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Home My WebLink About10 - Bayside Drive and Jamboree Road/Marine Avenue ImprovementsPORT CITY OF O � _ i NEWPORT BEACH City Council Staff Report <i FO RN April 9, 2019 Agenda Item No. 10 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov PREPARED BY: Patrick Arciniega, Senior Civil Engineer parciniega@newportbeachca.gov PHONE: 949-644-3347 TITLE: Bayside Drive and Jamboree Road/Marine Avenue Improvements — Increased Contingency Authority and Budget Amendment (16R12) ABSTRACT: On November 27, 2018, City Council awarded Contract No. 7224-1 to GMC Engineering for $2,913,000 for Bayside Drive and Jamboree/Marine Avenue Improvements. As part of the contract award, a 10 percent construction contingency was authorized to cover the cost of potential unforeseen work. While the project was nearing completion, an 18 -inch water main recently broke near the intersection of Bayside Drive and Jamboree Road causing a substantial amount of damage to the roadway. Increased costs are required to restore/reconstruct portions of the Jamboree Road pavement, curb/gutter and sidewalk from the water main break. Additionally, the Orange County Sanitation District has requested some special work within our project and will be reimbursing the City for the added cost of this work. To accommodate these items, staff is requesting to increase the contingency authority for this project to 23% and approving a Budget Amendment to increase appropriations by $356,946 so necessary repairs can be made and the project can be completed within the approved budget. RECOMMENDATION: a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15060 c(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060c(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, because this project has no potential to have a significant effect on the environment; b) Establish a contingency amount up to $656,946 (approximately 23%) for Contract No. 7224-1 to cover the cost for unforeseen work not included in the original contract; and c) Approve Budget Amendment No. 19BA — 039 appropriating $300,000 from the Water Reserve Fund unappropriated fund balance to the Water System Rehabilitation project (Account No. 70201932-980000-19W05); recognize $56,946 in new revenue from Orange County Sanitation District (OCSD) (13501-431075-16R12) and appropriate $56,946 in expenditures to the Bayside Drive improvement project (Account No. 13501-980000-16R12). 10-1 Bayside Drive and Jamboree Road/Marine Avenue Improvements — Increased Contingency Authority and Budget Amendment (16R12) April 9, 2019 Page 2 FUNDING REQUIREMENTS: The Budget Amendment increases revenue estimates by $56,946 in additional revenue from OCSD and $56,946 in increased expenditure appropriations to reimburse the City for requested special work in conjunction with the Bayside Drive improvement project. The Budget Amendment also appropriates $300,000 in increased expenditure funding from Water Reserve unappropriated fund balance to cover the cost of additional work required to repair the damaged street, curb/gutter and sidewalk due to an unrelated water transmission main break within the project limits. This action will increase the project contingency from the current $300,000 (10%) to the new amount of $656,946 (23%). a7 kif41M-1 [97'; The Bayside Drive and Jamboree Road/Marine Avenue Improvement Project is currently under construction and nearly completed through a contract awarded to GMC Engineering. This project included pavement rehabilitation on Bayside Drive from East Coast Highway to Marine Avenue/Jamboree Road, and on Jamboree Road & Marine Avenue from East Coast Highway to North Bay Front. Additional project improvements included new landscape medians on Bayside Drive and new retaining walls and sidewalk along Bayside Drive and reconstructing a retaining wall along northbound Jamboree Road. Landscaping along the Bayfront walk along Bayside Drive was refurbished with new irrigation and California friendly planting. The project originally was authorized with a 10 percent contingency. The project is now nearing completion; however, has been drawing on the contingency throughout the construction to address project change order items such as relocation of some water meters, unforeseen but necessary storm drain repairs, upgrading King Palms in some of the planned medians to Date Palms, and including additional concrete work related to driveways and sidewalks. In addition to these changes, OCSD has requested the City use a specific sub -contractor familiar with their specially lined truck sewer main for adjusting and modifying their manholes, which came with an additional cost. OCSD has agreed to reimburse the City for this added cost, and is included as part of this request to increase the contract contingency allowance. Lastly, on February 12, 2019, an 18 -inch city water transmission main on Jamboree Road broke causing significant roadway damage. The water transmission main repairs itself took approximately one week to address at a cost of approximately $125,000 (expensed by the Utilities Department). Since the Bayside paving project was still under construction and the break was within and near the construction limits, staff used the opportunity to save time and cost by requesting our contractor (GMC) to complete the required sidewalk, curb, gutter and roadway repairs as added work to their existing contract. The additional meter relocation cost along with the necessary roadway repairs due to the water main is estimated to cost $300,000, though the work has not been finalized. 10-2 Bayside Drive and Jamboree Road/Marine Avenue Improvements — Increased Contingency Authority and Budget Amendment (16R12) April 9, 2019 Page 3 Despite the unseasonably high levels of rainfall and this transmission water main break, the project continues to move forward in a timely manner and is expected to meet the substantially complete target date of April 18, 2019. ENVIRONMENTAL REVIEW: Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15060 c(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060c(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, because this project has no potential to have a significant effect on the environment NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Location Map Attachment B — Budget Amendment 10-3 PROJECT LOCATION BAYSIDE DRIVE BAYSIDE DRIVE REHABILITATION PROJECT LOCATION MAP ATTACHMENT A LL J,� t CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT C-7224-1 I 03/22/19 10-4 City of Newport Beach BUDGET AMENDMENT 2018-19 EFFECT ON BUDGETARY FUND BALANCE: X Increase Revenue Estimates X Increase Expenditure Appropriations Transfer Budget Appropriations SOURCE: from existing budget appropriations X from additional estimated revenues X from unappropriated fund balance EXPLANATION: ATTACHMENT B NO. BA- 19BA-039 AMOUNT:1 $356,946.00 This budget amendment is requested to provide for the following: To appropriate increased expenditure appropriations from the Water Capital unappropriated fund balance to be used towards the Bayside Drive and Jamboree Road/Marine Ave Improvements project (19W05). This budget amendment also increases revenue estimates and expenditure appropriations in the Contributions fund through the acceptance of funds from OCSD. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Object 702 300000 REVENUE ESTIMATES Org Object 13501 431075 Description Water Capital Fund Balance Proiect Description 16R12 Contribution - OC Sanitation District EXPENDITURE APPROPRIATIONS 0 rq Object Project Description 70201932 980000 19W05 Water Capital CIP - Water System Rehab 13501 980000 16R12 Contribution CIP - Bayside Dr Modification Signed Signed Fir},icial Approval: Finance Director City Council Approval: City Clerk Amount Debit Credit $300,000.00 $56,946.00 $300,000.00 $56,946.00 Automatic System Entry. Date Date 10-5 Increase in Budgetary Fund Balance ANDX Decrease in Budgetary Fund Balance No effect on Budgetary Fund Balance ONE-TIME? M Yes No This budget amendment is requested to provide for the following: To appropriate increased expenditure appropriations from the Water Capital unappropriated fund balance to be used towards the Bayside Drive and Jamboree Road/Marine Ave Improvements project (19W05). This budget amendment also increases revenue estimates and expenditure appropriations in the Contributions fund through the acceptance of funds from OCSD. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Object 702 300000 REVENUE ESTIMATES Org Object 13501 431075 Description Water Capital Fund Balance Proiect Description 16R12 Contribution - OC Sanitation District EXPENDITURE APPROPRIATIONS 0 rq Object Project Description 70201932 980000 19W05 Water Capital CIP - Water System Rehab 13501 980000 16R12 Contribution CIP - Bayside Dr Modification Signed Signed Fir},icial Approval: Finance Director City Council Approval: City Clerk Amount Debit Credit $300,000.00 $56,946.00 $300,000.00 $56,946.00 Automatic System Entry. Date Date 10-5