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HomeMy WebLinkAbout11-08-2018 - CAC - Approved MinutesNewport Beach City Arts Commission Regular Meeting Minutes Thursday, November 8, 2018 Regular Meeting – 5:00 PM Newport Beach Central Library 1000 Avocado Avenue Newport Beach, CA 92660 I. CALL MEETING TO ORDER – 5:02 P.M. II. ROLL CALL Commissioners Present: Arlene Greer, Chair Michelle Bendetti, Vice Chair Barbara Glabman, Secretary Miriam Baker, Commissioner (arrived at 5:08 p.m.) Grace Divine, Commissioner Wayan Kaufman, Commissioner Marie Little, Commissioner Commissioners Absent: None Staff Present: Natalie Basmaciyan, Library Services Manager Elaine McMillion, Administrative Support Specialist III. NOTICE TO THE PUBLIC IV. PUBLIC COMMENTS None V. CONSENT CALENDAR A. Approval of Minutes of the October 11, 2018 City Arts Commission Meeting 1. Draft of 10/11/2018 Minutes Motion made by Chair Greer, seconded by Vice Chair Bendetti, and carried (7-0-0-0) to approve the draft Minutes for the meeting of October 11, 2018 as presented. AYES: Greer, Bendetti, Glabman, Baker, Divine, Kaufman, Little NOES: None ABSTENTIONS: None ABSENT: None B. Consent Calendar Items 2. Financial Report – Review of financial information Library Services Manager Basmaciyan reported the Programming budget totals $27,353 following payment of marketing expenses for Concerts on the Green. The Professional Newport Beach City Arts Commission Regular Meeting Minutes November 8, 2018 Page 2 Services budget totals $34,750 following payment of expenses for transcription of the October Minutes. Chair Greer noted the Newport Beach Art Exhibition is the only remaining program to be funded. Motion made by Commissioner Glabman, seconded by Vice Chair Bendetti, and carried (7-0-0-0) to approve the Financial Report. AYES: Greer, Bendetti, Glabman, Baker, Divine, Kaufman, Little NOES: None ABSTENTIONS: None ABSENT: None 3. Cultural Arts Activities – Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services Library Services Manager Basmaciyan advised that an exhibition of Diana Ghoukassian's photographs opened the prior Friday and will remain open through January 4, 2019. Motion made by Commissioner Glabman, seconded by Commissioner Baker, and carried (7-0-0-0) to approve the Cultural Arts Activities Report. AYES: Greer, Bendetti, Glabman, Baker, Divine, Kaufman, Little NOES: None ABSTENTIONS: None ABSENT: None VI. CURRENT BUSINESS A. Items for Review and Possible Action 4. Metalphor Restoration– Staff recommends that the City Arts Commission approve the allocation of funds to restore the sculpture, Metalphor. Chair Greer requested the City Arts Commission return the restoration bid to the Public Art in Public Places subcommittee for further study. The expected lifespan of the restoration work is 12-15 years. Perhaps the City Arts Commission should determine a more appropriate location for the sculpture following restoration. The current environment of the sculpture may be contributing to the deterioration of the sculpture. Commissioner Baker shared photographs of the sculpture's current state. Corrosion has occurred underneath the sculpture and is not readily visible. She recommended the City Arts Commission determine the aesthetic value of the sculpture in its current location before having it restored. In addition, more restoration bids are needed. Jim Mosher remarked that the City has a proposal to place a bridge across Superior. The footings of the bridge appear to be in the location of the sculpture. The sculpture may have to be relocated if the bridge project proceeds. Newport Beach City Arts Commission Regular Meeting Minutes November 8, 2018 Page 3 Chair Greer requested staff provide the subcommittee with more material regarding Sunset Ridge Park. The item is continued until such time as the subcommittee can provide a recommendation. 5. Maintenance of Bronze Sculptures in City Art Inventory – Staff recommends that the City Arts Commission select a vendor and approve the allocation of funds to maintain the sculptures, Marine 1/1 Memorial Sculpture, Ronald Reagan, and Sunset Years. Commissioner Baker recused herself from this item because she is the artist of two of the sculptures under discussion. Chair Greer reviewed the three bids submitted for maintenance of the sculptures. The correct amount of Andrew Smith's proposal is $2,225 rather than $1,625. In response to Chair Greer's question, Library Services Manager Basmaciyan indicated Mr. Smith's proposal is for one cleaning per year. Chair Greer suggested the formation of a subcommittee to review the bids. Commissioner Glabman recommended Commissioner Baker prepare a list of minimum maintenance requirements for the City Arts Commission. Staff could return to the bidders and request new bids based on the list of minimum requirements. Chair Greer concurred with the suggestion and requested staff consult with Commissioner Baker and obtain new bids. Commissioner Divine suggested the City Arts Commission contact the artists and obtain their visions for the sculptures. Virginia Hayter advised that the artist of the Marine 1/1 Memorial Sculpture is available for consultation. Chair Greer announced the item is continued. Library Services Manager Basmaciyan expressed concern about staff's ability to utilize Commissioner Baker's recommendations for maintenance. Commissioner Baker returned to the meeting. B. Monthly Reports 6. Performing Arts for Concerts on the Green Ad Hoc Subcommittee – Commissioner Michelle Bendetti, Commissioner Wayan Kaufman, Commissioner Arlene Greer Vice Chair Bendetti reported the subcommittee has received many submissions from bands. The subcommittee should have a list of recommendations available for review at the next meeting of the City Arts Commission. Newport Beach City Arts Commission Regular Meeting Minutes November 8, 2018 Page 4 7. Performing Arts for Balboa Peninsula Ad Hoc Subcommittee – Commissioner Barbara Glabman, Commissioner Arlene Greer, Commissioner Marie Little Commissioner Glabman expressed disappointment with attendance at the concert. The size of Marina Park was appropriate for the concert, but the park is not a convenient location. Future events at the park need a great deal of publicity and food vendors. Chair Greer felt the time of year and cooler temperature affected attendance. Commissioner Little noted parking in general is an issue for the Peninsula. Perhaps the trolley could shuttle attendees from parking lots off the Peninsula to the park. Chair Greer suggested the subcommittee explore the use of shuttles. In reply to Commissioner Glabman's query, Chair Greer hoped an event would be held annually. Commissioner Kaufman suggested events be held annually once issues could be resolved to ensure success. Chair Greer requested the subcommittee hold a meeting to discuss transportation and publicity issues and return with recommendations for future events. Jim Mosher reported the City's contract with the Orange County Transportation Authority for the trolley limits service to weekends between Memorial Day and Labor Day. Altering the contract would be difficult. Virginia Hayter suggested flyers regarding events be provided to real estate agents who can share the flyers with renters. 8. Art in Public Places Library Gallery Ad Hoc Subcommittee – Commissioner Miriam Baker, Commissioner Grace Divine, Commissioner Arlene Greer Chair Greer reported the subcommittee would meet soon to review applications. Currently, the gallery is booked through September 2019. 9. Cultural Arts Grants Ad Hoc Subcommittee – Commissioner Barbara Glabman, Commissioner Wayan Kaufman, Commissioner Arlene Greer In answer to Commissioner Kaufman's inquiry, Chair Greer advised that the City Arts Commission would present checks to the recipients during the December meeting. Library Services Manager Basmaciyan added that recipients have been notified of their grants. Chair Greer related that the $16,000 retained for the City Arts Commission's use will fund a children's performing arts program. Commissioners Glabman and Kaufman and she are working on a concert that will benefit all K-6 students in the City. Commissioner Kaufman requested suggestions for organizations that could partner with the City Arts Commission. Pacific Symphony will prepare a proposal with different scenarios; however, the union contract may limit a children's concert on the green. Newport Beach City Arts Commission Regular Meeting Minutes November 8, 2018 Page 5 Alternatively, Pacific Symphony could provide educational activities during a concert by another group. Vice Chair Bendetti suggested Kontrapunktus as a fun and interactive concert. 10. Publicity Liaison Ad Hoc Subcommittee – Commissioner Michelle Bendetti, Commissioner Arlene Greer, Commissioner Wayan Kaufman Vice Chair Bendetti had no information to report. 11. Newport Beach Arts Foundation Liaison Ad Hoc Subcommittee – Commissioner Wayan Kaufman Virginia Hayter, Newport Beach Arts Foundation President, reported the Arts Foundation has scheduled a planning session for its January meeting. Under consideration are a poetry event in April and an International Day in a format similar to Art in the Park. The City Arts Commission will receive invitations to the Arts Foundation's Christmas party. Chair Greer thanked the Arts Foundation for a wonderful Art in the Park event. Jim Mosher remarked that the City allocates $150,000 annually to the Film Festival and receives $5,000 in tickets from the Film Festival. Rather than the City Arts Commission awarding a $5,000 Cultural Arts Grant to the Film Festival, the City could purchase tickets totaling $5,000 and ask Commissioners to represent the City at the Film Festival. Chair Greer understood the Film Festival could not provide the community seminar without the Cultural Arts Grant. If Council Members do not utilize the Film Festival tickets, they may be offered to City Arts Commissioners. Board Members and Commissioners are not guaranteed tickets and must disclose the receipt of tickets on the 800 form. 12. Sculpture in Civic Center Park Exhibition Development Ad Hoc Subcommittee – Commissioner Arlene Greer, Commissioner Marie Little, Commissioner Barbara Glabman Chair Greer reported the City Council voted on October 23 to add the Sculpture Garden Phase IV proposal to a future Council agenda. All Commissioners will participate in the selection of sculptures for Phase IV. In December, Commissioners will consider a Phase IV recommendation for the Council. On Friday, the subcommittee and Ms. Hayter will visit the Sculpture Garden with Public Works Director Dave Webb to explore potential sites for the donor wall. The City Arts Commission will work closely with the Newport Beach Arts Foundation to implement a donor wall. In answer to Commissioner Baker's queries, Chair Greer indicated staff will report at a later date as to Sculpture Garden artists’ willingness to extend Phase III. The cost for Burnt Matchstick is $55,000. Commissioner Divine offered to lecture about the Sculpture Garden as needed. Commissioner Baker offered to talk with potential donors. Commissioners discussed the use of donations, the type of donor wall, and members of the public purchasing a sculpture and donating it to the City. Newport Beach City Arts Commission Regular Meeting Minutes November 8, 2018 Page 6 Jim Mosher commented that donation of Sculpture Garden pieces to the City does not support the original concept of rotating pieces in the Sculpture Garden. The Minutes of the October 23 Council meeting indicate an item for future Council discussion is consideration of the City Arts Commission's request related to Phase IV of the Civic Center Sculpture Garden. The process by which the public selects pieces for Phase IV should be improved. VII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Chair Greer requested agenda items for Phase IV of the Sculpture Garden, a report on a children's concert, a proposal for Metalphor restoration, proposals for maintenance of the bronze sculptures, and the potential extension of Phase III of the Sculpture Garden. Commissioner Glabman requested an agenda item to discuss an exhibit in collaboration with the auto club. Commissioner Baker offered to obtain a bid for restoration of Metalphor. VIII. PUBLIC COMMENTS ON NON-AGENDA ITEMS None IX. ADJOURNMENT – 6:23 P.M. Chair Greer adjourned the meeting at 6:23 p.m. Approved by: