HomeMy WebLinkAbout09 - Water Transmission Main Valve Replacement — Award of Contract No. 7539-1 (18W12)P0 @ CITY OF
i NEWPORT BEACH
City Council Staff Report
May 28, 2019
Agenda Item No. 9
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Alfred Castanon, Associate Engineer
acastanon@newportbeachca.gov
PHONE: 949-644-3347
TITLE: Water Transmission Main Valve Replacement — Award of Contract
No. 7539-1 (18W12)
ABSTRACT:
Construction bids have now been received for the Water Transmission Main Valve
Replacement project. Staff requests City Council's approval to award the construction
contract to T.E. Roberts, Inc. of Orange, California.
RECOMMENDATION:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Class 2 Section 15302(c) (replacement of existing public facilities involving
negligible or no expansion of capacity) of the CEQA Guidelines, California Code of
Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect
on the environment;
b) Approve the project plans and specifications;
c) Award Contract No. 7539-1 to T.E. Roberts, Inc. for the bid amount of $749,933.00
for the Water Transmission Main Valve Replacement project, and authorize the Mayor
and City Clerk to execute the contract; and
d) Establish a contingency of $75,000 (approximately 10% of total bid) to cover the cost
of unforeseen work not included in the original contract.
FUNDING REQUIREMENTS:
Sufficient funding is available in the current Capital Improvement Program budget for the
award of this contract. The following fund will be expensed:
Account Description
Water Capital Distribution/Piping
Account Number
70201931-980000-18W12 $
Total: $
Amount
826,433.00
826,433.00
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Proposed fund uses are as follows:
Vendor
T.E. Roberts, Inc.
T.E. Roberts. Inc.
Various
Purpose
Construction Contract $
Construction Contingency $
Printing & Incidentals $
Total: $
May 28, 2019
Page 2
Amount
749,933.00
75,000.00
1,500.00
826,433.00
Staff recommends establishing approximately a ten (10) percent contingency for
unforeseen conditions associated with construction.
DISCUSSION:
At 10 a.m. on May 2, 2019, City Clerk opened and read the following bids for this project:
The Water Transmission Main Valve Replacement project replaces large diameter valves
as identified in the Water Master Plan. These are older deteriorated valves located on
large diameter transmission mains (16 -inch, 18 -inch & 30 -inch) that were installed in the
1960's and used to isolate sections of the water system for maintenance and operations.
These valves have outlived their design life and are now due to be replaced. This year's
project will replace ten valves located on Eastbluff Drive and San Joaquin Hills Road.
The apparent low bidder for this project, T.E. Roberts, Inc. submitted a bid 6.3 percent
below the Engineer's Estimate of $800,000.00. T.E. Roberts submitted all the necessary
forms and possesses a Classification "A" California State Contractors License as required
by the project specifications. A check of the contractor's references indicates satisfactory
completion of similar projects for the City of Newport Beach and other public agencies.
T.E. Roberts recently completed the Balboa Island Water Main Replacement — Phase I &
Phase 11 project for the City of Newport Beach and received high marks.
The proposed project involves removal and disposal of existing 16 -inch, 18 -inch and
30 -inch water transmission main and valves, demolition and disposal of existing valve
vaults, construction of 16 -inch, 18 -inch and 30 -inch CML&C transmission main pipe and
direct buried valves, fittings and connections to the existing water system, pavement
restoration, traffic control and other appurtenant work as required by the contract.
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BIDDER
TOTAL BID AMOUNT
Low
T.E. Roberts, Inc.
$ 749,933.00
2nd
GRFCO, Inc.
$ 779,200.00
3rd
SRD Engineering, Inc.
$ 837,895.00
4th
GCI Construction, Inc.
$ 894,350.00
5th
Paulus Engineering, Inc.
$ 899,375.00
6th
J.A. Salazar Construction
$ 966,000.00
7th
Big Ben Inc.
$ 1,081,250.00
8th
Gwinco Construction & Engineering, Inc.
$ 1,277,100.00
9th
Ferreira Coastal Construction Company
$ 1,330,110.00
The Water Transmission Main Valve Replacement project replaces large diameter valves
as identified in the Water Master Plan. These are older deteriorated valves located on
large diameter transmission mains (16 -inch, 18 -inch & 30 -inch) that were installed in the
1960's and used to isolate sections of the water system for maintenance and operations.
These valves have outlived their design life and are now due to be replaced. This year's
project will replace ten valves located on Eastbluff Drive and San Joaquin Hills Road.
The apparent low bidder for this project, T.E. Roberts, Inc. submitted a bid 6.3 percent
below the Engineer's Estimate of $800,000.00. T.E. Roberts submitted all the necessary
forms and possesses a Classification "A" California State Contractors License as required
by the project specifications. A check of the contractor's references indicates satisfactory
completion of similar projects for the City of Newport Beach and other public agencies.
T.E. Roberts recently completed the Balboa Island Water Main Replacement — Phase I &
Phase 11 project for the City of Newport Beach and received high marks.
The proposed project involves removal and disposal of existing 16 -inch, 18 -inch and
30 -inch water transmission main and valves, demolition and disposal of existing valve
vaults, construction of 16 -inch, 18 -inch and 30 -inch CML&C transmission main pipe and
direct buried valves, fittings and connections to the existing water system, pavement
restoration, traffic control and other appurtenant work as required by the contract.
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May 28, 2019
Page 3
As these large valves are located within the travel lanes of city streets, this construction
project will require lane closures and traffic detours, in order for the work to proceed in a
safe and efficient manner. The contractor will be required to closely coordinate with City
staff who will prepare traffic control and detour plans prior to the pre -construction meeting.
A detailed schedule is to be prepared by the contractor following contract award, which
can be adjusted to address concerns for businesses and residents in the project area.
Project phasing has been developed to minimize impacts to the community. For example,
most work along San Joaquin Hills Road will be done at night, including the existing valve
located within Eastbluff Drive near the Jamboree Road intersection. The remaining five
valve locations along Eastbluff Drive will be done during school summer break in order to
avoid disruption to the morning drop-off and afternoon pick-up times.
Pursuant to the Contract Specifications, Contractor will have 120 consecutive working
days to complete the work. Work for this construction contract is scheduled to begin
July 8, 2019.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Class 2 Section 15302 (c) (reconstruction
of existing public facilities involving negligible or no expansion of capacity) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment; The work for this project consists
of replacing existing valves, demolishing and removing existing valve vault structures and
minimizing the existing footprint of existing public facilities.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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