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HomeMy WebLinkAbout02-14-2019 - CAC - Agenda PacketCITY OF NEWPORT BEACH CITY ARTS COMMISSION AGENDA Civic Center Council Chambers 100 Civic Center Drive, Newport Beach, CA 92660 Thursday, February 14, 2019 - 5:00 PM City Arts Commission Members: Arlene Greer, Chair Michelle Bendetti, Vice Chair Barbara Glabman, Secretary Miriam Baker, Commissioner Grace Divine, Commissioner Wayan Kaufman, Commissioner Marie Little, Commissioner Staff Members: Natalie Basmaciyan, Library Services Manager Francine Jacome, Administrative Support Technician The City Arts Commission meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the special meeting City Arts Commission agenda be posted at least seventy-two (72) hours in advance of the meeting and that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are within the subject matter jurisdiction of the City Arts Commission. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Natalie Basmaciyan, Library Services Manager, at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or nbasmaciyan@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior to the scheduled meeting. I.CALL MEETING TO ORDER II.ROLL CALL III.NOTICE TO THE PUBLIC The City provides a yellow sign-in card to assist in the preparation of the minutes. The completion of the card is not required in order to address the City Arts Commission. If the optional sign-in card has been completed, it should be placed in the tray provided at the podium. The City Arts Commission of Newport Beach welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The City Arts Commission has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a courtesy, please turn cell phones off or set them in the silent mode. IV.PUBLIC COMMENTS Public comments are invited on agenda items. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. February 14, 2019 Page 2 City Arts Commission Meeting V.CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted by one motion in the form listed below. City Arts Commissioners have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the City Arts Commission votes on the motion unless members of the City Arts Commission request specific items to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item should come forward to the lectern upon invitation by the Chair. A.Approval of Minutes of the January 10, 2019, City Arts Commission Meeting Draft of 01/10/2019 Minutes1. 02-14-2019 - CAC - 01 Draft of Minutes.pdf B.Consent Calendar Items Financial Report2. Review of financial information. 02-14-2019 - CAC - 02 Financial Report.pdf Cultural Arts Activities3. Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services. 02-14-2019 - CAC - 03 Cultural Arts Activities January 2019.pdf VI.CURRENT BUSINESS A.Items for Review and Possible Action Proposal for Metalfor Restoration4. Staff proposes that the City Arts Commission authorize the use of the Lenahan Estate fund to pay for the restoration of the sculpture Metalfor. 02-14-2019 - CAC - 04 Staff Report Restoration of Metalfor Sculpture.pdf Sculpture in Civic Center Park Exhibition Phase IV Update5. Staff will provide an update regarding Phase IV of the Sculpture in Civic Center Park Exhibition. 02-14-2019 - CAC - 05 Sculpture Exhibition Phase IV Timeline.pdf 2019 Concerts on the Green6. Staff recommends that the City Arts Commission approve the performers recommended by the Performing Arts for Concerts Ad Hoc Subcommittee for the summer 2019 Concerts on the Green series. 02-14-2019 - CAC - 06 Staff Report Concerts on the Green 2019.pdf February 14, 2019 Page 3 City Arts Commission Meeting Update of Sherman Library & Gardens Special Exhibition7. Commissioner Barbara Glabman will give an update of the special Library exhibition coordinated in conjunction with the Sherman Library & Gardens. Acquisition of Burnt Matchstick8. The City Arts Commission requests staff investigate the feasibility of the City of Newport Beach purchasing Burnt Matchstick, a piece from the Sculpture in Civic Center Park Exhibition, Phase III. 02-14-2019 - CAC - 07 Staff Report Burnt Matchstick.pdf Partnering with Lido Village for Art Walk9. Commissioner Michelle Bendetti will give a report on the potential of partnering with Lido Village for an art walk event. B.Monthly Reports Performing Arts for Concerts on the Green Ad Hoc Subcommittee10. Commissioner Michelle Bendetti, Commissioner Wayan Kaufman, Commissioner Arlene Greer Performing Arts for Balboa Peninsula Ad Hoc Subcommittee11. Commissioner Barbara Glabman, Commissioner Arlene Greer, Commissioner Marie Little Cultural Arts Grants Ad Hoc Subcommittee12. Commissioner Arlene Greer, Commissioner Barbara Glabman, Commissioner Wayan Kaufman Publicity Liaison Ad Hoc Subcommittee13. Commissioner Michelle Bendetti, Commissioner Arlene Greer, Commissioner Wayan Kaufman Newport Beach Arts Foundation Liaison Ad Hoc Subcommittee14. Commissioner Wayan Kaufman Sculpture in Civic Center Park Exhibition Development Ad Hoc Subcommittee 15. Commissioner Arlene Greer, Commissioner Marie Little, Commissioner Barbara Glabman VII.CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) February 14, 2019 Page 4 City Arts Commission Meeting VIII.PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited and non-agenda items generally considered to be within the subject matter jurisdiction of the City Arts Commission. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode. IX.ADJOURNMENT DRAFT Newport Beach City Arts Commission Meeting Minutes Thursday, January 10, 2019 Regular Meeting – 5:00 PM Civic Center Council Chambers 100 Civic Center Drive Newport Beach, CA 92660 I. CALL MEETING TO ORDER – 5:00 P.M. II. ROLL CALL Commissioners Present: Arlene Greer, Chair Michelle Bendetti, Vice Chair Barbara Glabman, Secretary Grace Divine, Commissioner Wayan Kaufman, Commissioner Marie Little, Commissioner Commissioners Absent: Miriam Baker, Commissioner Staff Present: Natalie Basmaciyan, Library Services Manager Francine Jacome, Administrative Support Technician III. PRESENTATION 1. Presentation of 2018-19 Cultural Arts Grants – The City Arts Commission will present the 2018-19 Cultural Arts Grants awards to: • Balboa Island Improvement Association ($2,000) • Baroque Music Festival, Corona del Mar ($4,000) • Chuck Jones Center for Creativity ($2,000) • Ensign intermediate School Dance Club/Newport-Mesa Unified School District ($1,000) • Newport Beach Film Festival ($5,000) • Newport Beach Sister City Association ($2,000) • Newport Elementary School Foundation ($3,000) • Pacific Symphony ($5,000 Chair Greer reported $40,000 is set aside each year pursuant to Council Policy I-10 as Cultural Arts Grants to provide arts and cultural enrichment for the community. Arts organizations submit grant applications to the City Arts Commission, and the City Arts Commission awards grants subject to City Arts Commission recommendation and City Council approval. Cultural Arts Grants provide an opportunity for City of Newport Beach residents of all ages to experience the benefit of professional arts programming that the City Arts Commission is sometimes unable to offer in its yearly agenda. In 2019, the community will have an opportunity to experience baroque music, local concerts in the City, a Film Festival industry seminar, a Pacific Symphony classical music experience in K-6 schools, an afterschool dance program, classroom art and musical instruction, and an international art exhibition. On behalf of the Newport Beach City Council and City Arts Commission, she thanked Cultural Arts Grants recipients for their interest in providing arts Newport Beach City Arts Commission Regular Meeting Minutes January 10, 2019 Page 2 and culture as an experience for the community. The City Arts Commission hopes to provide more funding in 2020 and looks forward to recipients serving the community again. Chair Greer presented awards to Cultural Arts Grants recipients and posed with recipients for photographs. IV. NOTICE TO THE PUBLIC V. PUBLIC COMMENTS None VI. CONSENT CALENDAR A. Approval of Minutes of the December 13, 2018 City Arts Commission Meeting 2. Draft of 12/13/2018 Minutes Chair Greer requested the Minutes reflect her appointment of all Commissioners to the Phase IV Sculpture in Civic Center Park Exhibition Committee. She thanked staff, the community, Councilman Herdman, members of the City Arts Commission, the Phase IV Sculpture in Civic Center Park Exhibit Committee, and the City Council for their support and contributions. Motion made by Chair Greer, seconded by Vice Chair Bendetti, and carried (6-0-0-1) to approve the draft Minutes for the meeting of December 13, 2018 as amended. AYES: Greer, Bendetti, Glabman, Divine, Kaufman, Little NOES: None ABSTENTIONS: None ABSENT: Baker B. Consent Calendar Items 3. Financial Report – Review of financial information Library Services Manager Basmaciyan reported the Programming balance decreased from $27,553 to $26,800 due to staff overtime of $553 for the concert on Balboa Peninsula. The Professional Services balance decreased from $34,750 to $33,260 due to transcription fees of $362, an art installation fee of $303, and a charge of $825 for cleaning Sphere 112. The City Grants balance decreased from $40,000 to $17,000 due to the awarding of $23,000 in grants. In response to Chair Greer's inquiry, staff indicated a check has not been issued to Ensign intermediate School Dance Club/Newport-Mesa Unified School District because the signed grant agreement is outstanding. 4. Cultural Arts Activities – Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services Newport Beach City Arts Commission Regular Meeting Minutes January 10, 2019 Page 3 Library Services Manager Basmaciyan advised that the art of Diana Ghoukassian was on display in the Central Library gallery through January 4. An exhibition of In Residence landscape paintings by Gianne de Genevraye opened on January 7 and will close on March 1. On January 12, the Newport Beach Sister City Association will host a reception to welcome Ms. De Genevraye. Motion made by Chair Greer, seconded by Vice Chair Bendetti, and carried (6-0-0-1) to approve the Consent Calendar. AYES: Greer, Bendetti, Glabman, Divine, Kaufman, Little NOES: None ABSTENTIONS: None ABSENT: Baker VII. CURRENT BUSINESS A. Items for Review and Possible Action 5. Recommendations for 2019 Concerts on the Green – The Performing Arts for Concerts on the Green Ad Hoc Subcommittee will report on recommendations for the 2019 Concerts on the Green. Vice Chair Bendetti reported the subcommittee received a record number of submissions from local and national acts. The subcommittee recommended performances by Side Deal, which is composed of members from various notable bands; Flashback Heart Attack, which performs music from the 1970s and 1980s; The Smith Band, which performs country music; and Queen Nation, a Queen tribute band. Because of the number of submissions, the subcommittee is confident they can find a replacement band should one be needed. Chair Greer announced that a vote on the subcommittee's recommendations will occur in the February meeting of the City Arts Commission. B. Monthly Reports 6. Performing Arts for Concerts on the Green Ad Hoc Subcommittee – Commissioner Michelle Bendetti, Commissioner Wayan Kaufman, Commissioner Arlene Greer Vice Chair Bendetti referred to Agenda Item Number VII.A.5. 7. Performing Arts for Balboa Peninsula Ad Hoc Subcommittee – Commissioner Barbara Glabman, Commissioner Marie Little, Commissioner Arlene Greer Chair Greer indicated the subcommittee is exploring a potential concert on the Balboa Peninsula for the summer of 2019. 8. Cultural Arts Grants Ad Hoc Subcommittee – Commissioner Barbara Glabman, Commissioner Wayan Kaufman, Commissioner Arlene Greer Newport Beach City Arts Commission Regular Meeting Minutes January 10, 2019 Page 4 Chair Greer advised that the subcommittee continues to receive proposals for children's programming. Commissioner Kaufman reported the subcommittee is soliciting feedback and ideas from the community and local arts organizations regarding potential partners with the City Arts Commission for children's programming. In reply to Chair Greer's query, Library Services Manager Basmaciyan agreed to determine whether the subcommittee could publicize the opportunity for a local arts organization to partner with the City Arts Commission. 9. Publicity Liaison Ad Hoc Subcommittee – Commissioner Michelle Bendetti, Commissioner Arlene Greer, Commissioner Wayan Kaufman Vice Chair Bendetti would begin publicizing future phases of the Sculpture Garden once a plan is approved. 10. Sculpture in Civic Center Park Exhibition Development Ad Hoc Subcommittee – Commissioner Arlene Greer, Commissioner Marie Little, Commissioner Barbara Glabman Chair Greer reported many members of the public attended the Council meeting to support the City Arts Commission's request for Council approval of the Sculpture Garden Phase IV. The Council approved the City Arts Commission's request. The Newport Beach Arts Foundation presented a $10,000 donation to the City Arts Commission during the meeting. The subcommittee is working on a program for a donor wall. VIII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Commissioner Glabman requested an agenda item in February regarding a special exhibition by the Sherman Library and Gardens. Vice Chair Bendetti requested agenda items for a vote on the subcommittee's recommendations for the 2019 Concerts on the Green and for a potential partnership with Lido Village for an art walk. Chair Greer requested agenda items regarding the feasibility of the City acquiring Burnt Matchstick and a proposal for the restoration of Metalphor. IX. PUBLIC COMMENTS ON NON-AGENDA ITEMS Jim Mosher requested a status report regarding the restoration of Metalphor. Chair Greer reported Commissioner Baker is pursuing an additional bid for the restoration work. The item could return to the City Arts Commission in February. Newport Beach City Arts Commission Regular Meeting Minutes January 10, 2019 Page 5 X. ADJOURNMENT – 5:280 P.M. Chair Greer adjourned the meeting at 5:28 p.m. As of January 31, 2019 ACCT NAME / # BUDGET DATE VENDOR EXPENSES BALANCE NOTES Programming 60,500 01060603-841004 07/05 Joshua Schreiber 3,250 57,250 Springsteen Experience(COTG) 07/05 Triskelion Event Services 2,500 54,750 Springsteen Exp (sound) 07/05 Triskelion Event Services 2,500 52,250 Tijuana Dogs (sound) 07/16 Matthew B. Mauser 3,250 49,000 Tijuana Dogs (COTG) 07/31 GotPrint 27 48,973 Marketing Concerts on the Green 07/31 GotPrint 197 48,776 Marketing Concerts on the Green 07/31 GotPrint 197 48,579 Marketing Concert on Peninsula 08/09 Triskelion Event Services 2,500 46,079 Desperado (sound) 08/22 Aaron Broering 3,250 42,829 Desperado (COTG) 08/22 Southland Sings 7,450 35,379 Concert in Peninsula Park 08/22 Triskelion Event Services 3,265 32,114 Southland Sings (sound) 09/21 NB Chamber of Commerce 1,500 30,614 Green on Green Eco Expo 10/05 Firebrand Media 200 30,414 Marketing Concert on Peninsula 10/05 Firebrand Media 200 30,214 Marketing Concert on Peninsula 10/05 Firebrand Media 400 29,814 Marketing Concert on Peninsula 10/05 Signature Party Rentals 2,311 27,504 Concert in Peninsula Park 10/05 Signature Party Rentals 150 27,353 Concert in Peninsula Park 11/01 Eddie Flores 553 26,800 Staff OT Concert in Peninsula Park 01/03 Ware Disposal Company 315 26,485 Dumpster for Concert in Pen Park TOTAL 26,485 Professional Services 37,376 01060603-811008 07/13 Crown Building Services 656 36,720 Ben Carlson statue cleaning 07/20 Alan Scott 235 36,485 Art installation 07/20 Alliant Insurance 643 35,842 Concert in Peninsula Park 08/24 TAVD Visual Assistant 153 35,689 Transcription of Minutes 09/14 TAVD Visual Assistant 189 35,500 Transcription of Minutes 09/14 TAVD Visual Assistant 144 35,356 Transcription of Minutes 09/21 Alan Scott 303 35,054 Art installation 10/18 TAVD Visual Assistant 304 34,750 Transcription of Minutes 11/09 Alan Scott 303 34,447 Art installation 11/09 TAVD Visual Assistant 180 34,267 Transcription of Minutes 11/30 Crown Building Services 825 33,442 Sphere 112 sculpture cleaning 12/14 TAVD Visual Assistant 182 33,260 Transcription of Minutes 01/03 William McClelland Ent 870 32,390 Bronze sculptures maintenance 01/11 TAVD Visual Assistant 180 32,210 Transcription of Minutes 01/25 ABM Janitorial 304 31,906 Cleaning @ Concert in Pen Park 01/25 ABM Janitorial 270 31,636 Cleaning @ July COTG 01/25 ABM Janitorial 270 31,366 Cleaning @ NB Art Exhibition TOTAL 31,366 City Grants 40,000 01060603-821006 11/15 Newport Beach Sister City 2,000 38,000 2018-19 Cultural Arts Grant 11/30 Baroque Music Festival, CdM 4,000 34,000 2018-19 Cultural Arts Grant 11/30 Chuck Jones Ctr for Creativ 2,000 32,000 2018-19 Cultural Arts Grant 12/21 Newport Beach Film Fest 5,000 27,000 2018-19 Cultural Arts Grant 12/21 Newport El School Found 3,000 24,000 2018-19 Cultural Arts Grant 12/21 Pacific Symphony 5,000 19,000 2018-19 Cultural Arts Grant 12/21 Balboa Island Improv Assoc 2,000 17,000 2018-19 Cultural Arts Grant 01/03 Newport Mesa Unified Sch 1,000 16,000 2018-19 Cultural Arts Grant TOTAL 16,000 ** ** NOTE: $16,000 balance is designated for K-6 arts programming FY 2018-19Cultural Arts Division 2/8/2019 1 of 2 As of January 31, 2019 ACCT NAME / # BUDGET DATE VENDOR EXPENSES BALANCE NOTES FY 2018-19Cultural Arts Division Scuplture Garden 100,000 (Contract Art Services) 01060603-811054 100,000 TOTAL 100,000 2/8/2019 2 of 2 1 of 1 TO Newport Beach City Arts Commission FROM: Library Services Department Natalie Basmaciyan, Library Services Manager 949-717-3819, nbasmaciyan@newportbeachca.gov PREPARED BY: Natalie Basmaciyan TITLE: Cultural Arts Activities for January 2019 Art at the Library “In Residence" landscape oil paintings by Gianne de Genevraye January 7 - March 1, 2019, Central Library Gallery The Newport Beach City Arts Commission presents an exhibition of landscape oil paintings by international artist Gianne de Genevraye, on display at the Newport Beach Central Library gallery. Gianne de Genevraye paints public gardens in Europe and the United States. She is a Contemporary Nature Painter, exhibiting widely with work seen in collections in France, Italy, Sweden and the United States. Born in California, she received her Bachelor of Fine Arts at the University of California Irvine, studying under contemporary masters Judy Chicago, Tony Delap, Craig Kaufman and John Paul Jones. She was studio assistant to Jennifer Bartlett in France for three years. In 1990-91, she was an Invited Artist at the American Academy of Rome. In 2017, Gianne was in residence at the Villa Fontaine in Antibes, France, beginning her residency for her upcoming Sister Cities exhibition at the Newport Beach Public Library. She then returned to Baja, Mexico, painting in both Cabo San Lucas and San Jose del Cabo. In 2018, she traveled during the spring with Newport Beach Sister City to Okazaki, Japan to paint in residence during the cherry blossom festival. In Gianne’s own words, “I paint and exhibit internationally to bring a message of sustainability, accessibility and beauty to my patrons, collectors and viewers. The public gardens of the world are my canvas to bring this message to the people.” The exhibition will be on display during library operating hours, January 7 through March 1, 2019. On Saturday, January 12, Newport Beach Sister City hosted a "reception and conversation" with Gianne de Genevraye at the Newport Beach Central Library, 6:30 - 8:30 p.m. The event was free and open to the public. On January 28, 2019, Ms. de Genevraye hosted an art lecture for 22 Corona del Mar High School students and their art teacher. 1 of 4 TO FROM: PREPARED BY: TITLE: Newport Beach City Arts Commission Library Services Department Natalie Basmaciyan, Library Services Manager 949-717-3819, nbasmaciyan@newportbeachca.gov Natalie Basmaciyan Proposal for Metalfor Restoration RECOMMENDATION: Staff proposes that the City Arts Commission authorize the use of the Lenahan Estate fund to pay for the restoration of the sculpture Metalfor. FUNDING REQUIREMENTS: Restoration costs have been quoted at $11,750, and will be expensed from Account No. 0106053-841015, “Lenahan Estate Fund”. DISCUSSION: In 1986, Warren Hancock, a Newport Beach art collector, donated the sculpture Metalfor to the City of Newport Beach. The value of the piece when it was donated to the City was $15,000. Created by Bret Price, Metalfor was originally placed outside the Newport Beach City Hall for part of 1986 and 1987, until it was moved to the front of the Newport Center Library. When the Newport Center Library closed in 1994, the City relocated Metalfor to a grassy area beneath a bluff on the east side of the intersection of Superior Avenue and West Coast Highway. The royal blue painted steel abstract work, which weighs 1,400 pounds and is 8½ feet tall, was the centerpiece of the 22nd annual Newport Beach City Art Festival in 1986. Intense heating of the metal to make it malleable created its curvilinear form. The steel was repeatedly bent and rolled during this period of elasticity to give it "a sense of softness (and an) illusion of flexibility," sculptor Price explained. The piece requires restoration work. Metalfor has endured great deal of exposure to the elements. The royal blue paint has faded and there are signs of corrosion. There are patches of discoloration and some oxidization. 2 of 4 These photos, obtained to document Metalfor’s condition, were taken on May 6, 2015: 3 of 4 This photo, dated circa 1983, is of the piece in its original, pristine state: Bret Price submitted the following quote for the restoration work: Pickup and Delivery $500.00 Metal Stripping, burning off old powder coat $1,200.00 Sandblasting, Metal Spraying $1,100.00 Crane rental, de-install and install $1,200.00 Painting (primer, color coat, abrasives, etc.) $700.00 Shop time, 50 hrs.@ $125/hr. $6,250.00 Painter $800.00 TOTAL: $11,750.00 Mr. Price has a vested have an interest in protecting the piece against any intentional or unintentional alteration or destruction, thus preserving the integrity of his work and returning the piece to its original state. Mr. Price also has the technical knowledge, facility, and equipment to restore the piece. Examples of his work are found at www.bretprice.com. Furthermore, the California Art Preservation Act (California Civil Code §987) is a 1979 California law that provides legal protection for artists' moral rights. The Art Preservation Act provides for civil penalties and injunctive relief for the intentional or negligent destruction or mutilation of a work of fine art. The Act also provides artists the right to claim authorship and disavow modifications to works of fine art. The rights granted under the act subsist for the life of the author plus 50 years. At the very least, Mr. Price should be consulted about the proper restoration of the piece. 4 of 4 Mr. Price will attend the February 14 City Arts Commission meeting to answer questions about the restoration process. Staff initially recommended that the funds required to ship and install the replacement piece be drawn from Account No. 4002-8080, “Professional Services”. However, staff considers the use of funds from the Lenahan Estate to be appropriate in this situation. These funds were donated to the City of Newport Beach along with a collection of Elisabeth Wiltrout Longridge paintings in 2011. Subject to recommendation from the Arts Commission, the funds were provided for arts related matters for or relating to the City but not for regular operational costs of the Arts Commission or the City. The Lenahan Estate fund is an important source of funds for special contingencies as the Cultural Arts Division has no budget set aside for major repair of art. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item). City of Newport Beach Sculpture Exhibition in Civic Center Park Timeline Phase IV - 2019 (All tasks are ArtsOC unless preceded by “CITY”) DATE TASK January 2019 CITY: Execute contract between City and ArtsOC Develop list of outside art experts to serve as additional selection committee members CITY: Initial meeting with City staff & City Arts Commission to establish goals & expectations, review draft RFP and artist contract form, review list of outside art experts to serve as additional selection panel members, and tour Civic Center Park to identify preferred sites for Phase IV sculpture installations ArtsOC confirms two outside art experts to serve with Sculpture Exhibition Committee as artist selection panel members Set up RFP online to receive artists’ submissions Set up public voting page website Draft suggested revisions to existing artist contract form CITY: City Attorney review artist contract form revisions – complete by 3/1 February 2019 February 1 RFP issued Disseminate RFP (PAN, CAC, LA Culture Net, PACSOCAL, Local Media, SparkOC, Personal Invitations) Field questions from interested artists Monitor arriving submissions for completeness Upload submissions to the public voting page as they arrive March 2019 March 3 RFP closes March 6 Open review & voting City Arts Commission Open online survey March 9 (Saturday) City Arts Commission Study Session - Artist selection panel meeting (4 hours) – public comments period offered during the meeting, panel approves its recommended selections and alternates and walks through Civic Center Park to identify preferred sites for each. March 20 Close voting City Arts Commission Close online survey March 21 City Arts Commission Meeting – Presentation of recommendations and approval of selections March 22 Advise selected artists of their status to determine continued availability of their work, their availability for the installation window of time, and remind them that selection is subject to City Council Approval April 2019 April 9 City Council Meeting – Presentation of recommendations and approval of selections April 10 CITY: Prepare artist contracts CITY: Meet with Public Works to confirm locations for new sculpture foundations (if needed) Inform artists, Schedule art installation dates, collect media from artists & begin developing press and marketing materials April 17 FedEx contracts to selected artists April 30 Confirm that all artist contracts are received & deliver to City May 2019 May 15 CITY: Provide ARTSOC with first payment checks to artists June 2019 June 3-7 Installation of art work June 22 CITY: Exhibition Opening Luncheon September 2019 De-Installation of Phase III art work 1 of 1 TO FROM: PREPARED BY: TITLE: Newport Beach City Arts Commission Library Services Department Natalie Basmaciyan, Library Services Manager 949-717-3819, nbasmaciyan@newportbeachca.gov Natalie Basmaciyan 2019 Concerts on the Green RECOMMENDATION: Staff recommends that the Arts Commission approve the performers recommended by the Performing Arts for Concerts Ad Hoc Subcommittee for the summer 2019 Concerts on the Green series. FUNDING REQUIREMENTS: Performance fees and sound engineering for four summer concerts is estimated at approximately $29,750.00 (not including Side Deal’s fee), to be expensed from the City Arts Commission 2019/20 programming budget. DISCUSSION: The City Arts Commission presents live music in the Civic Green during the summer months. The Performing Arts Ad Hoc Subcommittee recommends performers to the City Arts Commission for approval. Staff negotiates a fee with the performers, coordinates the use of the Civic Green, publicizes the events, and hires a sound engineering contractor for the performances. The performers submitted for approval for summer 2019 are: •The Side Deal (Rock/Country/Alternative Rock), TBD, not to exceed $7,500 (June 16); or, •Alternate band— Hollywood U2 (U2 Tribute Band), $3,250.00 (June 16) •Smith Band (Country/Pop/Rock), $3,250.00 (July 7) •Queen Nation (Queen tribute band), $3,500.00 (August 25) •Flashback Heart Attack (80s cover band), $3,500.00 (September 15) The sound engineering firm, Triskelion Event Services, Inc., provides the sound equipment and speakers for $3,000.00 per concert. The total cost to host the concerts is $29,750.00. The concerts will again feature food trucks, as they did in 2017 and 2018. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item). 1 of 1 TO FROM: PREPARED BY: TITLE: Newport Beach City Arts Commission Library Services Department Natalie Basmaciyan, Library Services Manager 949-717-3819, nbasmaciyan@newportbeachca.gov Natalie Basmaciyan Acquisition of Burnt Matchstick RECOMMENDATION: The City Arts Commission requested staff investigate the feasibility of the City of Newport Beach purchasing Burnt Matchstick, a popular sculpture in the Sculpture in Civic Center Park Exhibition, Phase III.Staff recommends that the City Arts Commission work with their support group, the Newport Beach Arts Foundation, to raise funds for the purchase of Burnt Matchstick. FUNDING REQUIREMENTS: Artist Karl Unnasch has informed staff that Burnt Matchstick is priced at $55,000.00. This price does not reflect the costs associated with moving the piece to a new location (should the City Arts Commission desire to do so) or maintaining the piece in perpetuity. DISCUSSION: The City Arts Commission requested staff determine the proper course of action to purchase the sculpture Burnt Matchstick after its exhibition in the Sculpture in Civic Center Park Exhibition, Phase III project. Phase III is scheduled to be removed in summer 2019. For fiscal year 2019/20, the City Manager has directed all City departments to function within a flat budget. The budget for the Cultural Arts Division will remain at the same level as Fiscal Year 2018/19 for all programs and exhibits. The proposed budget for Fiscal Year 2019/20 does not include any funds for the purchase of art. Staff recommends that the City Arts Commission work with their support group, the Newport Beach Arts Foundation, to raise funds for the purchase of Burnt Matchstick. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Arts Commission considers the item).