HomeMy WebLinkAbout09 - Accept a Check from the California State Library for Literacy Services (CLLS)Q �EwP0
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FROM:
CITY OF
NEWPORT BEACH
City Council Staff Report
October 23, 2018
Agenda Item No. 9
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
Tim Hetherton, Library Services Director - 949-717-3801,
thetherton@newportbeachca.gov
PREPARED BY: Melissa Hartson, Circulation and Technical Processing Coordinator,
mhartson@newportbeachca.gov
PHONE: 949-717-3823
TITLE: Budget Amendment to Accept a Check from the California State
Library for Literacy Services (CLLS) and Appropriate Funds to the
Library's Fiscal Year 2018/2019 Maintenance and Operation Budget
ABSTRACT:
The Library's Literacy Program is funded by the City's general fund, grants, donations
and the fundraising efforts of Newport Mesa ProLiteracy. One of the major funding
resources is through the California State Library Literacy Services annual grant program.
Staff requests approval of a budget amendment to accept a check from the California
State Library for Literacy Services (CLLS) to support the high quality Literacy Program at
the Newport Beach Public Library.
RECOMMENDATION:
a) Determine that the action is exempt from the California Environmental Quality Act
(CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines
because it will not result in a physical change to the environment, directly or indirectly;
and
b) Accept a check in the amount of $18,000 from the California State Library for Literacy
Services (CLLS) and approve Budget Amendment No. 19BA-012 to increase
expenditures by the same amount in Division 01060604-711003 (Literacy Services).
DISCUSSION:
The Library Literacy Program has been offering one-on-one tutoring and small group
classes to customers with low literacy skills for more than 25 years. These services
support over one hundred learner/tutor pairs and make a significant difference in the lives
of the participants, both learners and volunteers. One of the goals of the program is to
assist the participants in becoming more engaged citizens and active members in their
community.
9-1
Budget Amendment to Accept a Check from the California State Library for
Literacy Services (CLLS) and Appropriate Funds to the
Library's Fiscal Year 2018/2019 Maintenance and Operation Budget
October 23, 2018
Page 2
The Library Literacy Program is partially funded by the California State Library Literacy
Services (CLLS) annual grant program. This $18,000 grant represents the first CLLS
award for FY 2018/19. The grant funds will be used towards staffing to ensure the
continued high quality program that the community has come to expect.
FUNDING REQUIREMENTS:
The Budget Amendment increases revenue estimates for $18,000 in recognition of the
grant award and appropriates $18,000 in increased part-time literacy salaries with no
impact on fund balance as follows:
01060005-431070 CA Literacy Campaign Revenues $ 18,000
01060604-711003 Literacy P/T Salaries Expenditures $ 18,000
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Copy of Check in the Amount of $18,000
Attachment B — Budget Amendment No. 19BA-012
9-2
ATTACHMENT A
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WARRANT NUMBER
21° alk Mup EGAMUP(DUOMA 6,9-783524
FUND NO. FUND NAME
THE TREASURER OF THE STATE WILL PAY OUT OF THE 8087 FISCAL CONSOLIDATED PMT
IDENTIFICATION NO.
0 0 0 0 01415 4 0000 Mo, i PAY 11 YR. 90-1342!1211
09:28:2018 69783524
TO: 783.524
----- NEWPORT BEACH PUBLIC LIBRARY
1000 AVOCADO AVE
NEWPORT BEACH CA 92660--7915
DETACH ON DOTTED LINE
KEEP THIS PORTION FOR YOUR RECORDS
El TTY T. YEE
CALIFORNIA STATE CONTROLLER
69-7a3524
ISSUE DATE: 09/28/2018
CA STATE LIBRARY
900 N STREET ROOM 155
SACRAMENTO CA 95814
FOR QUESTIONS CONTACT ACCOUNTING DEPARTMENT AT 916/654-0022
VENDOR NAME VENDOR ID
----------------------------------------------------------------
NEWPORT BEACH PUBLIC LIBRARY 0000014154
VOUCHER Ill INVOICE ID PO ID
-------------------------------------------------------------------
00007838 18-6762-1 0000002291
AMOUNT PAID
--------------------------------------------------------------
$18000.00
PAYMENT MESSAGE
--------------------------------------------------------------
9-5
ATTACHMENT C City of Newport Beach
BUDGET AMENDMENT
2018-19
EFFECT ON BUDGETARY FUND BALANCE:
X Increase Revenue Estimates
X Increase Expenditure Appropriations
Transfer Budget Appropriations
SOURCE:
from existing budget appropriations
X from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 19BA-012
AMOUNT: 1 $18,000.00
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations and accept funding from the California State Library for Literacy
Services (CLLS) annual grant orogram.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Object
REVENUE ESTIMATES
Org Object Project
01060005 431070
EXPENDITURE APPROPRIATIONS
Org Object Project
01060604 711003
Signed:t,�
C/L Financial Ap
Signed
Signed
Amount
Description Debit
Description
Library Admin - CA Literacy Campaign $18,000.00
Description
Literacy - Salaries PIT
nance Director
Administr,04Ge Approval: City Manager
City Council Approval: City Clerk
Automatic
Credit
$18,000.00
Date
Da e
Date
Increase in Budgetary Fund Balance
AND
Decrease in Budgetary Fund Balance
X
No effect on Budgetary Fund Balance
ONE-TIME?
R
Yes
No
This budget amendment is requested to provide for the following:
To increase revenue estimates and expenditure appropriations and accept funding from the California State Library for Literacy
Services (CLLS) annual grant orogram.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Object
REVENUE ESTIMATES
Org Object Project
01060005 431070
EXPENDITURE APPROPRIATIONS
Org Object Project
01060604 711003
Signed:t,�
C/L Financial Ap
Signed
Signed
Amount
Description Debit
Description
Library Admin - CA Literacy Campaign $18,000.00
Description
Literacy - Salaries PIT
nance Director
Administr,04Ge Approval: City Manager
City Council Approval: City Clerk
Automatic
Credit
$18,000.00
Date
Da e
Date