HomeMy WebLinkAbout12 - Street Pavement Repair Program — Notice of Completion for Contract No. 7442-1 (19R03)PORT CITY OF
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_ i NEWPORT BEACH
City Council Staff Report
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June 11, 2019
Agenda Item No. 12
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Ben Davis, Associate Civil Engineer, bdavis@newportbeachca.gov
PHONE: 949-644-3317
TITLE: Street Pavement Repair Program — Notice of Completion for Contract
No. 7442-1 (19R03)
ABSTRACT:
On November 13, 2018, City Council awarded Contract No. 7442-1 for the Street
Pavement Repair Program to EBS General Engineering, Inc. The work is complete and
staff requests City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project. On November 13, 2018, the City Council found this project exempt
from the California Environmental Quality Act (CEQA) pursuant to Section 15302(c);
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
Civil Code; and
c) Release Faithful Performance Bond one year after acceptance by the City Council.
FUNDING REQUIREMENTS:
Funds for this construction contract were included within the approved Capital
Improvement Program and were expended from the following account:
Account Description
Gas Tax
Account Number
12101-980000-19R03
Total:
Amount
$ 389,545.90
$ 389,545.90
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DISCUSSION:
Street Pavement Repair Program — Notice of Completion for
Contract No. 7442-1 (19R03)
June 11, 2019
Page 2
Overall Contract Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$422,630.00
$389,545.90
10% or less
-7.8%
-0.9%
-6.9%
Allowed Contract Time +
61
Actual Time
-2
Approved Extensions (days) =
Under (-) or Over (+)
This project repaired isolated street pavement failures on Jamboree Road, Bayview Way,
Von Karman, San Joaquin Hills Road, and Short Street. The contracted work has been
completed to the satisfaction of the Public Works Department. A summary of the
construction cost is as follows:
Original bid amount:
$422,630.00
Actual Cost of Bid Items Constructed:
$349,118.40
Total Change Orders:
$40,427.50
Final Contract Cost:
$389,545.90
The final contract cost was $389,545.90, which was approximately 7.8 percent lower than
the original bid amount. This cost decrease was primarily due to eliminating the 1 -inch
thick asphalt leveling course. Upon completion of the grinding operation, staff and the
contractor determined that the pavement was already relatively level with minor
imperfections. As a result, the asphalt leveling course was not necessary and deleted
from the work scope.
This project included one change order for a total amount of $40,427.50, which was
approximately 9.6 percent of the original bid amount. The change order included
addressing additional asphalt street patching that was identified during the project on Cliff
Drive, East Coast Highway, Jamboree Road and San Joaquin Hills Road. Additionally,
as a result of inclement weather during the project, the City added 21 working days to the
Contract completion time.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule
12/3/19
Actual Start of Construction Per Notice to Proceed
2/11/19
Extended Contract Completion Date Inclusive of Extra Work
5/7/19
Actual Substantial Construction Completion Date
5/3/19
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Street Pavement Repair Program — Notice of Completion for
Contract No. 7442-1 (19R03)
June 11, 2019
Page 3
ENVIRONMENTAL REVIEW:
On January November 13, 2018, City Council found this project exempt from the
California Environmental Quality Act (CEQA) pursuant to Section 15302(c) Class 2
(reconstruction of existing facility involving negligible or no expansion of capacity) of the
CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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Attachment A
JOHN WAYNE
AIRPORT
NOT TO SCALI
STREET PAVEMENT
REPAIR PROGRAM
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-7442-1 1 6/11/19
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