HomeMy WebLinkAbout10 - Ocean Piers Maintenance ProjectCITY OF
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NEWPORT BEACH'
Cg41C1 F0 f9L City Council Staff Report
September 25, 2018
Agenda Item No. 10
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Kathryne Cho, Civil Engineer, kcho@newportbeachca.gov
PHONE: 949-644-3014
TITLE: Ocean Piers Maintenance Project – Notice of Completion of Contract
No. 7126-1 (17H03)
ABSTRACT:
On October 24, 2017, the City Council awarded Contract No. 7126-1, Ocean Piers
Maintenance Project, to John S. Meek Construction, Inc. (Meek) of Gardena, California.
All contract work has been completed to City's satisfaction.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project. On October 24, 2017, City Council found this project exempt from the
California Environmental Quality Act (CEQA) pursuant to Section 15301 (minor
alteration of existing public facilities with negligible expansion) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of the
Civil Code; and
c) Release the Faithful Performance Bond one year after acceptance by the City Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following account:
Account Descriation
Ocean Piers Maintenance
(Tidelands Maintenance)
Ocean Piers Maintenance
(Tidelands Capital)
Account Number
11111000 01-119191919ait1:[sit]
10101-980000-17H03
Amount
$ 245, 395.00
$ 721, 799.00
Total: $ 967,194.00
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Ocean Piers Maintenance Project — Notice of Completion of
Contract No. 7126-1 (171-103)
September 25, 2018
Page 2
DISCUSSION:
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract
Completion
Allowance
Contract
Directed
Unforeseen
Amount
Chane
Chane
Change
$ 1,182,395.00
$ 967,194.00
10% or less
-18.2%
-27.4%
9.2%
Allowed Contract Time (days)
100 days
Actual Time
+7
Under - or Over +
The work necessary for the completion of this contract consisted of completing necessary
repairs to the Newport and Balboa Piers. Work included both underwater repair and
above water/under deck repairs, installing new wrapping on existing piles; and replacing
rusted and otherwise nonfunctional straps, bolts, connection plates and hangers.
Damaged timber blockings, bracings and stringers were also replaced. The Ocean Piers
Maintenance Project was awarded to John S. Meek on October 24, 2017 with a Notice to
Proceed date of January 23, 2018.
The contract was completed to the satisfaction of the Public Works Department. A
summary of the contract cost is as follows:
Original Bid Amount:
$
1,182,395.00
Actual Cost of Bid Items Constructed:
$
877,299.00
Total Change Orders:
$
89,895.00
Final Contract Cost:
$
967,194.00
The actual cost of bid items constructed ended up being 18.2 percent lower than the
original bid amount. This was primarily a result of staff including additional allowances of
bid item work for pile wrapping and miscellaneous timberwork for possible
unanticipated/unknown damage found during construction, and for additional damage
that may have occurred between the design phase and the construction phase. In
addition, one change order was issued for this project, which included emergency work
and a credit for material change. The emergency work involved the replacement of one
pile that had broken, as well as the repair of two other piles that were cracked near the
pier deck due to winter storms and high surf. Additionally, a credit was issued for material
change from stainless steel to galvanized hardware, to prevent dissimilar metal issues.
Due to the high swells in the month of May, the contractor was given extra days to
complete the work. As the project entered into the summertime window, the contractor
was allowed to work during the middle of the week, keeping Mondays and Fridays open
for summer weekend pedestrian traffic.
A summary of the project schedule is as follows:
Estimated Completion Date per 2018 Baseline Schedule May 25, 2018
Project Award for Construction: October 24, 2017
Contract Completion Date with Approved Extensions June 7, 2018
Actual Substantial Construction Completion Date June 7, 2018
10-2
Ocean Piers Maintenance Project — Notice of Completion of
Contract No. 7126-1 (171-103)
September 25, 2018
Page 3
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act
(CEQA) pursuant to Section 15301 (minor alteration of existing public facilities with
negligible expansion) of the CEQA Guidelines, California Code of Regulations, Title 14,
Chapter 3, because it has no potential to have a significant effect on the environment
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item). In addition, the City Clerk will
be filing a Notice of Completion for the project as a result of this action.
The Notice Inviting Bids was advertised in the City's official publication and in construction
industry publications.
ATTACHMENT:
Attachment A — Location Map
10-3
Attachment A
JOHN WAYNE
AIDDr)QT
NOT TO SCALE
O PROJECT LOCATIONS
OCEAN PIERS MAINTENANCE PROJECT
NEWPORT & BALBOA PIERS
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-7126-1 1 9/25/18
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