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Home My WebLink About11 - MacArthur Boulevard and University Drive Pavement Rehabilitation - Award of ContractPORT CITY OF O � _ i NEWPORT BEACH City Council Staff Report <i FO RN April 9, 2019 Agenda Item No. 11 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov PREPARED BY: Patricia Kharazmi, Assistant Civil Engineer, pkharazmi(c-)newportbeachca.gov PHONE: 949-644-3344 TITLE: MacArthur Boulevard and University Drive Pavement Rehabilitation — Award of Contract No. 7183-2 (18R23) ABSTRACT: Staff has received construction bids for the MacArthur Boulevard and University Drive Pavement Rehabilitation project and requests City Council's approval to award the construction contract to R.J. Noble Company, Inc. RECOMMENDATIONS: a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301, Class 1, (b), (c) (maintenance of existing public facilities involving negligible or no expansion of use) of the CEQA Guidelines, because this project has no potential to have a significant effect on the environment; b) Approve the project drawings and specifications; c) Award Contract No. 7183-2 to R.J. Noble Company, Inc. for the total bid price of $2,319,580.00, and authorize the Mayor and City Clerk to execute the contract; d) Establish a contingency of $232,000.00 (approximately 10 percent of total bid) to cover the cost of unforeseen work not included in the original contract; and e) Approve Budget Amendment No. 19BA-035 appropriating $940,907.00 from the CIP General Fund unappropriated fund balance and new revenue and expenditures from the Irvine Ranch Water District and Mesa Water District into the project account. FUNDING REQUIREMENTS: The Budget Amendment appropriates $940,907.00 in increased expenditure appropriations from the CIP General Fund unappropriated fund balance. This fund receives project savings from completed capital projects throughout the fiscal year to be used for other capital projects as needed. MacArthur Boulevard and University Drive Pavement Rehabilitation — Award of Contract No. 7183-2 (18R23) April 9, 2019 Page 2 The Budget Amendment also appropriates $13,576.00 in additional revenue from the Irvine Ranch Water District (IRWD) and $13,576.00 in increased expenditure appropriations; and appropriates $2,298.00 in additional revenue from Mesa Water District (Mesa) and $2,298.00 in increased expenditure appropriations. Revenue sources from IRWD and Mesa will be posted to the Contributions account in the Capital Improvement Program (CIP) budget, 13501-431220-18R23 and 13501-431221-18R23, respectively, and are being collected to cover the cost of work associated with their facilities. Said work for IRWD and Mesa will be expensed to the Contributions account in the CIP budget, 13501-980000-18R23. The following funds will be expensed: Account Description General Fund Measure M Fair Share SB1-RMRA Water Enterprise Contributions (CalRecycle) Contributions (IRWD) Contributions (Mesa) Proposed uses are as follows: Vendor R.J. Noble Company R.J. Noble Company GMU Geotechnical, Inc. Various Account Number Amount 01201927-980000-18R23 $ 940,907.00 12201-980000-18R23 $ 232,000.00 $ 1,059,031.00 12601-980000-18R23 Printing & Incidentals $ $ 485,829.00 70101-980000-18R09 2,588,694.00 $ 7,053.00 13501-980000-19R02 $ 80,000.00 13501-980000-18R23 $ 13,576.00 13501-980000-18R23 $ 2,298.00 Total: $ 2,588,694.00 Purpose Amount Construction Contract $ 2,319,580.00 Construction Contingency $ 232,000.00 Geotechnical Services $ 34,814.00 Printing & Incidentals $ 2,300.00 Total: $ 2,588,694.00 Staff recommends establishing $232,000.00 (approximately 10 percent of total bid) for contingency purposes to cover the cost of unforeseen conditions associated with construction. DISCUSSION: Design plans for both MacArthur Boulevard and University Drive pavement rehabilitation projects are complete. The Fiscal Year 2018-19 Capital Improvement Program included funding for only the construction of MacArthur Boulevard pavement rehabilitation project, while the rehabilitation of University Drive was originally scheduled to occur in summer of 2019 (next fiscal year). Therefore, funding was not appropriated for University Drive and a budget amendment is needed. As the design and project schedules were further developed, staff recognized the opportunity for potential cost and time savings by combining MacArthur Boulevard and University Drive as one construction project since the locations of these two arterials are close to one another and involve similar pavement rehabilitation methods. 11-2 MacArthur Boulevard and University Drive Pavement Rehabilitation — Award of Contract No. 7183-2 (18R23) April 9, 2019 Page 3 In addition, construction at both of these locations requires encroachment permits from Caltrans due to ramp closures on State Route 73. Combining the two projects also helped expedite the Caltrans encroachment permitting process as just one permit was needed rather than two. This project is also part of the City's CalRecycle Rubberized Grant Program (Program). The Program promotes the use of rubberized asphalt concrete made from recycled waste tires generated in California. The Program aims to decrease the adverse environmental impacts created by disposing and stockpiling waste tires. Through CalRecycle, the City will be reimbursed up to $10/ton of rubberized asphalt concrete used on this project. At 10 a.m. on March 20, 2019, the City Clerk opened and read the following electronic bids for this project: The low bid amount is 14.1 percent below the Engineer's Estimate of $2,700,000.00. The low bidder, R.J. Noble Company, possesses a California State Contractor's License Classification "A" as required by the project specifications. A check of the contractor's references indicates satisfactory completion of similar projects for the City of Newport Beach and other public agencies. R.J. Noble Company also recently completed the Irvine Avenue Pavement Rehabilitation project. This proposed project involves surface milling and overlaying the existing asphalt street pavement on MacArthur Boulevard, from Ford Road/Bonita Canyon Drive to SR 73, and on University Drive, from Jamboree Road to the easterly City limit, with new rubberized asphalt concrete pavement. Deteriorated sidewalks, median curbs, curbs and gutters, and access ramps will be reconstructed as part of the project. Impacted utilities structures will be adjusted to grade. New pavement striping will also be installed. Pursuant to the Contract Specifications, the Contractor will have 80 consecutive working days to complete the work. Due to the high volume of vehicular traffic on MacArthur Boulevard and the required Caltrans ramp closures, most of the paving operation will be completed during night hours to minimize public inconvenience and freeway traffic backup. Public notices will be distributed prior to the start of construction, which is expected to begin in late May. Construction is scheduled to be completed by September 2019. 11-3 BIDDER TOTAL BID AMOUNT Low R.J. Noble Company $2,319,580.00 2nd Excel Paving $2,488,842.00 3rd All American Asphalt $2,533,533.00 4th Hardy & Harper, Inc. $2,609,000.00 5th EBS General Engineering, Inc. $2,766,945.00 6th Onyx Paving Company, Inc. $3,030,000.00 The low bid amount is 14.1 percent below the Engineer's Estimate of $2,700,000.00. The low bidder, R.J. Noble Company, possesses a California State Contractor's License Classification "A" as required by the project specifications. A check of the contractor's references indicates satisfactory completion of similar projects for the City of Newport Beach and other public agencies. R.J. Noble Company also recently completed the Irvine Avenue Pavement Rehabilitation project. This proposed project involves surface milling and overlaying the existing asphalt street pavement on MacArthur Boulevard, from Ford Road/Bonita Canyon Drive to SR 73, and on University Drive, from Jamboree Road to the easterly City limit, with new rubberized asphalt concrete pavement. Deteriorated sidewalks, median curbs, curbs and gutters, and access ramps will be reconstructed as part of the project. Impacted utilities structures will be adjusted to grade. New pavement striping will also be installed. Pursuant to the Contract Specifications, the Contractor will have 80 consecutive working days to complete the work. Due to the high volume of vehicular traffic on MacArthur Boulevard and the required Caltrans ramp closures, most of the paving operation will be completed during night hours to minimize public inconvenience and freeway traffic backup. Public notices will be distributed prior to the start of construction, which is expected to begin in late May. Construction is scheduled to be completed by September 2019. 11-3 MacArthur Boulevard and University Drive Pavement Rehabilitation — Award of Contract No. 7183-2 (18R23) April 9, 2019 Page 4 ENVIRONMENTAL REVIEW: Staff recommends the City Council find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301, Class 1, (b), (c) (maintenance of existing public facilities involving negligible or no expansion of use) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect on the environment. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Location Map Attachment B — Budget Amendment 11-4 Attachment A 11-5 ATTACHMENT B n City of Newport Beach NO. BA- 19BA-035 BUDGET AMENDMENT 2018-19 AMOUNT:j $956,781.00 EFFECT ON BUDGETARY FUND BALANCE: X Increase Revenue Estimates Increase in Budgetary Fund Balance X Increase Expenditure Appropriations ANDX Decrease in Budgetary Fund Balance Transfer Budget Appropriations No effect on Budgetary Fund Balance SOURCE: ONE-TIME? from existing budget appropriationsX Yes X from additional estimated revenues No X from unappropriated fund balance EXPLANATION: This budget amendment is requested to provide for the following.- To ollowing: To appropriate increased expenditure appropriations from the CIP General Fund unapprorpiated fund balance to be used towards the MacArthur Boulevard and University Drive Pavement Rehabilitation project (18R23). This budget amendment also increases revenue estimates and expenditure appropriations and accepts funding from Irvine Ranch Water District as well as Mesa Water District. ACCOUNTING ENTRY: BUDGETARY FUND BALANCE Fund Object 012 300000 REVENUE ESTIMATES Amount Description Debit CIP Fund Balance $940,907.00 " Org Object Project Description 13501 431220 18R23 Contribution - Irvine Ranch Water District $13,576.00 13501 431221 18R23 Contribution - Mesa Water District $2,298.00 EXPENDITURE APPROPRIATIONS Org Object Project Description 01201927 980000 18R23 CIP - MacArthur Blvd/University Dr 13501 980000 18R23 Contribution CIP - MacArthur Blvd/University Dr Credit $940,907.00 $15,874.00 Automatic System Entry. Signed: �' �ti`R )> 32(01/9 Signed Finapfial Approval: Finance Director City Council Approval: City Clerk Date Date 11-6