HomeMy WebLinkAbout15 - Tentative Agreement with the Part Time Employees Association of Newport Beach (PTEANB)PORT CITY OF
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_ i NEWPORT BEACH
City Council Staff Report
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June 11, 2019
Agenda Item No. 15
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Grace K. Leung, City Manager - 949-644-3001,
gleung@newportbeachca.gov
Barbara J. Salvini, Human Resources Director- 949-644-3259
bsalvini@newportbeachca.gov
PREPARED BY: Rebecca Redyk, Human Resources Manager,
rredyk@newportbeachca.gov
PHONE: 949-644-3304
TITLE: Tentative Agreement with the Part Time Employees Association of
Newport Beach (PTEANB)
ABSTRACT:
The Part Time Employees Association of Newport Beach (PTEANB) is a recognized
employee association and the majority representative of certain part-time positions. The
Memorandum of Understanding (MOU) between the City of Newport Beach and PTEANB
expired on December 31, 2018. Negotiations with PTEANB were delayed due to changes
in the unit leadership.
On May 13, 2019, representatives for the City and PTEANB began meeting and
conferring in good faith regarding wages, benefits and other terms and conditions of
employment. A Tentative Agreement on the terms of a successor MOU was reached on
May 20, 2019. In furtherance of the City Council's goal to provide greater transparency
in the negotiations process, the Tentative Agreement and its associated cost are being
presented to afford the public the opportunity to review and comment. The final MOU will
be presented for City Council consideration at the June 25, 2019 regular meeting.
RECOMMENDATION:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because
this action will not result in a physical change to the environment, directly or indirectly;
and
b) Receive and consider the Tentative Agreement between the City of Newport Beach
and the Part Time Employees Association of Newport Beach.
15-1
Tentative Agreement with the Part Time Employees
Association of Newport Beach (PTEANB)
June 11, 2019
Page 2
FUNDING REQUIREMENTS:
The PTEANB Resolution and MOU will be presented to the Council for consideration at
the June 25, 2019 regular meeting. There is no fiscal impact related to this item for Fiscal
Year 2018-19. A budget amendment authorizing the Finance Department staff to post an
administrative budget amendment in Fiscal Year 2019-20 in the amount of $112,014 is
required. The fiscal impact of the PTEANB contract is estimated at $646,802 for the entire
three-year term of the contract (Attachment B).
DISCUSSION:
The PTEANB unit includes approximately 55 non -safety employees who assist with
providing services primarily in the areas of recreation, library, police support and general
administrative and clerical. The City also employs approximately 208 additional
unrepresented part-time staff. Depending on department and assignment, part-time
employees work a varied schedule ranging between 10 to 35 hours per week. Unit
eligibility is based on actual or anticipated number of hours worked in a fiscal year as they
relate to CalPERS enrollment and/or Affordable Care Act coverage.
The City's contract with PTEANB expired on December 31, 2018. Negotiations began
with the group on May 13, 2019 and a Tentative Agreement was reached on May 20,
2019 (Attachment A). Topics discussed included salary adjustments, health care premium
costs, calculation of overtime and leave cash -out. PTEANB members agreed to language
that clarified overtime calculation methods and a process bringing the cash out procedure
consistent with other bargaining units and compliant with the doctrine of constructive
receipt for Federal income tax purposes. It should be noted that cost of living increases
are provided to unit members as well as the unrepresented part-time employees.
The Tentative Agreement between the City and the PTEANB includes the following
salient provisions:
• Term: January 1, 2019 to December 31, 2021
Wage Adjustments:
o July 1, 2019 — 1.75%
o July 1, 2020 — 1.75%
o July 1, 2021 — 1.75%
• Cafeteria Allowance:
o Clarifying language regarding eligibility criteria
o Increase of $100 per month (from $550 to $650) for employees in the Tier 1
Group B category who became PTEANB members on or after July 1, 2014 and
are working 30 hours or more per week
• Clarification of night shift differential pay for library staff working on Sundays
15-2
Tentative Agreement with the Part Time Employees
Association of Newport Beach (PTEANB)
June 11, 2019
Page 3
• Language confirming eligibility to participate in the deferred compensation
program
• Language regarding leave cash out/compliance with the IRS.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A —Tentative Agreement with the PTEANB (redline)
Attachment B — Estimated Cost of Contract with PTEANB
15-3
ATTACHMENT A
Tentative Agreement -May 20, 2019
MEMORANDUM OF UNDERSTANDING
BETWEEN THE CITY OF NEWPORT BEACH AND
THE PART TIME EMPLOYEES ASSOCIATION OF NEWPORT BEACH
This MEMORANDUM OF UNDERSTANDING (hereinafter referred to as "MOU") is
entered into with reference to the following:
PREAMBLE
1. The Part Time Employees Association of Newport Beach ("PTEANB" or
"Association"), a recognized employee organization, and the City of Newport
Beach ("City"), a municipal corporation and charter city, have been meeting and
conferring, in good faith, with respect to wages, hours, fringe benefits and other
terms and conditions of employment.
2. PTEANB representatives and City representatives have reached an agreement as
to wages, hours and other terms and conditions of employment as provided in this
Memorandum of Understanding (MOU) for the period from JanuaryJuly 1, 20195
through DecembeF 3-;, 20 4 -9 January 1, 2019 through December 31, 2021.
3. This MOU, upon approval by PTEANB and the Newport Beach City Council,
represents the total and complete understanding and agreement between the
parties regarding all matters within the scope of representation. Except as limited
herein, the City retains all management rights as set forth in the Meyers-Milias-
Brown Act and Resolution No. 2001-50.
SECTION 1. — General Provisions
A. Recognition
In accordance with the provisions of the Charter of the City of Newport Beach, the
Meyers-Milias-Brown Act of the State of California and the provisions of the
Employer -Employee Relations Resolution No. 2001-50, the City acknowledges
that PTEANB is the majority representative for the purpose of meeting and
conferring regarding wages, hours and other terms and conditions of employment
for part-time employees in those classifications specified in Exhibit "A" and meeting
the following recognition requirements.
1. Recognition will continue for all employees recognized as of date of
adoption of this MOU; thereafter, employees will become eligible for
recognition after working a cumulative total of 1,000 hours in any fiscal year.
2. Recognition for unit membership may also occur whenever the City
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PTEANB MOU 20195-2021 15-4
determines it is mandated by State or Federal law to provide Minimum
Essential Coverage, as defined by the Federal Affordable Care Act.
3. Once eligible for recognition, employees remain covered under the MOU
regardless of the number of hours subsequently worked.
B. Duration of Memorandum
Except as specifically provided otherwise, any ordinance, resolution or action of
the City Council necessary to implement this MOU shall be considered effective
as of January 1, 2019'u y 4, 2045. This MOU shall remain in full force and effect
until December 31, 2021, and the terms and conditions of this MOU shall
continue after the date of expiration of this MOU in the event the parties have not
yet agreed upon a successor MOU.
The provisionster and GOndit:^ns of this MOU shall prevail over conflicting
provisions of the Newport Beach City Charter, the ordinances, resolutions and
policies of the City of Newport Beach, and Federal and State statutes, rules and
regulations which either specifically provide that agreements such as this prevail,
confer rights which may be waived by any collective bargaining agreement, or are,
pursuant to decisional or statutory law, superseded by the provisions of an
agreement similar to this MOU.
C. Employee Data and Access
As required by the law, Upon Fequest, Gh y/y the City shall provide PTEANB a
regular list of all unit members including name, department, and job title.
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D€. Modifications
Any agreement, alteration, understanding, variation, or waiver or modification of
any of the terms or provisions of this MOU shall not be binding upon the parties
unless contained in a written document executed by authorized representatives of
the parties.
E. Subcontracting
As provided in the Employer -Employee Relations Resolution No. 2001-50, the City
shall determine the manner in which City services are to be provided, including
whether the City should provide services directly or contract out work, including
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PTEANB MOU 20195-2021 15-5
work that is currently being performed by Association members. In the event the
City introduces a plan to outsource services to achieve greater efficiency and/or
cost savings, and upon request by the Association, the City shall meet and confer
with Association representatives to discuss the impact of the City's decision to
contract out work, prior to contracting out such services. The City shall retain sole
authority to decide whether or not to contract out work, including work that is
currently being performed by Association members. This provision shall not limit
the City's authority to enter into such an agreement for any City services.
FG. Savings
Should any part of this MOU be rendered or declared illegal or invalid by legislation,
decree of court of competent jurisdiction or other established governmental
administrative tribunal, such invalidation shall not affect the remaining portions of
this MOU.
SECTION 2. — Compensation
A. Pay for Time Worked
Salary Adjustments
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Effective the later of the pay period including July 1, 2019, or the pay period
following City Council approval of the MOU, base salaries will be increased
by 1.75%
Effective the pay period including July 1, 2020, employee base salaries will
be increased by 1.75%
Effective the pay period including July 1, 2021, employee base salaries will
be increased by 1.75%
Notwithstanding the above adjustments, the top step pay rate of Police
Reserve Officer shall be, at a minimum, equal to Step 1 of Police Officer.
2. Compensation for Overtime - Normal Overtime
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PTEANB MOU 20195-202148 15-6
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a. Advanced Approval -Employees must have advanced approval from
their supervisor to work overtime.
b. FLSA Overtime - Overtime earned for actual work hours in excess of
40 in the employee's defined FLSA workweek.
c. Contract Overtime — Overtime earned for an employee whose hours
paid in their defined FLSA workweek exceeds 40. For purposes of
calculating hours paid for contract overtime, Leave does not count
as hours worked for purposes of calculating or earning overtime.
d. Rate at Which Overtime is Calculated — Both FLSA and Contract
Overtime (paid at time and one half — 1.5) shall be calculated at the
regular rate of pay, except that the rate at which Contract Overtime
is calculated shall not include the City's Cafeteria Plan Allowance,
the opt -out Cafeteria Plan Allowance, or any cash back an employee
may receive from the Cafeteria Plan Allowance by choosing benefits
which cost less than the Allowance.
e. Workweek for Purposes of Calculating Overtime — Employees
workweek shall begin on Saturday at 12:00 a.m. and will end exactly
168 hours later the following Friday at 11:59 p.m.
Reporting Time: The City calculates overtime in tenths of an hour.
An employee who works in excess of three minutes of the next tenth
should round up to the next tenth and if the employee works three
minutes or less of the next tenth should round down. For example,
if an employee whose normal work schedule ends at 5:00 p.m. works
until 5:03 p.m. he/she should round down and not report the
additional three minutes. However, if the employee works until 5:04
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PTEANB MOU 20195-2021 15-7
p.m., he/she should report an additional tenth of an hour of time
worked.
3. Minimum Wage Adjustment
Salary ranges of positions that fall below the State minimum wage due to increases
in the State minimum wage rate will be adjusted to ensure that employees are
earning at least the State minimum wage.
-34. Assignment Pay�New
Night Shift Differential:
Police Department Staff.- Unit members assigned to the Police
Department shall be eligible for Night Shift Differential of $1.50 per
hour, payable for each regularly scheduled hour worked between
6:00 p.m. and 6:00 a.m.
Library Staff.. Unit members assigned to the Library Department shall
be eligible for Night Shift Differential of $1.00 per hour, payable for
each regularly scheduled hour worked after 5:00 p.m. and for all
hours of shifts worked on Sundays.
Overtime worked either as an extension of an assigned shift or scheduled
as an overtime shift shall not qualify the employee for Night Shift Differential.
To qualify for the the differential, the hours worked have to be part of the
employee's regularly assigned schedule.
The parties agree that to the extent permitted by law, the shift differential
pay in this section is special compensation and shall be reported to
Ca1PERS as such pursuant to Title 2 CCR, Section 571(x)(4) Shift
Differential Pay.
Matron Pav: Female Police Department employees assigned matron duties
shall receive one (1) hour straight time pay for each shift matron duties are
performed. The employee must work a minimum shift of eight (8) hours to
be eligible.
Bilingual Pay: Employees certified as bilingual (Spanish) shall be eligible
to receive seventy-five cents ($0.75) per hour in bilingual pay. The
certification process will confirm the employee is fluent at the appropriate
conversational level in speaking Spanish. Employees certified shall receive
bilingual pay the first full pay period following certification. Additional
languages may be considered upon Department Director determination of
the benefit to the City and upon approval by the Human Resources Director.
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PTEANB MOU 20195-2021U 15-8
The parties agree that to the extent permitted by law, the Bilingual pay in
this section is special compensation and shall be reported to Ca1PERS as
such pursuant to Title 2 CCR, Section 571(x)(4) Bilingual Premium.
SECTION 3. — Fringe Benefits
A. Cafeteria Plan
The City has implemented an IRS qualified Cafeteria Plan. Employees shall have
the option of allocating Cafeteria Plan contributions towards the City's existing
medical insurance as program rules allow. Employees shall be allowed to change
coverages in accordance with plan rules and during regular open enrollment
periods. For employees enrolled in medical plans, the cafeteria amount is
inclusive of each year'sthe statutory minimum CaIPERS designated minimi im
medical insurance contribution. Employees waiving medical coverage and eligible
for opt -out benefits described below must provide proof of minimum essential
coverage ("MEC') through another source (other than coverage in the individual
market, whether or not obtained through Covered California).et�goup
env roan in order to rnnniye the nofntnrio benefit
An employee who enters the unit, whether as a new employee or as an employee
coming from a full time unit, shall have the most recent date he/she enters the unit
be the date which dictates the employee's cafeteria benefit amount.
Cafeteria Plan — 3 Benefit Tiers
Effective January 1, 2017, the City hall adopted a three (3) Tiered Cafeteria
benefit structure. Tier eligibility is based on the date of enrollment into the PTEANB
and health coverage requirements set forth by the Federal Affordable Care Act
(hereinafter referred to as "the Act".)
TIER 1
Criteria: Tier 1 benefits are available to unit members to whom the City must offer
affordable health coverage as required by the Act. Under the Act's current
definition, eligible unit members in this group work an average of 30 hours or more
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PTEANB MOU 20195-2021 15-9
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Effective January 1, 2017, the City hall adopted a three (3) Tiered Cafeteria
benefit structure. Tier eligibility is based on the date of enrollment into the PTEANB
and health coverage requirements set forth by the Federal Affordable Care Act
(hereinafter referred to as "the Act".)
TIER 1
Criteria: Tier 1 benefits are available to unit members to whom the City must offer
affordable health coverage as required by the Act. Under the Act's current
definition, eligible unit members in this group work an average of 30 hours or more
6
PTEANB MOU 20195-2021 15-9
per week as determined by the City's look -back measurement method for
determining employee eligibility for health coverage. Unit members found to be
eligible using the look -back measurement will be offered Tier 1 benefits the
following January. Eligibility may also occur when otherwise mandated under the
Act.
Each year, in order to meet Minimum Essential Coverage (MEC) guidelines as
established by the Act, the City shall identify the portion of the cafeteria benefit that
is allocated to medical -only coverage. The remaining portion of the cafeteria
benefit may be used toward the purchase of additional medical coverage or be
payable to the employee as taxable cash back. For example, in 2019, the MEC is
$400 per month and the City would identify $400 per month to medical -only
coverage. Employees enrolled in medical plans would be eligible to receive $400
towards medical -only and $375 for the purchase of additional medical coverage or
payable as taxable cash back. The amounts allocated to medical -only versus other
benefits/cash back may adjust annually in order for the City to meet its obligation
to meet MEC requirements.
Tier 1 - Group A: This benefit level applies to employees who first enrolled
as PTEANB members prior to July 1, 2014 and work 30 hours or more per
week. Effoeti aapua -y 4, 204-7,4The City shall provide a cafeteria benefit
of $775 per month toward medical benefits for these members. Tier 1
employees who hayed waived medical coverage and have been receiving
an "opt out" benefit of $263.40 per month are grandfathered. No additional
employees will be provided this "opt out" benefit.
Tier 1 - Group B: This benefit level applies to employees who first enrolled
as PTEANB members on or after July 1, 2014 and work 30 hours or more
per week. Effedive Jan��,204 7, tThe City shall provide this group a
cafeteria benefit of $650 per month toward medical benefits. This amount is
allocated to medical benefits only to meet the MEC. No portion of the
cafeteria benefit is payable to the employee as taxable cash back. There is
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PTEANB MOU 20195-2021U 15-10
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Tier 1 - Group B: This benefit level applies to employees who first enrolled
as PTEANB members on or after July 1, 2014 and work 30 hours or more
per week. Effedive Jan��,204 7, tThe City shall provide this group a
cafeteria benefit of $650 per month toward medical benefits. This amount is
allocated to medical benefits only to meet the MEC. No portion of the
cafeteria benefit is payable to the employee as taxable cash back. There is
7
PTEANB MOU 20195-2021U 15-10
no "opt out" cash benefit for eligible unit members who waive coverage.
Should the Minimum Essential Coverage exceed $550 per month, the City
shall adjust the monthly benefit to comply with the MEC threshold.
TIER 2
Criteria: Tier 2 benefits are available to employees who first enrolled as PTEANB
members prior to July 1, 2016 and to whom the City is not required by the Act to
offer affordable health coverage. In accordance with the Act's current definition,
unit members in Tier 2 work an average of less than 30 hours per week as
determined by the City's look -back measurement method for determining
employee eligibility for health coverage.
Tier 2 - Group A: For Tier 2 unit members who are enrolled in a City medical
plan effeeti e ap ua. 1, 2017' the City -will provides a cafeteria benefit of
$4.25 per hour for each hour worked, to a maximum of 60 hours per pay
period. Use of paid leave shall be considered as time worked for the
purpose of continuing the $4.25 per hour benefit.
Tier 2 - Group B: (1) Tier 2 employees who first enrolled as PTEANB
members prior to July 1, 2014 and who waive medical coverage, owe
Jany��20T�shall receive from the City an "opt out" cafeteria benefit of
$3.25 per hour worked, to a maximum of 60 hours per pay period. Paid
leave shall not be considered as time worked for the purpose of continuing
the $3.25 per hour benefit. (2) There is no "opt out" benefit for employees
who waive medical coverage and who became PTEANB members on or
after July 1, 2014.
TIER 3
Tier 3 applies to employees who first enrolled as PTEANB members on or after
July 1, 2016 and to whom the City is not required by the Act to offer affordable
health coverage. In accordance with the Act's current definition, unit members in
Tier 3 work an average of less than 30 hours per week as determined by the City's
look -back measurement method for determining employee eligibility for health
coverage. Unit members in Tier 3 do not receive any cafeteria benefit.
B. Healthcare Reform
The parties recognize that certain State and Federal laws, programs, and
regulations, including the Affordable Care Act, may impact future medical plan
offerings. Either party may request to reopen discussions regarding medical
insurance for the purpose of discussing alternative approaches and proposals to
providing healthcare coverage. In addition, should State or Federal laws
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PTEANB MOU 20195-202148 15-11
concerning taxation of healthcare benefits change, the parties agree to meet and
discuss the impact of such change.
C. Pay for Leave
Employees are subject toThe City imnlomon+orl a Flex Leave program in which
employees receive pay for leave credits for each hour worked at the rate of .04
hours for each hour worked. Credits arewill be placed in an individual Flex Leave
bank for each employee and during 2019 will be subject to being paid out upon bi-
weekly request (up to two times during 2019), only to the extent that an employee
has earned such credits. The maximum accrual of pay for leave hours will be one
hundred (100) hours. Once an employee reaches the maximum accrual rate, Flex
Leave will stop accruing until the employee's balance falls below 100 hours.
Effective in calendar year 2020 and thereafter, employees shall have the option of
converting accrued Flex Leave to cash on an hour for hour basis subject to the
following: On or before the pay period which includes December 15 (starting on
December 15, 2019) of each calendar year, an employee may make an irrevocable
election to cash out accrued flex leave which will be earned in the following
calendar year. The employee can elect to receive the cash out in the pay period
which includes June 30 and/or the pay period which includes December 15 for
those Flex Leave benefits that have been earned during that portion of the year.
D. Jury Duty
PTEANB employees legally required to serve as a juror, and who provide
appropriate documentation, shall be eligible for leave with pay for jury service
occurring during the employee's regularly scheduled shift, and as provided in
the City of Newport Beach Employee Policy Manual. Employees will be paid for
the hours they would have been regularly scheduled to work during those days
when they were required to be on jury duty.
E. Retirement Benefit
PERS Retirement
The City contracts with the California Public Employees Retirement System
(PERS) to provide retirement benefits for its Miscellaneous
employees. Pursuant to prior agreements and state mandated reform, the
City has implemented first, second and third tier retirement benefits:
Tier 1: For employees hired by the City and enrolled in PERS on or before
November 23, 2012, the retirement formula shall be the 2.5% 55
calculated on the basis of the single highest year.
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PTEANB MOU 20195-2021 15-12
Tier 2: For employees first hired by the City and enrolled in PERS between
November 24 and December 31, 2012, or hired on or after January 1, 2013
and are current classic members of the retirement system, as defined in the
Public Employees Pension Reform Act ("PEPRA'), the retirement formula
shall be 2%(aD60 calculated on the average 36 highest months' salary.
Tier 3: For employees first eligible for the PERS benefit on or after January
1, 2013, and who do not meet the Tier 2 criteria because they are new
members as defined by the PEPRA, the retirement formula shall be 2%(a)-62
calculated on the average 36 highest months' salary.
2. Employee Contributions
PTEANB employees will continue to pay the statutory normal member
contribution for all Tiers. Employee retirement contributions referenced
below that are in addition to the normal PERS Member Contribution will be
made on a pre-tax basis through payroll deduction, to the extent allowable
by the government tax code. It is recognized that these payments will not
be reported to PERS as contributions toward either the member or employer
rate, as provided under GC Section 20516(f).
Tier 1 Employees: EffeGtive july , 2016, Tier 1 employees shall Gentribi t�
10.42% towar normal Member I en+rib �ti an additional 2.5
ir ,,,-r ��Re r��To,T �.a
of�� toward retirement GE)StSpursuant to Government Code SeEt18n
20516(f), for a tetal of 13%. Tier I Employees shall pay their eight percent
(8%) (compensation earnable) member contribution, 2.42% compensation
earnable (as cost sharing) per Government Code section 20516(x) and
2.58% compensation earnable (as cost sharing) per Government Code
section 20516(f).
Tier 2 Employees: EffeGtive the pay nem-indudinn u. y 4 2046, Tied
empleyeesshall sORtrihi�r% word ti -he.. ne��Aember GGRtrib hien nli S
aR addiitiGRal 6.% of noxi toward retirement nnctc p irs pont to Government
ro�veGt!GRz ,Tier 2 employees shall pay their
seven percent (7%) (Compensation earnable) member contribution and six
percent (6%) of compensation earnable as cost sharing per Government
Code section 20516(f).
•_1119.. ��
e I ot- e,
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PTEANB MOU 20195-2021 15-13
2051 6(f)for a total of 1 Q0/_ If tt�ember Gentrihu Minn rata fnr employees
� , �r-r��v--rr �rrracrGG'T rn-acrnvrr-rcrrc-rv�_"""r""_�
in Te3 shall beGGme yr no�os than 5.5% in fuyet�a-s
determined by -PEERS valuation the additional nal /+/111trIhution mare her the
�-cv-�uiuurrc.Tr-crr�—acro-r GGGGTT�n-nvuClGTl--rrruu�-�v�
emnle,iee under ` 05466 ,mill be innreaoed e denreaoed annorili g1Y oo that
the total employee —Gentribution—equals 43%.—The minimum statutory
employee contribution for employees in Tier 3 is subject to the provisions of
the (PEPRA) and equals 50% of the "total normal cost"
Tier 3 employees shall make an additional contribution of pensionable
compensation toward retirement pursuant to Government Code Section
20516(17, for a total employee contribution of 13% of pensionable
compensation.
The City contracts with PERS for the 4t" Level 1959 Survivors Insurance
Benefit, $500 Lump Sum Death Benefit, Sick Leave Credit, Military Service
Credit, 2% Cost of Living Adjustment and the pre -retirement option
settlement 2 death benefit (Section 21548).
Employees in the classifications Police Cadet and Police Reserve Officer
are excluded from membership in PERS, as provided in the contract
between the City of Newport Beach and the Board of Administration of the
Public Employees' Retirement System.
3. PARS Retirement
PTEANB employees not enrolled in the PERS retirement system will
participate in the Public Agency Retirement Services (PARS) program. The
City will make a matching 3.75% contribution to PARS on be alf of the
employees.
F. Deferred Compensation
Each employee shall have the right to enroll in the deferred compensation program
set up by the City and subject to the rules of IRS Code section 457. There is no
City contribution to an employee's deferred compensation account. To participate
in the program, an employee must sign an agreement setting forth the terms of
program participation.
G. Other Benefits Not Provided
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PTEANB MOU 20195-202148 15-14
No other fringe benefits are provided to employees in the Part Time Unit.
SECTION 4. - Miscellaneous.
A. Direct Deposit
All employees shall participate in the payroll direct deposit system.
B. Recreation Department Step Adjustment
Unit members in the classification Recreation Leader, Senior Recreation Leader,
Pool Lifeguard, Senior Pool Lifeguard, Senior Services Van Driver, Marine
Naturalist Interpreter, and Park Patrol Officer, or comparable classifications as
amended, may be eligible for salary step increases upon meeting the following
criteria: 365 days have passed since the last salary step increase; employee has
worked a minimum of 125 hours in the classification within the preceding 365 days;
and the employee is rated as "Contributor" or greater on his or her most recent
performance evaluation. Additional salary steps must remain in the range in order
to receive the adjustment.
Signatures on the following page
Executed this day of , 20196:
PART TIME EMPLOYEES ASSOCIATION OF NEWPORT
BEACH
In
SteVe SGh^^elJonathan Umanzor, President
CITY OF NEWPORT BEACH
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PTEANB MOU 20195-2021U 15-15
Diane B. Dixon, Mayor
CITY OF NEWPORT BEACH
By:
Peter Brown, Special Counsel
ATTEST:
Leilani Brown, City Clerk
L1arnn Harp Git i Att MeyL
I
(Sf
-e;- 100 1) cl
NO
13
15-16
PTEANB MOU 20195-2021-1-9
EXHIBIT A
SALARY SCHEDULE FOR PARTTIME POSITIONS
PTEANB MOU TERM: JANUARY 1, 2019 - DECEMBER 31, 2021
Revision Date to Citywide Salary Schedule: July 6, 2019, 1.75% Cost -of -Living Adjustment
PART TIME POSITION
HOURLY RATE'
Min Max
MONTHLY SALARY Z
Min Max
Administrative Analyst
$33.93
$47.75
$5,882
$8,277
Administrative Assistant
$28.22
$39.72
$4,891
$6,885
Building Inspector II
$34.00
$47.86
$5,894
$8,296
Civil Engineer, Associate
$40.42
$56.91
$7,005
$9,864
Civil Engineer, Junior
$36.36
$51.15
$6,302
$8,866
Code Enforcement Officer
$26.15
$36.80
$4,533
$6,379
Code Enforcement Officer Trainee
$22.22
$31.26
$3,852
$5,418
Crime Analyst, Senior
$31.24
$43.97
$5,414
$7,621
Crime Prevention Specialist
$29.41
$41.38
$5,097
$7,173
Custody Officer
$26.92
$37.89
$4,667
$6,568
Department Assistant
$22.12
$31.14
$3,834
$5,397
Facilities Maintenance Worker II
$21.30
$29.96
$3,691
$5,192
Fiscal Clerk
$19.95
$28.07
$3,459
$4,866
Fiscal Clerk, Senior
$23.23
$32.65
$4,026
$5,660
Fiscal Specialist
$26.91
$37.84
$4,665
$6,559
GIS Technical Aide
$13.94
$19.62
$2,416
$3,400
Harbor Services Worker
$20.66
$25.10
$3,580
$4,351
Harbor Services Worker, Lead
$22.43
$31.56
$3,887
$5,471
Human Resources Analyst
$36.39
$51.21
$6,307
$8,877
Human Resources Specialist 1
$28.04
$39.41
$4,861
$6,831
Human Resources Specialist II
$30.47
$42.89
$5,282
$7,434
Information Technology Technician
$21.44
$30.19
$3,716
$5,233
Intern
$17.71
-
$3,071
-
Librarian 1
$27.22
$38.28
$4,718
$6,635
Library Assistant
$23.17
$32.56
$4,016
$5,644
Library Clerk 1
$18.03
$25.36
$3,125
$4,395
Library Clerk II
$19.03
$26.81
$3,298
$4,647
Library Page
$12.75
$16.29
$2,210
$2,823
Life Safety Specialist III
$40.65
$57.20
$7,046
$9,915
Lifeguard Cadet
$12.97
-
$2,249
-
Literacy Coordinator
$27.54
$38.76
$4,774
$6,718
Maintenance Aide
$13.14
$15.97
$2,277
$2,769
Marine Naturalist Interpreter
$16.16
$17.80
$2,801
$3,085
Marketing Specialist
$27.55
$38.77
$4,776
$6,720
Office Assistant
$18.88
$26.64
$3,273
$4,617
15-17
EXHIBIT A
SALARY SCHEDULE FOR PARTTIME POSITIONS
PTEANB MOU TERM: JANUARY 1, 2019 - DECEMBER 31, 2021
Revision Date to Citywide Salary Schedule: July 6, 2019, 1.75% Cost -of -Living Adjustment
PART TIME POSITION *
HOURLY RATE'
Min Max
MONTHLY SALARY 2
Min Max
Paralegal
$29.59
$41.65
$5,129
$7,219
Park Patrol Officer
$20.66
$25.10
$3,580
$4,351
Permit Technician II
$29.59
$41.65
$5,129
$7,219
Planner, Assistant
$30.43
$42.86
$5,275
$7,429
Planning Technician
$27.68
$38.95
$4,797
$6,751
Police Cadet
$12.74
$15.48
$2,208
$2,683
Police Community Services Officer
$21.53
$33.40
$3,732
$5,790
Police Dispatcher
$27.47
$38.68
$4,762
$6,704
Police Reserve Officer
$23.98
$33.74
$4,156
$5,848
Pool Lifeguard
$13.14
$15.97
$2,277
$2,769
Pool Lifeguard, Senior
$19.02
$23.17
$3,296
$4,016
Pool Swim Instructor
$15.50
$18.83
$2,686
$3,265
Public Works Technical Aide
$16.41
$19.97
$2,845
$3,462
Records Specialist
$27.57
$38.80
$4,780
$6,725
Recreation Coordinator, Assistant
$20.95
$29.46
$3,631
$5,106
Recreation Leader
$12.88
$15.65
$2,233
$2,713
Recreation Leader, Senior
$16.41
$19.97
$2,845
$3,462
Recreation Supervisor
$30.66
$43.15
$5,314
$7,480
Review Officer
$33.02
$38.22
$5,723
$6,624
Shuttle Driver
$20.29
$28.57
$3,517
$4,952
Student Aide
$12.80
$16.31
$2,219
$2,828
Support Services Aide
$21.30
$29.96
$3,691
$5,192
Compensated as listed on the schedule, or California minimum wage, whichever is greater.
*Not all positions listed are represented by PTEANB. Employees must meet minimum recognition requirements as
outlined in Section 1.A of the PTEANB Memorandum of Understanding.
1 Hourly pay rates are rounded to the nearest hundredth.
2 Monthly pay rates are rounded to the nearest whole dollar. Pay rates may vary slightly due to rounding.
15-18
EXHIBIT A
SALARY SCHEDULE FOR PART TIME POSITIONS
PTEANB MOU TERM: JANUARY 1, 2019 - DECEMBER 31, 2021
Revised: June 27, 2020, 1.75% Cost -of -Living Adjustment
PART TIME POSITION
HOURLY RATE i
Min Max
MONTHLY SALARY
Min
Z
Max
Administrative Analyst
$34.53
$48.59
$5,985
$8,422
Administrative Assistant
$28.71
$40.42
$4,976
$7,006
Building Inspector II
$34.60
$48.70
$5,997
$8,441
Civil Engineer, Associate
$41.12
$57.90
$7,128
$10,037
Civil Engineer, Junior
$36.99
$52.04
$6,412
$9,021
Code Enforcement Officer
$26.61
$37.45
$4,612
$6,491
Code Enforcement Officer Trainee
$22.61
$31.80
$3,919
$5,513
Crime Analyst, Senior
$31.78
$44.74
$5,509
$7,754
Crime Prevention Specialist
$29.92
$42.11
$5,186
$7,298
Custody Officer
$27.39
$38.55
$4,748
$6,683
Department Assistant
$22.51
$31.68
$3,901
$5,491
Facilities Maintenance Worker II
$21.67
$30.48
$3,756
$5,283
Fiscal Clerk
$20.30
$28.56
$3,519
$4,951
Fiscal Clerk, Senior
$23.64
$33.22
$4,097
$5,759
Fiscal Specialist
$27.38
$38.50
$4,747
$6,674
GIS Technical Aide
$14.18
$19.96
$2,459
$3,460
Harbor Services Worker
$21.02
$25.54
$3,643
$4,427
Harbor Services Worker, Lead
$22.82
$32.12
$3,955
$5,567
Human Resources Analyst
$37.02
$52.11
$6,417
$9,032
Human Resources Specialist 1
$28.53
$40.10
$4,946
$6,950
Human Resources Specialist II
$31.01
$43.64
$5,375
$7,564
Information Technology Technician
$21.81
$30.72
$3,781
$5,324
Intern
$18.02
-
$3,124
Librarian 1
$27.69
$38.95
$4,800
$6,751
Library Assistant
$23.57
$33.13
$4,086
$5,742
Library Clerk 1
$18.35
$25.80
$3,180
$4,472
Library Clerk II
$19.36
$27.28
$3,356
$4,729
Library Page
$12.97
$16.57
$2,249
$2,873
Life Safety Specialist III
$41.36
$58.21
$7,169
$10,089
Lifeguard Cadet
$13.20
-
$2,288
Literacy Coordinator
$28.03
$39.43
$4,858
$6,835
Maintenance Aide
$13.37
$16.25
$2,317
$2,817
Marine Naturalist Interpreter
$16.44
$18.11
$2,850
$3,139
15-19
EXHIBIT A
SALARY SCHEDULE FOR PART TIME POSITIONS
PTEANB MOU TERM: JANUARY 1, 2019 - DECEMBER 31, 2021
Revised: June 27, 2020, 1.75% Cost -of -Living Adjustment
Compensated as listed on the schedule, or California minimum wage, whichever is greater.
*Not all positions listed are represented by PTEANB. Employees must meet minimum recognition requirements as
outlined in Section 1.A of the PTEANB Memorandum of Understanding.
1 Hourly pay rates are rounded to the nearest hundredth.
z Monthly pay rates are rounded to the nearest whole dollar. Pay rates may vary slightly due to rounding.
15-20
HOURLY RATE'
MONTHLY SALARY
Z
PART TIME POSITION
Min
Max
Min
Max
Marketing Specialist
$28.04
$39.45
$4,860
$6,837
Office Assistant
$19.22
$27.10
$3,331
$4,698
Paralegal
$30.11
$42.38
$5,219
$7,345
Park Patrol Officer
$21.02
$25.54
$3,643
$4,427
Permit Technician II
$30.11
$42.38
$5,219
$7,345
Planner, Assistant
$30.97
$43.61
$5,367
$7,559
Planning Technician
$28.16
$39.63
$4,881
$6,869
Police Cadet
$12.96
$15.75
$2,247
$2,730
Police Community Services Officer
$21.91
$33.99
$3,797
$5,891
Police Dispatcher
$27.95
$39.35
$4,845
$6,821
Police Reserve Officer
$24.40
$34.33
$4,229
$5,951
Pool Lifeguard
$13.37
$16.25
$2,317
$2,817
Pool Lifeguard, Senior
$19.35
$23.57
$3,354
$4,086
Pool Swim Instructor
$15.77
$19.16
$2,733
$3,322
Public Works Technical Aide
$16.70
$20.32
$2,895
$3,523
Records Specialist
$28.06
$39.48
$4,863
$6,843
Recreation Coordinator, Assistant
$21.32
$29.97
$3,695
$5,195
Recreation Leader
$13.11
$15.92
$2,272
$2,760
Recreation Leader, Senior
$16.70
$20.32
$2,895
$3,523
Recreation Supervisor
$31.19
$43.91
$5,407
$7,611
Review Officer
$33.60
$38.89
$5,823
$6,740
Shuttle Driver
$20.64
$29.07
$3,578
$5,039
Student Aide
$13.02
$16.60
$2,258
$2,877
Support Services Aide
$21.67
$30.48
$3,756
$5,283
Compensated as listed on the schedule, or California minimum wage, whichever is greater.
*Not all positions listed are represented by PTEANB. Employees must meet minimum recognition requirements as
outlined in Section 1.A of the PTEANB Memorandum of Understanding.
1 Hourly pay rates are rounded to the nearest hundredth.
z Monthly pay rates are rounded to the nearest whole dollar. Pay rates may vary slightly due to rounding.
15-20
EXHIBIT A
SALARY SCHEDULE FOR PART TIME POSITIONS
PTEANB MOU TERM: JANUARY 1, 2019 - DECEMBER 31, 2021
Revised: June 26, 2021, 1.75% Cost -of -Living Adjustment
PART TIME POSITION
HOURLY RATE'
Min Max
MONTHLY SALARY
Min
Z
Max
Administrative Analyst
$35.13
$49.44
$6,089
$8,569
Administrative Assistant
$29.21
$41.13
$5,063
$7,128
Building Inspector II
$35.21
$49.55
$6,102
$8,589
Civil Engineer, Associate
$41.84
$58.92
$7,253
$10,212
Civil Engineer, Junior
$37.64
$52.96
$6,524
$9,179
Code Enforcement Officer
$27.07
$38.10
$4,693
$6,604
Code Enforcement Officer Trainee
$23.01
$32.36
$3,988
$5,609
Crime Analyst, Senior
$32.34
$45.52
$5,606
$7,890
Crime Prevention Specialist
$30.44
$42.84
$5,277
$7,426
Custody Officer
$27.87
$39.23
$4,831
$6,800
Department Assistant
$22.90
$32.23
$3,970
$5,587
Facilities Maintenance Worker II
$22.05
$31.01
$3,822
$5,376
Fiscal Clerk
$20.66
$29.06
$3,581
$5,038
Fiscal Clerk, Senior
$24.05
$33.80
$4,169
$5,859
Fiscal Specialist
$27.86
$39.18
$4,830
$6,791
GIS Technical Aide
$14.43
$20.31
$2,502
$3,520
Harbor Services Worker
$21.38
$25.99
$3,707
$4,505
Harbor Services Worker, Lead
$23.22
$32.68
$4,024
$5,664
Human Resources Analyst
$37.67
$53.02
$6,530
$9,190
Human Resources Specialist 1
$29.03
$40.80
$5,032
$7,072
Human Resources Specialist II
$31.55
$44.40
$5,469
$7,696
Information Technology Technician
$22.20
$31.26
$3,847
$5,418
Intern
$18.34
-
$3,179
-
Librarian 1
$28.18
$39.63
$4,884
$6,869
Library Assistant
$23.99
$33.71
$4,158
$5,843
Library Clerk 1
$18.67
$26.25
$3,236
$4,550
Library Clerk II
$19.70
$27.76
$3,415
$4,811
Library Page
$13.20
$16.86
$2,288
$2,923
Life Safety Specialist III
$42.08
$59.22
$7,295
$10,265
Lifeguard Cadet
$13.43
-
$2,328
-
Literacy Coordinator
$28.52
$40.12
$4,943
$6,955
Maintenance Aide
$13.60
$16.54
$2,357
$2,867
Marine Naturalist Interpreter
$16.73
$18.42
$2,900
$3,194
15-21
EXHIBIT A
SALARY SCHEDULE FOR PART TIME POSITIONS
PTEANB MOU TERM: JANUARY 1, 2019 - DECEMBER 31, 2021
Revised: June 26, 2021, 1.75% Cost -of -Living Adjustment
Compensated as listed on the schedule, or California minimum wage, whichever is greater.
*Not all positions listed are represented by PTEANB. Employees must meet minimum recognition requirements as
outlined in Section 1.A of the PTEANB Memorandum of Understanding.
1 Hourly pay rates are rounded to the nearest hundredth.
z Monthly pay rates are rounded to the nearest whole dollar. Pay rates may vary slightly due to rounding.
15-22
HOURLY RATE'
MONTHLY SALARY
Z
PART TIME POSITION
Min
Max
Min
Max
Marketing Specialist
$28.53
$40.14
$4,945
$6,957
Office Assistant
$19.55
$27.58
$3,389
$4,780
Paralegal
$30.63
$43.12
$5,310
$7,474
Park Patrol Officer
$21.38
$25.99
$3,707
$4,505
Permit Technician II
$30.63
$43.12
$5,310
$7,474
Planner, Assistant
$31.51
$44.37
$5,461
$7,691
Planning Technician
$28.65
$40.33
$4,967
$6,990
Police Cadet
$13.19
$16.03
$2,286
$2,778
Police Community Services Officer
$22.29
$34.58
$3,864
$5,995
Police Dispatcher
$28.44
$40.04
$4,930
$6,940
Police Reserve Officer
$24.83
$34.93
$4,303
$6,055
Pool Lifeguard
$13.60
$16.54
$2,357
$2,867
Pool Lifeguard, Senior
$19.69
$23.99
$3,413
$4,158
Pool Swim Instructor
$16.04
$19.50
$2,781
$3,380
Public Works Technical Aide
$16.99
$20.68
$2,945
$3,584
Records Specialist
$28.55
$40.17
$4,948
$6,962
Recreation Coordinator, Assistant
$21.69
$30.50
$3,760
$5,286
Recreation Leader
$13.34
$16.20
$2,312
$2,808
Recreation Leader, Senior
$16.99
$20.68
$2,945
$3,584
Recreation Supervisor
$31.74
$44.68
$5,502
$7,744
Review Officer
$34.18
$39.57
$5,925
$6,858
Shuttle Driver
$21.01
$29.58
$3,641
$5,127
Student Aide
$13.25
$16.89
$2,297
$2,928
Support Services Aide
$22.05
$31.01
$3,822
$5,376
Compensated as listed on the schedule, or California minimum wage, whichever is greater.
*Not all positions listed are represented by PTEANB. Employees must meet minimum recognition requirements as
outlined in Section 1.A of the PTEANB Memorandum of Understanding.
1 Hourly pay rates are rounded to the nearest hundredth.
z Monthly pay rates are rounded to the nearest whole dollar. Pay rates may vary slightly due to rounding.
15-22
ATTACHMENT B
Newport Beach Part Time Employees Association with 1.75% COLA per year and increase Tier 1/Group B cafeteria $100/month
sg, 04/10/19
Total 5,808,338
112,014
215,000
1.75%
1.75%
1.75%
FY 19
1 1.93%1
1 3.70%1
1 5.51%
Budget/Cost
Year 1
Year 2
Year 3
Total Cost
Base Pay'
PARS
2,576,077
45,081
90,952
137,625
273,658
PERS
2,437,798
42,661
86,070
130,237
258,968
Subtotal
5,013,875
87,743
177,021
267,862
532,626
Supplemental Pay
Bilingual Pay
3,557
-
-
-
-
Subtotal
3,557
-
-
-
-
Pension Contribution Z
PARS (3.75%)
96,603
1,691
3,411
5,161
10,262
PERS Normal Cost (weighted average all tiers 14.81%)
369,219
6,318
12,747
19,288
38,353
PERS UAL (21.48%)
523,639
9,164
18,488
27,975
55,626
Subtotal
989,461
17,172
34,645
52,424
104,242
Other City Paid Benefits
MediCare (mandatory payment of 1.45%)
73,370
1,280
2,583
3,909
7,773
Night shift differential (Library employees only) 3
10,325
-
-
-
-
Cell Phone Allowance 4
2,400
-
-
-
-
Flex Leave Cash Out - CY18 Actual (786 Hours) 5
15,940
279
563
852
1,693
Increase caf for Tier 1/Group B from $550/mo to $650/moi
-
10,800
10,800
10,800
32,400
Subtotal
102,035
12,359
13,946
15,561
41,866
Offset - Employee Pick Up of PERS Pension Costs (13.0%)
(316,914)
(5,546)
(11,189)
(16,931)
(33,666)
Subtotal
(316,914)
(5,546)
(11,189)
(16,931)
(33,666)
Overtime - CY18 Actual/383 Hours
16,324
286
576
872
1,734
Total 5,808,338
112,014
215,000
319,788 646,802
Salary Increase
l
Total Comp Increase Ony
1 1.93%1
1 3.70%1
1 5.51%
1 City Paid Benefits included in "Base Pay" Category
Cafeteria Allowance 141,398
Matron Pay - CY18 Actual 118
Jury Duty - CY18 Actual 431
Flex Leave Taken (2,033 Hours) 47,298
Sick Leave AB1522 Taken (1,163 Hours) 21,312
Subtotal 210,557
Currently 6 employees in Tier 1/Group B (hired after 7/1/14 & enrolled in medical plan) at cost of $39,600 per year.
Average number of Tier 1/Group B employees is 9 which would increase annual cost by $10,800.
Z This unit has 103 unique budgeted positions with varying FTE numbers totaling 208 active part time employees as of 01/31/2019.
FY19 Budget retirement:
PARS - 55 positions
PERS Tier 1 - 15 positions
PERS Tier 2 - 2 positions
PERS Tier 3 - 31 positions
3 Night shift cost is based on actual CY 18 costs as department budgets include night shift differential for other bargaining units.
4 Four cell phone allowances ($600/year) for Code Enforcement/Building Inspector positions.
5 Flex Leave - Actuals based on CY18
As of 04/01/2019, 55 employees have a total of 1,438 available flex hours.
As of 04/01/2019, 174 employees have a total of 3,684 available AB1522 sick leave hours.
In Calendar Year 2018 Part Time Employees earned 1,701 hours of leave and used 1,426 hours (84%)
15-23