HomeMy WebLinkAbout12 - Concrete Replacement Program - Award of ContractPORT CITY OF
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_ i NEWPORT BEACH
City Council Staff Report
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November 27, 2018
Agenda Item No. 12
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Ben Davis, Associate Civil Engineer, bdavis newportbeachca.gov
PHONE: 949-644-3317
TITLE: Concrete Replacement Program — Award of Contract No. 7434-1
(19R06)
ABSTRACT -
Construction bids have been received for this year's annual Concrete Replacement
Program project, which will address concrete replacement work on sidewalks, driveways
and curb and gutters in the Eastbluff, Santa Ana Heights and Airport area communities.
Staff requests City Council's approval to award the construction contract to Golden
Phoenix Construction Co., Inc. of Pasadena, California.
RECOMMENDATIONS:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15302(c) Class 2, (reconstruction of existing facility involving
negligible or no expansion of capacity) of the CEQA Guidelines, because this project
has no potential to have a significant effect on the environment;
b) Approve the project specifications;
c) Award Contract No. 7434-1 to Golden Phoenix Construction Co., Inc. for the total bid
amount of $762,083.29, and authorize the Mayor and City Clerk to execute the
contract;
d) Establish a contingency of $76,000.00 (approximately 10% of Total Bid) to cover the
cost of unforeseen work not included in the original contract; and
e) Approve Budget Amendment No 19BA-021 transferring $150,000.00 from the
Jasmine Creek Maintenance Road Reconstruction project (Account No. 01201929-
980000-19P13) to Account No. 01201927-980000-19R06 for FY 2019 Concrete
Replacement Program.
12-1
Concrete Replacement Program — Award of Contract No. 7434-1 (19R06)
November 27, 2018
Page 2
FUNDING REQUIREMENTS:
Upon approval of the proposed budget amendment, which has no impact on fund
balance, sufficient funding is available from the current Capital Improvement Program
budget for the award of this contract. The following fund will be expensed:
Account Descriation
Account Number
ITOMB@
General Fund 01201927-980000-19R06 $ 850,000.00
Total: $ 850,000.00
Staff recommends establishing approximately ten (10) percent of the construction
contract for contingency purposes for unforeseen conditions associated with construction.
Proposed fund uses are as follows:
LVO i TOO
Golden Phoenix Construction, Inc
Golden Phoenix Construction, Inc
Group Delta, Inc.
Various
DISCUSSION:
Purpose
BIDDER
Amount
Construction Contract
$
762,083.29
Construction Contingency
$
76,000.00
Materials Testing
$
9,401.00
Printing & Incidentals
$
2,515.71
Total:
$
850,000.00
The Concrete Replacement Program is an annual project that rotates throughout the
entire City over a seven-year period to address concrete replacement work on sidewalks,
curbs and gutters and driveways. After this project is complete, the annual street
pavement slurry seal project will follow as a separate project.
The scope of work includes replacement of damaged and deteriorated concrete in the
Eastbluff, Santa Ana Heights and Airport area communities. The project also addresses
damaged roadways at Jasmine Creek maintenance road, Balboa Pier sidewalk, and
Bayside Park driveways. The scope includes replacement of ADA surface mounted
domes at the Newport Beach Central Library. During design, Jasmine Creek maintenance
road replacement was identified as work that was originally planned to be performed as
its own concrete project; however, staff determined that adding the maintenance road
and library work into this Concrete Replacement Program would reduce costs and
overhead by creating one larger project.
At 10 a.m. on November 7, 2018, the City Clerk opened and read the following electronic
bid for this project:
12-2
BIDDER
TOTAL BID AMOUNT
Low
Golden Phoenix Construction Co., Inc.
$
762,083.29
2nd
United GLI
$
813,340.00
3rd
LC Paving & Sealing, Inc.
$
861,088.00
4th
EBS General Engineering, Inc.
$
864,800.00
5th
Horizons Construction Company Intl Inc.
$
877,000.00
12-2
Concrete Replacement Program — Award of Contract No. 7434-1 (19R06)
November 27, 2018
Page 3
6th
S & H Civilworks
$ 878,800.00
7th
Aramexx Construction
$ 886,400.00
8th
Nobest, Inc.
$ 897,000.00
9th
CT&T Concrete Paving, Inc.
$ 905,000.00
10th
Alfaro Communications Construct. Inc.
$1,007,040.00
11th
Calpromax Engineering, Inc.
$1,059,440.00
12th
Gentry General Engineering, Inc.
$1,126,720.00
The City received multiple bids for this project and the low bid is 7 percent below the
Engineer's Estimate of $820,000.00. The low bidder, Golden Phoenix Construction Co.,
Inc., possesses a California State Contractors License Classification "A" as required by
the project specifications. A check of the contractor's references indicates satisfactory
completion of similar projects for other public agencies.
Pursuant to the contract documents, the Contractor will have 90 consecutive working
days to complete the work.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15302(c) Class 2, (reconstruction
of existing facility involving negligible or no expansion of capacity) of the CEQA
Guidelines, because it has no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Location Map
Attachment B — Budget Amendment
12-3
ATTACHMENT A
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CONCRETE
REPLACEMENT PROGRAM
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-7434-1 1 11/27/18
12-4
ATTACHMENT B
City of Newport Beach
BUDGET AMENDMENT
2018-19
EFFECT ON BUDGETARY FUND BALANCE:
Increase Revenue Estimates
Increase Expenditure Appropriations
X Transfer Budget Appropriations
SOURCE:
X from existing budget appropriations
from additional estimated revenues
from unappropriated fund balance
EXPLANATION:
NO. BA- 19BA-021
AMOUNT:j $150,000.00
This budget amendment is requested to provide for the following:
To transfer expenditure appropriations from the Jasmine Creek Maintenance Road Reconstruction Project
to the Concrete Replacement Program.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Obmect Description
Amount
Debit Credit
REVENUE ESTIMATES
Org Obiect Proiect Description
EXPENDITURE APPROPRIATIONS
Org Object Project Description
01201929 980000 19P13 Parks - CIP Expenditures
19P13 -Unassigned -012 -Unassigned $150,000.00
01201927 980000 19R06 Street - CIP Expenditures
19R06 -Construct -012 -Unassigned $150,000.00
Automatic
Signed:
Fin
Signed:
Adi
Signed:
ance
ve Approval: City Manager
City Council Approval: City Clerk
I- r&�r$
Date
Date
Date
12-5
Increase in Budgetary Fund Balance
AND
Decrease in Budgetary Fund Balance
X
No effect on Budgetary Fund Balance
ONE-TIME?
P1
Yes
No
This budget amendment is requested to provide for the following:
To transfer expenditure appropriations from the Jasmine Creek Maintenance Road Reconstruction Project
to the Concrete Replacement Program.
ACCOUNTING ENTRY:
BUDGETARY FUND BALANCE
Fund Obmect Description
Amount
Debit Credit
REVENUE ESTIMATES
Org Obiect Proiect Description
EXPENDITURE APPROPRIATIONS
Org Object Project Description
01201929 980000 19P13 Parks - CIP Expenditures
19P13 -Unassigned -012 -Unassigned $150,000.00
01201927 980000 19R06 Street - CIP Expenditures
19R06 -Construct -012 -Unassigned $150,000.00
Automatic
Signed:
Fin
Signed:
Adi
Signed:
ance
ve Approval: City Manager
City Council Approval: City Clerk
I- r&�r$
Date
Date
Date
12-5