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Home My WebLink About18 - OASIS Fitness Center Equipment ImprovementsTO: FROM CITY OF NEWPORT BEACH City Council Staff Report November 27, 2018 Agenda Item No. 18 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL Laura Detweiler, Recreation and Senior Services Director - 949- 644-3151, Idetweiler@newportbeachca.gov PREPARED BY: Celeste Jardine -Haug, Senior Services Manager, PHONE: 949-644-3247, chaug@newportbeachca.gov TITLE: Budget Amendment for OASIS Fitness Center Equipment Improvements ABSTRACT: The Recreation and Senior Services Department is requesting approval for a Budget Amendment to appropriate $19,936.64 from the OASIS Senior Center Donations Special Deposit account to the OASIS expenditure account for the purchase and installation of fitness equipment for the Fitness Center. RECOMMENDATION: a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Approve Budget Amendment No. 19BA-018 to appropriate $19,936.64 in increased revenue estimates and expenditure appropriations for the purchase and installation of fitness equipment for the OASIS Fitness Center. FUNDING REQUIREMENTS: The Budget Amendment recognizes and appropriates $19,936.64 in increased revenue estimates in 0107031-561005 OASIS Private Donations' revenue account and $19,936.64 in increased expenditure appropriations in 0107032-841015 OASIS Fitness Center expenditure account, with no impact on fund balance. DISCUSSION: The OASIS Senior Center Donations Special Deposit account was created many years ago to accept donations directly to the OASIS Senior Center. Funds in this account are used to make facility repairs and purchase new equipment. 18-1 Budget Amendment for OASIS Fitness Center Equipment Improvements November 27, 2018 Page 2 The OASIS Fitness Center opened in 2010 and is in need of new fitness equipment. The Center's annual attendance of over 76,000 creates extensive wear and tear on the machines. The existing equipment has been experiencing many maintenance issues this past year and is showing signs of failure. Cardio equipment with frequent use normally requires replacement within seven to nine years. Staff is recommending the use of these dedicated funds to keep the Fitness Center functioning with great efficiency. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Budget Amendment Attachment B — Equipment Cost Proposal 18-2 ATTACHMENT City of Newport Beach BUDGET AMENDMENT 2018-19 EFFECT ON BUDGETARY FUND BALANCE: X Increase Revenue Estimates X Increase Expenditure Appropriations Transfer Budget Appropriations SOURCE: from existing budget appropriations X from additional estimated revenues from unappropriated fund balance EXPLANATION: NO. BA- 19BA-018 AMOUNT:j $19,936.64 This budget amendment is requested to provide for the following: To increase revenue estimates and expenditure appropriations for the purchase and installation of cardio equipment for the OASIS Senior Center. The donations are currently posted to the OASIS Senior Center Special Deposit account. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Object REVENUE ESTIMATES Org Object Project 0107031 561005 EXPENDITURE APPROPRIATIONS Org Object Project 0107032 841015 Signed Signed Signed Firfefr6ial Approval: Finance D N I, Admipi'stotive Approval: City City Council Approval: City Clerk Description Description OASIS - Private Donation/Contribution Description Fitness Center - Special Dept. Supplies Amount Debit Credit $19,936.64 $19,936.64 Automatic (I - 114 1 Date Date Date 18-3 Increase in Budgetary Fund Balance AND Decrease in Budgetary Fund Balance X No effect on Budgetary Fund Balance ONE-TIME? B Yes No This budget amendment is requested to provide for the following: To increase revenue estimates and expenditure appropriations for the purchase and installation of cardio equipment for the OASIS Senior Center. The donations are currently posted to the OASIS Senior Center Special Deposit account. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Object REVENUE ESTIMATES Org Object Project 0107031 561005 EXPENDITURE APPROPRIATIONS Org Object Project 0107032 841015 Signed Signed Signed Firfefr6ial Approval: Finance D N I, Admipi'stotive Approval: City City Council Approval: City Clerk Description Description OASIS - Private Donation/Contribution Description Fitness Center - Special Dept. Supplies Amount Debit Credit $19,936.64 $19,936.64 Automatic (I - 114 1 Date Date Date 18-3 ECHN, oGyM The Wellness Company ATTACHMENT B - - Egr�tmeni � e DESCRIPTION Price QTY NET AMOUNT RECLINE 7,160.00 3.00 13,962.00 Excite Recline 1000 3.00 x 4,654.00 Power Supply: Powered, Display; Unity 3.0, Reader: QR+NFC+TGS+IPhone/IPad(BT)+USB, Frame: Anthracite, Upholstery: Black, Carter: Trend, TV: ATSC+IPTV, Packaging: Oversea + American 110V Plug Cade: DED83UTANNARA000 Cardio Line Total Excl Tax 21,480.00 3 USD 13,962.00 TOOLS DESCRIPTION Price QTY NETAMOUNT WELLNESS SALL HOME cm,55 GREY 85.00 2.00 170.00 2.00 x 85.00 Code: A0000154AA -- 1 Tools Total Excl Tax 170.00 2 USD 170,00 Delivery ;& installation DESCRIPTION Price QTY NETAMOUNT Delivery & Installation 1,965.05 1.00 1,965.05 1.00 x 1,965.05 Code: Y010 Refit 11192312 10001625382 technogym.com 2/12 18-4 PROPOSAL FOR CITY OF NEWPORT BEACH Customer Name CITY OF NEWPORT BEACH Ref # 11192312/ 0001625382 CITY OF NEWPORT BEACH - Cardio Refresh 2 Cust. Code C11502 Date 08/28/18 Expiry Date 09/27/18 Contact Julie Anding Billing Address Destination CITY OF NEWPORT BEACH Telephone 9496443244 RECREATION & SENIOR SERVICES3300 NEWPORT BLVD 92663 NEWPORT BEACH United States CA Technogym Ref. Justin Saunders Ship to Customer C11502 jsaunders@technogym.com Code - - Egr�tmeni � e DESCRIPTION Price QTY NET AMOUNT RECLINE 7,160.00 3.00 13,962.00 Excite Recline 1000 3.00 x 4,654.00 Power Supply: Powered, Display; Unity 3.0, Reader: QR+NFC+TGS+IPhone/IPad(BT)+USB, Frame: Anthracite, Upholstery: Black, Carter: Trend, TV: ATSC+IPTV, Packaging: Oversea + American 110V Plug Cade: DED83UTANNARA000 Cardio Line Total Excl Tax 21,480.00 3 USD 13,962.00 TOOLS DESCRIPTION Price QTY NETAMOUNT WELLNESS SALL HOME cm,55 GREY 85.00 2.00 170.00 2.00 x 85.00 Code: A0000154AA -- 1 Tools Total Excl Tax 170.00 2 USD 170,00 Delivery ;& installation DESCRIPTION Price QTY NETAMOUNT Delivery & Installation 1,965.05 1.00 1,965.05 1.00 x 1,965.05 Code: Y010 Refit 11192312 10001625382 technogym.com 2/12 18-4 11E HN the Wellness Company Delive ,& Installation DESCRIPTION Price QTY NET AMOUNT Delivery & Installation Total Excl Tax 1,965.05 1 USD 1,965.05 TechnOgymCare DESCRIPTION Price NET AMOUNT PERFORMANCE: The most complete after sales product in the Industry. 2,362.80 2,362.80 Designed to give a beyond repair service with on top a coverage of wear and tear, accidental damages and a remote monitoring of the connected products Code:X123PER Purchase moment At the order Amount/month 49.22 1 recnnogym CareTotal EXCI Tax 2,362.80 Ref# 11192312 10001625382 technogym.com 3/12 18-6 ME - The Wellness Company Your Wellness Solution Value Gross Total Tax excl. 25,977.85 Net Total Tax excl. 18,459.85 Sales Tax -~ 1,476J9*rmiybtisnot Included in taxes calculation Net Total Tax incl. (8%) USD 19,936.&4 Ref #: 11192312 / 0001625382 Cust. Code: C11502 CITY OF NEWPORT BEACH - Cardio Refresh 2 aa® The pictures and any other figurative representations of products contained in this offer are purely an indication and may contain inaccuracies. More accurate Information and details of the offered products are contained in the description section. Payment Payment Method payment Term % Expiration Date RCH - RCH - Cheque AD1 - ADi - Net 30 100.00 $ 19,936.64 2018/09/28 Deii'very Terms Customer Proposed Delivery Date: WIC: 01/04/19 Note .............................................. (Field to be used in case of different proposal from the client) General notes: Please be Informed that Technogym may not accept a proposed delivery date earlier than '77" weeks starling from the order acknowledgement and recelpt of the full down payment, ifapplicable, Moreover, please also kindly note that the actual delivery dme may vary due to seasonality reasons in the marketin any case, Technogym will confirm the applicable delivery date only on the oiler acknowledgement. Delivery date is intended as any of the days within the relevant week (week starts from Monday to Sunday), Delivery Terms: FOB - F.O.B. Factory - Prepaid This proposal reflects current sales tax. Any variance will be reported in the final invoice. Name: ........................................................................... Signature for acceptance Role: ......................... CITY OF NEWPORT BEACH Date: ......................... Ref# 11192312 / 0001625382 Justin Saunders ........................................ THCHNOGYM USA 700 Route 46 East 2nd Floor Fairfield, N] 07004 Toll free: 800-804-0952 Fax: 206-623-1898 Email: info@technogymusa.com technogym.com 4/12 18-6