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Home My WebLink About06- Citywide Slurry Seal Program - Award of ContractCITY OF TO: Agenda Item No. 6 May 8, 2012 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Public Works Department Stephen G. Badum, Public Works Director 949-644-3311, sbadum@newportbeachca.gov PREPARED BY: Alfred Castanon, Associate Civil Engineer APPROVED: tl. TITLE: FY 11-12 Citywide Slurry Seal Program- Award of Contract No. 5087 ABSTRACT: Staff received construction bids for the FY 11-12 Citywide Slurry Seal project and is requesting City Council's approval to award the work to American Asphalt South, Inc. RECOMMENDATIONS: 1. Approve the project drawings and specifications. 2. Award Contract No. 5087 to American Asphalt South, Inc., for the Total Bid Price of $687,000 and authorize the Mayor and the City Clerk to execute the contract. 3. Establish an amount of $34,350 (5%) to cover the cost of unforeseen work not included in the original contract. FUNDING REQUIREMENTS: The current adopted budget includes sufficient funding in the following account for the award of this contract. The following funds will be expensed: Account Description General Fund Account Number Amount 7013-C2001011 $ 741,200.00 Total: $ 741,200.00 FY 11-12 Citywide Slurry Seal Program- Award of Contract No. 5087 May 08, 2012 Page 2 Proposed uses are as follows: Vanrinr American Asphalt South, Inc. American Asphalt South, Inc. GMU Geotechnical, Inc. DISCUSSION: Purpose Construction Contract $ Construction Contingency $ Materials Testing $ Amount 687,000.00 34,350.00 19,850.00 Total: $ 741,200.00 At 10:00 A.M. on April 19, 2012, the City Clerk opened and read the following bids for this project: The low total bid amount is 6 percent below the Engineer's Estimate of $727,500. The low bidder, American Asphalt South, Inc., possesses a California State Contractors License Classification "A" as required by the project specifications. A check of the contractor's references indicates satisfactory completion of similar projects for the City of Newport Beach and other public agencies. The work necessary to complete this contract consists of distributing construction notices to affected businesses and residents, clearing existing pavement surfaces of debris, soils, and other loose materials, removing existing traffic striping, pavement markings, and raised pavement markers, placing emulsion aggregate slurry seal and sealcoat, installing new traffic striping, pavement markings, and raised pavement markers, and other incidental items of work necessary to complete the work in place. Pursuant to the Contract Specifications, the Contractor will have 60 consecutive working days to complete the work. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this project exempt from the California Environmental Quality Act ("CEQA") pursuant to Section 15301 (c) (minor alterations of existing public facilities with negligible expansion of the facilities) of the CEQA BIDDER TOTAL BID AMOUNT Low American Asphalt South, Inc. $687,000.00 2nd Roy Allen Slurry Seal, Inc. $734,990.00 3rd All American Asphalt $843,000.00 4th Valley Slurry Seal Company $863,688.00 5th Pavement Coatings Company $921,766.00 6th Doug Martin Contracting Co., Inc. $951,545.00 7th Western Pavement Solutions $1,066,200.00 The low total bid amount is 6 percent below the Engineer's Estimate of $727,500. The low bidder, American Asphalt South, Inc., possesses a California State Contractors License Classification "A" as required by the project specifications. A check of the contractor's references indicates satisfactory completion of similar projects for the City of Newport Beach and other public agencies. The work necessary to complete this contract consists of distributing construction notices to affected businesses and residents, clearing existing pavement surfaces of debris, soils, and other loose materials, removing existing traffic striping, pavement markings, and raised pavement markers, placing emulsion aggregate slurry seal and sealcoat, installing new traffic striping, pavement markings, and raised pavement markers, and other incidental items of work necessary to complete the work in place. Pursuant to the Contract Specifications, the Contractor will have 60 consecutive working days to complete the work. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this project exempt from the California Environmental Quality Act ("CEQA") pursuant to Section 15301 (c) (minor alterations of existing public facilities with negligible expansion of the facilities) of the CEQA FY 11-12 Citywide Slurry Seal Program- Award of Contract No. 5087 May 08, 2012 Page 3 Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment. NOTICING: The Notice Inviting Bids for this project was advertised in the City's official publication and in construction industry publications. Ten days prior to starting work, a City prepared notice will be distributed by the contractor to businesses and residents within the project limits advising them of the pending work. Additionally, a second notice will be distributed by the contractor to businesses and residents two days before work will start adjacent to their property. Submitted by: Attachments: A. Project Location Maps ATTACHMENT A F- z JOHN WAYNE Q _ •ionnor VICINITY MAP NOT TO SCALE 0 PROJECT LOCATION CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT 2011-2012 CITYWIDE SLURRY SEAL PROGRAM h DQ�OFESS/pyla 9 Q PATRICK L. F ARCINIEGA No.70740 m Exp. 06/30/13 a APPROVED SENIOR CIVIL GINEER DATE R.C.E. 70740 03/29/121 N.T.S. 1 1 OF 15 N HLG I C-5087 I R -6027-S LIMITS OF SLURRY SEAL rC)RC1NA 1-11(,1-11 AKInC & UHIVItV hIVhLANUS �� CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT 2011-2012 CITYWIDE SLURRY SEAL PROGRAM APPROVED 1�al� SENIOR CIVIL GINEER DATE R.C.E. 70740 03/29/121 N.T.S. 1 3 OF 15 AWN HLG C-5087 R -6027-S 7 W Lu x w Lu _^ (SEE SHEET 2)U^�TyyOUTyCENTER LIMITS OF SLURRY SEAL HARBOR VIEW HILLS AM _N ARY JL `n9 lr 2�, 111 m m ROAD m m I CITY OF NEWPORT BEACH APPROVED PUBLIC WORKS DEPARTMENT SENIOR CIVIL GINEER DATE 2011-2012 CITYWIDE R.C.E. 70740 SLURRY SEAL PROGRAM DATE SCALE FR-61027-S EET 4 OF 15 03/29/12 N.T.S. DRAWN HLG C-5087 6 PP SAN ,JOAQljlN LIMITS OF SLURRY SEAL WADQnD WICIAi CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT 2011-2012 CITYWIDE SLURRY SEAL PROGRAM IC..=L mI==.-1 APPROVED SENIOR CIVIL GINEER DATE R.C.E. 70740 03/29/121 N.T.S.1 5 OF 15 AWN HLG C-5087 R -6027-S CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT 2011-2012 CITYWIDE SLURRY SEAL PROGRAM APPROVED 1�d�� SENIOR CIVIL GINEER DATE R.C.E. 70740 /121 N. T. S. 1 6 OF 15 HLG I C-5087 I R -6027-S roi LIMITS OF SLURRY SEAL NEWPORT COAST - COMMUNITY CENTER KIrlAinf-Nn-r Mmf-%r r%rin 1r - CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT 2011-2012 CITYWIDE SLURRY SEAL PROGRAM APPROVED SENIOR CIVIL GINEER DATE R.C.E. 70740 DATE SCALE SHEET 03/29/12 N.T.S. 7 OF 15 ' DRAWN HLG C-5087 R -6027-S AIIIIIIIIIIIIIIII LIMITS OF SLURRY SEAL \ UTMEN.9re-YT1072 & VISTA RIDGE ROAD CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT 2011-2012 CITYWIDE SLURRY SEAL PROGRAM APPROVED SENIOR CIVIL GINEER DATE R.C.E. 70740 03/29/121 N.T.S. 1 8 OF 15 N HLG C-5087 R -6027-S i 12 LI UI Xr-%I \ 1 1 P'%I \1\11 V V LV i CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT 2011-2012 CITYWIDE SLURRY SEAL PROGRAM APPROVED SENIOR CIVIL GINEER DATE R.C.E. 70740 TE SCALE SHEET 03/29/12 N.T.S. 9 OF 15 ' AWN HLG C-5087 R -6027-S CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT 2011-2012 CITYWIDE SLURRY SEAL PROGRAM APPROVED 1�avul� SENIOR CIVIL GINEER DATE R.C.E. 70740 DATE SCALE SHEET 03/29/12 N.T.S. 10 OF 15 C-5087 I R -6027-S 14 LIMITS OF SEAL COATING GRANT HOWALD PARK PARKING LOTS CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT 2011-2012 CITYWIDE SLURRY SEAL PROGRAM FESS PATRICK L.\0, ~, ARC ""E _ No. 70740 m Exp. 06/30/13 *�T9P CIV it FOF red\F� APPROVED SENIOR CIVIL GINEER DATE R.C.E. 70740 SCALE SHEET 03/29/12 N.T.S. 11 OF 15 ' NHLG C-5087 I R -6027—S t'ArMINU LV I CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT 2011-2012 CITYWIDE SLURRY SEAL PROGRAM APPROVED SENIOR CIVILQEkINEER DATE R.C.E. 70740 9/121 N.T.S.1 12 OF 15 HLG I C-5087 I R -6027-S (tn ILLJVVCf-x) I--11fRY\IIVV LV I CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT 2011-2012 CITYWIDE SLURRY SEAL PROGRAM APPROVED 1�al� SENIOR CIVIL GINEER DATE R.C.E. 70740 03/29/121 N.T.S. 1 13 OF 15 NHLG I C-5087 I R -6027-S r/AMr\ LU i CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT 2011-2012 CITYWIDE SLURRY SEAL PROGRAM APPROVED SENIOR CIVIL GINEER DATE R.C.E. 70740 03/29/121 N.T.S. 14 OF 15 N HLG I C-5087 tR-6027-S i'7 CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT 2011-2012 CITYWIDE SLURRY SEAL PROGRAM t'/AM MINI LV 1 L f C C APPROVED ; SENIOR CIVIL GINEER DATE R.C.E. 70740 DATE SCALE SHEET o 03/29/12 N.T.S. 15 OF 15 DRAWN HLG C-5087 R -6027-S = 01