conflicts or Inconsistencies. In the event there are any conflicts or inconsistencies between this Agreement and the Scope of Services or any other attachments attached hereto, the terms of this Agreement shall govern. 27.6 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of the Agreement or any other rule of construction which might otherwise apply. 27.7 Amendments. This Agreement may be modified or amended only by a written document executed by both Contractor and City and approved as to form by the City Attorney. 27.8 Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 27.9 Controlling Law and Venue. The laws of the State of California shall govern this Agreement and all matters relating to it and any action brought relating to this Agreement shall be adjudicated in a court of competent jurisdiction in the County of Orange, State of California. Universal Building Maintenance, LLC Page 10 20-15 27.10 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, sexual orientation, age or any other impermissible basis under law. 27.11 No Attorneys' Fees. In the event of any dispute or legal action arising under this Agreement, the prevailing party shall not be entitled to attorneys' fees. 27.12 Counterparts. This Agreement may be executed in two (2) or more counterparts, each of which shall be deemed an original and all of which together shall constitute one (1) and the same instrument. [SIGNATURES ON NEXT PAGE] Universal Building Maintenance, LLC Page 11 20-16 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Date: By: Aaron C. Harp LkM a}�� ►�� City Attorney ATTEST: Date: LIM Leilani I. Brown City Clerk CITY OF NEWPORT BEACH, a California municipal corporation Date: By: Marshall "Duffy" Duffield Mayor CONTRACTOR: Universal Building Maintenance, LLC, a California limited liability company doing business as ("DBA") Allied Universal Janitorial Services Date: By: Mark E. Olivas Managing Member [END OF SIGNATURES] Attachments: Exhibit A — Scope of Services Exhibit B — Schedule of Billing Rates Exhibit C — Insurance Requirements Universal Building Maintenance, LLC Page 12 20-17 EXHIBIT A SCOPE OF SERVICES SECTION 1: CITY RESPONSIBILITIES & PROVISIONS 1.1 City shall provide means of independent entry (e.g. keys, alarm codes, etc.) for Contractor personnel to access all buildings and facilities covered in this scope of services. For those areas with sensitive security protocol such as the Police Department Headquarters, City staff shall manually grant access to Contractor personnel on an as -needed basis. 1.2 City shall provide all paper products relevant to this Project, which shall be defined as: paper towels, toilet tissue and toilet seat covers. 1.3 If available, City shall provide a designated space at each facility, if available, where paper products and cleaning supplies can be stored. 1.4 The City may make available to Contractor pieces of equipment for the purpose of performing the Services indicated in this contract. City -owned equipment may only be used with permission by the City and may not be removed or relocated from the facility in which it is housed, even for the purpose of cleaning at other City -owned facilities. SECTION 2: CONTRACTOR RESPONSIBILITIES & PROVISIONS Assigned Personnel 2.1 Contractor's Project Manager is the designated single point of contact that the City will contact for issues regarding this Project. 2.2 Contractor's Project Manager shall also be available on-call in case of problems with closing, locking, or setting building alarms. 2.3 Contractor shall ensure that there is at least one (1) English-speaking employee working in any cleaning crews for this Project. 2.4 Contractor shall prohibit any persons other than those employed by the Contractor to accompany the cleaning crews into City buildings during closed hours. 2.5 Upon the Effective Dave, Contractor shall provide the City's Project Administrator with a list of all personnel assigned to this Project, sorted by facility. If at any time there are changes to the assigned personnel, Contractor shall notify the City's Project Administrator and relevant Site Manager, as defined in each of the attached City Facility Profiles, in writing. Universal Building Maintenance, LLC Page A-1 20-18 2.6 Prior to commencing services, Contractor's employees are required to successfully pass a California Department of Justice Live Scan Fingerprinting background check ("Live Scan"), wants/warrants check and regional records clearance performed by the City of Newport Beach Police Department. The Contractor shall be responsible for obtaining the Live Scan for its employees prior to performing Work and shall bear the cost thereof. The Contractor shall schedule the Live Scan with the Newport Beach Police Department. On the day of the Live Scan, the employee must obtain an application form from the City of Newport Beach Police Department (located at 870 Santa Barbara Drive). Upon completion of the application form, the Live Scan shall be performed. The employee must possess a photo ID such as a Driver's License at the time of the Live Scan. Also at the time of the Live Scan, payment must be made to the Newport Beach Police Department via cash, credit card or check made payable to "City of Newport Beach." The cost of the Live Scan is set in accordance with the current City of Newport Beach fee schedule (as of the publish date of this Agreement's request for proposals, $54.00), and shall be the financial responsibility of the Contractor. The Police Department shall advise the Contractor and City's Project Administrator whether the employee has passed the Live Scan and want/warrant and records clearance. 2.7 Contractor's assigned personnel shall be assigned a unique electronic access card from the City. These access cards shall be used to grant access to the designated individual named on the card and shall not be shared or distributed to any other parties. In the event of a change in assigned personnel, it shall be the Contractor's responsibility to return electronic access cards belonging to personnel no longer assigned to the City. Provisions & Deliverables 2.8 Contractor shall provide liquid hand soap, urinal screens, trash can liners and cleaning supplies necessary to facilitate the cleaning tasks as spelled out in this Scope of Services. 2.9 Contractor shall provide monthly (unless otherwise specifically required) site inspections by a designated supervisor who shall report to each facility's designated Site Manager. 2.10 Contractor shall bring to the attention of the City any defective or inoperative building equipment no later than the following day after discovery. 2.11 Contractor shall keep janitorial closets, equipment and materials neat, clean and in an orderly condition at all times. 2.12 Contractor shall post copies of Material Safety Data Sheets ("MSDS") for all chemicals used in each janitorial closet in compliance with OSHA Hazard Communication Standard 29 CFR 190-12000. This shall include labeling the contents of all secondary -type plastic bottles or containers. Universal Building Maintenance, LLC Page A-2 20-19 2.13 Contractor shall be held liable in the event any furniture surfaces are damaged as a result of Contractor using chemicals that are too harsh or inappropriate for a particular surface. SECTION 3: SERVICE REQUIREMENTS & SPECIAL CONSIDERATIONS 3.1 Day porter service is required at four (4) of the City's facilities (Civic Center [#1], Central Library [#5], Community Youth Center [#15] and Marina Park [#22]). 3.2 Each City facility will have a checklist of cleaning tasks that shall be completed by Contractor. These checklists shall be submitted to each specific City Site Manager on a weekly basis. 3.3 Each City facility has been designated a minimum number of man-hours determined by the City to ensure adequate cleaning. Contractor shall deploy resources as to ensure that these minimum staffing hours are met. SECTION 4: SPECIFIC FACILITY INFORMATION AND CLEANING TASKS & FREQUENCIES 4.1 The following City Facility Profiles contain information and requirements on the specific City facilities covered under the Contract. 4.2 Each City facility is individually numbered and each City facility number is accompanied with a "Facility Profile" outlining information such as address, square footage, cleaning hours and specific requirements as well as a "Cleaning Tasks and Frequencies" matrix detailing the individual cleaning tasks and frequencies that are to be performed for the City facility. 4.3 Please also note that each City facility has a unique number of "man-hours" found on its respective "Facility Profile" sheet. These numbers of hours correlate to the minimum number of total Contractor staff time that shall be devoted toward cleaning each City facility. It is up to the Contractor to allocate personnel accordingly, but any combination of personnel will be acceptable to the City as long as the minimum number of man-hours are met at each City facility. 4.4 Line items highlighted in red on the "Cleaning Tasks and Frequencies" relate to floor cleaning and shall be scheduled in advance by the City's Project Administrator. However, hours related to floor cleaning tasks shall not be included in the minimum man hours listed. Universal Building Maintenance, LLC Page A-3 20-20 FACILITY PROFILE: CIVIC CENTER FACILITY ##1 FACILITY NUMBER: 1 ADDRESS: 100 CIVIC CENTER DRIVE SITE MANAGER: RICK SCOTT SITE MANAGER PHONE AND EMAIL: 949-644-3067 RSCOTT@NEWPORTBEACHCA.GOV SQUARE FOOTAGE (APPROX): 100,000 NUMBER OF BATHROOMS: 14 PERCENTAGE OF HARD FLOOR/CARPET: 40% HARD FLOOR / 60% CARPET CLEANING DAYS: MONDAY -FRIDAY CLEANING TIMES: BEGIN AFTER S:OOPM AND MUST VACATE BY 9:OOPM (LIGHT ORDINANCE). DO NOT START CLEANING BATHROOMS UNTIL 5:30 PM. DAILY MINIMUM MAN-HOURS (EXCLUDES DAY PORTER SERVICE): 16 DAY PORTER SERVICE: YES (8 HOURS PER DAY) POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: YES J 20-21 20-22 r r r° CLEANING TASKS: CIVIC CENTER r OFFICES AREAS AND CONFERENCE ROOMS X Empty and wipe outside wastebaskets, replacing liners if necessary. X Dust with treated cloth the tops of all desks, credenzas, files, fixtures, windowsills, and all other horizontal surfaces (within reach). Papers on desktops will NOT be moved. X Remove fingerprints, smudges, etc. from doors, doorframes, partition glass, sidelights, walls and around light switches. X Detail vacuum edges cf carpet and all other carpeted areas not reached by the normal vacuum on a daily basis. X Vacuum all rugs and carpet unobstructed byfurniture; replacing chairs to their original positions. Spot clean minor stains as necessary. X Vacuum all fabric furniture. X X Vacuum or dust all return air vents. Sweep, and mop all Granite floors X Spot Clean Glass X X Spot mop all spills on hard surface floors as necessary. Turn off all lights except as otherwise directed. X Secure and lock all doors. X Report burned out lights, broken fixtures. etc. X Clean dust from baseboards. X Dust all doorjambs. *X1 Dust all areas above and below the janitor's normal reach (not to exceed 10 ft.). Access Edit Bay {inside Council Chambers} to empty trash, dust and wipe down work areas. X Close all conference room windows. X Reset all conference room chairs. COMMUNITY ROOM AND COUNCIL CHAMBERS - (AFTER SPECIAL EVENTS) X Empty and wipe outside wastebaskets, replacing liners if necessary. X Dust with treated doth the tops of all desks, credenzas, files, fixtures, windowsills, and all other horizontal surfaces (within reach). Papers Ion desktops will NOT be moved. X Remove fingerprints, smudges, etc, from doors, doorframes, partition glass, sidelights, walls and around light switches. X Vacuum all rugs and carpet unobstructed by furniture; replacing chairs to their original positions. Spot clean minor stains as necessary. X Dust mop wood, resilient and compasition floor areas with treated dust mops. Spot mop as necessary. X Dust all Granite floorswith untreated dust map. X Spot mop all spills on hard surface floors as necessary. X Turn off ail lights except as otherwise directed. X Secure and lock all doors. X Report burned out lights, broken fixtures, etc. X Detail vacuum edges of carpet and all other carpeted areas not reached by the normal vacuum on a daily basis. X I Clean dust from baseboards. X I Dust all doorjambs. X Dust all areas above and below the janitor's normal reach (not to exceed 10 ft). 1 11 X Vacuum or dust all return air vents. RESTROOMS X Empty and sanitize all trash receptacles and sanitary napkin disposal units. Replace waste bags and liners. X Wash and disinfect all basins, bowls, both sides of toilet seats and urinals (including the walls near urinals). Damp wipe all partitions, clean flush-o-meters, piping, toilet seat hinges and other metal surfaces. Clean undersides of rim on urinals and bowls. Toilet seats are to be left in an upright position, X Clean towel and toilet paper dispensers X Spot wash walls and doors. X JClean baby changing stations with bacterial disinfectant. X Dust all ledges and tops of partitions. X Fill toilet tissue, soap, paper towels and sanitary dispensers (supplied by owner). X Sweep all hard surface floors. X Damp mop hard surface floor areas with germicidal solution. X Report burned out lights and any other restroom fixtures not working properly. X Flush water through P-Trap weekly to ensure elimination of odor X I lVacuum or wash as necessary all ventilation grills. X X Dust ali doors and doorjambs. Polish all bright work X Clean and palish mirror and top for mirror frame X Un-Clog problem toilets LOBBIES AND PUBLIC CORRIDORS X Mop Granite floor areas with treated dust mops. Spot mop as necessary. X Vacuum all carpeted areas. Spot clean minor stains. X Remove fingerprints from doors, walls, etc. X Secure all doors as directed. X Dust all art work and picture frames. X Clean glass entrance doors, adjacent glass panels and tracks. {If not performed by Day Porter} 20-22 x Spot sweep and/orvacuum all interior stairways (excluding emergency exit stairways) and landings (if applicable) x Clean and Disinfect Drinking Fountains, polishing bright work with a soft cloth. x Report any burned out lights. x Spot wash all lobby wails and doors. X Polish or clean all door kick plates and thresholds. X Dust all doorjambs. x Dust light diffusers, ELEVATORS (2 IN CIVIC CENTER, 1 IN PARKING STRUCTURE & 1 AT SAN MIGUEL BRIDGE) x Mop Granite floor areas with treated dust mops. Spot mop as necessary. x Polish all bright work x Remove fingerprints from doors, walls, etc. x Report any burned out lights. x Spot wash all lobby walls and doors. X lClean glass entrance doors, adjacent glass panels and tracks. (If not performed by Day Porter} LUNCH ROOM AND KITCHENETTE AREAS x I Remove trash and place for disposal. Change all liners nightly. x E Wipe tables, chairs and countertops. X Wash and polish kitchen sink. X Wipe front of oven, refrigerator and dishwasheretc. X Sweep and spot mop floorwith kitchen grade disinfectant X JWipe down countertops with bacterial disinfectant. x Clean inside and out of Microwaves. x Spot wash doors and walls. x Wipe all vinyl chairs, chair rungs and table pedestals. X Clean inside and out of all refrigerators. Any items left inside may be discarded (coordinate so this occurs during the last cleaning of the month), JANITORIAL OFFICE, STORAGE ROOMS AND CLOSETS X Remove trash from all of the above listed areas. X Maintain an orderly arrangement of alljanitorial supplies, paper products and janitorial equipment in the storage rooms and service Iclosets. X I Wash service sinks. x Sweep and damp mop floors if needed. Deodorize and disinfect as required. X lReceive and store all janitorial supplies in an orderly manner. X INo trash is to be stored overnight in janitorial closets. 20-23 FACILITY PROFILE: CORPORATE YARD FACILITY #2 FACILITY NUMBER: 2 ADDRESS: 592 SUPERIOR AVE. SITE MANAGER: RICK SCOTT SITE MANAGER PHONE AND EMAIL: 949-644-3067 RSCOTT@NEWPORTBEACHCA.GOV SQUARE FOOTAGE (APPROX): 10,418 NUMBER OF BATHROOMS: 12 PERCENTAGE OF HARD FLOOR/CARPET: 50% HARD FLOOR / 50% CARPET CLEANING DAYS: MONDAY -FRIDAY CLEANING TIMES: BEGIN AFTER 6:OOPM DAILY MINIMUM MAN-HOURS: 4 DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO 20-24 20-25 CLEANING TASKS: CORPORATE YARD OFFICES AREAS AND CONFERENCE ROOMS X jEmptV and wipe outside wastebaskets, replacing liners X Dust with treated doth the tops of all desks, credenzas, files, fixtures, windowsills, and all other horizontal surfaces (within reach). Papers on desktops will NOT be moved. X Dust with treated cloths all walls to remove massage oils and lint. X Remove fingerprints, smudges, etc. from doors, doorframes, partition glass, sidelights, walls and around light switches. X Vacuum all rugs and carpet unobstructed by furniture; replacing chairs to their original positions. Spot clean minor X Dust mop wood, resilient and composition floor areas with treated dust mops. Spot mop as necessary, X iSpot Clean Glass X ISpot mop all spills on hard surface floors as necessary. X Turn off all lights except as otherwise directed. X Secure and lock all doors. X Report burned out lights, broken fixtures, etc. X Detail vacuum edges of carpet and all other carpeted areas not reached by the normat vacuum on a daily basis. X Clean dust from baseboards. X Dust all doorjambs. X Dust all areas above and below the janitor's normal reach (not to exceed 16 ft.). NEI X I Vacuum ordust ail return air vents. X Ivacuum all fabric furniture. X I I I lVacuum all corner edges and beneth fumiturewith special attachments X Spot clean carpet X Thoroughly Dust blinds, mini blinds, vertical surfaces, and file cabinets X Clean ceiling vent covers X Sift cigarette butts from trash urns X Return tables and chairs to their position X Clean disinfect and polish drinking fountains X X Remove scuff marks on doors, door frames, walls and light switches Clean and disinfect handrails X Sweep exterior of main entryway of all buildings X Shampoo all upholstered furniture RESTROOMS X Empty and sanitize all trash receptacles and sanitary napkin disposal units. Replace waste bags and liners. X Wash and disinfect all basins, bowls, both sides of toilet seats and urinals (including the walls near urinals). Damp wipe all partitions, clean flush -o -meters, piping, toilet seat hinges and other metal surfaces. Clean undersides of rim Ion urinals and bowls. Toilet seats are to be left in an upright position. X jClean towel and toilet paper dispensers X ISpot wash wails and doors. X Clean baby changing stations with bacterial disinfectant. X Dust all ledges and tops of partitions. X Fill toilet tissue, soap, paper towels and sanitary dispensers (supplied by owner). X Sweep all hard surface floors. X Damp mop hard surface floor areas with germicidal solution. X Report burned out lights and any other restroom fixtures not working properly. X IFlush water through P -Trap weekly to ensure elimination of odor X JVacuum or wash as necessary all ventilation grills. X Dust all doors and doorjambs. K jPolish all bright work X Iclean and polish mirror and top for mirror frame X Un -clog problem toilets LUNCH ROOM AND KITCHENETTE AREAS X Removetrash and place for disposal. Change all liners nightly. X Wipe tables, chairs and countertops. X Wash and polish kitchen sink. X X X Wipe front of oven, refrigerator and dishwasher etc. Sweep and spot mop floor with kitchen grade disinfectant tWipe down countertops with bacterial disinfectant. X I X X Clean inside and out of Microwaves. Spot wash doors and walls. Wipe all vinyl chairs, chair rungs and table pedestals. JANITORIAL OFFICE, STORAGE ROOMS AND CLOSETS X Remove trash from all of the above listed areas, X j Maintain an orderly arrangement of alljanitorlal supplies, paper products and janitorial equipment in the storage X Wash service sinks. X Sweep and damp mop floors if needed. Deodorize and disinfect as required. X Receive and store all janitorial supplies in an orderly manner. X No trash is to be stored overnight in janitorial closets. 20-25 FACILITY PROFILE: UTILITIES YARD FACILITY #3 FACILITY NUMBER: 3 ADDRESS: 949 WEST 16TI STREET SITE MANAGER: RICK SCOTT SITE MANAGER PHONE AND EMAIL: 949-644-3067 RSCOTT2 NEW PORTBEACHCA.GOV SQUARE FOOTAGE (APPROX): 8,589 NUMBER OF BATHROOMS: 8 PERCENTAGE OF HARD FLOOR/CARPET: 50% HARD FLOOR / 50% CARPET CLEANING DAYS: MONDAY -FRIDAY CLEANING TIMES: BEGIN AFTER 6:00PM DAILY MINIMUM MAN-HOURS: 4 DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO 20-26 20-27 g E CLEANING TASKS: UTILITIES YARD i OFFICES AREAS AND CONFERENCE ROOMS X Empty and wipe outside wastebaskets, replacing liners X Dust with treated cloth the tops of all desks, credenzas, files, fixtures, windowsills, and ail other horizontal surfaces (within reach). Papers on desktops will NOT be moved. X Dust with treated cloths all walls to remove massage oils and lint. X Remove fingerprints, smudges, etc. from doors, doorframes, partition glass, sidelights, walls and around light Iswitches. X I IVacuum all rugs and carpet unobstructed by furniture; replacing chairs to their original positions. Spot clean minor X Dust mop wood, resilient and composition floor areas with treated dust mops. Spat mop as necessary. X Spot Clean Glass X Spot mop all spills on hard surface floors as necessary. X Turn off all lights except as otherwise directed. X Secure and lock all doors. X Report burned out lights, broken fixtures, etc. X Detail vacuum edges of carpet and all other carpeted areas not reached by the normal vacuum on a daily basis. X Clean dust from baseboards. X Dust all doorjambs. X Dust all areas above and below the janitor's normal reach (not to exceed 20 ft.). X Machine scrub all building standard hard surface floors. X Vacuum or dust all return air vents. X Vacuum all fabric furniture. X Vacuum all corner edges and beneth furniturewith special attachments X Ispot clean carpet X Thoroughly Dust blinds, mini blinds, vertical surfaces, and file cabinets X Clean ceiling vent covers X Sift cigarette butts from trash urns X Return to es an c airs totheir position X Clean disinfect and polish drinking fountains X Remove scuff mars on doors, door frames, walls and light switches X Clean and disinfect handrails X Sweep exterior of main entryway of all buildings X Shampoo all upholstered furniture RESTROOMS X I Empty and sanitize all trash receptacles and sanitary napkin disposal units. Replace waste bags and liners. X Wash and disinfect all basins, bowls, both sides of toilet seats and urinals (including tife walls near urinals), Damp wipe all partitions, clean flush -o -meters, piping, toilet seat hinges and other metal surfaces. Clean undersides of rim Ion urinals and bowls. Toilet seats are to be left in an upright position. X Clean towel and toilet paper dispensers X Spot wash walls and doors. X Clean babychanging stations with bacterial disinfectant. X Dust all ledges and tops of partitions. X Fill toilet tissue, soap, paper towels and sanitary dispensers (supplied by owner), X Sweep all hard surface floors. X Damp mop hard surface floor areas with germicidal solution. X Report burned out lights and any other restroom fixtures not working properly. X Flush water through P -Trap weekly to ensure elimination of odor X I Vacuum or wash as necessary all ventilation grills. X Dust all doors and doorjambs. X Po€ish all bright work X Clean and pollsh mirror and top for mirror frame X Un -Clog problem toilets LUNCH ROOM AND KITCHENETTE AREAS X Remove trash and place for disposal. Change all liners nightly. X Wipe tables, chairs and countertops. X Wash and polish kitchen sink. X Wipe front of oven, refrigerator and dishwasher etc. X Sweep and spot mop floor with kitchen grade disinfectant X Wipe down countertaps with bacterial disinfectant. X Clean inside and out of Microwaves. X Spot wash doors and wal Is. X Wipe all vinyl chairs, chair rungs and table pedestals. JANITORIAL OFFICE, STORAGE ROOMS AND CLOSETS X Remove trash from ail of the above listed areas. X Maintain an orderly arrangement of all janitorial supplies, paper products and janitorial equipment in the storage X Wash service sinks. X Sweep and damp mop floors if needed. Deodorize and disinfect as required. X lReceive and store all janitorial supplies in an orderly manner. X No trash is to be stored overnight in janitorial closets. 20-27 FACILITY PROFILE: BACK BAY SCIENCE CENTER FACILITY #4 FACILITY NUMBER: 4 ADDRESS: 600 SHELLMAKER ROAD SITE MANAGER: RICK SCOTT SITE MANAGER PHONE AND EMAIL: 949-644-3067 RSCOTT@NEWPORTBEACHCA.GOV SQUARE FOOTAGE (APPROX): 6,552 NUMBER OF BATHROOMS: 4 PERCENTAGE OF HARD FLOOR/CARPET: 30% HARD FLOOR / 70% CARPET CLEANING DAYS: "ON -SEASON" (MARCH -AUGUST): 4 DAYS PER WEEK (SUNDAY, TUESDAY, THURSDAY, FRIDAY) "OFF-SEASON" (SEPTEMBER -FEBRUARY 3 DAYS PER WEEK (TUESDAY, THURSDAY, FRIDAY) CLEANING TIMES: BEGIN AFTER 10:00 PM DAILY MINIMUM MAN-HOURS: "ON-5EASON" (MARCH -AUGUST): 2 "OFF-SEASON" SE=PTEMBER -FEBRUARY): 2 DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING NO (AS -NEEDED BASIS) REQUIRED: NOTES: CLEANING IS ONLY REQUIRED IN BUILDING B (TEACHING LAB); BUILDING C (ADMINISTRATIVE OFFICES); AND PUBLIC RESTROOMS 20-28 20-29 � CLEANING TASKS: BACK BAY SCIENCE CENTER L40FFICES AREAS AND CONFERENCE ROOMS X Empty and wipe outside wastebaskets, replacing liners X Dust with treated cloth the tops of all desks, credenzas, files, fixtures, windowsills, and all other horizontal surfaces (within reach). Papers on desktops will NOT be moved. X Dust with treated cloths ala walls to remove massage oils and lint. X Remove fingerprints, smudges, etc. from doors, doorframes, partition glass, sidelights, walls and around light switches. X Vacuum all rugs and carpet unobstructed by furniture; replacing chairs to their original positions. Spotclean minor X Dust mop wood, resilient and composition floor areas with treated dust mops. Spot mop as necessary. X Spot Clean Glass X Spot mop all spills on hard surface floors as necessary. X Turn off all lights except as otherwise directed. X Secure and lack all doors. X Report burned out lights, broken fixtures, etc. X Detail vacuum edges of carpet and all other carpeted areas not reached by the normal vacuum on a daily basis. X Clean dust from baseboards. X Dust all doorjambs. X Dust all areas above and below the janitor's normal reach (not to exceed 10 ft.). X Vacuum or dust all return air vents. X Vacuum all fabric furniture. Xs Vacuum all corner edges and beneth furniturewith special attachments K Spot clean carpet X Thoroughly Dust blinds, mini blinds, vertical surfaces, and file cabinets X Clean ceiling vent covers X Sift cigarette butts from trash urns X Return tables and chairs tatheir position X Clean disinfect and polish drinking fountains X Remove scuff mars on doors, door frames, walis and light switches X Clean an disin ect handrails X Sweep exterior of main entryway of all buildings X Shampoo all upholstered furniture RESTROOMS X Emptyand sanitize all trash receptacles and sanitary napkin disposal units. Replace waste bags and liners. X Wash and disinfect all basins, bowls, both sides of toilet seats and urinals (including tile walls near urinals). Damp wipe all partitions, clean flush -0 -meters, piping, toilet seat hinges and other metal surfaces. Clean undersides of rim on urinals and bowls. Toilet seats are to be left in an upright position. X Clean towel and toilet paper dispensers X Spot wash walls and doors. X Clean baby changing stations with bacterial disinfectant. X Dust all ledges and tops of partitions. X Fill toilet tissue, soap, paper towels and sanitary dispensers (supplied by owner). X Sweep all hard surface floors. X Damp mop hard Surface floor areas with germicidal so iution, X Report burned out lights and any other restroom fixtures not working properly. X Flush water through P -Trap weekly to ensure elimination of odor X Vacuum or wash as necessary all ventilation grills. OX* Dust all doors and doorjambs. Polish all bright work X Clean and polish mirror and top for mirror frame X Un -Clog problem toilets LUNCH ROOM AND KITCHENETTE AREAS X Remove trash and place fordisposal. Change all liners nightly. X Wipe tables, chairs and countertops. X Wash and polish kitchen sink. X Wipe front of oven, refrigerator and dishwasher etc. X Sweep and spot mop floor with kitchen grade disinfectant X Wipe down countertops with bacterial disinfectant. X Clean inside and out o Microwaves. X Spot wash doors and walls. X Wipe all vinyl chairs, chair rungs and table pedestals. i t JANITORIAL OFFICE, STORAGE ROOMS AND CLOSETS X Remove trash from all of the above listed areas, X Maintain an orderly arrangement of all janitorial supplies, paper products and janitorial equipment in the storage X Wash service sinks. X jSweep and damp mop floors if needed. Deodorize and disinfect as required. X I lReceive and store ail janitorial supplies in an orderly manner. X I jNo trash is to be stored overnight in janitorial closets. 20-29 FACILITY PROFILE: CENTRAL LIBRARY FACILITY #S FACILITY NUMBER: 5 ADDRESS: 1000 AVOCADO AVENUE SITE MANAGER: NATALIE BASMACIYAN SITE MANAGER PHONE AND EMAIL: 949-717-3819 NBASMACIYAN(@NEWPORTBEACHCA.GOV SQUARE FOOTAGE (APPROX): 54,826 NUMBER OF BATHROOMS: 7 PERCENTAGE OF HARD FLOOR/CARPET: 6% HARD FLOOR / 94% CARPET CLEANING DAYS: DAILY CLEANING TIMES: MONDAY -THURSDAY: BEGIN AFTER 10:00 PM FRIDAY -SATURDAY: BEGIN AFTER 7:00 PM (SOME FRIDAYS AND SATURDAYS WILL HAVE EVENTS THAT PREVENT CLEANING UNTIL 10:OOPM) SUNDAY: BEGIN AFTER 6:00 PM DAILY MINIMUM MAN-HOURS 8 (EXCLUDES DAY PORTER SERVICE): DAY PORTER SERVICE: YES; DAY PORTER SERVICE REQUIRED MONDAY -THURSDAY AT 4:00 P.M. TO CLEAN RESTROOMS, REPLENISH SUPPLIES, AND REMOVE TRASH POST -RENTAL EVENT CLEANING YES (AS -NEEDED BASIS) REQUIRED: 20-30 20-31 3' r 3 CLEANING TASKS: CENTRAL LIBRARY BRANCH RESTHOOMS X % X x Crean bathrooms, Including sinks, rounters, toilets. tojeA pedestals and urinals, lWicire walls to remove marks. Polish all bright work. Wet mop Roars and rise with diSrnfectant, X Fill toilet tissue, soap and paper towels [supplied by owner)_ % Wipe rowel and toilet paper dispensers. % X Remove splash marks from walls around basins. Clean and polish mirrors and dust the tops of frames. % X I Clean baby changing stations with bacterial disinfectant. Maintain sanitary products dispensers. X Un -do emblem toilets. X Turn off all li hos except as otherwise directed, - - - % ETCHENS Clem lahletops and depos.t bash in [o ntaine" in Clod, np all food X Load dishwasher and start operation. X x X X X % Clean kitchen sinks, counters and tables. Palish all bright work. Wel mop floors and rise with disinfectant. Flit paper towels {supplied by owner). Remove crash and relocate to collection point. Vacuum all carpeted areas, usin the proper vacuum setm t for each area. MMMMMMM x Vacuum ail comers, edges and beneath furniture 6y usi ng special attachments. x X X Spot -clean carpet when and where appropriate. _ Clean entryway doors/glass and windows. Clean interior glass doors and windows. X k Rerr—fingerprints and marks from around light switches and door frames. Clean refrigerator compi Inc:udmg the disposal of all contents monthly on prearranged date. x Clean freezer completely, including the disposal of all contents semi-annually on a pre -arranged date. X k Tum off all lights except as otherwise directed_ Dust all vinyl seating. FUSUCAREAS+1sTFWOR- % Vacuum all carpeted areas. usin the oroer vacuum settings for each area. % Vacuum all corners, edges and oeneath furniture by using 5peval attachments. x x Sweep and dry/Wet mop all floors, including the stairs_ % Sooti can carpet when and where appropriate_ Thoroughly dust/clean desks, counters, tables, chairs, display racks, copier and wmtlowsills_ X j Dust top shelf an bcolistacks. x Dust empty sections of shelves on bookstacks. x Dust surfaces. inside and out, of Current/Recent Magazine shelves. x E]ust high ledges on outside wall of back stairwell. k Dispose of airpaper and food scraps In the puoiic areas, -nclud,ng (not limited toy candy wrappers, tissues, water bottles, etc. x Retu/n chairs. ottomans and tables to their places. X Vacuum upholstered fumiture thoroughly. k Shampoo upholstered furniture. x Clean, disinfect and dry polish d rinks ng fountains_ X Clean and disinfect telephones. % Clean entryway doors/glass and windows. X Clean interior glass doors. X Remove fingerori its and marks from around light switches and door frames, x Clean and polish all wood trim on edges of turn pure, including tables, display cases and desks. k Remove a trash from rerppracles and move to collection point in bddtling, x Replace liners in ala trash receptacles. X Turn off ail lights except as otherwise directed. % Dust ail v,nyl Seating, PURUC AREAS - ZNU RAM % Vacuum all carpeted areas, using the proper vacuum settings for each area. x Vacuum all corners, edges and beneath furniture by usi rig special attachments. % Sweep and dry/wet mope floors, including the stairs. X Spat -clean carpel when and where appropriate. X t Thoroughly dust/clean desks, counters, tables, chairs, display racks, copiers and windowsills X Dispose of ail paper and food scraps in the public areas. Including (not limited In) candy wrappers. ussucs. water potties. etc X Crean taole tops eliminating spills, beserage rings, ink markings, etc. X x x X X _ Remove fingurponts and marks from table partitions. Dust empty sections ofshelves on bookstacks_ Dust high ledges on outside wall of back stairwell. Return chairs. ottomans and tables to their places, Vacuum upholstered furniture thoroughly. X Shampoo upholstered furniture. k Clean, disinfect and dry polish drinking fountains_ X x Clean and disinfect telephones. Clean entryway doors/glass and windows. % dean interior glass doors, X4E Remove fingerprints and marks tram around Eight switches and door frames. X dean and polish all wood it— on edges of furniture, urcluding tables, display cases and des• 20-31 x Remove all trash from receptacles and move to colleflun poral in building_ X Replace liners in all [rash receptacles, % Turn off al[ lights except as otherwise directed. x Dusl all vinyl seating_ x Vacuum ail carpeted areas, using the prpoer vacuum settings for each area, all corners, edges and beneath furniture by usin special attdchments. Thoroughly dust tables, display case, brochure racks, sign frames and windowsills, txtVacuum X Spot clean carpet when and where appropriate. Remove all trash from receptacles and move to collection pul l in building. Clean and disinfect telephones. Clean m[erlor glass do irs- XRemove fingerprints and marks from around light sw.0 ^.es and door frames. X Tufn Off d l li tits xCpaPp[ as otherwise directed, X Stevie and lock ae do. x FRIENDS MEETING ROOM vacuum all caracted area;, us. ng the proper vacuum Settings [preach area, x Vacuum all corners, edges and beneath fur'. "by using special attachments. x Thoroughly dust podium, tables, piano, brochure racks, sign Parnas and windowsills, X Spot dean carpet when and where appropriate, x Dispose of al I paper and food snaps. X Remove all trash from receptacles and move to collection point in building, x Clean dad disinfect telephones. xClean imerrar glass coals, X Remove fingerprints and marks from around light switches and door frames. % Turn aN all lights exceo[as urherwise directed. x Secure and lock all doors. X CONFERENCE ROOMS now- lc:r :'-_ ,. s,rg the proper vai sell If, each area. % Vacuum ail corners, edges and beneath furniture by ltimg spec+al attachmeni5. x Thoroughly dust all vertical services, windowsills and shades - x Shampoo carpets on prearranged date. % spot�cIean carpet when and where appropriate. % Dispose of all paper and food scraps. x Remove all trash from receptacles and move to collection point in building_ x Clean and disinfect telephones, x Clean interior glass door and glass cabinet fronts x Remove fingerprints and marks from around light switches and door frames. x Vacuum upholstered furniture thoroughly x Tum off all Irgnts except as otherwise directed. x Secure and lock all doors. Of�l� AREAS x Vacuum all ca rae[rd areas, using the "roper vacuum settr�g�, for each area. x Vacuum all corners, edges and beneath furniture dynusing 'n,I attachments. x Shampoo carpets on pre-arranged date. X Spm-elearn carpet when antl where appror tale- x Dust tables, shelves, fill Failures, windowsills. x Dust nil ledges and tops of partitions. X Clean the desk lops on a pre•arfanged schedule. x Clean dust from baseboards. x Dust all doogambs, x Vacuum upholstered furniture thoroughly. x Shampooupnolsteredfurniture- X Cean and disinfect telephones, x Clean interior glass doors X Remove Gngerpnnts and marks from around light switches and door frames - x X x x x Clean the desk tops in the staff work areas monthly on a pre-arranged schedule. Remove al I trash from receptacles and move to collection point in building,, Replace liners in all trash receptacles. Tum off al I lights except as otherwise directed. secure and lock all doors. x X AND,SfORAGE ROOM. Vacuum all carpeted areas, using tee proper vacuum settings for each area. Vacuum all corners, edges and beneath furniture by using special attachnients- x Shampoo carpets on pre-arranged date % Spot bean carpet when and where approorrare. x Dust tables, shelves, files, fixtures, windowsills, - % ❑tan interior glass doors_ % x x x Clean the desk tops in the staff work areas monthly on a prearranged schedule_ Remove all trash from receptacles and move to collection point in building. ReAlace line s in all trash receAtades. Sweep or dry mop floor, X % Tum off all lights except as otherwise directed- - secure—d lock all doors. STAIRS AND ELEVATORS x x x Clean and disinfect handrails on stairs and in elevators. Remnve fingerprints and marks elevator doors and buttons th. Vaccum e carpet in the elevator x Clean metal ell on stair t reads. X 5weep and dry/wet map the stairs_ TRASH AND EREfERIOR AREAS x % x x x Remove all trash from receptacles and move to collection point in building- Replace liners in all trash receptacles- Sift cigarette 4utts from trash urns. Sweep areas around outside [rash receptacles, including any gravel on walkway by t he front door. Tum off all lights except as otherwise directed. x Secure and lock all doom X —##.Set Security Alarm. 20-32 FACILITY PROFILE: MARINERS LIBRARY BRANCH FACILITY #6 FACILITY NUMBER: 6 ADDRESS: 1300 IRVINE AVENUE SITE MANAGER: NATALIE BASMACIYAN SITE MANAGER PHONE AND EMAIL: 949-717-3819 NBASMACIYAN@NEWPORTBEACHCA.GOV SQUARE FOOTAGE (APPROX): 15,000 NUMBER OF BATHROOMS: 7 PERCENTAGE OF HARD FLOOR/CARPET: 5% HARD FLOOR / 95% CARPET CLEANING DAYS: DAILY CLEANING TIMES: MONDAY -THURSDAY: BEGIN AFTER 9:00 PM FRIDAY -SATURDAY: BEGIN AFTER 6:00 PM SUNDAY: BEGIN AFTER 5:00 PM DAILY MINIMUM MAN-HOURS: 4 DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO 20-33 FACILITY PROFILE: BALBOA LIBRARY BRANCH FACILITY #7 FACILITY NUMBER: 7 ADDRESS: 100 EAST BALBOA BLVD. SITE MANAGER: NATALIE BASMACIYAN SITE MANAGER PHONE AND EMAIL: 949-717-3819 NBASMACIYAN@NEWPORTBEACHCA.GOV SQUARE FOOTAGE (APPROX): 6,000 NUMBER OF BATHROOMS: 3 PERCENTAGE OF HARD FLOOR/CARPET: S% HARD FLOOR / 95% CARPET CLEANING DAYS: MONDAY -SATURDAY CLEANING TIMES: MONDAY & WEDNESDAY: BEGIN AFTER 9:00 PM TUESDAY & THURSDAY -SATURDAY: BEGIN AFTER 6:00 PM DAILY MINIMUM MAN-HOURS: 2 DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO 20-34 FACILITY PROFILE: CORONA DEL MAR LIBRARY BRANCH FACILITY #8 FACILITY NUMBER: 8 ADDRESS: 420 MARIGOLD AVENUE SITE MANAGER: NATALIE BASMACIYAN SITE MANAGER PHONE AND EMAIL: 949-717-3819 NBASMACIYAN@NEWPORTBEACHCA.GOV SQUARE FOOTAGE (APPROX): 3,800 NUMBER OF BATHROOMS: 3 S% HARD FLOOR / 95% CARPET PERCENTAGE OF HARD FLOOR/CARPET: CLEANING DAYS: MONDAY -SATURDAY CLEANING TIMES: TUESDAY & THURSDAY: BEGIN AFTER 9:00 PM MONDAY, WEDNESDAY & SATURDAY: BEGIN AFTER 6:00 PM DAILY MINIMUM MAN-HOURS: 2 DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO 20-35 20-36 r� CLEANING TASKS: MISC. LIBRARY BRANCHES RESTROOMS % Clean bathrooms, including sinks, counters, toilets, toilet pedestals and urinals. x V�lipe walls to remove marks % Polish all bright work. x We mop floors and rise with dist nlectant. x Pill toilet tissue, soap and paper towels {supplied by owner). x Wipe towel and toilet paper dispensers. % Remove splash marks from walls around basins. % Clean and pol lsh mirrors and dust the tops of frames. X Clean baby changing stations with bacterial disinfectant. x Maintain sanitary products dispensers. x Un -ting problem toilets. X Turn off alllights except as otherwise directed, K KITUffNWSTAli LOUNGE Clear tabletops and deposit trash in container. X Clean kitchen sinks, counters and tables. X Polish all bri ht work. X Wet mop floors and rise with disinfectant x Fill paper towels (supplied 4y owner). x Remove trash and relocate to col lection point. X Vacuum all carpeted areas. using the proper vacuum settings for each area. x Vacuum all corners, edges and beneath furniture by using special attachments. K Spat -clean carpet when and where appropriate. x Clean entryway doors/glass and windows. x Remove fingerprints and marks from around light switches and door frames. x Turn off all lights except as otherwise directed. x Dust all vinyl seatng_ PURE AREAS x Vacuum all Carpeted areas, using the proper vacuum settings for each area x Vacuum all corners, edges and beneath furniture by using special attachments. x Sweep and dry/wet mop hard surface floors. X Spot -clean carpet when and where appropriate - x Thoroughly dust/clean desks, Counters, tables, chairs, display racks, copier and will ls- x Dust top shelf on bookstacks. x Dust empty sections of shelves on hookstacks, x Dust surfaces, inside and out. of Current/Recent Magazine shelves, X Dispose of all paper and fund scraps in the public areas, including (not limited to) Candy wrappers, tissues, water bottles, etc. x Return chairs, ottomans and tables to their places. X Vacuum upholstered furniture thoroughly, X I Shampoo upholstered furniture x Clean, disinfect and dry polish drinking fountains. x I Clean and disinfect telephones. x Clean entryway doors/glass and windows. x x Clean interior glass doors. Remove fingerprints and marks from around light switches and door frames. X Clean and polish a11 wood trim on edges of furniture, including tables, display cases and desks. x Remove all trash from receptacles and move to collection point in building. x Replace liners in all trash receptacles. x Turn off ail lights except as otherwise directed. x Dust all vinyl seating_ OFRCE AflEAS x Vacuum all carpeted areas, using the proper vacuum settings for each area, X I Vacuum all corners, edges and beneath furditure by using special attachments. X Spot -clean carpet when and where appropriate - X Dust tables, shelves, files, fixtures, windowsills. X I I X Clean the desk tops on a pre -arranged schedule. Clean dust from baseboards. X I Dust all doorjambs. X I I Vacuum upholstered furniture thoroughly_ X Shampoo upholstered furmture- x I Clean and disinfect telephones. X I Clean interior glass doors. x Remove fingerprints and marks from around fight switches and door frames. x Reing. move all trash from receptacles and move to collection point in build x Replace liners in all trash receptacles. x Turn off all iights except as otherwise directed. X Semen and lock all doors. TRASH AND EX=:OR ARIAS x Remove all trash from receptacles and move to collection point in budding_ x Replace liners in all trash receptacles. x Sift cigarette butts from trash urns. x Sweep areas around outside trash receptacles- x Vacuum mat outside the front entry door at Mariners Branch. x Turn off all lights except as otherwise directed. x Secure and lock all doors. % Set Sewrit Alarm at Mariners Branch_ 20-36 FACILITY PROFILE: POLICE DEPARTMENT HEADQUARTERS FACILITY #t9 FACILITY NUMBER: #9 ADDRESS: 870 SANTA BARBARA DRIVE SITE MANAGER: LISA NEWMAN SITE MANAGER PHONE AND EMAIL: 949-644-36SS LNEWMAN@NBPD.ORG SQUARE FOOTAGE (APPROX): 48,000 NUMBER OF BATHROOMS: 11 PERCENTAGE OF HARD FLOOR/CARPET: 30% HARD FLOOR/70% CARPET CLEANING DAYS: DAILY CLEANING TIMES: BEGIN BETWEEN 3:30 PM AND 4:00 PM DAILY MINIMUM MAN-HOURS: 18 DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO SITE-SPECIFIC REQUIREMENTS: A MINIMUM OF ONE (1) FEMALE EMPLOYEE IS REQUIRED TO BE ASSIGNED TO THE CLEANING CREW SERVICING THIS FACILITY IN ORDER TO ACCOMMODATE THE CLEANING OF THE WOMEN'S SHOWER AND LOCKER ROOM AREAS. 20-37 20-38 CLEANING TASKS: POLICE DEPARTMENT IOFFICEr4DESX AREAS lffffn f"IG PANGE, PROPSIT. AND GARIA - - x Empty aed wipe outside wastebasket5, replacing linersif necesS,lry X Dull with treated cloth the tops of all desks, credenras, files, fixtures, w+ndawulls. and all other horrxontal surfaces (within reachf. Papers on desktops -11 NOT be moved X Dust with treated cloths all walls to remove massage ods and lint, x Remove fingerprints, smudges, etcfrom doors. doorframes, partition glass, sidelights, walls and around Rght switches, % Vacuum a!I rugs and carpet unobstructed by furniture. replac ng chairs to their original posdtons, Spot clean moar stains as necessary X Dust mop wood, resilient and composition flow areas with created dust mops. Spat mop as isecessary x Spat mop all sp�Rs on hard surface floors as necessary. x Tom off all lights ekcept as otherwise directed. x Secure and lock all doors. Report burned burned out lights, broken fnrwes, etc x Derail vacuum edges of carpet and all other carpeled areas not reached bythe normal vacuum on a daily bans x Cfean dust from basebwrds. X Dust all door ambs. X Dust all areas above and below the janitor's normal reach lout to e.ceed 10 it. 1. x Vacuum or dust all return air rents. K Vacuum all falxrc fwniture. fiFS 111100 fAJC-59 WERAMS XI lfmptv and sandue all trash receptacles and saruwy napkin disposal units, Replace waste bags and hirers. % Wash and disinfect all basins. bowls. both sides of toilet seats and urinals Imcludlng tile walls near urmalsl Clean undersides of rim an urinals and bowls. X Damp wipe all partitions. clean Rush -o meters, piping, toilet seat hinges and other metal surfaces. x Wash and polish all morass. powder shelves, bnght work J-1cidmg e.Wed piping betow wash basmsi, towels dispensers, receptacles and any other metal surfaces. x % Spat wash walls and doors Remove splash marks from walls around banns x Dust all ledges and tops of partitions. % ill toilet tissue, soap, paper towels. shower and sanitary dispensers (supplied by owner). x Sweep all hard...face flows. x Damp map hard surface Roos areas with germicidal solcri x Reporl burned out lights and arty other restroom fix) W@S not working properly % Res[ock sufirs. [along care to place paper Gads �++dispensers and keeping soap dispensers unclogged. x X Flush water through P Trap weekly to ensure elimination of odor Vacuum or wash as necessary all ventilation gnus. x bust all dows and doarlambs, X Unclog problem toilet s. LOWY, 0"ATOR, HALLWAYS AMO STAIRWELLS X Dust mop wood, resilient and camposdion floor areas with treated dust mop*. 5op1 mop as necessary. % Vacuum all carpeted areas, Spot clean minor slams % Remove fingerprints from doors, wags, etc. X Secure all doors as d:reaed. % Dust all an work and picture frames, x Clean glass entrance doors. adjacent glass panels and tracks- % Soot sweep andJor vacuum all interior stairways and landir+gs- x Clean and Disinfect Drinking Fountains, polishing bright work with a salt cloth x Report any turned out lights. x Wipe down entrace glass and spot dean lobby glass. X Spot wash all lobby Its and doors, x Palish or clean all door kick plates and throsholds x Dust all doorjamhs- x Dust light ddfusers. jjjj�M % Refill anubactenal dispensers. TRASH AND TRASH CAN AREAS x % Remove all bash from receptacles both side and outside and rose to our -2, gafbage bmi. RePl— Liters w a11 trash t"tarles % Ah cigarette b.TI, from trash Vans- % Sweep areas around outside trash receptacles JAIL CLEMIING % Remove trash and reEoca[e so mllecuon pant. x Clean bathrooms (Employee and Juvenile) including sinks, counters, toilets, toilet pedestals and urinals ••• x x Clean kitchen, Including sink and counters. "• Vacuum all cmpered areas, using the proper vacuum settings for each area. —MASIUM CLEANING x can gymnasium mitrars- COMPUTER DOOM X Sweep or dry mop flaw, X Wet mop floc, and rose wah di—f,o-t per manufacturer spealom ons LACI(ERROOMS x % vacuum Al carpeted areas, 5001 clean mucor slams Dust top of Iock.m X Wipe down will protestor. 111NCHROOYAIm REJI[ ■OORIS X Remove Dash and place for disposal. Change all T-riers rightly. x W pe tables, chairs and countertops. x x Wash and polish kitchen sink. Wipe front and cup of refrlgerater x x Sweep and spot mop Roar with kitchen Slade domfectam countenaps with bterial diunfccsant. sW pe dawn ac x X x % Clean cns�de and auk of Microwaves 5pot wash dolt and walls. Wipe Ml vinyl chairs, chair rungs and table Pedestab W,pe down front and top of vending machines x Remove Dash from all of the above h+led afeas x Re --d stare all janitorial supplies in an orderly manner x Maintain an orderly arrangement of aEI lamtorral supplies, paper products and tandorial egapmeni m the storage roams and se-ce closets X No trash, to be stored overnight o land—al closets - x ',flash service sinks. 20-38 FACILITY PROFILE: LIFEGUARD HEADQUARTERS FACILITY #10 FACILITY NUMBER: 10 ADDRESS: 70 NEWPORT PIER SITE MANAGER: CURRENT ON -DUTY WATCH COMMANDER SITE MANAGER PHONE AND EMAIL: 949-644-3177 BMICKLEY@NBFD.NET (EMAIL RESPONSE MAY BE DELAYED DUE TO SCHEDULING) SQUARE FOOTAGE (APPROX): 6,167 NUMBER OF BATHROOMS: 4 PERCENTAGE OF HARD FLOOR/CARPET: 60% HARD FLOOR; 40% CARPET CLEANING DAYS: MONDAY, WEDNESDAY, FRIDAY, SATURDAY, SUNDAY CLEANING TIMES: BEGIN AFTER 10:00 PM DAILY MINIMUM MAN-HOURS: 6 DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO 20-39 z F � d-- 3 `L—: CLEANING TASKS- LIFEGUARD HEADQUARTERS OfFICFS/DISPATCH X Remove 'rash and replace liners. Wipe outside of waste basket. X Thoroughly dust desks, counters, tables, machines, pictures, sign frames, and windowsills. % Wipe tables, desks, counte mops with cleaner to remove any spills, coffee rings, pencil/ink marks, etc. x Wipe cabinet and door surfaces and remove any fingerprints, scuffs and marks. X Thoroughly dust all vertical surfaces of desks, file Cabinets, chairs, tables and blinds. X Thoroughly dust tops of cabinets, office d0i and door Iambs. X Polish all cabinet surfaces with furniture palish, eg. Bar -Top by Waxie - X Vacuum or dust all return and exhaust air vents. X Clean scuffs and boot marks from all lower doors and polish stainless steeel kick plates. (And push plates) X Return chairs, ottomans and tables to their places. X Clean and disenfect telephones. X Remove fingerprints and marks from around light switches and door frames. X Wipe all handrails to remove marks and fingerprints. X Clean dust from baseboards. x Sweep and dry/wet mop all hard floors. X Vacuum ail carpeted areas, using proper vacuum setting far each area. X Vacuum all corners, edges, and beneath furniture by using special attachments. x Spot clean carpet when and where appropriate. TRAINING ROOM X Remove trash and replace liners. Wipe outside of waste basket. x Thoroughly dust desks, counters, tables, machines, pictures, sign frames, and wmdowsills. X Wipe tables, desks, countertops with cleaner to remove any spills, coffee rings, pencil/ink marks, etc. X I 1wipe cabinet and door surfaces and remove any fingerprints, scuffs and marks. % I JClean kitchenette, Including table, sink and counter with disinfecting multi-purpose cleaner. X Clean microwave, including tray, doer and all interior surfaces. X Clean and degrease oven, including racks and all interior surfaces. X Thoroughly dust all vertical surfaces of darks, file cabinets, chairs, tables and blinds. X Thoroughly dust tops of cabinets, office doors and doorjambs, X Polish all cabinet surfaces with furniture polish, eg- Bar -Top by Waxie. X Vacuum or dust all return and exhaust air vents. X Clean sculls and boot marks from all lower doors and polish stainless steeel kick plates- (And push plates) X Return Chairs, ottomans and tables to their places. X Clean and disenfect telephones_ % lRemove fingerprints and marks from around light switches and door frames - x aeon dust fmm baseboards. X Vacuum all carpeted areas, using proper vacuum setting for each area. % Vacuum all corners, edges, and beneath furniture by using special attachments. X 15pat clean carpet when and where appropriate, COMMON AREAS - LOBBY & CONFERENCE ROOMS X Remove trash and replace liners, Wipe outside of waste basket_ X Clean and disenfect telephones. X Clean, disenfect and dry polish drinking fountains. X Wipe all handrails to remove marks and fingerprints. X Return chairs, ottomans and tables to their places. X Thoroughly dust desks, counters, tables, machines, pictures, sign frames, and windowsills. X Wipe 'ahips, desks, countertops with cleaner to remove any spills, coffee rings, pencil/ink marks, etc. X Clean, disenfect and dry polish sink. X Thoroughly dust all vertical surfaces of desks, file cabinets, chairs, tables and blinds. X Polish all cabinet surfaces with furniture polish, eg. Bar -Top by Waxie. % Thorouli dust tops of cabinets, doors and door jambs. % Clean interior glass partitions- _ % Remove fingerprints and marks from around light switches and door frames. x dean dust from baseboards, x Vacuum or dust all return and exhaust au vents. X Clean scuffs and boot marks from all lower dours and polish stainless steeel kick plates. EAnd push plates) X Vai all carpeted areas, using proper vacuum setting for each area, X lVacudr, all corners, edges, and beneath furniture by using special attachments. X 1sweeprand dry/wet mop all floors. X 15pal clean carpet when and where appropriate, BATHROOMS & LOCKERROOMS X Remove trash and replace liners. Wipe. outside of waste haskcr X Clean Bathrooms, including sinks, counters, toilets, toilet pedestals and urinals. X Clean and polish mirrors and dust the Sops of frames- % Clean showers and rinse with disenfectant. X Polish all bright work, including faucets, urinal valves, showerheads and shower controls. X Wipe down and polish all stainless steel surfaces including handrails, cover plates, soap and towel dispensers. X Remove splash marks from walls around basins_ X Restock supplies, taking care to place paper goods in dispensers and keeping soap dispensers on clogged. X Wet mop Floors and rinse with disinfectant_ % lWipe cabinet/locker and door surfaces and remove any fingerprints, scuffs and marks_ X Wipe walls and partitions to remove marks and splashes, X lRemove fingerprints and marks from around light switches and door frames. X I Wipe/dust base boards, X IClean scuffs and boot marks from all lower doors and polish stainless steeel kick plates. {And push plates) % Ilrolish alt cabinet surfaces with furniture polish, eg. filar -Top by Waxie. X I I IThurunblyclust tops of cabinets, doors and door jambs. k Vacuum or dust all return and exhaust air vents. X Replace automatic wap dispenser batteries X Replace automatic soap dispenser cartridges. 20-40 20-41 X I tJn-clog problem toilets, KITCHENS - wNCJH/SREAKROOM x Remove trash and repldce liners- Wipe outside of waste basket. x Clean and disenfect telephones. x Clean kitchens, including tables, sinks and counters with disinfecting multi purpose cleaner. x Thoroughly dust counters, tables, machines, pictures, sign frames, and windowsills. % Wipe cabinet and door surfaces and remove any fingerprints, scuffs and marks. % Wipe down and polish all stainless steel surfaces. X Clean microwave, rrtcloding tray, door and all interior surfaces. x Clean and degrease oven, including racks and all interior surfaces. x Remove fingerprnts and marks from around light switches and door frames. X Thoroughly dust all veftical surfaces of desks, cabinets, chairs, tables and blinds. % I Ix I I lClean range top,—hiding grates, burners and wipe down porcelain, % palish all cabinet surfaces with furniture polish, eg. BarTopby Wave. % I I Thoroughly dust tops of cabinets. doors and door Iambs. % I I Vacuum or dust all return air vents. I I I I sweep and dry/wet map a0 floors. x Wipe/dust base boards. GARAGE - PARKING, GYM 6 LAUNDRY AREAS % Remove trash and replace liners- Wipe outside of waste basket, X sweep and wet mop rubber floor and rinse with disinfectant. JANITORIAL OFFICE, STORAGE ROOMS AND CLOSETS XRemove trash from all of the above listed areas. x Maintain an orderly arrangemem of all jan tonal supplies. paper products and jamtooal equipment in the storage rooms and service closets. x Wash service sinks. x sweep and damp mop floors if needed- Deodorue and dismfen as required. X IReceive and stare all janrtonal supplies in an orderly manner X IND trash is to be stored overnight in janitonel closets. TRASH AND TRASH CAN AREAS X Remove all wash from receptacles both inside and outside Lifeguard Headquarters and place in beach receptacles. X I I Replace all liners in all trash receptacles. Wipe outside of wastebasket - X I I I I I I I IS-eep areas around outside trash receptacles. Mop as needed for spills 20-41 FACILITY PROFILE: OASIS SENIOR CENTER FACILITY #11 FACILITY NUMBER: 11 ADDRESS: 801 NARCISSUS SITE MANAGER: CELESTE JARDINE-HAUG SITE MANAGER PHONE AND EMAIL: 949-644-3247 CHAUG@NEWPORTBEACHCA.GOV SQUARE FOOTAGE (APPROX): 36,000 NUMBER OF BATHROOMS: 9 PERCENTAGE OF HARD FLOOR/CARPET: 75% HARD FLOOR, 25% CARPET CLEANING DAYS: MAIN FACILITY AND CLASSES: MONDAY - FRIDAY WITH 4 RESTROOMS, AND 3 FAMILY SINGLE RFSTROOMS FITNESS CENTER: DAILY WITH 2 RESTROOMS CLEANING TIMES: MONDAY -FRIDAY (ENTIRE BUILDING): BEGIN AFTER 9:00 PM SATURDAY -SUNDAY (FITNESS CENTER & 11T SET OF RESTOOMS): BEGIN AFTER 4:00 PM DAILY MINIMUM MAN-HOURS 4 (EXCLUDES DAY PORTER SERVICE): DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING YES (AS -NEEDED BASIS) REQUIRED: 20-42 FACILITY PROFILE: BONITA CREEK COMMUNITY CENTER FACILITY #12 FACILITY NUMBER: 1 12 ADDRESS: 3010 LA VIDA SITE MANAGER: SEAN LEVIN SITE MANAGER PHONE AND EMAIL: 949-6443159 SLEVIN@NEWPORTBEACHCA.GOV SQUARE FOOTAGE (APPROX): 1,852 NUMBER OF BATHROOMS: 2 PERCENTAGE OF HARD FLOOR/CARPET: 40% HARD FLOOR / 60% CARPET CLEANING DAYS: DAILY CLEANING TIMES: BEGIN AFTER 10:00 PM DAILY MINIMUM MAN-HOURS: 1.5 DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO NOTES: SPECIFIC AREAS TO BE CLEANED: COMMUNITY ROOM AND BATHROOMS (KITCHEN EXCLUDED). BATHROOMS MUST BE SERVICED EVEN ON ALL HOLIDAYS WITH THE EXCEPTION OF THANKSGIVING DAY, CHRISTMAS DAY AND NEW YEARS DAY. 20-43 FACILITY PROFILE: CARROLL BEEK COMMUNITY CENTER FACILITY #13 FACILITY NUMBER: 13 ADDRESS: 115 AGATE SITE MANAGER: SEAN LEVIN SITE MANAGER PHONE AND EMAIL: 949-544-3159 SLEVINPNEWPORTBEACHCA.GOV SQUARE FOOTAGE (APPROX): 1,092 NUMBER OF BATHROOMS: 2 PERCENTAGE OF HARD FLOOR/CARPET: 5% HARD FLOOR / 95% CARPET CLEANING DAYS: MONDAY -SATURDAY CLEANING TIMES: BEGIN AFTER 10:00 PM DAILY MINIMUM MAN-HOURS: 1 DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO 20-44 FACILITY PROFILE: CLIFF DRIVE PARK COMMUNITY CENTER FACILITY 414 FACILITY NUMBER: 14 ADDRESS: 301 RIVERSIDE AVENUE SITE MANAGER: SEAN LEVIN SITE MANAGER PHONE AND EMAIL: 949-544-3159 SLEVIN@NEWPORTBEACHCA.GOV SQUARE FOOTAGE (APPROX): 739 NUMBER OF BATHROOMS: 2 PERCENTAGE OF HARD FLOOR/CARPET: 100% HARD FLOOR / 0% CARPET CLEANING DAYS: MONDAY -THURSDAY; AND SATURDAY CLEANING TIMES: BEGIN AFTER 10:00 PM DAILY MINIMUM MAN-HOURS: 1 DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO 20-45 FACILITY PROFILE: COMMUNITY YOUTH CENTER FACILITY #15 FACILITY NUMBER: 15 ADDRESS: 30005 TH AVENUE SITE MANAGER: JONATHON HARMON SITE MANAGER PHONE AND EMAIL: 949-644-3156 JHARMON NEWPORTBEACHCA.GOV SQUARE FOOTAGE (APPROX): 5,381 NUMBER OF BATHROOMS: 2 PERCENTAGE OF HARD FLOOR/CARPET: 50% HARD FLOOR / 50% CARPET CLEANING DAYS: DAILY CLEANING TIMES: BEGIN AFTER 11:00 PM DAILY MINIMUM MAN-HOURS (EXCLUDES DAY PORTER SERVICE): 2 DAY PORTER SERVICE: YES; PORTER SERVICE IS REQUIRED AS FOLLOWS: ON -SEASON (SUMMER): 10 WEEKS PER YEAR MONDAY, TUESDAY, THURSDAY: 1:00 PM TO 3:00 PM OFF-SEASON (REMAINDER OF YEAR): 41 WEEKS PER YEAR TUESDAY, THURSDAY: 4:00 PM TO 6:00 PM POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO NOTES: SPECIFIC AREAS TO BE CLEANED: YOUTH CENTER AND BATHROOMS. 20-46 FACILITY PROFILE: NEWPORT LAWN BOWLING CENTER FACILITY 416 FACILITY NUMBER: 16 ADDRESS: 1500 CROWN DRIVE SITE MANAGER: SEAN LEVIN SITE MANAGER PHONE AND EMAIL: 949-644-3159 SLEVIN NEWPORTBEACFiCA.GOV SQUARE FOOTAGE (APPROX): 72 NUMBER OF BATHROOMS: 2 (SINGLE STALL) PERCENTAGE OF HARD FLOOR/CARPET: 100% HARD FLOOR / fl% CARPET CLEANING DAYS: WEDNESDAY, FRIDAY, SUNDAY: CLEANING TIMES: BEGIN ATANYTIME DAILY MINIMUM MAN-HOURS: 30 min DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO NOTES: SPECIFIC AREAS TO BE CLEANED: BATHROOMS ONLY. 20-47 FACILITY PROFILE: LINCOLN ATHLETIC CENTER GYMNASIUM FACILITY #17 FACILITY NUMBER: 17 ADDRESS: 3101 PACIFIC VIEW DRIVE SITE MANAGER: SEAN LEVIN SITE MANAGER PHONE AND EMAIL: 949-644-31S9 SLEVIN@NEWPORTBEACHCA.GOV SQUARE FOOTAGE (APPROX): 6,444 NUMBER OF BATHROOMS: 2 PERCENTAGE OF HARD FLOOR/CARPET: 100% HARD FLOOR / 0% CARPET CLEANING DAYS: DAILY CLEANING TIMES: BEGIN AFTER 11:00 PM DAILY MINIMUM MAN-HOURS: 1 DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO NOTES: CONTRACTOR SHALL LOCK THE GYMNASIUM BATHROOM DOORS NIGHTLY AFTER CLEANING. 20-48 FACILITY PROFILE: MARINERS LIBRARY BRANCH VJ ROOM FACILITY #18 FACILITY NUMBER: 18 ADDRESS: 1300 IRVINE AVENUE SITE MANAGER: SEAN LEVIN SITE MANAGER PHONE AND EMAIL: 949-644-3159 SLEVIN@NEWPORTBEACHCA.GOV SQUARE FOOTAGE (APPROX): 1,820 NUMBER OF BATHROOMS: 2 PERCENTAGE OF HARD FLOOR/CARPET: 10% HARD FLOOR / 90% CARPET CLEANING DAYS: DAILY CLEANING TIMES: BEGIN AFTER 10:00 PM DAILY MINIMUM MAN-HOURS: 1 DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO NOTES: SPECIFIC AREAS TO BE CLEANED: COMMUNITY ROOM, KITCHEN, RECREATION & SENIOR SERVICES OFFICES, PATIO BATHROOMS. 20-49 FACILITY PROFILE: NEWPORT COAST COMMUNITY CENTER FACILITY #19 FACILITY NUMBER: 19 ADDRESS: 6401. SAN JOAQUIN HILLS ROAD SITE MANAGER: JONATHON HARMON SITE MANAGER PHONE AND EMAIL: 949-644-3156 ]HARMON@NEWPORTBEACHCA.GOV SQUARE FOOTAGE (APPROX): 15,255 NUMBER OF BATHROOMS: 2 PERCENTAGE OF HARD FLOOR/CARPET: 98% HARD FLOOR / 2% CARPET CLEANING DAYS: DAILY CLEANING TIMES: BEGIN AFTER 10:00 PM DAILY MINIMUM MAN-HOURS: 2 DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO 20-50 FACILITY PROFILE: NEWPORT THEATRE ARTS CENTER FACILITY #20 FACILITY NUMBER: 20 ADDRESS: 2501 CLIFF DRIVE SITE MANAGER: SEAN LEVIN SITE MANAGER PHONE AND EMAIL: 949-644-3159 SLEVIN@NEWPORTBEACHCA.GOV SQUARE FOOTAGE (APPROX): 4,123 NUMBER OF BATHROOMS: 4 PERCENTAGE OF HARD FLOOR/CARPET: 30% HARD FLOOR / 70 % CARPET CLEANING DAYS: WEDNESDAY -SUNDAY CLEANING TIMES: BEGIN AFTER 12:00 MIDNIGHT AND VACATE BY 8:00 AM. DAILY MINIMUM MAN-HOURS: 1.5 DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO 20-51 FACILITY PROFILE: 16TH STREET COMMUNITY CENTER FACILITY #21 FACILITY NUMBER: 21 ADDRESS: 87016 TH STREET WEST SITE MANAGER: JONATHON HARMON SITE MANAGER PHONE AND EMAIL: 949-644-3156 JHARMON@NEWPORTBEACHCA.GOV SQUARE FOOTAGE (APPROX): 5,000 NUMBER OF BATHROOMS: 4 PERCENTAGE OF HARD FLOOR/CARPET: 80% HARD FLOOR / 20% CARPET CLEANING DAYS: MONDAY -FRIDAY CLEANING TIMES: BEGIN AFTER 10:00 PM OR EARLY MORNING DAILY MINIMUM MAN-HOURS: 2 DAY PORTER SERVICE: NO POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: NO 20-52 20-53 � j > o Q b CLEANING TASKS: RECREATION FACILITIES BATHROOMS AND KITCHENS X Clean bathrooms and kitchens, including sinks, counters, toilets, toilet pedestals and urinals. X Wipe walls to remove marks. X Polish all bright work. X Wet mop floors and rise with disinfectant. X Restock supplies, taking care to place paper goods in dispensers and keeping soap dispensers unclogged. X Wipe towel and toilet paper dispensers. X Remove splash marks from walls around basins. X Clean and polish mirrors and dust tops of mirrors and frames. X Remove trash and relocate to collection point. X Un -clog problem toilets. CARPETS AND HOOKS X Vacuum all carpeted areas, using the proper vacuum settings for each area. X Vacuum beneath furniture. X 4 Vacuum all corners and edges by using special attachments. X MMMMM X Isweep and dry/wet mop all floors, including the stairs. 0 Siria and wax or coatall ilao�s. X Spot -clean carpet when and where appropriate. Sweep doormats or exterior entrance areas. DUSTING X Dust paritions, tops of mirrors and frames. X Thoroughly dust counters, tables, pictures, sign frames, and windowsills. X Thoroughly dust all vertical surfaces of file cabinets, chairs, tables and workspace partitions. X Dust blinds and mini -blinds. X Clean ceiling vent covers. TRASH AND TRASH CAN AREAS X Remove all trash from receptacles inside, and move to collection point in building. X Replace liners in all trash receptacles. X Remove all trash from receptacles from outside areas X Sift cigarette butts from trash urns. FURNITURE AND OTHER AREAS X Wipe tables, countertops and vertical partitions, cleaning enough to remove any spills, coffee rings, pencil/ink marks, etc. X Dispose of all paper and food scraps in the public areas, including (not limited to) candy wrappers, tissues, water bottles, etc. X Return chairs, ottomans and tables to their places. X Clean sinks and countertops in classrooms X Vacuum upholstered furniture thoroughly. X Clean, disinfect and dry polish drinking fountains. X Clean entryway doors/glass and windows. X Clean interior glass doors and windows in interior offices. X Remove fingerprints and marks from around light switches and door frames. X Remove shoemarks from doors, door frames, baseboards, and furniture. X Clean and disinfect stair railings (ail around the handrail). X Clean and polish all wood trim areas on edges of furniture, display/storage cases and public tables/desks. X+— I I I I I I Sweep exterior of main entrance areas to all buildings. 20-53 FACILITY PROFILE: MARINA PARK FACILITY #22 FACILITY NUMBER: 22 ADDRESS: 1600 WEST BALBOA BLVD SITE MANAGER: RACQUEL VALDEZ SITE MANAGER PHONE AND EMAIL: 949-270-8156 rvaldez@newportbeachca.gov SQUARE FOOTAGE (APPROX): 21,070 NUMBER OF BATHROOMS: 9 PERCENTAGE OF HARD FLOOR/CARPET; 60% HARD FLOOR / 40% CARPET CLEANING DAYS: DAILY CLEANING TIMES: BEGIN AFTER 10:00 PM DAILY MINIMUM MAN-HOURS (EXCLUDES DAY PORTER SERVICE): 4 DAY PORTER SERVICE: YES; TO BE SCHEDULED ON AN AS -NEEDED BASIS TO PROVIDE COVERAGE DURING BUSY TRAFFIC TIMES, POST -RENTAL EVENT CLEANING (AS -NEEDED BASIS) REQUIRED: YES 20-54 X e, CLEANING TASKS: MARINA PARK OFFICES AND PRE-SCHOOL ROOMS Empty and wipe outside wastebaskets, replacing liners if necessary. X Dust with treated cloth the tops of all desks, credenzas, files, fixtures, windowsills, and all other horizontal surfaces (within reach). Papers on desktops will NOT be moved. X Dust with treated cloths all walls to remove massage oils and lint. X Remove fingerprints, smudges, etc. from doors, doorframes, partition glass, sidelights, wails and around light switches. X Vacuum all rugs and carpet unobstructed by furniture; replacing chairs to their original positions. Spot clean minor X Dust mop wood, resilient and composition floor areas with treated dust mops. Spot mop as necessary. X Dust all marble floors with untreated dust mop. X Spot Clean Glass in Children Activity Rooms. X Spot mop all spills on hard surface floors as necessary. X Turn off all lights except as otherwise directed. X Secure and lack all doors. X I Report burned out lights, broken fixtures, etc. X Detail vacuum edges of carpet and all other carpeted areas not reached by the normal vacuum on a daily basis. X Clean dust from baseboards. X Dust all doorjambs. X Dust all areas above and below the janitor's normal reach (not to exceed 10 ft.). X Vacuum or dust all return air vents. X Vacuum all fabric furniture. EVENT AREAS -2ND FLOOR (TUESDAYS & THURSDAYS & AFTER SPECIAL EVENTS) X Empty and wipe outside wastebaskets, replacing liners if necessary. X Dust with treated cloth the tops of all desks, credenzas, files, fixtures, windowsills, and all other horizontal surfaces (within reach). Papers on desktops will NOT be moved. X Dust with treated cloths all walls to remove massage oils and lint. X Remove fingerprints, smudges, etc. from doors, doorframes, partition glass, sidelights, walls and around fight switches. X Vacuum all rugs and carpet unobstructed by furniture; replacing chairs to their original positions. Spot clean minor stains as necessary. X Dust mop wood, resilient and composition floor areas with treated dust mops. Spot mop as necessary. X Dust all marble floors with untreated dust mop. X Spot Clean Glass on 2nd floor, interior and exterior. (May require additional pricing) X Spot mop all spills on hard surface floors as necessary. X Turn off all lights except as otherwise directed. X Secure and lock all doors. X Report burned out lights, broken fixtures, etc. X Detail vacuum edges of carpet and all other carpeted areas not reached by the normal vacuum on a daily basis. X Clean dust from baseboards. X Dust all doorjambs. X IDust all areas above and below the janitor's normal react, (not to exceed 10 ft.). X I Ivacuum or dust all return air vents. RESTROOMS X I Empty and sanitize all trash receptacles and sanitary napkin disposal units. Replace waste bags and liners. X Wash and disinfect all basins, bowls, both sides of toilet seats and urinals (including We walls near urinals). Damp wipe all partitions, clean flush -o -meters, piping, toilet seat hinges and other metal surfaces. Clean undersides of rim on urinals and bowls. Toilet seats are to be left in an upright position. X Wash and polish all mirrors, powder shelves, bright work (including exposed piping below wash basins), towels dispensers, receptacles and any other metal surfaces. X Spot wash walls and doors. X Clean baby changing stations with bacterial disinfectant. X Dust all ledges and tops of partitions. X Fill toilet tissue, soap, paper towels and sanitary dispensers (supplied by owner). X Sweep all hard surface floors. X Damp mop hard surface floor areas with germicidal solution. X Report burned out lights and any other restroom fixtures not working properly. X Flush water through P -Trap weekly to ensure elimination of odor XVacuum or wash as necessary all ventilation grills. X Dust all doors and doorjambs. 20-55 20-56 ELEVATOR LOBBIES AND PUBLIC CORRIDORS X Dust mop wood, resilient and composition floor areas with treated dust maps. Spot mop as necessary. X Vacuum all carpeted areas. Spot clean minor stains. x Remove fingerprints from doors, walls, etc. x Secure all doors as directed. x Dust all art work and picture frames. x Clean glass entrance doors, adjacent glass panels and tracks. (if not performed by Day Porter) x Spot sweep and/or vacuum all interior stairways (excluding emergency exit stairways) and landings (if applicable) x Clean and Disinfect Drinking Fountains, polishing bright work with a soft cloth. X Report any burned out lights. X Spot wash all lobby walls and doors. X Polish or clean all door kick plates and thresholds. X Dust all doorjambs. x Dust light diffusers. LUNCH ROOM X Remove trash and place for disposal. Change all liners nightly. x Wipe tables, chairs and countertops. x Wash and polish kitchen sink. x Wipe front of oven, refrigerator and dishwasher etc. x Sweep and spot mop floor with kitchen grade disinfectant x Wipe down countertops with bacterial disinfectant. x Clean inside and out of Microwaves. x Spot wash doors and walls. x Wipe all vinyl chairs, chair rungs and table pedestals. CATERING KITCHEN AREA (AFTER EVENTS ONLY) x Remove trash and place for disposal. Change all liners nightly. X Wash and polish kitchen sink. X Wipe front of oven, refrigerator and dishwasher etc. x Sweep and spot mop floor with kitchen grade disinfectant X Wipe down countertops with bacterial disinfectant. X Clean inside and out of Microwaves. X Spot wash doors and walls. BOAT ROOM (BUILDING 1) X Empty and wipe outside wastebaskets, replacing liners if necessary. JANITORIAL OFFICE, STORAGE ROOMS AND CLOSETS X Remove trash from all of the above listed areas. x Maintain an orderly arrangement of all janitorial supplies, paper products and janitorial equipment in the storage rooms and service closets. X Wash service sinks. x Sweep and damp mop floors if needed. Deodorize and disinfect as required. X Receive and store all janitorial supplies in an orderly manner. X 4+No trash is to be stored overnight in janitorial closets. 20-56 EXHIBIT B SCHEDULE OF BILLING RATES Universal Building Maintenance, LLC Page B-1 20-57 Allied Universal Jan1lorlal Services - Citywide Janitorial Services for City of Newport Beach Year 1 {Jul 2018 - Dec 2018) SITE NUMBER LOCATION ADDRESS DAILY MINIMUM MAN HOURS SEASONAL CHANGES? PORTER SERVICE DAILY PORTER HOURS MONTHLY COST FOR CUSTODIAL SERVICES ANNUAL COST FOR I CUSTODIAL SERVICES MONTHLY COST FOR DAY PORTER SERVICES ANNUAL COST FOR DAY PORTER SERWCES 1 CIVIC CENTER 100 CIVIC CENTER DR. 16 NO 8 ? $7,149.39 $85,6&3.64 $3,355.36 $40,264.32 2 CORPORA FE YARD 592 SUPERFOR AVE. 4 NO NO $1,594.18 $19,130.19 3 UTELITIESYARD 949 W. 16TH ST. 4 NO NO 51,588.37 $19,060.38 4 BACK BAY SCIENCE CENTER 6DO SHELLMAKER RD. 2 NO $545.48 $6,545.71 5 CENT RAL LIBRARY 1000 AVOCADO AVE. 8 NO 2 $4,759.03 557,108.31 5916.91 $11,002,88 6 MARINERS LIBRARY 1300 IRVINE AVE, 4 NO NO $2,171,33 $26.127-93 7 BALBOA LIBRARY 100E BALBOA BLVD. 2 NO NO $1,004.42 $916.94 $12,052.99 $11,003.33 8 CORONA DEL MAR LIBRARY 420 MARIGOLD AVE. 2 NO NO 9 POLICE IIEADQUARTERS 810 SANTA BARBARA DR. '18 NO NO $8,560.16 $102,72193 ]D LIFEGUARD 11LADQUARTERS 70 NEWPORI NEER 6 NO NO $1,677A9 $20,129,87 11 OASIS SENIOR CENTER 801 NARCISSU5 4 NO NO $3,020.10 S36,241, 15 12 BONITACREEKCOMMUNITYCENTER 3010 LAVIDA 1.5 NO NO $794.59 $9,535.02 13 CARROLLBEEKCOMMUNITY CLNTER 115AGATL 1 NO NO $463.02 $5,55fi.18 14 CLR f DRIVE PARK COMMUNIIYCLNTER 301 RIVERSWE AVE. 1 NO NO $37936 $4,552.28 15 COMMUNITY YOUTHCENTER 30005TH AVE, 2 2 $1,052.64 $12,631-65 $371.89 $4,462.73 16 NEWPORT LAWN BOWLING LEN IER 1500 CROWN DRIVE 0.5 NO NO $115.71 $1,388.51 17 LINCOLN ATHLETIC CENTER GYMNASIUM 3101 PACITTC VIEW DRIVE 1 NO NO ; $539,82 $6,477.81 18 MARINERS LIBRARY VJ ROOM 13DO IRVINE AVE. 1 NO NO € $534.96 $6,419.55 19 NEWPORTCOAST COMMUNITY CENTER 64DISAN JOAQUINHILLS ROAD 2 NO NO $1,583.80 $19,005.60 2D NEWPORT THLATRE ARTS CENTER 2501 CLIFF DRIVE 1.5 NO NO $575.01 56,900.15 21 ]STH STREET COMMUNITY CENTER 1117016THST WEST 2 _ NO NO $759A8 59,113.79 22 MARINA PARK 11600 W. BALBOA BLVD. 4 NO TBD $3,221.04 $38,652.52 70TAL5: $43,603.29 $516,039.54 $4,644.16 $55,729.94 AS -NEEDED SPECIAL EVENT CLEANING AND AS -NEEDED PORTERING SERVICES SPECIAL EVENT CLEANING: $25/HOUR S35/HOUR )IF LESS THAN 48 HOURS NOT IFICATION) A5 -NEEDED PORTERING: $25/HOUR )MINIMUM 4 HOURS PER REQUEST) 20-58 Allied Universal Janitorial Services • Citywide Janitorial Services for City of Newport Beach Year 12 (San 2019 - Dec 2019) SITE NUMBER LOCATION ADDRESS DAILYMINIMUM MAN HOURS SEASONAL CHANGES? PORTER SERVICE DAILYPORT€R. HOURS MONTHLY COST FOR CUSTODIAL SERVICES ANN UAL COST FOR CUSTODIAL SERVICES MONTHLY COST FOR DAY PORTER SERVICES ANNUAL COST FOR DAY PORTER SERVICES 1 CIVIC CENTER MO CIVIC CENTER OR. 16 NO B $7,739,22 592,870.68 $3,620.51 $43,446.09 2 CORPORATEYARD 592 SUPERIOR AVE. 4 NO NO $1,723.46 $2001.44 3 UIILITILS YARD 949 W. 16TH ST- 4 NO NO $1,117.50 $20,610.02 4 BACK BAY SCIENCE CENTER 6OD SHELtMAKER RU. 2 NO $592.03 $7,104.33 CENTRAL LIBRARY 1000 AVOCADO AVE. 8 NO 2 $5,158.20 $51,898.43 59&3.45 511,861.42 6 MARINERS LIBRARY 1300 IRVINE AVE. 4 NO NO 52,357.24 528,286,83 7 BAtBOA LIBRARY 100 E. BALBOA BLVD. 2 NO NO $1,082.79 512,993,48 8 CORONA VEL MAR LIBRARY 420 MARIGOLD AVE. 2 NO NO $995.13 $11,941.61 9 POLICE HEADQUARTERS 870 SANTA BARBARA OR. 18 NO NO $9,295.70 5111,548.37 10 LIFEGUARD HEADQUARTERS 70 NEWPORT PIER 6 NO NO 51,822.02 521,864.23 11 OASIS SENIOR CENTER 801 NARC155US 4 NO NO $3,277.01 $39,324.10 12 BONITA CREEK COMMUNITY CENTER 3010 LA VIDA 1,5 NO NO 5862.89 $10,354.62 13 CARROLL BE EK COM MU NI T Y CENT ER 115AGATE 1 NO NO 5502.23 $6,026.81 14 CLIFI DRIVE PARK COMMUNITY CENTER 301 RIVERSIDE AVE. 1 NO NO $41i,25 $4,935.00 1S COMMUNITYYOUTIICENTER 30005TH AVE- 2 2 $1,142.95 $13,715.37 5400.35 54.804.18 16 NEWPORT LAWN BOWLING C£NIER 1500 CROWN DRIVE 0.5 NO NO 5125.40 $7,504.76 17 LINCOLN ATHLETIC CENTER GYMNASIUM 3101 PACIFtC VIEW DRIVE 1 NO NO $584.28 $7,011.42 18 MARINERSUBRARY VJ ROOM 1300 IRVINEAV£- 7 NO NO $580.40 $6,964.74 19 NEWPORT COAST COMMUNITY CENTER 6491 SAN IOAQUiN HILLS ROAD 2 NO NO $1,717.55 $20,610.61 20 NEWPORT THEATRL AR IS CENTER 2591 CLIFF DRIVE 1.5 NO NO $623.43 $7,481.11 21 16TH STREET COMMUNITY CENTER 870 16TH ST. WEST 2 NO NO $823.94 $9,887.32 22 LIVARMA PARK 11600 W. OALSOA BLVD. 4 NO TOO $3,496.10 541,953.20 TOTALS: $46,630.71 $559,568.53 $5,004.31 560,051.69 20-59 Allied Universal Janitorial Services - Citywide Janitorial Services for CRR of Newport Beach Year 2 3 flan 2420 - Dec 2020) SITE NUMBER LOCATION ADDRESS DAILY MINIMUM MAN HOURS SEASONAL CHANGES? PORTER SERVICE DAILY PORTER HOURS MONTHLY COST FOR CUSTODIAL SERVICES ANNUAL COST FOR CUSTODIAL SERVICES MONTHLY COST FOR DAY PORTER SERVICES ANNUAL COST FOR DAY PORTER SERVICES 1 CIVIC CENTER 100 CIVIC CENTER DR. 16 NO 8 $8,270.71 599,248.48 $3,888.00 54G,655.96 2 CORPORATE YARD 592 SUPERIOR AVE. 4 NO NO $1,846.31 $22,155.67 3 UTILITIES YARD 949 W_ 16TI1 ST. 4 NO NO 51,841.54 $22,098.48 4 BACK BAY SCIENCE CENTER 600 SHELLMAKER RO. 2 NO $634.23 $7,610,71 5 CENTRAL LIBRARY 1000 AVOCADO AVL. 8 NO 2 $5,521.08 $66,252.95 $1,050.58 $12,606.96 6 MARINERS LIBRARY 1300 IRVINE AVE. 4 NO NO $2,527.84 $30,334.07 7 BALBOA LIBRARY 100 E- BALBOA BLVD, 2 NO NQ 51,157.50 513,889.95 8 CORONA DEL MAN LIBRARY 420 MARIGOLD AVE. 2 NO NO $1,071.26 $12,855.08 9 POLICE HEADQUARTERS 870 SANTA BARBARA DR. 18 NO NO $10,002.88 5120,034.60 10 LIFEGUARD HEADOUARTLRS 70 NEWPORT PIER 6 NO NO $1,963.35 $73.560.20 11 OASIS SENIOR CENTER 801 NARCISSUS 4 NO NO $3,510.04 $42,120.49 12 BONUA CREEK COMMUNITY CENTER 3010 LA VIDA 1.5 NO NO $930.45 511,165.35 13 CARROLLBEEKCOMMUNIIYCENTER 115 AGATE 1 NO NO $541.01 $6,492,10 14 CLIFF DRIVE PARK COMMUNITY CENTER 301 RIVERSIDE AVE. 1 NO NO $442.89 $5,314.68 IS COMMUNITY YOUIH CENI LR 3006 STH AVE. 2 2 $1,230.15 $14,761.79 $429.05 $5,148.63 16 NEWPORT LAWN BOWLING CENTER 1500 CROWN DRIVE 0.5 NO NO 5135.12 $1,621-40 l'7 LINCOLN ATHLETIC CENTER GYMNASIUM 3101 PACIFIC VIEW DRIVE. 1 NO NO $624.46 $7,493.56 18 MARINERS LIBRARY Vl BOOM 1300 IRVINE AVE. 1 NO NO $624.91 $7,498.90 19 NEWPORT COAST COMMUNITY CENTER 6401 SAN JOAQUIN HILLS ROAD 2 NO NO 51.841A0 $22,096.83 20 NEWPORT THEATRE ARTS CENTER 2501 CLIFF DRIVE 1.5 NO NO $669.27 $8,031.27 22 1161H STREET COMMUNI iY CEN TER 87016TH ST. WEST 2 NO NO $885.34 $10,624.11 22 1 MARINA PARK 11600 W. BALBOA BLVD. 4 Nq TBD 53,758.29 545,099 A4 TOTALS: $50,030.01 $600,360.11 $5,367.63 $64,411,55 Allied Universal Janitorial Services - Citywide Janitorial Services for City of Newport Beath Year 3 (Jan 2021 - Jun 20211 20-61 MONTHLY COST FOR MONTHLY COST FOR O OUTILITIES YARD 0 BACK AAY SLIENCE CEN MH ©_ ��•!�//!//!//� 1 �l///J/JJ/JJ//J�1�//JJ//l///////� 111 .. ,. 4 0MARINERS L18RARY 1300 IRVINE AVE. aCORONA • ' 1MARIGOLD %!!!!!//////////%///////l///Jl!/ POLICE HEADQUARTERS V0 %//!/l/J/!////J/.%//////J////ll// ®. • F ®mm//l///J//JJ� • �llllJ//J///////9 !// ® COMMUNITY. 111 © •1' :: 1 NEWPIWAT LAWW&AWLING CENTER 1500 CROWN DRIVE LINCEN ATHLETIC CENTER GYMNASIUM 3101 PACIFIC VIEW DRIVE H NZWOMMONZ/0 • 0® %////////illi/!/%J/JJ////J WWO NEWPORT CCAST COMMUNITY CENTER U0.1 SAN JOAQUIN IULLS ROAD � — IRT THEATRE ARTS CENTER ®16TH STREET COMMUNITY CLNIER : 1 ©gym%////////.G : , %/l/////!/l//!!/%%///!/!JJ//J!//% 1. 20-61 EXHIBIT C INSURANCE REQUIREMENTS — MAINTENANCE/REPAIR/JANITORIAL SERVICES 1. Provision of Insurance. Without limiting Contractor's indemnification of City, and prior to commencement of Work, Contractor shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City. Contractor agrees to provide insurance in accordance with requirements set forth here. If Contractor uses existing coverage to comply and that coverage does not meet these requirements, Contractor agrees to amend, supplement or endorse the existing coverage. 2. Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager. 3. Coverage Requirements. A. Workers' Compensation Insurance. Contractor shall maintain Workers' Compensation Insurance, statutory limits, and Employer's Liability Insurance with limits of at least one million dollars ($1,000,000) each accident for bodily injury by accident and each employee for bodily injury by disease in accordance with the laws of the State of California, Section 3700 of the Labor Code. Contractor shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its City Council, boards and commissions, officers, agents, volunteers and employees. B. General Liability Insurance. Contractor shall maintain commercial general liability insurance and, if necessary, umbrella liability insurance, with coverage at least as broad as provided by Insurance Services Office form CG 00 01, in an amount not less than one million dollars ($1,000,000) per occurrence, two million dollars ($2,000,000) general aggregate. The policy shall cover liability arising from premises, operations, products -completed operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). C. Automobile Liability Insurance. Contractor shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of Contractor arising out of or in connection with Work to be performed under this Agreement, including coverage for any owned, hired, non -owned or rented Universal Building Maintenance, LLC Page C-1 20-62 vehicles, in an amount not less than one million dollars ($1,000,000) combined single limit each accident. 4. Other Insurance Requirements. The policies are to contain, or be endorsed to contain, the following provisions: A. Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against City, its City Council, boards and commissions, officers, agents, volunteers and employees or shall specifically allow Contractor or others providing insurance evidence in compliance with these requirements to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against City, and shall require similar written express waivers from each of its subcontractors. B. Additional Insured Status. All liability policies including general liability, products and completed operations, excess liability, pollution liability, and automobile liability, if required, shall provide or be endorsed to provide that City, its City Council, boards and commissions, officers, agents, volunteers and employees shall be included as insureds under such policies. C. Primary and Non Contributory. All liability coverage shall apply on a primary basis and shall not require contribution from any insurance or self-insurance maintained by City. D. Notice of Cancellation. All policies shall provide City with thirty (30) calendar days notice of cancellation (except for nonpayment for which ten (10) calendar days notice is required) or nonrenewal of coverage for each required coverage. 5. Additional Agreements Between the Parties. The parties hereby agree to the following: A. Evidence of Insurance. Contractor shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers' compensation and other endorsements as specified herein for each coverage. Insurance certificates and endorsement must be approved by City's Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time. B. City's Right to Revise Requirements. City resery during the term of the Agreement to change the insurance required by giving Contractor sixty (60) written notice of such change. If such change es the right at any time amounts and types of calendar days advance results in substantial Universal Building Maintenance, LLC Page C-2 20-63 additional cost to Contractor, City and Contractor may renegotiate Contractor's compensation. C. Right to Review Subcontracts. Contractor agrees that upon request, all agreements with subcontractors or others with whom Contractor enters into contracts with on behalf of City will be submitted to City for review. Failure of City to request copies of such agreements will not impose any liability on City, or its employees. Contractor shall require and verify that all subcontractors maintain insurance meeting all the requirements stated herein, and Contractor shall ensure that City is an additional insured on insurance required from subcontractors. For CGL coverage, subcontractors shall provide coverage with a format at least as broad as CG 20380413. D. Enforcement of Agreement Provisions. Contractor acknowledges and agrees that any actual or alleged failure on the part of City to inform Contractor of non-compliance with any requirement imposes no additional obligations on City nor does it waive any rights hereunder. E. Requirements not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Contractor maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for higher limits maintained by the Contractor. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. F. Self-insured Retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self- insurance will not be considered to comply with these requirements unless approved by City. G. City Remedies for Non -Compliance. If Contractor or any subcontractor fails to provide and maintain insurance as required herein, then City shall have the right but not the obligation, to purchase such insurance, to terminate this Agreement, or to suspend Contractor's right to proceed until proper evidence of insurance is provided. Any amounts paid by City shall, at City's sole option, be deducted from amounts payable to Contractor or reimbursed by Contractor upon demand. H. Timely Notice of Claims. Contractor shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Contractor's Universal Building Maintenance, LLC Page C-3 performance under this Agreement, and that involve or may involve coverage under any of the required liability policies. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. Contractor's Insurance. Contractor shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work. Universal Building Maintenance, LLC Page C-4 20-65