HomeMy WebLinkAbout09 - FY12-13 Streetlight Improvement Award C-5193CITY OF
0-F City Co i cH Staff Report
Agenda Item No. 9
November 27, 2012
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
David A.Webb, Public Works Director
949- 644 -3311, dawebb(@_newportbeachca.gov
PREPARED BY: Peter Tauscher, Associate Civil Engineer
APPROVED: 0,�
TITLE: 2012 -2013 Streetlight Improvement Project —Award of Contract
No. 5193
ABSTRACT:
In an on -going effort to rehabilitate the City's aging streetlight system by increasing reliability
and energy efficiency, and decreasing future maintenance costs, staff requests City Council
approval to award the 2012 -2013 Streetlight Improvement Project to Rakan, Inc.
RECOMMENDATIONS:
1. Approve the project plans and specifications.
2. Approve Pro Tech Engineering's request to withdraw its bid.
3. Award Contract No. 5193 to Rakan, Inc., for the total bid price, including additive bid
items, of $133,780.00 and authorize the Mayor and the City Clerk to execute the contract.
4. Establish a contingency of $14,000.00, approximately 10 percent, to cover the cost of
unforeseen work.
FUNDING REQUIREMENTS:
The current adopted budget includes sufficient funds for this contract.
Account Description
General Fund
Proposed uses are as follows:
Vendor
Rakan, Inc.
Rakan, Inc.
Account Number
7013- C2202000
Purpose
Construction Contract
Construction Contingency
Total:
Amount
$ 147.180.00
$ 147,180.00
Amount
$ 133,780.00
14,000.00
$ 147,780.00
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2012 -2013 Streetlight Improvement Project — Award of Contract No. 5193
November 27, 2012
Page 2
DISCUSSION:
At 10:00 a.m. on October 30, 2012, the City Clerk opened and read the following bids for the
2012 -2013 Streetlight Improvement Project:
BIDDER
Low Pro Tech Engineering Corporation
2 Rakan, Inc.
3 Steiny and Company, Inc.
4 Unique Performance Construction, Inc.
5 Asplundh Construction Corporation
6 California Professional Engineering, Inc.
TOTAL BID AMOUNT
$110,190.00*
$126,060.00
$132,494.00
$136,000.00
$139,029.00 **
$165,280.00 * **
* Bid Withdrawn
** As read amount $142,350.00
* ** As read amount $168,400.00
On November 7, 2012, Pro Tech Engineering Corporation submitted a written request to
withdraw their bid from the 2012 -2013 Streetlight Improvement Project. Staff has reviewed the
contract documents supplied by Pro Tech and recommends its request.
The second low bidder, Rakan, Inc., ( Rakan) possesses a California State Contractors License
Classification "A" as required by the project specifications. A check of Rakan's references
indicates satisfactory completion of capital improvement projects in other municipalities.
Rakan's total bid amount is approximately 15 percent below the Engineer's Estimate of
$149,000.00.
The work for this contract includes removing 28 streetlight fixtures, installing new energy
efficient LED streetlight fixtures, and upgrading the existing streetlight circuit per the City's
Streetlight Replacement Master Plan. Due to the low bid pricing, staff recommends including
the additive bid items to the project scope which include replacing an existing streetlight pole
and installing larger pull boxes. The cost for the additive bid items totals $7,720.00 and is within
the allocated budget for this project. The work area includes Irvine Avenue from 151h Street to
Sherington Place and portions of the surrounding area. The contract limits the work around the
high school from 8:00 a.m. to 2:00 p.m.
Pursuant to the contract specifications, the contractor will have 45 consecutive working days to
complete the work.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California Environmental
Quality Act ( "CEQA ") pursuant to Section 15302 (replacement of existing facilities involving
negligible expansion of capacity) of the CEQA Guidelines, California Code of Regulations, Title
14, Chapter 3, because it has no potential to have a significant effect on the environment.
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2012 -2013 Streetlight Improvement Project —Award of Contract No. 5193
November 27, 2012
Page 3
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the City Council considers the item). The Notice Inviting Bids was advertised
in the City's official publication and in construction industry publications.
Submitted by:
David A. Webb
Public Works Director
Attachments: A. Location Map
B. Pro Tech Engineering Bid Withdrawal Request dated 11/17/12
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FY 2012-2013 STREETLIGHT IMPROVEMENT PROJECT
Contract No. 5193
Attachment A
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Attachment A
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Tauscher, Peter
From: Mike [ mike @protechengineeringcorp.com]
Sent: Wednesday, November 07, 2012 4:00 PM
To: Tauscher, Peter
Subject: 2012 -2013 Streetlight Improvement Project Contract No. 5193
Dear Mr. Tauscher
We like to pull out bid proposal for 2012 -2013 streetlight improvement project due to
mathematical error, we apolchazzie for any inconvenience that we may have caused you.
Best Regards,
Xf./W 6Q
Project Manager
Mil<e@ProTechEngineerhis<CorP.Com
Pro Tech Ewheering
Corporation
3535 E. Coast Hwy Sulle 325
Corona Del Ilar, CA 92625
Phone (949) 270.2935 fax (949) 2702936
Attachtnent B
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