Loading...
HomeMy WebLinkAbout02-14-2019 - CAC - Approved MinutesNewport Beach City Arts Commission Meeting Minutes Thursday, February 14, 2019 Regular Meeting – 5:00 PM Civic Center Council Chambers 100 Civic Center Drive Newport Beach, CA 92660 I. CALL MEETING TO ORDER – 5:01 P.M. II. ROLL CALL Commissioners Present: Arlene Greer, Chair Michelle Bendetti, Vice Chair Barbara Glabman, Secretary Miriam Baker, Commissioner Marie Little, Commissioner Commissioners Absent: Grace Divine, Commissioner Wayan Kaufman, Commissioner Staff Present: Natalie Basmaciyan, Library Services Manager Francine Jacome, Administrative Support Technician III. NOTICE TO THE PUBLIC IV. PUBLIC COMMENTS None V. CONSENT CALENDAR A. Approval of Minutes of the January 10, 2019 City Arts Commission Meeting 1. Draft of 01/10/2019 Minutes Motion made by Commissioner Glabman, seconded by Commissioner Baker, and carried (5-0-0-2) to approve the draft Minutes for the meeting of January 10, 2019 as presented. AYES: Greer, Bendetti, Glabman, Baker, Little NOES: None ABSTENTIONS: None ABSENT: Divine, Kaufman B. Consent Calendar Items 2. Financial Report – Review of financial information Library Services Manager Basmaciyan reported the Programming balance decreased from $26,800 to $26,485 because of a $315 payment to Ware Disposal for the Peninsula Park concert. At the bottom of page 1, a note indicates $16,000 has been set aside for K- 6 programming in the Cultural Arts Grants balance. Newport Beach City Arts Commission Regular Meeting Minutes February 14, 2019 Page 2 In response to Commissioner Glabman's request, Library Services Manager Basmaciyan agreed to provide the number of employee hours and employees' rate of pay anticipated for each event as the City Arts Commission plans its events. Chair Greer requested a budget for each event be provided by Commissioners as well. In reply to Chair Greer's inquiry, Library Services Manager Basmaciyan advised that Firebrand Media provided rack cards, banners, and publicity including outreach to the Newport Beach Independent for the Concert on the Peninsula. 3. Cultural Arts Activities – Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and services Library Services Manager Basmaciyan indicated an exhibition of landscape oil paintings entitled In Residence by Gianne de Genevraye is on display at Central Library. Approximately 100 people attended a reception hosted by Ms. de Genevraye and Newport Beach Sister City on January 12. Ms. de Genevraye also hosted an art lecture on January 28 for 24 Corona del Mar High School students. Chair Greer hoped other artists would be willing to host a reception and lecture while their work is on exhibit. Motion made by Commissioner Glabman, seconded by Commissioner Baker, and carried (5-0-0-2) to approve the Consent Calendar. AYES: Greer, Bendetti, Glabman, Baker, Little NOES: None ABSTENTIONS: None ABSENT: Divine, Kaufman VI. CURRENT BUSINESS A. Items for Review and Possible Action 4. Proposal for Metalfor Restoration – Staff proposes that the City Arts Commission authorize the use of the Lenahan Estate fund to pay for the restoration of the sculpture Metalfor. Chair Greer announced the item is continued until a second bid can be obtained. 5. Sculpture in Civic Center Park Exhibition Phase IV Update – Staff will provide an update regarding Phase IV of the Sculpture in Civic Center Park Exhibition. Library Services Manager Basmaciyan reported Arts Orange County (ArtsOC) and staff have planned a timeline for Phase IV. Chair Greer thanked the City Council for approving the contract with ArtsOC. ArtsOC has released a Call for Artists and received some applications. The City Arts Commission will Newport Beach City Arts Commission Regular Meeting Minutes February 14, 2019 Page 3 hold its first discussion of Phase IV on March 9. Commissioners and the public may contact Ms. Jacome, Library Services Manager Basmaciyan, or Chair Greer with questions regarding the timeline. In answer to queries, Library Services Manager Basmaciyan reported she sent emails to the Commission with the times of City Arts Commission meetings. Staff cannot send emails to Commissioners' private email accounts. Commissioners should report problems with their City email accounts to Library Services Manager Basmaciyan. Beginning on March 6, the public will have access to and may vote on submissions. On March 9, the City Arts Commission will review submissions and begin making its recommendations in a public meeting. Commissioners will have access to submissions prior to the March 9 meeting. On March 21, the City Arts Commission will discuss its recommendations and approve selections. The timeline dates are part of the City's contract with ArtsOC. Library Services Manager Basmaciyan agreed to request ArtsOC change the March 21 date. Chair Greer, Vice Chair Bendetti, and Commissioners Glabman and Little noted they could be present for the March 21 meeting date. Commissioner Baker could not be present on March 21. Commissioner Bendetti recalled an email requesting Commissioners indicate their preference to use City or private email accounts for information regarding Phase IV submissions. In the past, ArtsOC or staff contacted Commissioners regarding their availability for meetings prior to setting the dates. Library Services Manager Basmaciyan explained that obtaining Council approval of funding for Phase IV constrained the timeline for Phase IV. Jim Mosher noted the timeline for Phase III covered six months and requested the components of the timeline for which the schedule had been compressed. Library Services Manager Basmaciyan indicated the public voting period had been shortened slightly. Chair Greer noted the Phase III subcommittee held many meetings. Because of the constrained timeline, all discussions regarding Phase IV will be held before the City Arts Commission in a public forum. The public will have the same amount of time to provide input for Phase IV as they had for Phase III. 6. 2019 Concerts on the Green – Staff recommends that the City Arts Commission approve the performers recommended by the Performing Arts for Concerts Ad Hoc Subcommittee for the summer 2019 Concerts on the Green series. Vice Chair Bendetti reported the subcommittee recommends performances by The Side Deal, Smith Band, Queen Nation, and Flashback Heart Attack with Hollywood U2 as an alternate. The Side Deal charges a higher fee because members of the band have won Grammy Awards, the band performs original music, and the band is scheduling performances across the United States. The subcommittee recommends The Side Deal due to band members being from Newport Beach, the community's support and following of the band, and the band's national exposure and reputation. She anticipated attendance at a performance by The Side Deal would meet or exceed attendance at 2018 Concerts on the Green performances. In addition, Charles Colin, formerly of Train and currently of The Side Deal, is the musical director for the Newport Beach Film Festival. Newport Beach City Arts Commission Regular Meeting Minutes February 14, 2019 Page 4 Chair Greer added that the fee charged by The Side Deal is consistent with the fee charged by Southland Sings. Staff will negotiate contracts with each group, and the fee for The Side Deal could be as little as $3,500 but will not exceed $7,500. Queen Nation should be a popular concert with the popularity of the award-winning movie Bohemian Rhapsody. Prior Flashback Heart Attack performances were hugely popular with the community. In response to Commissioners' questions, Library Services Manager Basmaciyan advised that Triskelion Event Service increased their fee from $2,500 to $3,000 per concert. Staff obtained bids from other vendors prior to working with Triskelion. Commissioner Baker recommended staff obtain bids again due to the increase in Triskelion's fee. Library Services Manager Basmaciyan reviewed the recommendation for performances by The Side Deal on June 16 at a cost of no more than $7,500, Hollywood U2 as an alternate for The Side Deal on June 16 at a cost of $3,250, Smith Band on July 7 at a cost of $3,250, Queen Nation on August 25 at a cost of $3,500, and Flashback Heart Attack on September 15 at a cost of $3,500. Motion made by Chair Greer, seconded by Commissioner Glabman, and carried (5-0-0- 2) to approve the Performing Arts for Concerts Ad Hoc Subcommittee's recommendation. AYES: Greer, Bendetti, Glabman, Baker, Little NOES: None ABSTENTIONS: None ABSENT: Divine, Kaufman 7. Update of Sherman Library & Gardens Special Exhibition – Commissioner Barbara Glabman will give an update of the special Library exhibition coordinated in conjunction with the Sherman Library & Gardens. Commissioner Glabman reported Sherman Library and Gardens has agreed to partner with the City Arts Commission for an exhibition in Central Library. A map of Newport Beach will be mounted on the central wall of the Library and surrounded by rings of historical photographs linked to the map. The inner ring of photographs will highlight historic development of the City and depict the dramatic changes of the City over time. The outer ring will highlight aerial views of Newport Beach. Photographic displays of specific Newport Beach locations will extend around the corner. A lecture on the history of the area may be held in conjunction with the exhibition. Chair Greer indicated the City Arts Commission has not hosted a photographic exhibition of the City's history during her tenure on the City Arts Commission. This could be a signature exhibition for the City Arts Commission and the Library. 8. Acquisition of Burnt Matchstick – The City Arts Commission requests staff investigate the feasibility of the City of Newport Beach purchasing Burnt Matchstick, a piece from the Sculpture in Civic Center Park Exhibition, Phase III. Newport Beach City Arts Commission Regular Meeting Minutes February 14, 2019 Page 5 Library Services Manager Basmaciyan reported artist Karl Unnasch indicated to Library Services Director Hetherton approximately a year ago that the price for Burnt Matchstick is $55,000. The price does not include the cost of moving the piece to a new location or maintaining the piece in perpetuity. The City Manager has directed all City departments to function within a flat budget for fiscal year 2019-2020; therefore, the budget for Cultural Arts will remain at $100,000. The Newport Beach Arts Foundation will need to partner with the City Arts Commission to raise funds for the purchase of Burnt Matchstick as the City does not purchase artwork. In reply to questions, Library Services Manager Basmaciyan advised that she could contact Mr. Unnasch to determine if he has committed the piece to another exhibition or to a sale, if the price of $55,000 is correct, and if he is willing to accept alternative payment arrangements. Chair Greer noted the price listed for Burnt Matchstick in Phase III materials is $70,000. Commissioner Glabman stated Burnt Matchstick cannot remain in Civic Center Park because of its height and proximity to the flag pole. Chair Greer added that the City Arts Commission is usually involved in selecting a site for public art and could learn more about mitigating the issue with the flag pole. Commissioner Glabman suggested the piece would have more of a presence if it is located away from the flag pole. Commissioner Baker supported the City purchasing Burnt Matchstick and locating it as close to its current location as possible. Commissioner Glabman supported the City purchasing the piece through a public-private partnership or through someone willing to purchase it and donate it to the City. Vice Chair Bendetti supported the City purchasing the piece. In light of prior experiences with donated art, she suggested the creation of a fund for maintenance and repairs of the piece. Commissioner Little supported the City acquiring the piece. Chair Greer supported the City's purchase of Burnt Matchstick and revision of City policy to provide some means of maintaining, restoring, or repairing donated pieces of art. An appraisal of the piece may be needed. Jim Mosher remarked that the piece would have to be donated to the City, and the City Council would have to accept the donation. In accepting the donation, the City Council would be concerned about long-term maintenance costs for the piece. The location of Burnt Matchstick positively impacts the popularity of the piece. Commissioner Baker suggested relocating the flag pole may be easier than relocating Burnt Matchstick. 9. Partnering with Lido Village for Art Walk – Commissioner Michelle Bendetti will give a report on the potential of partnering with Lido Village for an art walk event. Vice Chair Bendetti advised that the General Manager of Lido Marina Village contacted her regarding a monthly art walk in Lido Village. The concept includes inviting local artists to Lido Village to exhibit their work in retail locations or along the Boardwalk on the third Thursday of the month between 4:00 and 7:00 p.m. Commissioner Little and the Arts Foundation will provide lists of potential artists. The Lido Marina Village management company will be responsible for inviting artists and for the logistics of exhibitions. A group Newport Beach City Arts Commission Regular Meeting Minutes February 14, 2019 Page 6 of 14 artists in Cannery Village is interested in a similar concept. The art walk can be promoted for both Lido Village and Cannery Village. The management company will include the Arts Foundation and the City Arts Commission in publicity and has offered booth space. The first art walk is scheduled for April 18. In reply to questions, Vice Chair Bendetti indicated art walks are planned monthly. Artists can choose to sell their work and may demonstrate their art. Participating in the art walk will not financially impact the City Arts Commission. Chair Greer felt the combination of art, music, food, and people is a nice idea. Jim Mosher suggested a list of all submissions for Concerts on the Green be made available to the public. B. Monthly Reports 10. Performing Arts for Concerts on the Green Ad Hoc Subcommittee – Commissioner Michelle Bendetti, Commissioner Wayan Kaufman, Commissioner Arlene Greer None 11. Performing Arts for Balboa Peninsula Ad Hoc Subcommittee – Commissioner Barbara Glabman, Commissioner Marie Little, Commissioner Arlene Greer None 12. Cultural Arts Grants Ad Hoc Subcommittee – Commissioner Barbara Glabman, Commissioner Wayan Kaufman, Commissioner Arlene Greer Commissioner Glabman reported the subcommittee is considering Lyric Opera, Orange County Opera, Chance Theater, Laguna Playhouse, Pacific Symphony, and Kontrapunktus for K-6 arts programming. Chance Theater and Opera Orange County hold performances and teach lessons in schools, and the budget will cover their fee requests. The two groups will submit proposals for the criteria provided by the subcommittee. Chair Greer related the reasons for the City Arts Commission setting aside Cultural Arts Grants funding for K-6 programming. A program could be held in the Friends Room, at a school, or both. 13. Publicity Liaison Ad Hoc Subcommittee – Commissioner Michelle Bendetti, Commissioner Arlene Greer, Commissioner Wayan Kaufman Chair Greer noted Katherine Mielke is working on publicity for City Arts Commission programming. 14. Newport Beach Arts Foundation Liaison Ad Hoc Subcommittee – Commissioner Wayan Kaufman Newport Beach City Arts Commission Regular Meeting Minutes February 14, 2019 Page 7 Chair Greer announced the Newport Beach Arts Foundation's next meeting is scheduled for February 19. The Arts Foundation has asked the City Arts Commission to submit funding requests for the Newport Beach Art Exhibition and the Sculpture Garden Phase IV opening. 15. Sculpture in Civic Center Park Exhibition Development Ad Hoc Subcommittee – Commissioner Arlene Greer, Commissioner Marie Little, Commissioner Barbara Glabman Chair Greer advised that the subcommittee will assume responsibility for the possible acquisition of Burnt Matchstick. The subcommittee continues to discuss a donor wall and to research fundraising for the Sculpture Garden. Councilman Herdman and she met with Assemblymember Petrie-Norris to explore state funding for the Sculpture Garden. VII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Chair Greer requested agenda items for the Performing Arts for Balboa Peninsula Ad Hoc Subcommittee, the Cultural Arts Grants children's programming, acquisition of Burnt Matchstick, and a bid proposal for Metalfor restoration. VIII. PUBLIC COMMENTS ON NON-AGENDA ITEMS Jim Mosher indicated the Chamber of Commerce is interested in involving the City Arts Commission in public art at the corner of Pacific Coast Highway and Marguerite Avenue. IX. ADJOURNMENT – 6:08 P.M. Chair Greer adjourned the meeting at 6:08 p.m. Approved by: