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Home My WebLink About10 - Spyglass Hill Reservoir Mixing System —Award of Contract No. 7428-1 (19W15)TO: FROM CITY OF NEWPORT BEACH City Council Staff Report March 26, 2019 Agenda Item No. 10 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov PREPARED BY: Ben Davis, Associate Civil Engineer, bdavis@newportbeachca.gov PHONE: 949-644-3317 TITLE: Spyglass Hill Reservoir Mixing System —Award of Contract No. 7428- 1 (19W15) ABSTRACT: Construction bids have been received for the Spyglass Hill Reservoir Mixing System Project to improve water circulation and quality of potable water in the Spyglass Hill Reservoir. Staff requests City Council's approval to award the construction contract to Humphrey Constructors of Diamond Bar, California. RECOMMENDATION: a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15302(c) Class 2, (reconstruction of existing facility involving negligible or no expansion of capacity) of the CEQA Guidelines, because this project has no potential to have a significant effect on the environment; b) Approve the project plans and specifications; c) Award Contract No. 7428-1 to Humphrey Constructors, for the total bid amount of $165,400.00, and authorize the Mayor and City Clerk to execute the contract; d) Establish a contingency of $24,810.00 (approximately 15% of total bid) to cover the cost of unforeseen work not included in the original contract; and e) Approve Budget Amendment No. 19BA-032 transferring $92,000.00 from savings in Utilities Yard Spill Control/Tipping Floor project (Account No. 70201932-980000- 18W14) to the Spyglass Hill Reservoir Mixing System project (Account No. 70201932- 980000-19W15). FUNDING REQUIREMENTS: Upon approval of the proposed budget amendment, sufficient funding will be available for the award of this contract. The proposed budget amendment transfers $92,000.00 (Water Fund) of savings from the Utilities Yard Spill Control/Tipping Floor project into this project, thus avoiding any impact on the fund balance. 10-1 Spyglass Hill Reservoir Mixing System —Award of Contract No. 7428-1 (19W15) March 26, 2019 Page 2 The following fund will be expensed: Account Description Account Number Amount Water Capital - NMP 70201932-980000-19W15 $ 192,000.00 Total: $ 192,000.00 Staff recommends establishing approximately fifteen (15) percent for contingency purposes for unforeseen conditions associated with construction. Proposed fund uses are as follows: Vendor Humphrey Constructors Humphrey Constructors Various DISCUSSION: Purpose Construction Contract $ Construction Contingency $ Printing & Incidentals $ Total: $ Amount 165,400.00 24,810.00 1,790.00 192,000.00 The Spyglass Hill Reservoir Mixing System project will improve water circulation in the below ground Spyglass Hill Reservoir. The reservoir is located underneath Spyglass Hill Reservoir Park and holds approximately 1.5 million gallons of potable water. The scope of work includes installing underground power and communication lines from the reservoir to the control building, installing a new mixer control panel, and installing a submersible mixer in the reservoir. The need for this project is to assist with maintaining proper water quality as identified by the Utilities Department. At 10 a.m. on March 5, 2019, the City Clerk opened and read the following electronic bids for this project: The City received multiple bids for this project and the low bid is approximately 10 percent above the Engineer's Estimate of $150,000.00. The low bidder, Humphrey Constructors, possesses a California State Contractor's License Classification "A" and the subcontractor, Big Bear Electric, possesses a "C-10" License as required by the project specifications. A check of the contractor's references indicates satisfactory completion of similar projects for other public agencies. Pursuant to the contract documents, the Contractor will have 30 consecutive working days to complete the work. 10-2 BIDDER TOTAL BID AMOUNT Low Humphrey Constructors $ 165,400.00 2nd AToM Engineering Construction, Inc. $ 167,398.00 3rd J.R. Filanc Construction $ 181,370.00 4th RE Chaffee Construction $ 239,410.00 The City received multiple bids for this project and the low bid is approximately 10 percent above the Engineer's Estimate of $150,000.00. The low bidder, Humphrey Constructors, possesses a California State Contractor's License Classification "A" and the subcontractor, Big Bear Electric, possesses a "C-10" License as required by the project specifications. A check of the contractor's references indicates satisfactory completion of similar projects for other public agencies. Pursuant to the contract documents, the Contractor will have 30 consecutive working days to complete the work. 10-2 Spyglass Hill Reservoir Mixing System — Award of Contract No. 7428-1 (19W 15) March 26, 2019 Page 3 ENVIRONMENTAL REVIEW: Staff recommends the City Council find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15302(c) Class 2, (reconstruction of existing facility involving negligible or no expansion of capacity) of the CEQA Guidelines, because it has no potential to have a significant effect on the environment. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Location Map Attachment B — Budget Amendment 10-3 ATTACHMENT A SPYGLASS HILL RESERVOIR CITY OF NEWPORT BEACH MIXING SYSTEM PUBLIC WORKS DEPARTMENT LOCATION MAP C-7428-1 19W15 3/26/19 10-4 City of Newport Beach BUDGET AMENDMENT 2018-19 EFFECT ON BUDGETARY FUND BALANCE: increase Revenue Estimates Increase Expenditure Appropriations AND jX Transfer Budget Appropriations SOURCE: x from existing budget appropriations from additional estimated revenues from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following: ATTACHMENT B NO. BA- 19BA-032 AMOUNT:j $92,000.00 To transfer expenditure appropriations from the Spill Control Valve I Tipping Floor project 18W14) to the Spyglass Hill Reservoir Mixing System System project (19W15). ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund O_biect Description REVENUE ESTIMATES Org Obiect . Project Description Debit Amount EXPENDITURE APPROPRIA TIONS Org Object Proiect Description 70201932 980000 18W14 Water Cap - Spill Control Valve/ Tipping Floor $92,000.00 70201932 980000 19W15 Water Cap - Spyglass Hill Reservoir Mixing System Signed: Signed FI Finance Director City Council Approval: City Clerk . Automatic System Credit $92,000.00 3 -/7 - Date Date 10-5 Increase in Budgetary Fund Balance Decrease in Budgetary Fund Balance x No effect on Budgetary Fund Balance ONE-TIME? ' e Yes No To transfer expenditure appropriations from the Spill Control Valve I Tipping Floor project 18W14) to the Spyglass Hill Reservoir Mixing System System project (19W15). ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund O_biect Description REVENUE ESTIMATES Org Obiect . Project Description Debit Amount EXPENDITURE APPROPRIA TIONS Org Object Proiect Description 70201932 980000 18W14 Water Cap - Spill Control Valve/ Tipping Floor $92,000.00 70201932 980000 19W15 Water Cap - Spyglass Hill Reservoir Mixing System Signed: Signed FI Finance Director City Council Approval: City Clerk . Automatic System Credit $92,000.00 3 -/7 - Date Date 10-5