HomeMy WebLinkAbout07 - 15th Street Rehab C-5077 NOC�gWP0�r CITY OF
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oaN'P City Council Staff Report
Agenda Item No. 7
November 27, 2012
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
David A. Webb, Public Works Director
949 - 644 -3311, dawebb @newportbeachca.gov
PREPARED BY: Patrick Arciniega, Senior Civil Engineer
APPROVED: A
Z�
TITLE: 15th Street Road Rehabilitation Project — Old Newport Boulevard to
Redlands Avenue - Notice of Completion and Acceptance of
Contract No. 5077
ABSTRACT:
On July 10, 2012, the City Council awarded Contract No. 5077 for the 15th Street Road
Rehabilitation project to All American Asphalt for a total contract cost of $303,303.00
plus a 15% allowance for contingencies. The required work is now complete and staff
requests City Council acceptance and close out of the contract.
RECOMMENDATIONS:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials Bond 65 days after
the Notice of Completion has been recorded in accordance with the applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond one year after Council acceptance.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts:
Account Description Account Number Amount
Gas Tax 7181- C2002042 $157,897.35
Water Enterprise Fund 7511- C2002042 $8,910.00
Measure M Turnback 7281- C2002042 $34,371.45
Contributions Costa Mesa 7251- C2002042 $108,375.51
Total Construction Cost: $ 309,554.31
15th Street Road Rehabilitation Project — Old Newport Boulevard to Redlands Avenue -
Notice of Completion and Acceptance of Contract No. 5077
November 27, 2012
Page 2
DISCUSSION:
Overall Contract Cost/Time Summary
Contract Award
Final Cost at
Benchmark
Actual
Contract
Time
Amount
Completion
Target
Contract
Time
Under ( -)
(days)
or Over ( +)
$303,303.00
$309,554.31
15% or less
2.1%
30
-6
The work necessary to complete this contract consisted of cold milling and paving 15th
Street and installing a median in front of Newport Heights Elementary School. The
median island corrected a severe cross -grade problem at the entrance to the school
parking lot. Prior to the improvement, cars had a difficult time negotiating the driveway
without bottoming out on the pavement. Now the ingress and egress of the parking lot
is much safer. The contract also provided for concrete repairs to sidewalks, drive
approaches and ADA ramps. Repairs Costa Mesa's side of 15th Street were funded by
the City of Costa Mesa.
The contract has now been completed to the satisfaction of the Public Works
Department. A summary of the contract cost is as follows:
Original bid amount: $ 303,303.00
Actual cost of bid items constructed: $295,252.72
Contract change orders: $ 14,301.59
Final contract cost: $ 309,554.31
The final overall construction cost, including one change order, was approximately 2.1 %
above the original bid amount. The change order was for additional unclassified
excavation for the road reconstruction portion of the job and some additional concrete
work.
The notice to proceed allowed for 30 working days based on the scope of the work.
The project was substantially completed August 30, 2012, which was 6 days ahead of
schedule.
A summary of the project schedule is as follows:
Estimated Completion Date per July 2011 Baseline Schedule: September 7, 2012
Project Awarded for Construction: May 8, 2012
Completion Date from Award with Approved Extensions: September 10, 2012
Actual Substantial Construction Completion Date: August 30, 2012
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act
( "CEQA ") pursuant to Section 15301(c). This exemption covers the minor alteration of
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15th Street Road Rehabilitation Project — Old Newport Boulevard to Redlands Avenue -
Notice of Completion and Acceptance of Contract No. 5C 77
November 27, 2C 12
Page 3
existing public facilities with negligible expansion of the facilities in areas that are not
environmentally sensitive.
NOTICING:
This agenda item has been noticed according to the Brown Act. In addition, the City Clerk
will be filing a Notice of Completion for the project as a result of this action.
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications.
Submitted by:
David VTdbb I
Public Works Director /City Engineer
Attachment: A. Location Map
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-OLD NEWT
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SANTA ANA AVE
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- -- JILL
ORANGE AVE
BOLSA AVE - -
WESTMINSTER AVE
II
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SEE ABOVE RIGHT
SAN BER;110MNO AVE
REDLANDS AVE
15th Street
NOT TO SCALE
15th Street Pavement
Rehabilitation Project Limits
Attachment A
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
!AWN: JT SHT. 1 OF 1
ATE: 6/22/12 C -5077
404
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