HomeMy WebLinkAbout06 - Traffic Signal Rehabilitation Project — FY2017/18 — Notice of CompletionPORT CITY OF
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City Council Staff Report
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May 14, 2019
Agenda Item No. 6
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Eric Loke, Senior Civil Engineer, eloke(a)_newportbeachca.gov
PHONE: 949-644-3336
TITLE: Traffic Signal Rehabilitation Project — FY2017/18 — Notice of
Completion for Contract No. 7314-1 (18T01)
ABSTRACT:
On April 10, 2018, City Council awarded Contract No. 7314-1 for the Traffic Signal
Rehabilitation Project for Fiscal Year 2017/18 to California Professional Engineering. The
work is now complete and staff requests City Council acceptance and close out of the
contract.
RECOMMENDATION:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15301 Class 1 (maintenance of existing facilities involving no
expansion of an existing use) of the CEQA Guidelines, because this project has no
potential to have a significant effect on the environment;
b) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project;
c) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of the
Civil Code; and
d) Release Faithful Performance Bond one (1) year after acceptance by the City Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expensed from the following account:
Account Description
Traffic Signal Rehab. Program
Account Number
01201927-980000-18T01
Total:
Amount
$354,777.54
$354,777.54
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DISCUSSION:
Traffic Signal Rehabilitation Project — FY2017-18 —
Notice of Completion for Contract No. 7314-1 (18T01)
May 14, 2019
Page 2
Overall Contract Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract
Completion
Allowance
Contract
Directed
Unforeseen
Amount
Change
Change
Change
$359,684.00
1 $354,777.54
10% or less
-3.5%
0.0%
2.1%
Allowed Contract Time +
228*
Actual Time
0
1 11
Approved Extensions (days)
Under (-) or Over (+)
*Includes suspension of contract days due to critical equipment delay as detailed below.
The work for this project consisted of traffic signal rehabilitation at the intersection of Irvine
Avenue and East 17t" Street/Westcliff Drive. Work included the replacement of signal
poles, cabinet, controller, electrical service, street name signs, access ramps, and all
associated traffic signal system equipment and wiring. The Notice to Proceed was issued
to the contractor to begin work on May 14, 2018.
The contract has now been completed to the satisfaction of the Public Works Department.
A summary of the contract cost are as follows:
Original Bid Amount:
$359,684.00
Actual Cost of Bid Items Constructed:
$347,124.00
Total Change Orders:
$7,653.54
Final Contract Cost:
$354,777.54
One change order totaling $7,653.54 was issued, and represented a 2.1 percent increase
over the original contract amount. This change order provided payment for removal of an
unknown and abandoned underground concrete signal pole foundation which conflicted
with the proposed new signal pole foundation location. Despite the change order cost
increase, the final contract cost at completion was 3.5 percent lower than the awarded
contract amount due to less sidewalk replacement than originally planned for as well as
lower expenses associated with temporary traffic signal operation. The project was
substantially complete on March 14, 2019.
A summary of the project schedule is as follows:
Estimated Completion Date per 2018 Baseline Schedule October 31, 2018
Project Award for Construction: April 10, 2018
Contract Completion Date with Approved Extensions March 14, 2019
Actual Substantial Construction Completion Date March 14, 2019
6-2
Traffic Signal Rehabilitation Project — FY2017-18 —
Notice of Completion for Contract No. 7314-1 (18T01)
May 14, 2019
Page 3
Due to the recent loss of one of the primary signal pole manufacturers, our signal pole
orders placed with the remaining two nationwide manufacturers resulted in extremely long
lead times for traffic pole fabrication and subsequent delivery. This materials delay, which
was further magnified by the rainstorm events occurring during this past winter, resulted
in the City granting the Contractor a suspension of progression for 128 contract working
days. At the end of the suspension period, the Contractor diligently completed the work.
ENVIRONMENTAL REVIEW:
On April 10, 2018, City Council found this project to be exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301 Class 1 (c) (maintenance
of existing public facilities involving negligible or no expansion of use) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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• TRAFFIC SIGNAL REHABILITATION AT: O
IRVINE AVENUE/EAST 17TH STREET-WESTCLIFF DRIVE
TRAFFIC SIGNAL REHABILITATION PROGRAM CITY OF NEWPORT BEACH
FY 2017-18 PUBLIC WORKS DEPARTMENT
LOCATION MAP I C-7314-1 05/14/2019