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Home My WebLink About12 - Accept a Check from the California State Library for Literacy Services (CLLS)PORT CITY OF O � _ i NEWPORT BEACH City Council Staff Report <i FO RN April 9, 2019 Agenda Item No. 12 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: Tim Hetherton, Library Services Director - 949-717-3801, thetherton@newportbeachca.gov PREPARED BY: Melissa Hartson, Circulation and Technical Processing Coordinator, mhartson@newportbeachca.gov PHONE: 949-717-3823 TITLE: Budget Amendment to Accept a Check from the California State Library for Literacy Services (CLLS) and Appropriate Funds to the Library's FY 2018/19 Maintenance and Operation Budget ABSTRACT: The Library's Literacy Program is funded by the City's General Fund and through grants, donations and the fundraising efforts of Newport Mesa ProLiteracy. One of the major funding resources is through the California State Library Literacy Services (CLLS) annual grant program. Staff requests approval of a budget amendment to accept a check from the California State Library for Literacy Services (CLLS) to support the high quality Literacy Program at the Newport Beach Public Library. RECOMMENDATION: a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Accept a check in the amount of $23,666 from the California State Library for Literacy Services (CLLS) and approve Budget Amendment No. 19BA-033 to increase expenditures by the same amount in the Literacy accounts indicated. FUNDING REQUIREMENTS: The Budget Amendment appropriates $23,666 in additional revenue from the California State Library for Literacy Services (CLLS) and $23,666 in increased expenditure appropriations. The revenue will be posted to the California Literacy Campaign account in the Library Services Department, 01060005-431070, and the purchase will be expensed to the following Literacy Services Department accounts: Salaries P/T 01060604-711003 $ 13,201 Cafeteria Allowance P/T 01060604-721002 $ 6,595 PERS 01060604-722001 $ 3,870 12-1 Budget Amendment to Accept a Check from the California State Library for Literacy Services (CLLS) and Appropriate Funds to the Library's FY 2018/19 Maintenance and Operation Budget April 9, 2019 Page 2 DISCUSSION: The Library Literacy Program has been offering one-on-one tutoring and small group classes to patrons with low literacy skills for more than 30 years. These services are currently supporting over one hundred learner/tutor pairs and are making a significant difference in the lives of the participants, both learners and volunteers. One of the goals of the program is to assist the participants in becoming more engaged citizens and active members in their community. The Library Literacy Program is partially funded by the California State Library Literacy Services (CLLS) annual grant program. This $23,666 grant represents the second CLLS award for FY 2018/19. The grant funds will be used towards staffing to ensure the continued high quality program that the community has come to expect. ENVIRONMENTAL REVIEW Staff recommends the City Council find this action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Copy of Check Attachment B — Budget Amendment 12-2 ATTACHMENT A' 0 THE BACK OF THIS DOCUMENT CONTAINS AN ARTIFICIAL WATERMARK - VIEW AT AN ANGLE WARRANT NUMBER Mqmm ®G`p 60-800487 FUND NO. FUND NAME H THE TREASURER OF THE STATE WILL PAYOUT OF THE 8087 FISCAL CONSOLIDATED P M T IDENTIFICATION NO. 0000014154 0000 MO.: DAY: YR. 90-1342/1211 02:21:2019 60800487 TO! 800487 ---- NEWPORT BEACH PUBLIC LIBRARY 1000 AVOCADO AVE NEWPORT BEACH CA 92660-7915 9& 2 L 1 L 3t. 2 3i: 6080Dt,8 ? 3I-lw- DETACH ON DOTTED LINE KEEP THIS PORTION FOR YOUR RECORDS u B TTY T. YEE CALIFORNIA STATE CONTROLLER 60-80.0,487 ISSUE DATE: 02/21/2019 CA STATE LIBRARY 900 N STREET ROOM 155 SACRAMENTO CA 95814 FOR QUESTIONS CONTACT ACCOUNTING DEPARTMENT AT 916/654-0022 VENDOR NAME VENDOR ID -____-------------------------------------------------------------- NEWPORT BEACH PUBLIC LIBRARY 0000014154 VOUCHER ID INVOICE ID PO ID --------------------------------------------------------------- 00009006 18-6762-2 0000002291 AMOUNT PAID -------------------------------------------------------------- $23666.00 PAYMENT MESSAGE --------------------_---------------------------------------------- ADDITIONAL PAYMENT MESSAGE ----------------------------------------------------------------- FUNDS FROM CA LIBRARY LITERACY SERVICES (CLLS) 12-3 ATTACHMENT B City of Newport Beach NO. BA- 19BA-033 BUDGET AMENDMENT 2018-19 EFFECT ON BUDGETARY FUND BALANCE: X Increase Revenue Estimates X Increase Expenditure Appropriations Transfer Budget Appropriations SOURCE: from existing budget appropriations X from additional estimated revenues from unappropriated fund balance EXPLANATION: AMOUNT:j $23,666.00 This budget amendment is requested to provide for the following: To increase revenue estimates and expenditure appropriations and accept funding from the California State Library for Literacy Services (CLLS) annual grant program. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Object Description REVENUE ESTIMATES 0 rg Obiect Project Description 01060005 431070 Library Admin - CA Literacy Campaign EXPENDITURE APPROPRIATIONS Org Object Project Description 01060604 711003 Literacy PIT Salaries 01060604 721002 Cafeteria Allowance PIT 01060604 722001 PERS Signed Signed: -Khancial Apofoval: Finance Dif'ector City Council Approval: City Clerk Amount Debit Credit $23,666.00 * Automatic $13,201.00 $6,595.00 $3,870.00 5-li-1' Date Date 12-4 Increase in Budgetary Fund Balance AND Decrease in Budgetary Fund Balance X No effect on Budgetary Fund Balance ONE-TIME? B Yes No This budget amendment is requested to provide for the following: To increase revenue estimates and expenditure appropriations and accept funding from the California State Library for Literacy Services (CLLS) annual grant program. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Object Description REVENUE ESTIMATES 0 rg Obiect Project Description 01060005 431070 Library Admin - CA Literacy Campaign EXPENDITURE APPROPRIATIONS Org Object Project Description 01060604 711003 Literacy PIT Salaries 01060604 721002 Cafeteria Allowance PIT 01060604 722001 PERS Signed Signed: -Khancial Apofoval: Finance Dif'ector City Council Approval: City Clerk Amount Debit Credit $23,666.00 * Automatic $13,201.00 $6,595.00 $3,870.00 5-li-1' Date Date 12-4