HomeMy WebLinkAbout15 - Agreement for the Management of NBTV Programming and OperationsCITY OF
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NEWPORT BEACH
City Council Staff Report
September 25, 2018
Agenda Item No. 15
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Carol Jacobs, Assistant City Manager - 949-644-3313,
cjacobs@newportbeachca.gov
PREPARED BY: Tara Finnigan, Deputy City Manager,
tfinnigan canewportbeachca.gov
PHONE: 949-644-3035
TITLE: Amendment No. Four to the Agreement with Newport Beach &
Company for the Management of NBTV Programming and
Operations
The City of Newport first entered an agreement with Newport Beach & Company in March
2014 for the management of the programming and operations of the government channel,
NBTV. That agreement has been amended and the term extended three times. Staff is
recommending approval of an additional amendment that would extend the agreement
term through January 31, 2019. The extension would allow time to complete an open
Request for Qualifications process for these services and for staff to research a possible
opportunity to partner with another city on government channel operations and
programming.
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a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because
this action will not result in a physical change to the environment, directly or indirectly;
and
b) Authorize the City Manager to execute Amendment No. Four to the current
Professional Services Agreement with Newport Beach & Company for the
Management of NBTV Programming and Operations. Amendment No. Four would be
subject to approval by the City Attorney and would: (1) extend the term of the
agreement an additional four months (to expire on January 31, 2019); and (2) add
$50,000 to the agreement for a new not -to -exceed total of $730,000. The not -to -
exceed total includes the original agreement and the four subsequent amendments.
FUNDING REQUIREMENTS:
The current adopted budget includes sufficient funding for this amendment. It will be
expensed to the NBTV Operations account in the Public Information Office budget,
01020201-87104.
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Amendment No. Four to the Agreement with Newport Beach & Company for the
Management of NBTV Programming and Operations
September 25, 2018
Page 2
DISCUSSION:
The City of Newport Beach (City) operates a government channel called Newport Beach
Television (NBTV). City staff managed NBTV station operations, production and
programming for a number of years until these services were outsourced to Newport
Beach & Company. The City and Newport Beach & Company first entered into a
professional services agreement for the management of NBTV programming and
operations in March 2014. After the initial two-year term, the agreement was amended
two more times, with each amendment extending the term an additional year. In March
of this year, the City and Newport Beach & Co. agreed to extend the agreement an
additional six months, through September 30, 2018.
In keeping with the terms of the agreement and its procurement procedures, the City
issued a Request for Qualifications for Video Production and Government Access
Channel Management in July of this year. The qualified firms were interviewed in August
and subsequently submitted cost proposals.
Staff is seeking the City Council's approval of an additional amendment to the agreement
for two reasons. First, the cost proposals require further review and possibly further
discussion with the consulting firms. Second, it was recently suggested that City staff
reach out to another Orange County city that operates a government channel to inquire
about potentially sharing these services. That city is interested in discussing this idea
further. Thus, if approved, Amendment No. Four to the City's agreement with Newport
Beach & Company for the Management of NBTV would extend the term through
January 31, 2019, allowing time for staff to resolve the pricing questions with the current
proposers and to explore the possibility of partnering with another city on government
channel services. Newport Beach & Company has consented to the extension of the term.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
None
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