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HomeMy WebLinkAbout15 - Council Policy B-17 — Parks, Facilities and Recreation Program Donations - PowerPointMay 14, 2019 Item No. 15 Proposed Changes to City Council Policy B-1 7 Parks, Facilities and Recreation Program Donations r City Council Meeting �fw� -May 14th, 2019 �" Issues of Concern • Time / Expense of Management, Maintenance, Relocation or Replacement of Donated Benches • Donor Expectation Level of Donated Benches • Donation Amounts are not Covering the Actual Cost to Implement, Install and Maintain the Donated Items • Overcrowding Some Areas with Benches • Growing Memorialization of our Public Right -of Way, Parks and Open Spaces • No Set or Defined Lifespan or Sunset on Bench / Plaque Removal r Council Policy B-1 7 Review Process • Ad Hoc Committee Reviewed Council Policy B-17 Specifically for Donations of Trees, Benches, etc. • Ad Hoc Committee Worked with Staff to further Review, Refine and Develop Suggested Changes to the Council Policy • Presented Suggested Changes to the PB&R Commission for Review & Approval • PB&R Commission Approved Revised B-17 Policy • Proposed Draft Council Policy B-17 for Council Review and Potential Approval r Council Policy B-1 7 Revisions • City May Replace or Remove Donated Item after 10 Years (Discretionary) • Maintenance Cost Increased from 10% to 50% • Tree Donations no longer receive Plaques • Four Standardized Bench Types Available for Donation • City not Required to Replace or Maintain Damaged Benches after initial 10 Year Period r Donation Period • City Provides Maintenance for 10 Year Minimum • After 10 Year Period: o If in Good Condition, Item may Stay in Place, or; o The Donated Item may be Removed / Replaced by the City, or; o The Location may Become Available for a New Donation • Revised Policy - Existing Bench Donations will Continue to be Maintained for 10 Years o Exception: If the Donation becomes Unusable or Unsightly after the 10 year Maintenance Period, the City does not assume Responsibility to Keep / Maintain the Item beyond it's Useful Life ,**".N #� & 14 VvAir s Maintenance Fee • Maintenance Fee is Proposed at 50% (currently 10%) of the Estimated 10 Year Maintenance Cost, which is in Addition to the Cost and Installation of the Donated Item 0/0 a; r Types of Benches Available • Specified Four (4) Types of Benches that can be Donated, which Include: o Santa Monica: Standard Park Bench with Concrete Legs and Composite Bench Seat Slats o Huntington Beach: Standard Concrete Park Bench o Victoria Style: Backless Standard Concrete Park Bench. Comes in Standard or Backless o Infinity Style: Standard Park Bench with Metal Legs and Composite Bench Slats. Comes in Standard or Backless r Item Cost Bench $2,824.00 Maintenance $2,000.00 Plaque $250.00 Total $5,074.00 Current Policy $1,800.00 SANTA MONICA STYLE 01 Standard Park Bench with Concrete Legs and Composite Bench Seat Slats p Item Bench HUNTINGTON BEACH STYLE Cost 0i 2' .tel._. $2,816.00 Maintenance I $2,000.00 Plaque I $250.00 Total Current Policy �?v,vvn.vu $1,800.00 Bench r Item Bench Maintenance Plaque Total Current w/ Back Current w/o M Back t VICTO Cost i $2,806.00 $2,000.00 $250.00 $5,056.00 $2,000.00 $1,700.00 RIA SERIES STYLE Backless Standard Concrete Park Bench r Comes in Standard or Backless �, va r Item Cost Bench $2,900.00 Maintenance $2,000.00 Plaque $250.00 Total $5,150.00 Current $1,800.00 Policy NFINITY STYLE Standard Park Bench with Metal Legs and Composite Bench Slats Comes in Standard or Backless r Tree Donations • All Tree Donations and Costs will be valued as a 48" Boxed Container • Tree Donations No Longer Include a Commemorative Plaque • Tree Donors will Receive a Certificate Acknowledging the Donation and the Location of the Tree Donation Plaque Plaques are still available on other Donations such as Benches and Drinking Fountains and are now Subject to the Following: o Donations from $5,000 to $10,000 may be Provided a Dedicatory Plaque that is 2" by 6" and will only Provide "Donated by" or "Donated for" (no more "In Loving Memory") o Donations Valued at $10,000 or Greater may Receive a 5" by 7" Plaque with a Dedication not Exceeding 25 Words r Items Available for Donation Donation Inventory and Costs BBQ Grill 2 Bench 320 Doggie Bag Dispenser 48 Drinking Fountain 8 I Picnic Table 1 15 $750 $1,500 $1,700 - $3,300 $5,000 $500 $1,000 $9,000 $15,000 $1,300 $6,000 $1,700 $2,500 Donations Map Filter Lagers.., — 0 Map Layers ❑,-r Address Text © Street Text + ❑ Harbor Layers + ® Hazard Layers tFilter + © Refuse and Street Sweeping Layers ❑ ❑ Categorical Exclusion Zone ❑ Coastal Land Use Plan ❑ Coastal Zoning Plan ❑ Community Associations ❑ Council Districts ® Donations Inventory ` Bench —L] 0,% -t- Company: Qua ntity Plaque, Yes Plaque Verbiage: "Donated for Ruth and Harry Houdeshel" Location: Island Avenue on the Oceanfront boardwalk Comments: Check#1212/Acct no. 3174-8200. Newport Beach address; 308 Alvarado Place Newport Beach 926611cel1801-870- f 2727 This donation required the installation of a new concrete pad $565.04. Status in Field; VERIFIED �-4 Field Notes; Date of Check Received: Aug 23, 2007 5:00 PM Contact; 308 Alvarado Place, Newport Beach 92661, (841) 874- 2727 Payment Status; Add to Results View Additional Details ME U�$ O ■ A $� �"!5 ' Balboa Branch NT i N f �r E avai de all po ],-- f"Afr, ° kfAit&off isLAlvfa faR BAIboa [sir Cjj flpj,rt r CarrdI Beek I# I Community Center ■ m PA BAY, FRON ■ 6oEAY LF —ROI Questions and Comments SFW Pct\ ublic Works Department Protecting and Providing Quality Public Improvements and Service