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Home My WebLink About08 - Resolution Amending the Term of the Balboa Village Advisory Committee (BVAC)PORT CITY OF O � _ i NEWPORT BEACH City Council Staff Report <i FO RN November 27, 2018 Agenda Item No. 8 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Seimone Jurjis, Community Development Director - 949-644-3232, sjurjis@newportbeachca.gov PREPARED BY: Benjamin M. Zdeba, AICP, Associate Planner PHONE: 949-644-3253 TITLE: Resolution Amending the Term of the Balboa Village Advisory Committee (BVAC) ABSTRACT - The Balboa Village Advisory Committee (BVAC) is scheduled to sunset December 31, 2018. There is a desire to extend BVAC for an additional two years to continue efforts outlined in the Balboa Village Master Plan Implementation Plan (Implementation Plan) and make recommendations to City Council for the allocation of funding from the Balboa Village Area Benefit District (Parking Benefit District). RECOMMENDATION: a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Adopt Resolution No. 2018-80, A Resolution of the City Council of the City of Newport Beach, California, Amending the Term of the Balboa Village Advisory Committee. FUNDING REQUIREMENTS: There is no fiscal impact related to this item. DISCUSSION: The BVAC has met regularly since December 2012, and has made significant progress in helping to implement the strategies contained in the Implementation Plan. However, there is more to be accomplished with projects currently in process, as outlined in Attachment A. BVAC is the sole entity responsible for providing recommendations to the City Council regarding funding for Balboa Village projects derived from the Parking Benefit District and other sources. RIM Resolution Amending the Term of the Balboa Village Advisory Committee (BVAC) November 27, 2018 Page 2 The BVAC reviewed the description of their terms and responsibilities and requests that the term be extended to December 31, 2020. The amendments are contained in Exhibit "A" of the draft resolution (Attachment B) and shown with tracked changes in Attachment C. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — BVAC Accomplishments and Priorities 2018 Attachment B — Resolution Attachment C — BVAC Tracked Changes Attachment D — Balboa Village Master Plan Implementation Plan ON Attachment A BVAC Accomplishments and Priorities 2018 8-3 BALBOA VILLAGE ADVISORY COMMITTEE (BVAC) ACCOMPLISHMENTS AND PRIORITIES �O�NW NOVEMBER 2018 CURRENT EFFORTS • Encourage Local Coastal Program Amendment to establish parking district with modified requirements. • Design and implement wayfinding sign program. • Provide guidance on streetscape improvement project. ONGOING • Strategic code enforcement and maintenance efforts. • Support new cultural facilities (Balboa Theater). • Evaluate changes to determine impact of new investment and reinvestment in the Village. • Provide direction how to allocate parking benefits district funds. COMPLETED Parking • Implemented shuttle program with the Balboa Peninsula Trolley. • Established framework for a potential residential parking permit program (RP3). • Established a commercial parking benefits district to create permanent, ongoing revenue source. • Removed time limits for all metered spaces; implemented demand based pricing for all public parking. • Established employee parking permit program. • Eliminated parking requirements for new commercial development and intensification of use applications. • Eliminated in -lieu parking fee permanently, including current payers. Economic Development • Allocated additional funding to Balboa Village BID. • Modified boundaries of Balboa Village BID to delete area from Adams to Coronado Streets. • Assumed maintenance of boardwalk area. • Developed Commercial Facade Improvement Program. • Developed special events initiative in support of BVMA. • Updated Balboa Village Design Guidelines. • Adopted Outdoor Dining Pilot Program and A -Frame Sign Program. Streetscape • Developed conceptual streetscape. • Developed and budgeted for coordinated wayfinding sign program. • Identified targeted improvements to bicycle and pedestrian facilities as part of streetscape plan. Miscellaneous • Constructed gateway sign. • Encourage adoption and certification of Local Coastal Program Implementation Plan. Attachment B Draft Resolution RIM RESOLUTION NO. 2018-80 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH, CALIFORNIA, AMENDING THE TERM OF THE BALBOA VILLAGE ADVISORY COMMITTEE WHEREAS, on September 25, 2012, the City Council adopted Resolution No. 2012- 85 creating the Balboa Village Advisory Committee ("Committee") to oversee the timely implementation of recommendations provided in the Balboa Village Master Plan ("Master Plan"); WHEREAS, on July 9, 2013, the City Council adopted Resolution No. 2013-58 amending the membership of the Committee; WHEREAS, the Committee is made up of seven (7) members consisting of two (2) City Council members, one of which shall represent District 1, one (1) Balboa Village Business Merchants Association Board Member, one (1) representative of OceanQuest, one (1) representative of the Balboa Peninsula Point Homeowners Association, one (1) representative of the Central Newport Beach Community Association, and one (1) at large member; WHEREAS, in 2014, the City Council established the Balboa Village Area Benefit District (also referred to as the "Parking Benefit District"), which receives revenue from parking fees for the purposes of enhancing or supplementing services in Balboa Village; WHEREAS, the Committee's responsibilities include providing recommendations to the City Council regarding allocation of funding from the Parking Benefit District; WHEREAS, on April 12, 2016, the City Council adopted Resolution No. 2016-50 amending the responsibilities of the Committee, including that the Committee is the sole entity responsible for providing recommendations to the City Council regarding funding for Balboa Village projects derived from the Parking Benefit District and other sources, and extending the term of the Committee to December 31, 2018; WHEREAS, the Committee has overseen the successful implementation of several recommendations of the Master Plan; however, continued guidance from the Committee and public involvement is needed to complete this effort; and WHEREAS, by this resolution, the City Council intends to extend the term of the Committee to December 31, 2020. NOW THEREFORE, The City Council of the City of Newport Beach resolves as follows - IR Resolution No. 2018-80 Page 2 of 2 Section 1. Extend the term of the Committee to December 31, 2020. Section 2. The City Council approves the revised description of the Committee, which is attached as "Exhibit A," and incorporated herein by reference. Section 3. The recitals provided above are true and correct and incorporated into the operative part of this resolution. Section 4. If any section, subsection, sentence, clause or phrase of this resolution is, for any reason, held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this resolution. The City Council hereby declares that it would have passed this resolution, and each section, subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid or unconstitutional. Section 5. The City Council finds the adoption of this resolution and the amendment of the Committee is not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Section 6. This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting the resolution. ADOPTED this 27th day of November, 2018. Marshall "Duffy" Duffield Mayor ATTEST: Leilani I. Brown City Clerk APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Ffl!Aaron C. Harp City Attorney M Exhibit A BALBOA VILLAGE ADVISORY COMMITTEE AUTHORIZATION: Established by Resolution No. 2012-85 adopted on September 25, 2012. Amended by Resolution No. 2013-58 adopted on July 9, 2013. Amended by Resolution No. 2016-50 adopted on April 12, 2016. Amended by Resolution No. 2018-_ adopted on November 27, 2018. MEMBERSHIP: Two members of the City Council, one of whom shall represent Council District 1, who shall Chair the Committee. One Balboa Village Merchant Association Business Board member. One representative of OceanQuest. One representative of the Balboa Peninsula Point Homeowners Association. One representative of the Central Newport Beach Community Association. One representative selected at -large. All appointments are made by the Mayor and ratified by the City Council. City staff support shall come from the Community Development Department, Public Works Department, and others as needed. TERM: Term ends December 31, 2020. MEETS: The Committee shall meet regularly with the schedule determined by the Committee. PURPOSE & RESPONSIBILITIES: A. Oversee the timely implementation of recommendations provided in the Balboa Village Implementation Plan approved by the City Council, including the establishment of appropriate priorities consistent with City Council directives. B. Provide recommendations to the City Council regarding: 1) the adoption of specific programs or projects consistent with the Implementation Plan; and 2) allocation of funding for Balboa Village projects derived from a proposed Parking Benefit District and other sources. C. Provide recommendations to the City Council regarding the addition, modification, or elimination of revitalization strategies. D. Such other matters as directed by the City Council. Attachment C BVAC Tracked Changes i • BALBOA VILLAGE ADVISORY COMMITTEE AUTHORIZATION: Established by Resolution No. 2012-85 adopted on September 25, 2012. Amended by Resolution No. 2013-58 adopted on July 9, 2013. Amended by Resolution No. 2016-50 adopted on April 12, 2016. Amended by Resolution No. 2018- adopted on November 27, 2018. MEMBERSHIP: Two members of the City Council, one of whom shall represent Council District 1, who shall Chair the Committee. One Balboa Village Merchant Association Business Board member. One representative of OceanQuest, or its successor organization. Deleted: Explorocean One representative of the Balboa Peninsula Point Homeowners Association. One representative of the Central Newport Beach Community Association. One representative selected at -large. All appointments are made by the Mayor and ratified by the City Council. City staff support shall come from the Community Development Department, Public Works Department, and others as needed. TERM: Term ends December 31_2020. Deleted: 2018 MEETS: The Committee shall meet regularly with the schedule determined by the Committee. PURPOSE & RESPONSIBILITIES: A. Oversee the timely implementation of recommendations provided in the Balboa Village Implementation Plan approved by the City Council, including the establishment of appropriate priorities consistent with City Council directives. B. Provide recommendations to the City Council regarding: 1) the adoption of specific programs or projects consistent with the Implementation Plan; and 2) allocation of funding for Balboa Village projects derived from a proposed Parking Benefit District and other sources. C. Provide recommendations to the City Council regarding the addition, modification, or elimination of revitalization strategies. D. Such other matters as directed by the City Council. 8-10 Attachment D Balboa Village Master Plan Implementation Plan 8-11 46 00 0000e� 41 ----------- -4W 7 jo aw 401 APJ LJ fmi F14M Zome - A um!I140 Oce oj Newport BeacA of Ifte Acart aftel Some 4, A* 14.4 -11 Balboa Village - Implementation Plan Recommended Strategy Year 1 Year 2 Year 3-5 Estimated Cost (1) Ease of Level of Effectiveness Priority Implementation Economic Development 1. Develop and implement Commercial Facade Improvement Define program $150,000/year 3 Program. parameters; obtain City buildings; if limit to Easy to develop and Highly effective in creating Develop program criteria and application; identify funding Council approval & funding; Continue implementation Continue Implementation painting/signage/cano implement provided immediate aesthetic High sources; obtain City Council approval; outreach to property begin Model Block pies costs would be funding is identified improvements to the area owners; administer program marketing significantly lower 2. Develop and implement Targeted Tenant Attraction Moderate based on Program. Define program financial resources parameters; obtain City required to create Highly effective in Identify key tenants; develop incentive program tailored for Council approval & funding; Continue Implementation TBD incentives. Difficult encouraging new tenants Low those tenants; obtain City Council approval of program and begin implementation identify and outreach tot the area funding; outreach to owners and brokers to secure tenants. to potential tenants 3. Support new cultural facilities (Explorocean/Balboa Theater). Prioritize project review; Easy to continue Low effectiveness related Ongoing, regular communication with entities to identify identify additional Continue support Continue support TBD communications and to specific action High needs and opportunities; offer assistance in completing assistance as needed offer support planning development application(s). 4. Develop special events initiative. In conjunction with Parks and Recreation Department, refine Contract with promoter to Implement $15,000 for initial Easy to explore special Highly effective in bringing project scope and select consultant/promoter to prepare develop program and recommendations Continue implementation contract events for the area new visitors and residents High identify funding sources to the area program and identify funding opportunities. 5. Develop operating budget and implementation strategy for Difficult based on RV parking during non -peak season. Develop program; obtain uncertainty related to Highly effective in bringing Council approval; identify Install utility improvements Manage leasing $800,000 initial cost acceptance by new visitors and additional High Program to include public outreach and explore requirements funding sources community and Coastal revenue to the area from Coastal Commission. Commission 6. Consider development of Palm Street parking lot for mixed - used project. Review Explorocean plans Market site for Difficult due to Highly effective in creating As appropriate, obtain City Council approval to proceed with prior to determination to development None entitlement process a catalyst project for Low market site revitalization solicitation of a developer for the property. Highly effective in bringing 7. Allocate additional funding to Balboa Village BID. Medium based on need additional funding to the Approve with annual g Develop marketing strategies with input from BID and visit renewal to reallocate funding from other sources area which could be used High Newport Beach; and monitor implementation. for marketing and street 8. Modify boundaries of Balboa Village BID to delete area from Low effectiveness in Adams to Coronado Streets. Approve with annual None Easy to implement creating revitalization of Low Requires ordinance to be approved by City Council. renewal the area (1) Does not include staff costs Page 1 8-13 Balboa Village - Implementation Plan Recommended Strategy Year 1 Year 2 Year 3-5 Estimated Cost (1) Ease of Level of Effectiveness Priority Implementation Parking 1. Remove time limits for all metered spaces; implement demand based pricing for all public parking. CPS to implement once Easy to implement once Highly effective in Determine appropriate pricing limits for Ordinance adoption ordinance and contract TBD if install wireless City Council direction encouraging long term High by City Council required. Amendment of existing contract amendment are completed meters provided visitors to park in beach with CPS (meter enforcement) required. Ongoing monitoring parking lot required to ensure rates are appropriate. 2. Establish a commercial parking benefits district to create Establish legal means to Moderate based on the High - Additional funds permanent, ongoing revenue source. create; determine Council Set aside revenues for TBD need to reallocate could be used for High policy on revenue source eligible activities. funds revitalization projects 3. Establish a residential parking permit program. Develop program, conduct Difficult based on Program development will require public participation and public outreach, prepare potential concerns from Highly effective in adoption of an ordinance by City Council. Additional surveys Coastal Commission affected residents and encouraging visitors to may be required by Coastal Commission to justify need and application, and conduct Implement program TBD the need to obtain utilize available public High verify the program would not impact Coastal access. A additional surveys if approval from the parking lots, rather than Coastal Development Permit will also be required. required by Coastal Coastal Commission impact residential streets Commission 4. Establish employee parking permit program. Medium based on Moderately effective - Survey all businesses, develop program, program approval Develop program Implement upon City None uncertainty of Coastal Permits will encourage High requires City Council approval of a Resolution. Council approval Commission employees to park in S. Develop coordinated wayfinding sign program. Incorporate with $15-20,000 initial Medium based on need Medium effectiveness - Retain designer, prepare sign program, obtain City Council streetscape plan contract to coordinate existing Signage directing visitors to Medium approval of conceptual plan. signs parking areas already exists 6. Identify and implement targeted improvements to bicycle Difficult because of the and pedestrian facilities. type of improvements Low - The area already Retain designer, prepare plans for identified improvements, Identify in streetscape plan Process entitlements Implement as funds permit TBD which would encourage provides opportunities for Low perform outreach to community, obtain City Council approval additional walking and biking and walking of plans, obtain CDP. biking has not been Planning/Zoning 1. Eliminate parking requirements for new commercial Medium based on Highly effective to development and intensification of use applications. uncertainty of encourage revitalization; High Incorporate within Local Coastal Plan. acceptance by the provides flexibility for new (1) Does not include staff costs Page 2 8-14 Balboa Village - Implementation Plan Recommended Strategy Year 1 Year 2 Year 3-5 Estimated Cost (1) Ease of Level of Effectiveness Priority Implementation 2. Eliminate in -lieu parking fee permanently, including current Easy to implement on Low - As a stand alone payees. Loss of $13,500/year if the basis that the program elimination of the City Council adoption of ordinance is required. Should be Action taken by City Council only Balboa Village program is outdated fee would have no affect High implemented with other parking management strategies. and does not generate on managing parking significant funding 3. Evaluate changes to determine impact on new investment Easy to implement. in Balboa Village. Significant benchmarks Low - Monitoring alone will Identify and measure Measure and compare Determine and measure applicable benchmarks prior to appropriate benchmarks benchmarks Review program changes None will be obvious, new not directly result in Low actions. Measure and compare benchmarks on a periodic uses, redevelopment, revitalization of the area basis. fagade improvements 4. Pursue adoption of Local Coastal Plan. Prepare draft Implementation Plan (IP), public outreach, $150,000 for Difficult - Acquiring a Highly effective in Planning Commission review, City Council adoption of IP by Draft LCP for public review Adopted LCP by consultant services to certified LCP will be a shortening the entitlement High Ordinance, Certification by Coastal Commission required, City Council/Coastal LCP challenging and lengthy Council considers and potentially adopts Coastal Commission prepare process process suggested modifications (if any). 5. Continue focused code enforcement efforts. Ongoing Ongoing Ongoing Medium High High Public Streetscape 1. Develop conceptual streetscape and public signage plan. Staff to evaluate areas for improvement prior to directing Hire architect to prepare Implement plan as funds $15-20,000 initial Medium based on need Highly effective in creating preparation of plans for signage or street scape plan are available contract to create plan new aesthetic improvements to the area High improvements. Consider consistency with existing wayfinding program. Include Boardwalk in plan. 2. Assume maintenance of boardwalk area. Highly effective in Gain acceptance from property owners. Maintenance would Begin regular cleaning Ongoing Ongoing $15,000/year Easy to implement immediate improvement of High include steamcleaning sidewalk installation of new furniture the area upon completion of streetscape plan. Administrative Recommendation 1. Create a governance structure to ensure implementation Determine governance Easy once policy Highly effective to ensure plan recommendations are executed in a timely fashion structure and establish Ongoing review Ongoing review direction provided progress High work plan. (1) Does not include staff costs Page 3 8-15