HomeMy WebLinkAbout06 - Bicycle and Pedestrian Bridge Across Superior Avenue (15T09)Q SEW Pp�T
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c�<,FORN'P City Council Staff Report
November 13, 2018
Agenda Item No. 6
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Andy Tran, Senior Civil Engineer, atran@newportbeachca.gov
PHONE: 949-644-3315
TITLE: Approval of Cooperative Agreement No. C-8-1898 with the Orange
County Transportation Authority for the Bicycle and Pedestrian
Bridge Across Superior Avenue (15T09)
ABSTRACT:
Staff was successful in securing federal grant funding for construction of a proposed
Bicycle and Pedestrian Bridge across Superior Avenue, from Sunset View Park to Sunset
Ridge Park. The approval of Cooperative Agreement No. C-8-1898 is required to identify
roles and responsibilities for Orange County Transportation Authority (OCTA) and the
City of Newport Beach.
RECOMMENDATIONS:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because
this action will not result in a physical change to the environment, directly or indirectly;
and
b) Approve Cooperative Agreement No. C-8-1898 between OCTA and the City of
Newport Beach for the Bicycle and Pedestrian Bridge across Superior Avenue.
FUNDING REQUIREMENTS:
The current adopted Capital Improvement Program budget (page 47) includes sufficient
funding for this project. The estimated construction cost of the Bicycle and Pedestrian
Bridge across Superior Avenue is $2,937,000. The maximum amount of this federal grant
is $2,349,600 which is 80 percent of the construction cost. The City is required to provide
the remaining 20 percent ($587,400) with local funds that are appropriated in the Facilities
Financial Plan (FFP) fund.
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Approval of Cooperative Agreement No. C-8-1898 with the Orange County
Transportation Authority for the Bicycle and
Pedestrian Bridge Across Superior Avenue (15T09)
November 13, 2018
Page 2
DISCUSSION:
The City was successful in securing grant funding for the proposed Bicycle and
Pedestrian Bridge across Superior Avenue, from Sunset View Park to Sunset Ridge Park.
This grant funding program was part of the Bicycle Corridor Improvement Program (BCIP)
2016 Call for Projects. The BCIP is funded with federal Congested Mitigation and Air
Quality (CMAQ) funds. Cooperative Agreement No. C-8-1898 is required to identify roles
and responsibilities for OCTA and the City of Newport Beach.
As identified in the Fiscal Year 2018/19 Capital Improvement Program budget, the City is
currently working on the conceptual design for the Lower Sunset View Park parking area
and connecting pedestrian/bicycle bridge(s). Potential improvements for this multi-year
project include two new bicycle/pedestrian bridges across both Superior Avenue and
West Coast Highway, construction of a larger parking lot at the northeast corner of this
intersection, intersection widening and improvements at West Coast Highway and
Superior to increase vehicular capacity and address current/projected traffic congestion.
The Bicycle and Pedestrian Bridge across Superior Avenue project as described in
Cooperative Agreement No. C-8-1898 is part of the Lower Sunset View Park project.
Staff will continue to seek additional grant funds for the intersection improvements on
West Coast Highway and pedestrian/bicycle bridge across West Coast Highway.
=1ki1V1-Tel kiILy, l=1kikIFITE AVAIA►ITS
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Location Map
Attachment B — Cooperative Agreement No. C-8-1898
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ATTACHMENT A
PROPOSED SUPERIOR AVENUE
PEDESTRIAN/BIKE BRIDGE
BICYCLE AND PEDESTRIAN BRIDGE
ACROSS SUPERIOR AVENUE PROJECT
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-7088-1 I 15T09 111/13/18
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ATTACHMENT B
COOPERATIVE AGREEMENT NO. C-8-1898
BETWEEN
ORANGE COUNTY TRANSPORTATION AUTHORITY
AND
CITY OF NEWPORT BEACH
FOR
THE BICYCLE CORRIDOR IMPROVEMENT PROGRAM PROJECT
NEWPORT BEACH BICYCLE AND PEDESTRIAN BRIDGE PROJECT
THIS COOPERATIVE AGREEMENT is effective this day of 2018, by and
between the Orange County Transportation Authority, 550 South Main Street, P.O. Box 14184,
Orange, California 92863-1584, a public corporation of the State of California (hereinafter referred to
as "AUTHORITY"), and City of Newport Beach, 100 Civic Center Drive, Newport Beach, California
92660, a municipal corporation duly organized and existing under the constitution and laws of the
State of California (hereinafter referred to as "CITY") each individually known as "PARTY" and
collectively known as "PARTIES."
RECITALS:
WHEREAS, AUTHORITY and CITY desire to enter into a Cooperative Agreement to define
the roles and responsibilities related to funding between AUTHORITY and CITY for the construction
of Newport Beach Bicycle and Pedestrian Bridge Project as defined in the scope of work provided in
the Bicycle Corridor Improvement Program 2016 Call for Projects, herein incorporated by reference;
(hereinafter referred to as "PROJECT"); and
WHEREAS, the Bicycle Corridor Improvement Program is funded with Congestion Mitigation
and Air Quality Improvement Program (hereinafter referred to as "CMAQ") funds; and
WHEREAS, the CMAQ program is authorized under Fixing America's Surface Transportation
(FAST) Federal Transportation Act; and
WHEREAS, CITY is an eligible sub -recipient of federal funding under the CMAQ program, and
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COOPERATIVE AGREEMENT NO. C-8-1898
1 PROJECT is eligible for CMAQ funding contingent on California Department of Transportation
2 (hereinafter referred to as "Caltrans") and the Federal Highway Administration (hereinafter referred to
3 as FHWA) approval; and
4 WHEREAS, on February 12, 2018, AUTHORITY's Board of Directors (BOARD), approved
s funding of up to Two Million, Three Hundred Forty -Nine Thousand, Six Hundred Dollars ($2,349,600)
6 in CMAQ funds to be matched with Five Hundred Eighty -Seven Thousand, Four Hundred Dollars
7 ($587,400) in CITY funds for the construction phase; and
8 WHEREAS, AUTHORITY and CITY agree that the total funding for PROJECT including
9 construction shall be Two Million, Nine Hundred Thirty -Seven Thousand Dollars ($2,937,000) or
10 amount in accordance with Exhibit A, entitled "Bicycle Corridor Improvement Program Funding Plan",
11 which is attached herein and incorporated by reference; and
12 WHEREAS, AUTHORITY and CITY agree that CMAQ funding for PROJECT is contingent
13 upon funding being available through FAST Act and PROJECT maintaining its eligibility for this
14 funding; and
15 WHEREAS, AUTHORITY and CITY agree that Caltrans and FHWA authorization is required
16 following AUTHORITY's amendment to the Federal Transportation Improvement Program (hereinafter
17 referred to as "FTIP"), and in order to proceed or commence each phase of PROJECT for performance
18 under this Cooperative Agreement; and
19 WHEREAS, AUTHORITY is responsible for programming the funds to specific projects within
20 Orange County; and Caltrans administers the CMAQ program on behalf of the FHWA and is
21 responsible for acquiring federal approvals for PROJECT on behalf of CITY, determining federal
22 eligibility, compliance with federal requirements, and reimbursement for PROJECT activities; and
23 WHEREAS, this Cooperative Agreement defines the specific terms and conditions and funding
24 responsibilities between the PARTIES for completion of PROJECT; and
25 WHEREAS, On February 12, 2018, AUTHORITY's BOARD approved this Cooperative
26 Agreement; and
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COOPERATIVE AGREEMENT NO. C-8-1898
I WHEREAS, On 20_, CITY's City Council approved this Cooperative
2 Agreement;
3 NOW, THEREFORE, it is mutually understood and agreed by AUTHORITY and CITY as
a follows:
s ARTICLE 1. COMPLETE AGREEMENT
6 A. This Cooperative Agreement, including any attachments incorporated herein and made
7 applicable by reference, constitutes the complete and exclusive statement of the term(s) and
s condition(s) of this Cooperative Agreement between AUTHORITY and CITY and it supersedes all prior
9 representations, understandings, and communications. The invalidity in whole or in part of any term
10 or condition of this Cooperative Agreement shall not affect the validity of other term(s) or condition(s)
11 of this Cooperative Agreement. The above referenced Recitals are true and correct and are
12 incorporated by reference herein.
13 B. AUTHORITY's failure to insist on any instance(s) of CITY's performance of any term(s)
14 or condition(s) of this Cooperative Agreement shall not be construed as a waiver or relinquishment of
15 AUTHORITY's right to such performance or to future performance of such term(s) or condition(s), and
16 CITY's obligation in respect thereto shall continue in full force and effect. Changes to any portion of
17 this Cooperative Agreement shall not be binding upon AUTHORITY except when specifically
18 confirmed in writing by an authorized representative of AUTHORITY by way of a written amendment
19 to this Cooperative Agreement and issued in accordance with the provisions of this Cooperative
20 Agreement.
21 C. CITY's failure to insist on any instance(s) of AUTHORITY's performance of any term(s)
22 or condition(s) of this Cooperative Agreement shall not be construed as a waiver or relinquishment of
23 CITY's right to such performance or to future performance of such term(s) or condition(s), and
24 AUTHORITY's obligation in respect thereto shall continue in full force and effect. Changes to any
25 portion of this Cooperative Agreement shall not be binding upon CITY except when specifically
26 confirmed in writing by an authorized representative of CITY by way of a written amendment to this
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COOPERATIVE AGREEMENT NO. C-8-1898
I Cooperative Agreement and issued in accordance with the provisions of this Cooperative Agreement.
2 ARTICLE 2. SCOPE OF AGREEMENT
3 This Cooperative Agreement specifies the terms and conditions, roles and responsibilities of
4 PARTIES as they pertain to the subjects and PROJECT addressed herein. PARTIES agree that each
shall cooperate and coordinate with the other in all activities covered by this Cooperative Agreement
G and any other supplemental agreements, including Letter Agreements which may be required to
7 facilitate purposes thereof.
8 ARTICLE 3. RESPONSIBILITIES OF AUTHORITY
9 AUTHORITY agrees to the following responsibilities for PROJECT:
10 A. AUTHORITY shall formally request on behalf of CITY that the Southern California
I t Association of Governments (hereinafter referred to as "SCAG") amend the FTIP to program up to the
12 amount of funds in accordance with the funding plan outlined in Exhibit A, whereby AUTHORITY's
13 performance under this Cooperative Agreement is contingent upon SCAG, Caltrans and FHWA
14 approval.
is B. AUTHORITY shall process any required FTIP amendments.
16 C. AUTHORITY shall provide assistance to CITY in securing the CMAQ funds.
17 D. AUTHORITY shall not be required to program or provide any amount beyond what has
18 been identified in this Cooperative Agreement as CMAQ and what is ultimately approved for
19 PROJECT in CMAQ by Caltrans and FHWA.
20 E. AUTHORITY shall review CITY's request for obligation of CMAQ funds which must
21 receive AUTHORITY approval prior to submittal to Caltrans District 12 for reimbursement.
22 F. AUTHORITY shall cancel PROJECT if CITY has not submitted a complete request for
23 authorization to proceed (hereinafter referred to as "E-76 Request") to Caltrans and AUTHORITY,
24 including prior environmental approval by February 1 of the year the funds are programmed.
25 G. AUTHORITY reserves the right to change the fund sources programmed to the
26 PROJECT.
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COOPERATIVE AGREEMENT NO. C-8-1898
1 ARTICLE 4. RESPONSIBILITIES OF CITY
2 CITY agrees to the following responsibilities for PROJECT:
3 A. CITY shall act as the lead agency for the engineering, right-of-way, and construction of
4 PROJECT.
5 B. CITY shall comply with all local, state, and federal project delivery requirements
6 including but not limited to Disadvantaged Business Enterprise, Title VI, American with Disabilities
7 Act, and Buy America provisions.
8 C. CITY shall submit National Environmental Policy Act (NEPA) and the California
9 Environmental Quality Act (CEQA) environmental documentation to Caltrans for approval prior to
10 November 30 of the fiscal year the funds are programmed in accordance to Exhibit A.
11 D. CITY is responsible for preparing and submitting to AUTHORITY an Engineer's
12 Estimate of PROJECT cost ninety (90) days prior to E-76 Request.
13 E. CITY is responsible for preparing and submitting all necessary Caltrans -required
14 documentation including E-76 Request. CITY agrees to submit an E-76 Request including all required
is forms and prior approvals including NEPA to Caltrans District 12 by February 1 of the year the funds
16 are programmed, consistent with the fiscal year identified in Exhibit A.
17 F. CITY acknowledges that if the E-76 Request for CMAQ funds is not submitted to
18 Caltrans by February 1 of the year the funds are programmed, or CITY has not advanced PROJECT
19 to ready -to -list stage as determined through Caltrans guidelines by this date, or PROJECT is found
20 ineligible by Caltrans and FHWA, the proposed funding may be cancelled by AUTHORITY.
21 G. CITY shall provide a minimum of twenty percent (20%) of the Construction costs in
22 CITY funds as the required local match consistent with Exhibit A. Any savings recognized in the
23 PROJECT will be credited or reimbursed proportionally to the amount contributed to the PROJECT by
24 each fund type.
2; H. CITY shall follow applicable procurement procedures outlined in the Caltrans Local
26 Assistance Program Guide Chapter 10 Consultant Selection and Chapter 15 Advertise and Award
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COOPERATIVE AGREEMENT NO. C-8-1898
I. CITY shall not advertise or award a contract before FHWA authorization to proceed.
J. CITY shall invoice Caltrans at minimum once every six (6) -months.
K. CITY agrees that any cost overruns shall be the responsibility of CITY.
L. If CITY receives local, state, or federal funds from a non -AUTHORITY source, CITY
will not invoice Caltrans for the amount received from the other non -AUTHORITY source(s).
M. CITY shall notify AUTHORITY regarding any funds from non -AUTHORITY sources
received for the PROJECT and AUTHORITY funds may not pay for expenses already supported
through these non -AUTHORITY funds.
N. CITY agrees that AUTHORITY reserves the right to change the fund source
programmed to the PROJECT.
O. CITY shall submit semi-annual status reports for PROJECT to AUTHORITY due on
April 30 for the prior six (6) -month period (July through December), and due on October 30 for the
prior six (6) -month period (January through June), (Exhibit B, entitled "Semi -Annual Report Form").
P. CITY shall submit a final report to AUTHORITY within six (6) months of Caltrans
payment of final progress invoice for PROJECT in accordance with Exhibit C, entitled "Final Project
Report Form."
Q. CITY is responsible for completing PROJECT in accordance with the Bicycle Corridor
Improvement Program Funding Plan (Exhibit A), and to abide by all CMAQ programming guidelines,
and any and all other federal, state, and Caltrans requirements.
R. If reimbursed costs are deemed ineligible by FHWA or Caltrans or CITY is required to
return any funds for any reason, those costs shall be the sole responsibility of CITY.
ARTICLE 5. DELEGATED AUTHORITY
The actions required to be taken by CITY in the implementation of this Cooperative Agreement
are delegated to its Public Works Director, or designee, and the actions required to be taken by
AUTHORITY in the implementation of this Cooperative Agreement are delegated to AUTHORITY's
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COOPERATIVE AGREEMENT NO. C-8-1898
Chief Executive Officer, or designee.
ARTICLE 6. AUDIT AND INSPECTION
AUTHORITY and CITY shall maintain a complete set of records in accordance with generally
accepted accounting principles. Upon reasonable notice, CITY shall permit the authorized
representatives of AUTHORITY to inspect and audit all work, materials, payroll, books, accounts, and
other data and records of CITY for a period of four (4) years after final payment, or until any on-going
audit is completed. For the purposes of audit, the date of completion of this Cooperative Agreement
shall be the date of Caltrans' payment of CITY's final billing (so noted on the invoice) under this
Cooperative Agreement. AUTHORITY shall have the right to reproduce any such books, records, and
accounts. The above provision with respect to audits shall extend to and/or be included in construction
contracts with CITY's contractor(s).
ARTICLE 7. INDEMNIFICATION
A. CITY shall indemnify, defend and hold harmless AUTHORITY, its officers, directors,
employees and agents from and against any and all claims (including attorney's fees and reasonable
expenses for litigation or settlement) for any loss or damages, bodily injuries, including death, worker's
compensation subrogation claims, damage to or loss of use of property caused by the negligent acts,
omissions or willful misconduct by CITY, its officers, directors, employees or agents in connection with
or arising out of the performance of this Cooperative Agreement.
B. AUTHORITY shall indemnify, defend and hold harmless CITY, its officers, directors,
employees and agents from and against any and all claims (including attorney's fees and reasonable
expenses for litigation or settlement) for any loss or damages, bodily injuries, including death, worker's
compensation subrogation claims, damage to or loss of use of property caused by the negligent acts,
omissions or willful misconduct by AUTHORITY, its officers, directors, employees or agents in
connection with or arising out of the performance of this Cooperative Agreement.
C. The indemnification and defense obligations of this Cooperative Agreement shall
survive its expiration or termination.
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COOPERATIVE AGREEMENT NO. C-8-1898
I ARTICLE 8. ADDITIONAL PROVISIONS
2 PARTIES agree to the following mutual responsibilities:
3 A. Term of Agreement: This Cooperative Agreement shall continue in full force and effect
4 through December 31, 2024 or until final acceptance by AUTHORITY, whichever is later. This
s Cooperative Agreement may only be extended upon mutual agreement by both PARTIES.
6 B. Termination: This Cooperative Agreement is null and void if PROJECT is not funded.
7 AUTHORITY may cancel projects for which CITY has not submitted an E-76 Request by February 1
8 of the fiscal year for which funds are programmed and, or has not advanced PROJECT to ready stage
9 as determined by AUTHORITY.
to C. Termination for Convenience: This Cooperative Agreement may be terminated by
I i either PARTY after giving thirty (30) days prior written notice to the other PARTY.
12 D. Amendments: This Cooperative Agreement may be amended in writing at any time by
13 the mutual consent of PARTIES. No amendment shall have any force or effect unless executed in
14 writing by PARTIES.
is E. PARTIES shall comply with all applicable federal, state, and local laws, statues,
16 ordinances and regulations of any governmental authority having jurisdiction over PROJECT.
17 F. Legal Authority: PARTIES hereto consent that they are authorized to execute this
18 Cooperative Agreement on behalf of said PARTIES and that, by so executing this Cooperative
19 Agreement, PARTIES hereto are formally bound to the provisions of this Cooperative Agreement.
20 G. Severability: If any term, provision, covenant or condition of this Cooperative
21 Agreement is held to be invalid, void or otherwise unenforceable, to any extent, by any court of
22 competent jurisdiction, the remainder of this Cooperative Agreement shall not be affected thereby,
23 and each term, provision, covenant or condition of this Cooperative Agreement shall be valid and
24 enforceable to the fullest extent permitted by law.
25 H. Counterparts of Agreement: This Cooperative Agreement may be executed and
26 delivered in any number of counterparts, each of which, when executed and delivered shall be deemed
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COOPERATIVE AGREEMENT NO. C-8-1898
an original and all of which together shall constitute the same agreement. Facsimile signatures will
be permitted.
I. Force Maieure: Either AUTHORITY or CITY shall be excused from performing its
obligations under this Cooperative Agreement during the time and to the extent that it is prevented from
performing by an unforeseeable cause beyond its control, including but not limited to; any incidence of
fire, flood; acts of God; commandeering of material, products, plants or facilities by the federal, state or
local government; national fuel shortage; or a material act or omission by the other PARTY; when
satisfactory evidence of such cause is presented to the other PARTY, and provided further that such
nonperformance is unforeseeable, beyond the control and is not due to the fault or negligence of the
AUTHORITY or CITY not performing.
J. Assignment: Neither this Cooperative Agreement, nor any of the AUTHORITY and CITY
rights, obligations, duties, or authority hereunder may be assigned in whole or in part by either
AUTHORITY or CITY without the prior written consent of the other PARTY in its sole and absolute
discretion. Any such attempt of assignment shall be deemed void and of no force and effect. Consent
to one assignment shall not be deemed consent to any subsequent assignment, nor the waiver of any
right to consent to such subsequent assignment.
K. Obligations To Comply with Law: Nothing herein shall be deemed nor construed to
authorize or require any PARTY to issue bonds, notes or other evidences of indebtedness under the
terms, in amounts, or for purposes other than as authorized by local, state or federal law.
L. Governing Law: The laws of the State of California and applicable local and federal laws,
regulations and guidelines shall govern this Cooperative Agreement.
M. Litigation fees: Should litigation arise out of this Cooperative Agreement for the
performance thereof, the court shall award costs and expenses, including attorney's fees, to the prevailing
PARTY.
N. Notices: Any notices, requests, or demands made between the PARTIES pursuant to
this Cooperative Agreement are to be directed as follows:
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COOPERATIVE AGREEMENT NO. C-8-1898
To CITY:
To AUTHORITY:
City of Newport Beach
Orange County Transportation Authority
100 Civic Center Drive
550 South Main Street
P. O. Box 14184
Newport Beach, California 92660
Orange, California 92863-1584
Attention: Andy Tran
Attention: Luis Martinez
Senior Civil Engineer
Associate Contract Administrator
(949)-644-3315
(714)-560-5767
Email: atran@newportbeachca.gov
Email: Imartinez1@octa.net
With a copy that shall not constitute Notice to:
Cc: Louis Zhao
Section Manager, Discretionary Funding
Programs
O. Successors and Assigns: The provisions of this Cooperative Agreement shall bind and
inure to the benefit of each of the PARTIES hereto, and all successors or assigns of PARTIES hereto.
P. Time is of the Essence: Time is of the essence for the work identified in Exhibit A. All
work must be completed no later than forty-two (42) months after the E-76 request approval date.
/
/
/
/
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0
COOPERATIVE AGREEMENT NO. C-8-1898
IN WITNESS WHEREOF, the PARTIES hereto have caused this Cooperative Agreement
No. C-8-1898 to be executed on the date first above written.
CITY OF NEWPORT BEACH ORANGE COUNTY TRANSPORTATION AUTHORITY
Bv:
Duffy Duffield
Mayor
ATTEST:
By:
Leilani I. Brown
City Clerk
APPROVED AS TO FO
By:
Darrell E. Johnson
Chief Executive Officer
APPROVED AS TO F_2RM:
By:
teame eral Counsel
APPROVAL RECOMMENDED:
By: W I-*( By:
A r n arp Kia Mortazavi
C ,A o ney Executive Director, Planning
Dated: Dated:
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COOPERATIVE AGREEMENT NO. C-8-1898
EXHIBIT A
BICYCLE CORRIDOR IMPROVEMENT PROGRAM FUNDING PLAN
CITY OF NEWPORT BEACH
NEWPORT BEACH BICYCLE AND PEDESTRIAN BRIDGE PROJECT
Proiect Schedule and Funding
Schedule
Completion
Date
Begin Design Engineering
Sept 2016
Submit NEPA and CEQA Documents to Caltrans
Nov 30, 2019
Final Environmental Document
Jan 2020
Plans, Specifications, and Cost Estimates complete
Jan 2020
Start Right -of -Way Acquisition
N/A
Right -of -Way Certification
N/A
Authorization to Proceed for Construction Submittal
Feb 1, 2020
Authorization to Proceed for Construction
Au 2020
Award Construction Deadline
Dec 2020
Project Completion (open for use
Dec 2021
Construction funding authorized through this agreement:
CMAQ: $2,349,600 LOCAL MATCH: $587,400
Preliminary Engineering ($000's)
Fund Source
Fiscal Year Original Planned Proportion
Allocation
Original Planned Proportion
Allocation
FY 19/20 $2,349,600 80%
TOTAL
Right -of -Way ($000's)
Fund Source
Fiscal Year
Original Planned Proportion
Allocation
FY 19/20 $2,349,600 80%
CITY
FY 19/20 $587,400 20%
TOTAL
Construction ($000's)
Fund Source
Fiscal Year Original Planned Proportion
Allocation
CMAQ
FY 19/20 $2,349,600 80%
CITY
FY 19/20 $587,400 20%
TOTAL $2,937,000 100%
Project Manager Signature:
Project Manager Name:
6-15
Project Title:
Agency:
Schedule
COOPERATIVE AGREEMENT NO. C-8-1898
EXHIBIT B
SEMI-ANNUAL REPORT FORM
Date:
Draft Environmental Document
Final Environmental Document
Begin Design Engineering
Plans, Specifications, and Cost Estimates complete
Start Right -of -Way Acquisition
Right -of -Way Certification
Submit Request for Authorization for Const E-76
Ready to Advertise
Award Construction
Project Completion (open for use
Funding Table:
Preliminary Enqineerinq ($000's)
Original
Current
Completion
Completion
Date
Date
Fund Source Fiscal
Year
Planned
Obligation
Current
Estimates
Actual
Expended
Remaining
Allocation
Right -of -Way $000's
Fund Source Fiscal
Year
Planned
Obligation
Current
Estimates
Actual
Expended
Remaining
Allocation
Construction ($000's)
Fund Source Fiscal
Year
Planned
Obligation
Revised
Allocation
Actual
Expended
Remaining
Allocation
6-16
Major Activities:
Status:
Issues:
Name/Title:
Phone:
Email:
COOPERATIVE AGREEMENT NO. C-8-1898
EXHIBIT B
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COOPERATIVE AGREEMENT NO. C-8-1898
EXHIBIT C
EXHIBIT C: FINAL PROJECT REPORT FORM
Date
OCTA
Instructions
The responsible agency should fill out the following: 1) Final Project Form, 2) Final Cost, 3) Certificate of
Completion. Page 4, the OCTA Staff Verification will be filled out by OCTA staff. In addition, the agency must
attach before (if available) and after photographs of the project site and the address or location of the site under
the Location and Scope of work section.
r rolecz
LUUCl LIUlI GIIU .]LVUC VI VVUIN
Verification of Match
(Actual Expenditures)
Local Match
Phase
(ENTER
SOURCE)
(ENTER
SOURCE)
(ENTER
SOURCE)
Other
OCTA
CMAQ Fundin Total
Engineering
$ -
S -
$ -
$ - $ - 5 -
Right -of -Way
S
$ -
S -
$ - $ - S -
Construction
$ -
S -
$ -
$ - $ - $ -
Total
$ -
$ -
$ -
$ - $ - $ -
Proiect Schedule
Phase Proposed Actual
Drat Environmental Document
Final Environmental Document
Begin Design Engineering
Plans, Specifications, and Cost Estimates complete
Start Right -of -Way Acquisition
Right -of -Way Certification
Ready to Advertise
Award Construction
Project Completion (open for use)
Match
Rate
Page 1
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COOPERATIVE AGREEMENT NO. C-8-1898
EXHIBIT C
BCIP: Final Cost
OCTA
Item # Description Unit Quantity Unit Price Amount
Page 2
6-19
COOPERATIVE AGREEMENT NO. C-8-1898
EXHIBIT C
F0BCIP: FINAL COST
OCTA
I hereby certify that the statements provided here are true and correct.
Proiect Title
1
2
3
4
5
6
7
Yes No N/A
The project is designed to city/county and other participating jurisdictions' standards.
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The project contract was awarded on: I ENTER DATE
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The total cost of the contract is equal to or less than the total BCIP
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funds awarded and matching funds provided.
The city/county provided matching funds to the project.
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Right-of-way was acquired in conformance with city/county procedures.
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All required environmental documentation is complete and certified.
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An updated final project schedule is included.
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::1
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The progress and final invoices are attached with all the necessary documentation.
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Name
Title
Signature
Public Works Director
Date
Page 3
6-20
COOPERATIVE AGREEMENT NO. C-8-1898
F0BCIP: OCTA Staff Verification
OCTA
OCTA STAFF USE ONLY
Orange County Transportation Authority staff has inspected the project site and
certifies that the project is complete and ready for use.
Proiect Title
Name
Title
Signature Date
EXHIBIT C
Page 4
6-21