HomeMy WebLinkAbout13 - Balboa Island Water Main Replacement Phase II - Award of ContractQ SEW Pp�T
CITY OF
NEWPORT BEACH
<,FORN�P City Council Staff Report
November 27, 2018
Agenda Item No. 13
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Alfred Castanon, Associate Engineer
acastanon@newportbeachca.gov
PHONE: 949-644-3347
TITLE: Balboa Island Water Main Replacement Phase II —Award of Contract
No. 7173-2 (19W11)
ABSTRACT -
Construction bids have been received for the Balboa Island Water Main Replacement Phase II
project. Staff requests City Council's approval to award the construction contract to T.E.
Roberts, Inc. (T.E. Roberts) of Orange, California.
RECOMMENDATION:
a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to
Sections 15302 (c) (replacement of existing public facilities involving negligible or no
expansion of capacity) of the CEQA Guidelines, California Code of Regulations, Title 14,
Chapter 3, because it has no potential to have a significant effect on the environment-,
b) Approve the project plans and specifications;
c) Award Contract No. 7173-2 to T.E. Roberts for the bid amount of $2,222,300.00 for the
Balboa Island Water Main Replacement Phase II project, and authorize the Mayor and City
Clerk to execute the contract-, and
d) Establish a contingency of $220,000.00 (approximately 10% of Total Bid) to cover the cost
of unforeseen work not included in the original contract.
FUNDING REQUIREMENTS:
Sufficient funding is available in the current Capital Improvement Program budget for the award
of this contract. The following fund will be expensed:
Account Description
Water Capital Distribution/Piping
Account Number
70201931-980000-19W 11 $
Total: $
Amount
2,443,800.00
2,443,800.00
13-1
Balboa Island Water Main Replacement Phase II — Award of Contract No. 7173-2 (19W11)
November 27, 2018
Page 2
Proposed fund uses are as follows:
Vendor Purpose Amount
T.E. Roberts Construction Contract $ 2,222,300.00
T.E. Roberts Construction Contingency $ 220,000.00
Various Printing & Incidentals $ 1,500.00
Total: $ 2,443,800.00
Staff recommends establishing approximately a ten (10) percent contingency of the
construction contract for unforeseen conditions associated with construction.
DISCUSSION:
At 10 a.m. on November 7, 2018, the City Clerk opened and read the following bids for this
project:
The apparent low bidder for this project, T.E. Roberts submitted a bid 11 percent below the
Engineer's Estimate of $2,500,000.00. The bids are competitive and the disparity between the
engineer's estimate and the low bid appears to be in line with recent favorable bids for water
main construction and trench dewatering bid items. T.E. Roberts submitted all the necessary
forms and possesses a Classification "A" California State Contractors License as required by
the project specifications. A check of the contractor's references indicates satisfactory
completion of similar projects for the City of Newport Beach and other public agencies.
T.E. Roberts recently completed the Balboa Island Water Main Replacement — Phase I project
for the City of Newport Beach.
The Balboa Island Water Main Replacement — Phase II project replaces older cast iron water
transmission mains identified in the Water Master Plan located on Park Avenue. This is the
second phase of three projects to replace deteriorated water distribution and transmission
mains on Balboa Island installed in the 1940's that have reached their design life.
The proposed project involves removing interfering portions of existing deteriorated cast iron
water mains, dewatering, and installing new PVC pipe, valves, fire hydrants, water services,
pavement restoration, traffic control and other appurtenant work as required by the contract.
Project phasing has been developed to minimize impacts to the community. For example, no
work will be scheduled during the boat parade and the week of Christmas. Also, for water main
construction along Park Avenue, the contractor will only be allowed to close two block sections
at a time and won't be allowed to have consecutive construction headings with conflicting traffic
control.
13-2
BIDDER
TOTAL BID AMOUNT
Low
T.E. Roberts
$ 2,222,300.00
2nd
Gwinco Construction & Engineering, Inc.
$ 2,297,450.00
3rd
Bosco Constructors Inc.
$ 2,443,908.21
4th
GRFCO, Inc.
$ 2,591,650.00
5th
Paulus Engineering, Inc.
$ 3,241,603.00
6th
Excel Paving
$ 3,419,929.00
The apparent low bidder for this project, T.E. Roberts submitted a bid 11 percent below the
Engineer's Estimate of $2,500,000.00. The bids are competitive and the disparity between the
engineer's estimate and the low bid appears to be in line with recent favorable bids for water
main construction and trench dewatering bid items. T.E. Roberts submitted all the necessary
forms and possesses a Classification "A" California State Contractors License as required by
the project specifications. A check of the contractor's references indicates satisfactory
completion of similar projects for the City of Newport Beach and other public agencies.
T.E. Roberts recently completed the Balboa Island Water Main Replacement — Phase I project
for the City of Newport Beach.
The Balboa Island Water Main Replacement — Phase II project replaces older cast iron water
transmission mains identified in the Water Master Plan located on Park Avenue. This is the
second phase of three projects to replace deteriorated water distribution and transmission
mains on Balboa Island installed in the 1940's that have reached their design life.
The proposed project involves removing interfering portions of existing deteriorated cast iron
water mains, dewatering, and installing new PVC pipe, valves, fire hydrants, water services,
pavement restoration, traffic control and other appurtenant work as required by the contract.
Project phasing has been developed to minimize impacts to the community. For example, no
work will be scheduled during the boat parade and the week of Christmas. Also, for water main
construction along Park Avenue, the contractor will only be allowed to close two block sections
at a time and won't be allowed to have consecutive construction headings with conflicting traffic
control.
13-2
Balboa Island Water Main Replacement Phase II — Award of Contract No. 7173-2 (19W11)
November 27, 2018
Page 3
Water main construction will require street closures and traffic detours, but the contractor will
be required to keep all cross street traffic flowing at all times. A detailed schedule is to be
prepared by the contractor following award, which can be adjusted to address concerns for
businesses and residents in the project area.
Pursuant to the Contract Specifications, Contractor will have 125 consecutive working days to
complete the work. Work for this construction contract is scheduled to begin January 7, 2019.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California Environmental
Quality Act (CEQA) pursuant to Class 2 Section 15302 (c) (reconstruction of existing public
facilities involving negligible or no expansion of capacity) of the CEQA Guidelines, California
Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect
on the environment;
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
13-3
PROPOSED WATER MAIN REPLACEMENT
BALBOA ISLAND WATER MAIN REPLACEMENT
PHASE II
LOCATION MAP
Attachment A
lid E
NEWPORT HARBOR
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-7173-2 19W1 1 11/27/18
13-4