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HomeMy WebLinkAbout01 - MinutesMay 28, 2019 Agenda Item No. 1 CITY OF NEWPORT BEACH City Council Minutes Special Joint Meeting with the Finance Committee May 14, 2019 I. CALL MEETING TO ORDER - 4:00 p.m. II. ROLL CALL Present: Mayor Diane Dixon, Mayor Pro Tem Will O'Neill, Council Member Brad Avery, Council Member Duffy Duffield, Council Member Jeff Herdman, Council Member Kevin Muldoon (arrived at 4:12 p.m.), Council Member Joy Brenner, Finance Committee Member William Collopy, Finance Committee Member John Reed, Finance Committee Member Joseph Stapleton, Finance Committee Member Larry Tucker III. CURRENT BUSINESS A. Review of the Proposed Fiscal Year 2019-20 Budget Council Member Muldoon recused himself during Assessment District Nos. 114 and 114b discussions due to business interest conflicts. Finance Director Matusiewicz provided a PowerPoint presentation to discuss the principles used in the development of the budget, key points, the budget timeline, the transparency portal and video tutorial, proposed budget summary, operating budget, General Fund sources and uses, proposed General Fund surplus allocations, revenue sources, expenditures, and transfers, notable program enhancements, Internal Service Fund charges, changes in full-time staffing since 2009, the accelerated Ca1PERS payment history, unfunded pension liability payment comparisons between Orange County cities, the pension fund status projection, and available unrestricted resources. City Manager Leung highlighted the proposed budget revisions, reported on the City's budget stability, emphasized the need to look at aging infrastructure, and highlighted challenges with sales tax, Transient Occupancy Tax (TOT), and unfunded pension liability. Mayor Pro Tem O'Neill explained the difference between the various funds, discussed the purpose of the Facilities Financial Plan (FFP), and commended the City's approach to the pension issue compared to other Orange County cities. In response to Council questions, Finance Director Matusiewicz explained transfer-in/reclassification amounts and discussed airport -related costs. Mayor Dixon commended staff for consistently trying to hold the line on budget spending and staffing, but questioned if it is more feasible to hire staff than to contract out staffing. Council Member Herdman indicated, if staffing were to increase, it could occur to assist with enforcement. Council Member Muldoon commended all City employees for working with the City to assist with the pension issue and encouraged the City to continue with the fresh start program at the highest level feasible. Proposed Budget Revisions: City Manager Leung discussed the sculpture garden funding sources and indicated it would be better to move it to a more restrictive fund. Volume 64 - Page 95 City of Newport Beach Special Joint Meeting with the Finance Committee May 14, 2019 Council Member Herdman requested a one-time $10,000 payment for the Orange County River Park Project. Regarding the request for two additional motorcycle traffic officers, discussion ensued relative to the need and justification for the officers, other duties they may perform, requests for more enforcement, the number of graduates from the police academy, and how all the vacancies will be filled within the next year in the Police Department. Mayor Pro Tem O'Neill and Council Member Muldoon indicated they would need to see more data prior to making a decision. Council Member Avery stated his district repeatedly requests more police presence for traffic and crime prevention. Mayor Dixon noted her district receives most of the visitors, has concerns about public safety, requires a lot of police attention, and could use more officers; however, agreed staff should come back with data related to traffic issues. Council Member Brenner expressed support for the request, believing police presence is a deterrent to bad behavior and this is a cost the City should bear to keep maintain its property taxes. Mayor Pro Tem O'Neill suggested removing the motorcycle officer request from the budget revision list, but bringing it back as a separate item after the budget is adopted since more analysis is needed. Finance Committee Member Stapleton stated he is proud that the City can focus on major issues like services, capital improvements, maintenance and improvements, and paying down unfunded pension liability. He noted that, while other cities may need to use reserves, Newport Beach will have fully funded reserves and can continue to discuss surpluses and paying down unfunded pension liabilities. Finance Committee Member Tucker reviewed the increase in unfunded pension liability over the years, suggested the City plan for beyond the 15 year payment period, and noted the City is doing a good job with its unfunded pension liability payments but this might be something it cannot handle on its own in the future. Jim Mosher discussed the Costa Mesa Sanitary District's budget and requested the City also breakdown each line item and include it on the online version. He also questioned Council's wages listed in the budget. Revenue Manager Oiangrande explained the salary discrepancy, reported on Council's salaries, and confirmed it conforms with the City Charter. City Manager Leung indicated staff can look at providing more detail in the next budget for significant dollar expenditures. Mayor Dixon and Mayor Pro Tem O'Neill thanked current and past Finance Committee members, and staff, and assured everyone the City continues to take its fiduciary duties very seriously. IV. PUBLIC COMMENTS - None V. ADJOURNMENT - 5:27 p.m. The special meeting agenda was posted on the City's website and on the City Hall Electronic Bulletin Board located in the entrance of the City Council Chambers at 100 Civic Center Drive on May 9, 2019, at 4:00 p.m. Leilani I. Brown City Clerk Diane Brooks Dixon Mayor Volume 64 - Page 96 CITY OF NEWPORT BEACH City Council Minutes Study Session and Regular Meeting May 14, 2019 I. ROLL CALL - 5:38 p.m. II. Present: Council Member Brad Avery, Council Member Joy Brenner, Council Member Duffy Duffield, Council Member Jeff Herdman, Council Member Kevin Muldoon, Mayor Pro Tem Will O'Neill, Mayor Diane Dixon SSI. Clarification of Items on the Consent Calendar In response to Council questions regarding Item 11, Administrative Manager Crespi discussed the agreement with Red 88 Media, LLC to produce the annual Junior Lifeguard program video clips. Council Member Brenner requested and received clarification from City Clerk Brown on the process for amending draft minutes prior to being approved by Council (Item 1). SS2. Public Works Week Proclamation Mayor Dixon presented Public Works Director Webb with a proclamation that he accepted on behalf of his entire department. SS3. City Emergency Council Update Fire Chief Duncan and Emergency Services Coordinator Eing utilized a PowerPoint presentation to discuss recent emergency management activities, what an emergency council is, the timeline for Newport Beach's emergency council, how often the council would meet, and possible changes to the Newport Beach Municipal Code pertaining to emergency management. Discussion ensued between staff and Council regarding the City's tsunami sirens and drills, the most recent emergency management exercise, how the emergency council meetings would be conducted, who would be represented on the emergency council, how often it should meet, how often other cities' emergency management councils are meeting, creating new role playing disaster drills for staff and the City Council, finding funding to purchase larger fire boats in the event of a plane crash in the Harbor, additional City resources available for emergencies, the consideration of forming a Council subcommittee, and purpose of the Community Emergency Response Team (CERT). Tom Callister, CERT volunteer, suggested the City create an emergency advisory committee made up of citizens and voiced concerns about the lack of emergency related resources in Newport Beach. Jim Gula believed the main function of the emergency council should be planning for disasters and suggested it include a diverse group of citizens. Council Member Muldoon concurred that the emergency council should be focusing on planning for a disaster and voiced support for creating a subcommittee. Mayor Dixon encouraged utilizing CERT volunteers to provide community -wide education so all citizens are prepared in the case of a disaster. Volume 64 - Page 97 City of Newport Beach Study Session and Regular Meeting May 14, 2019 III. PUBLIC COMMENTS - None City Attorney Harp reported the City Council would adjourn to Closed Session to discuss the items listed in the Closed Session agenda and read the titles. IV. CLOSED SESSION A. CONFERENCE WITH LABOR NEGOTIATORS (Government Code § 54957.6): 1 matter Agency Designated Representatives: Grace K. Leung, City Manager, Carol Jacobs, Assistant City Manager, and Barbara Salvini, Human Resources Director; Labor Negotiators. Employee Organizations: Lifeguard Management Association (LMA). B. CONFERENCE WITH LEGAL COUNSEL ANTICIPATED LITIGATION - INITIATION OF LITIGATION (Government Code § 54956.9(d)(4): 1 matter C. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code § 54956.8): 1 matter Property: 1 Newport Pier, Newport Beach, California 92663 Agency Negotiator: Seimone Jurjis, Community Development Director Lauren Wooding, Real Property Administrator Negotiating Parties: Blue Water Grill Under Negotiation: Instruct negotiator as to price and terms of payment V. RECESSED - 6:40 p.m. VI. RECONVENED AT 7:11 P.M. FOR REGULAR MEETING VII. ROLL CALL Present: Council Member Brad Avery, Council Member Joy Brenner, Council Member Duffy Duffield, Council Member Jeff Herdman, Council Member Kevin Muldoon, Mayor Pro Tem Will O'Neill, Mayor Diane Dixon VIII. CLOSED SESSION REPORT -None IN. INVOCATION - Pastor Cindy William, Newport Center United Methodist X. PLEDGE OF ALLEGIANCE - Council Member Brenner XI. NOTICE TO THE PUBLIC XII. CITY COUNCIL ANNOUNCEMENTS AND ORAL REPORTS FROM CITY COUNCIL ON Council Member Avery: Attended the Orange County Sanitation District Operations Committee meeting, toured the sanitation plant in Huntington Beach, and, along with Council Member Brenner, the 2Wh Anniversary of the CERT Program Volume 64 - Page 98 City of Newport Beach Study Session and Regular Meeting May 14, 2019 Council Member Duffield: • Attended the Water Quality/Coastal Tidelands Committee meeting Council Member Muldoon: • Attended the Secure OC Schools breakfast with Police Chief Lewis and the Special Olympics Southern California kick-off event Council Member Brenner: • Attended, along with Public Works Director Webb, a panel regarding infrastructures in Orange County that was hosted by Congressman Harley Ronda (provided a slide), a ride -along with Police Officer Yim and case workers from City Net to meet with local homeless individuals, the Orange County Board of Supervisors meeting regarding JWA, Harbor View Elementary School's Tchaikovsky concert, the Speak Up Newport meeting on May 8, 2019, the Corona del Mar Chamber of Commerce Community and Government Affairs meeting, and a play at Mariner's Elementary School Council Member Herdman: Attended the Orange County Airport Commission meeting, the Orange County Board of Supervisors meeting regarding JWA, the Water Quality/Coastal Tidelands Committee meeting, opening day at Balboa Yacht Club and Newport Harbor Yacht Club, and the Orange County Mosquito and Vector Control District training Spoke at the recent Stop Polluting Our Newport (SPON) meeting Recognized the hundreds of citizens that have attended numerous JWA-related meetings and written letters voicing their concerns about JWA traffic, and Harbor Master Borsting for his presentation at the Water Quality/Coastal Tidelands Committee meeting Mayor Pro Tem O'Neill • Attended the City's Youth Track Meet, the Boys & Girls Club groundbreaking in Costa Mesa, and the Special Olympics Southern California kick-off event • Commended Aidan Elbettar, a Junior from Newport Harbor High School, who won the CIF Southern Section titles for discus and shot put • Encouraged everyone to see the Ben Carlson documentary, Part of Water, at Newport Harbor High School on May 18, 2019 • Announced that the City conducts many special needs programs through the recreation department, the Field of Honor's Armed Forces Day event on May 18, 2019, and the Police Department Open House on May 19, 2019 Mayor Dixon: • Attended the Newport Beach Film Festival, the start of the Newport to Ensenada International Yacht Race, the Newport Beach Chamber of Commerce's scholarship awards dinner, opening days for several yacht clubs, and the Special Olympics Southern California kick-off event • Participated on a ride -along with Police Chief Lewis • Utilized slides to announce that the Board of Supervisors will hold the continued meeting to discuss JWA general aviation on May 21, 2019, Ineredibles 2 will be playing at Marina Park on May 17, 2019, Field of Honor runs from May 17, 2019 to Memorial Day, and theWestern Snowy Plover community meeting will be held on May 20, 2019 at Marina Park XIII. PUBLIC COMMENTS ON CONSENT CALENDAR Jim Mosher suggested the City allow the public to pull items off the Consent Calendar for separate discussion, similar to what the County of Orange allows, and took issue with the manner in which the Homeless Task Force members were selected (Item 3). At Mayor Dixon's request, City Clerk Brown detailed the selection process for the Homeless Task Force members. Volume 64 - Page 99 City of Newport Beach Study Session and Regular Meeting May 14, 2019 XIV. CONSENT CALENDAR READING OF MINUTES AND ORDINANCES 1. Minutes for the April 9, 2019 and April 23, 2019 City Council Meetings [100-2019] Waive reading of subject minutes, approve as written, and order filed. 2. Reading of Ordinances Waive reading in full of all ordinances under consideration, and direct the City Clerk to read by title only. RESOLUTIONS FOR ADOPTION 3. Confirmation of Citizen Appointments and Increase in the Number of Council Member Representatives to the Homeless Task Force [241100-2019] a) Determine that the action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because it will not result in a physical change to the environment, directly or indirectly; b) Confirm Mayor Diane B. Dixon's appointments of Helen Cameron, John Heffernan, Terry Moore, Thomas Peterson, David Snow, Cindy Voorhees and Jean Wegener to the Homeless Task Force; c) Adopt Resolution No. 2019-42, A Resolution of the City Council of the City of Newport Beach, California, Amending the Membership of the Homeless Task Force; and d) Confirm Mayor Diane B. Dixon's appointment of Council Member Joy Brenner to serve as the third City Council representative to the Homeless Task Force. 4. Resolution No. 2019-43: Initiation of Building and Construction Code, Zoning Code and LCP Amendments Related to Residential Massingand Cottage Preservation (PA2019-070) [100-2019] a) Determine this action exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15262 (Feasibility and Planning Studies) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3; and b) Adopt Resolution No. 2019-43, A Resolution of the City Council of the City of Newport Beach, California, Initiating Amendments to Title 20 Entitled `Planning and Zoning" and Title 21 Entitled `Local Coastal Program Implementation Plan" of the City of Newport Beach Municipal Code Related to Massing of Three Story Residential Structures and Development Standards for Small Beach Cottages (PA2019-070). CICIAWY/kC!!I Y3JE�gI7�C!//,1D1 �9/�W K5 5. Jamboree Road Median Landscape Turf Replacement Project - Notice of Completion for Contract No. 8151-2 (161,02) [38/100-2019] a) On November 13, 2018, the City Council found this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15302(c); b) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project; and c) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of Completion has been recorded in accordance with applicable portions of Civil Code, and release Faithful Performance Bond one year after acceptance by the City Council. 6. Traffic Signal Rehabilitation Project - FY2017-18 - Notice of Completion for Contract No. 7314-1 (18T01) [38/100-2019] a) Find this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 Class 1 (maintenance of existing facilities involving no expansion of an existing use) of the CEQA Guidelines, because this project has no potential to have a significant effect on the environment; Volume 64 - Page 100 City of Newport Beach Study Session and Regular Meeting May 14, 2019 b) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project; c) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of Completion has been recorded in accordance with applicable portions of the Civil Code; and d) Release Faithful Performance Bond one (1) year after acceptance by the City Council. Out of an abundance of caution, Council Member Muldoon recused himself from Item 6 due to business interest conflicts. Big Canyon Reservoir Flow Metering Vault and Treatment Improvements - Notice of Completion for Contract No. 6104 (16W13) [38/100-2019] a) Accept the completed work and authorize the City Clerk to file a Notice of Completion for the project. On August 8, 2017, City Council found this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15302 (c); b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the Notice of Completion has been recorded in accordance with applicable portions of the Civil Code; and c) Release Faithful Performance Bond one year after acceptance by City Council. S. Newport Beach Junior Lifeguard Building Design - Approval of Professional Services Agreement (C-7524-1) (19F13) [38/100-2019] a) Determine this action of hiring a design consultant is not subject to the California Environmental Quality Act (`CEQA') pursuant to 15060(c)(3), in that the activity is not a project as defined in Section 15378 of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3. The retention of a design consultant does not authorize any specific development or project and would only provide preliminary conceptual design options for a potential future project that would be subject to subsequent environmental review; and b) Approve a Professional Services Agreement with JKA of San Diego, California, for Newport Beach Junior Lifeguard Building project at a not -to -exceed price of $420,000.00, and authorize Mayor and City Clerk to execute the Agreement. 9. Approval and Award of Three (3) Maintenance and Repair Services Agreements for As -Needed Painting Services [38/100-2019] a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Approve three (3) on-call maintenance and repair and painting services agreements for three- year terms with Black and White Painting, Inc. (C-8592-1), Piana Construction & Painting, Inc. (C-8592-2), and TL Veterans Construction, Inc. (C-8592-3) for a total of $300,000 per agreement, and authorize the Mayor and City Clerk to execute the agreement(s). 10. Amendment No. One for As -Needed Plant Healthcare Services with RPW Services, Inc. (C-7116-1) [38/100-2019] a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Approve Amendment No. One with RPW Services, Inc. for As -Needed Plant Healthcare Services to extend the expiration date by two years and increase the contract amount by $120,000, for a new multi-year not -to -exceed total of $240,000, and authorize the Mayor and City Clerk to sign the amendment. 11. Approve Two Professional Services Agreements with Red 88 Media, LLC for Video Production Services (C-8593-1) [38/100-2019] a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; Volume 64 - Page 101 City of Newport Beach Study Session and Regular Meeting May 14, 2019 b) Approve a five-year Professional Services Agreement with Red 88 Media, LLC for production of the annual Junior Lifeguard program video for a total not -to -exceed amount of $235,953.52 ($45,000 to $50,000 per year), and authorize the Mayor and City Clerk to execute the agreement; and c) Approve a one-year On -Call Professional Services Agreement with Red 88 Media, LLC to provide the City Manager's Office with strategic, comprehensive, and educational video production services for a not -to -exceed amount of $9,000, and authorize the City Manager and City Clerk to execute the agreement. 12. Professional Services Agreement for the Collection of Delinquent Accounts (C-8594-1) [38/100-2019] a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) Authorize the Mayor to execute the attached Agreement in an amount not to exceed $500,000 over a five-year term with Ray Klein, Inc., dba Professional Credit Service, a Washington company, for professional services. A//6Y1I DIIII!<WgDf/1dC5 13. Planning Commission Agenda for the May 9, 2019 Meeting [100-2019] Receive and file. 14. Ground Emergency Medical Transport (GEMT) Quality Assurance Fee (QAF) [100-2019] a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; b) Approve Budget Amendment No. 19BA-045 appropriating expenditures of $182,000 to the GEMT QAF (account 01040404-821009 of the Fire Department) and increasing estimated revenues by $171,000 in Fiscal Year 2019/20; and c) Authorize Finance Department staff to execute an administrative budget amendment appropriating approximately $145,000 to the GEMT QAF (account 01040404-821009 of the Fire Department) and increasing estimated revenues by approximately $135,000 in the Paramedic Service Fee (account 01040404-521245 of the Fire Department) in the Fiscal Year 2019/20 budget upon the state's establishment of the annual quality assurance fee rate. Motion by Mavor Pro Tem O'Neill, seconded by Council Member Herdman, to approve the Consent Calendar; and noting the recusal by Council Member Muldoon on Item 6. The motion carried unanimously. XV. ITEMS REMOVED FROM THE CONSENT CALENDAR - None XVI. PUBLIC COMMENTS ON NON -AGENDA ITEMS Dave Shapiro, Chair of the Exchange Club of Newport Harbor, provided a handout to announce the upcoming 10th Annual Field of Honor event and thanked Council for all their support in making the event possible. Council Member Muldoon recused himself on any Newport House Project discussions due to business interest conflicts. The following individuals expressed opposition to the proposed Newport House Project due to concerns regarding safety, parking, increased traffic, changes in neighborhood ambiance, and zoning, and requested the Planning Commission and City Council deny the project. Volume 64 - Page 102 City of Newport Beach Study Session and Regular Meeting May 14, 2019 XVII. • Jessica Susolik, Chair of Port Street Surveillance Committee • Polly Hackathorn • Denise Schrenberg • Timothy Owen • Carol Hatch (displayed photos) • Janice Grace • Jaime Faggella, AYSO Region 57 • Catherine Bartz Nathan Searcy, Field Representative for Assemblywoman Cottie Petrie -Norris' office, provided an update regarding Assembly Bill 65 (AB65). He also announced a "Coffee with Cottie" event on June 8, 2019, at Laguna Beach Fire Station 1. Jim Mosher clarified his concerns regarding the process for appointing Homeless Task Force members. He questioned why the recent Aviation Committee meeting was canceled so close to the Orange County Board of Supervisors meeting regarding JWA and believed Newport Beach is not communicating a united, coherent message to the Board of Supervisors. Council Member Herdman and Mayor Dixon emphasized the community is more united than ever and the message has always been that it does not want to see an increase in general aviation at JWA. Susan Skinner voiced concerns of a possible Brown Act violation made by Council Member Duffield during the February 12, 2019 Closed Session item regarding the Newport Aquatic Center (NAC), and submitted a cure and correct letter to City Attorney Harp. Russell Niewiarowski provided a letter to discuss damages to his home from the neighboring Newport Beach Golf Course and requested the City support the area residents and keep the golf course liable for damages caused by their customers. Scott Richter requested an update regarding the NAC and voiced his concerns about Council Member Duffields potential conflict of interest. City Attorney Harp indicated the City has sent a default of ground lease notice to the NAC and will continue to monitor the situation. He also confirmed that, to his knowledge, Council Member Duffield has no conflict of interest related to the NAC. Randall English, representing the Newport Bay Conservancy, provided an update on the Big Canyon Project. In response to Council Member Brenner's questions regarding the NAC, Council Member Muldoon noted that Council Member Duffield was not at the February 12, 2019 City Council meeting. City Attorney Harp indicated he reviewed the letter from Ms. Skinner and affirmed that the City has fully complied with the Brown Act in all its dealings with Closed Session matters. CURRENT BUSINESS 15. Proposed Revisions to City Council Policy B-17 - Parks, Facilities and Recreation Program Donations [100-2019] Public Works Director Webb, Deputy Public Works Director Martin, and Park Maintenance Supervisor Petrarca utilized a PowerPoint presentation to discuss issues of concern, review the process, and highlight the proposed revisions, donation period, maintenance fee, types of benches available, tree donations, donation plaques, items available for donation, donation inventory and costs, and the donation map. Discussion ensuedbetween Council and staff relative to the proposed costs for current bench donors and how newly -donated items would be handled. Volume 64 - Page 103 City of Newport Beach Study Session and Regular Meeting May 14, 2019 Mayor Pro Tem O'Neill believed this should go back to the Parks, Beaches and Recreation Commission due to his concerns with the ten year removal policy, believing the families should have first right of refusal for the donated item and location. Further, the money for this program should be placed in a restricted fund. Council Member Avery believed no plaques should be allowed on any donation, there are too many donated items throughout the City, and this is an equity issue. He also took issue that people believe they own a part of City right-of-way when it belongs to everyone. In response to Council questions, Public Works Director Webb and Deputy Public Works Director Martin clarified when the donated item would be removed or relocated, when the new policy would begin, questioned the process for contacting the family members, noted the amount of labor associated with the current program, reported that 320 of the 700 benches in the City are donated, and discussed maintenance issues with benches. Council Member Muldoon expressed support for the program, while Mayor Pro Tem O'Neill and Council Members Herdman and Brenner concurred with Council Member Avery's comments. Nicole Lockhart, Dick Dale's niece, indicated the family would want to do something in his honor and could probably maintain it on their own if it was affordable. Jessica Susolik agreed with Council Member Muldoon, but suggested only allowing a family to have the donation for ten years. Jim Mosher believed the original intent of City Council Policy B-17 of adding park improvements is lost when amendments are made, believed the policy needs to be rewritten with clear intent, and agreed with Council Member Avery. Council Member Avery believed, if the program continues, the City should not offer plaques or place them on the donation where they cannot be seen, and should not allow the families to choose the locations; however, options for locations can be provided. He emphasized the program should be driven by the City's need for a bench or tree. Motion by Mavor Pro Tem C?Neill, seconded by Council Member Herdman, to send City Council Policy B-17 back to the Parks, Beaches and Recreation Commission to be revised in a similar manner as suggested by Council Member Avery, and have it brought back to Council for approval. With Council Member Muldoon voting no, the motion carried 6-1. 16. Approval and Adoption of the 2019 Water Master Plan (17W02) [100-2019] Council Member Muldoon recused himself due to business interest conflicts. Public Works Director Webb, Acting Deputy Public Works Director Sinacori, and Senior Civil Engineer Tran utilized a PowerPoint presentation to review the background and purpose of the Water Master Plan, the City's water supply, the existing system infrastructure, water system modeling, hydraulic analysis results, the City's aging water infrastructure, recent water main breaks, the proposed 30 -year water CIP budget, the current water CIP budget, and staff recommendations. Mayor Pro Tem O'Neill noted the correlation with amending the Water Master Plan and potentially increasing the water rates, and pointed out the need for an increase in the Enterprise Fund for water needs and the increase in water and administrative costs. Mayor Dixon commented on the depletion of revenue when the City did so well cutting back on water usage during the drought. Volume 64 - Page 104 City of Newport Beach Study Session and Regular Meeting May 14, 2019 Jim Mosher questioned why the staff report indicated the City would be adopting the Water Master Plan every 30 years when the presentation seems to indicate every 10 years. Mayor Pro Tem O'Neill clarified that the City would be reviewing the Water Master Plan in 10 years, not redoing it. He added that any water rate consideration will initially go before the Finance Committee. Motion by Mavor Pro Tem O'Neill, seconded by Mavor Dixon, to a) determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; and b) review, approve and adopt the 2019 Water Master Plan. With Council Member Muldoon recusing himself, the motion carried 6-0. 17. Grant Howald Park Rehabilitation Project - Acceptance of Conceptual Design [100-2019] Council Member Brenner recused herself due to real property interest conflicts and Council Member Muldoon recused himself due to business interest conflicts. Public Works Director Webb and Civil Engineer Cho utilized a PowerPoint presentation to review the project's background, timeline, proposed undergrounding, cost estimates, and the Facilities Finance Plan (FFP). Craig Sensenbach and Tamara McClory, RJM, utilized a PowerPoint presentation to review conceptual designs for the playground, soccer fields, streetscape, and interpretive garden. Discussion ensued relative to whether the undergrounding should use Rule 20A funding and how undergrounding would be managed and contracted. In response to Council questions, Recreation and Senior Services Director Detweiler reviewed the parks aging infrastructure, the high uses of the playground, community center, and sports fields, the advantages of installing synthetic turf, especially since it can be used year round, and the support and requests for synthetic turf. She confirmed the concept design was reviewed by the Parks, Beaches and Recreation Commission. Public Works Director Webb added that the cost also includes improving the existing restrooms, changing the lighting to LED, grading for sight distance issues, benches and fixtures, and all the amenities. He further explained park in lieu fees and FFP funding. Council Member Duffield noted he attended Harbor View Elementary School, discussed how the park was piecemealed together over the years, and expressed support for the project. The following individuals expressed support for the project, especially due to the improvements to the sports fields, all -year use of the synthetic turf, the ability for all sports to use the fields, water conservation, and easier maintenance, and requested the City install synthetic turf at other locations: • Brett Eckles, former president of AYSO Region 97 • Mark Arblaster, Newport Mesa Soccer Club • Jaime Faggella, AYSO Region 57 • Preston Kenney, Region Commissioner of AYSO 97 Volume 64 - Page 105 City of Newport Beach Study Session and Regular Meeting May 14, 2019 Motion by Mavor Pro Tem O'Neill, seconded by Council Member Avery, to a) determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15301 Class 1 (Existing Facilities) and Section 15302 Class 2 (Replacement or Reconstruction) of CEQA Guidelines, because this project involves the maintenance of existing facilities and will be reconstructing existing facilities on the same site as the structure [facility] replaced. The project will have substantially the same purpose as the structure [facility] replaced. A categorical exemption was filed with the Orange County Clerk -Recorder's office on March 15, 2019; b) review and approve the Conceptual Design and Project Budget, including moving forward with the undergrounding; and c) direct staff to proceed with the final park rehabilitation construction documents. With Council Members Brenner and Muldoon recusing themselves, the motion carried 5-0. XVIII. MOTION FOR RECONSIDERATION - None XIX. ADJOURNMENT -Adjourned at 9:58 p.m. in memory of Dick Dale and Beth Morley The agenda was posted on the City's website and on the City Hall electronic bulletin board located in the entrance of the City Council Chambers at 100 Civic Center Drive on May 9, 2019, at 4:00 p.m. l'; Leilani I. Brown City Clerk Diane B. Dixon ' Mayor Volume 64 - Page 106