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Home My WebLink About07/24/1995 - Adjourned Study SessionCITY OF NEWPORT BEACH !l.. A. !___,__ MINUTES ROLL CALL q ¢ 3� LM ~ 3Q=°L90 ¢ m to c7 Q x a > O J W Z MYwv,,,cY J,VYr Jcaarv„ PLACE: Central Library TIME: 3:40 p.m. DATE: July 24, 1995 INDEX ent x x x x x x x ROLL CALL ORDINANCE(S) FOR ADOPTION 1. Proposed ORDINANCE NO. 95 -27, Ord 95 -27 ADOPTING A DEVELOPMENT AGREEMENT GPA 93-2(A)/ BETWEEN THE CITY OF NEWPORT BEACH AND PCA 800 THE FORD MOTOR LAND DEVELOPMENT (45)/(94) CORPORATION WITH RESPECT TO THE FORD LAND /NEWPORT PROJECT (DEVELOPMENT Ford Motor AGREEMENT NO. 8). Develop Agmt 8 C -3059 Report from City Atiorney. (38) Mayor Pro Tern Debay advised that she was absent from the July 10, 1995 City Council meeting when the public hearing was held on this matter, however, she has read the detailed minutes, and the staff report, and is prepared to take action at this time. The City Attorney summarized the modifications made to the Development Agreement as Sion enumerated in his staff report dated July 19. Hearing by x no other comments, motion was made All Ayes Council Member Waft to adopt Ordinance No. 95- 27. 2. Proposed ORDINANCE NO. 95 -28, Ord 95 -28 LEVYING SPECIAL TAXES WITHIN THE CITY OF CIOSA NEWPORT BEACH SPECIAL IMPROVEMENT (68) DISTRICT NO. 95.1 (CIOSA). Recycled report dated June 14, 1995 from Finance Director. The City Manager recommended this item be tabled until further notice as a result of a meeting held last Friday with staff and representatives of The Irvine Company. Motion x Hearing no other comments, motion was made by All Ayes Council Member O'Neil to table proposed Ordinance No. 95 -28 until further notice. At this time, the City Council met in joint session with the Library • Board of Library Trustees to discuss Agenda Item No. 7 - (50) Update on Non - resident Library Use. (Reports from City Attorney and Community Services Director) Volume 49 - Page 323 CITY OF NEWPORT BEACH MINUTES ROLL CALL A Cr W 3a=°L90 W x W o N z July 24, 1995 INDEX Ben Jackson, Chairman, stated that the issue of Library nonresident library use is a subject that has been under consideration and discussed by the Library Board for at least two to three years on a regular basis, but has become more focused in the last year. He indicated the Board feels they cannot cut costs any further without reducing services substantially. He referenced a resolution the Library Board adopted at their last meeting regarding non - resident use which states as follows: "WHEREAS, the Board of Library Trustees of the City of Newport Beach recognizes that non - resident use is a critical problem to our library and community, but believes that any firm action concerning the issue of assessing fees to non - residents is premature at this time. THEREFORE, IT IS RESOLVED THAT, several steps should be taken by the Board before a decision is reached, including: 1. The preparation of a functional budget which will permit the Board to analyze the • potential for a) income from library resources within state guidelines, and b) costs savings which might be realized without substantially reducing library services. 2. Investigation through a survey of non- residents to explore the income that might be generated by fees to non - residents. 3. Further investigation to clarify the circumstances and experiences of other cities which have opted out of the state program. 4. Consideration of the possibility of outreach to non - residents, private and governmental entities to assist financially with this problem. IT IS RESOLVED FURTHER THAT, with this information, the Board believes it will be able to make the appropriate decision and implement the best options available." With regard to the above issue, some of the comments made during discussion were as follows: 1) arrangements have been made whereby private donations can be made directly to the Library; 2) "donation" type boxes should be placed at all libraries for the use of cash Volume 49 - Page 324 CITY OF NEWPORT BEACH MINUTES ROLL CALL v, Wes¢' a w3A=U0o pq U) g x Lj �W o J z July 24, 1995 INDEX • contributions, and that the larger business users of Library the libraries be contacted for possible contribution to the Library or Library Foundation; 3) if donations are going to be solicited, they should be done in an orderly and professional manner so as to not "taint" the image of the City; 4) consideration should be given to charging residents a very nominal fee for library services and that non- residents pay double that amount, (however, it was pointed out that if non - residents are charged for services, then the City would lose its annual State funding); 5) monies raised by donations and /or fund raising will be used to balance the needs of the community in terms of library service; 6) Newport Beach residents are already paying $60 per person for library service and are competing with non - resident users for the same service; 7) the library system is at risk until the City "gets its arms" around the non - resident use issue; 8) services are only going to increase due to residents from Newport Coast area; and 9) new sources of revenue must be developed in order to maintain the quality of services currently provided at the • libraries. Jean Morris, 1032 Sea Lane, addressed the Council and stated it was her understanding that the City "promised" that no branch library would be closed down or eliminated after the new Central Library was completed. She discussed the difference between the Corona del Mar branch and the Central Library and urged that the CDM branch remain in operation. Gene Huibregtse, 3641 Daffodil, addressed the Council and stated he uses both CDM and Central Libraries, and felt the City is selling itself short by not charging a reasonable fee for those persons who use it and pay nothing. He indicated he did not feel a fee of $50 to $60 per year for use of the libraries was unreasonable. He also felt that the cost for used books at the Central Library book store should be increased. Adele Mann, President, Friends of the Library, addressed the Council and stated that if they were • to charge more for some of their books as referenced by the above speaker, she did not feel the books would sell. She noted that approximately one -half of their sales come from people outside the library, and that the more people that come into the library the better the book store does in terms of sales. She further noted that all the people who work in the book store are volunteers. Volume 49 - Page 325 CITY OF NEWPORT BEACH MINUTES ROLL CALL ul ¢ M M W cl: 3 M Q W W q to `w' W =U 0 O K ' _J J C70 J w Joly2a, 1995 INDEX on x Following additional discussion and comments, Library motion was made by Council Member O'Neil to endorse the four guidelines set forth in the resolution adopted by the Board of Library Trustees regarding non - resident use, and to encourage the Board to proceed with the four steps In hopes of resolving this issue. David Carmichael, President, Newport Beach Public Library Foundation, indicated he felt it is very important to have a "great" library representative of Newport Beach, and stated that it would be very difficult to raise funding if it does not remain as such. Karen Evarts, 426 Piazza Lido, addressed the Council and stated she wanted to make two points, 1) she not only uses the Newport Beach libraries, but other libraries outside the City, and 2) many students who use the City's branch libraries do not carry their library cards with them. All Ayes There being no further comments, the motion on the floor was voted on and carried. • At this time, (4:35 p.m.) the City Council adjourned to the Annual Meeting of the Newport Beach Public Facilities Corporation. The meeting reconvened at 4:45 p.m. CURRENT BUSINESS 3. Report from City Manager on Update of City Goals. ity Goals (35) The City Manager stated his report is self - explanatory and is a mid -year status of the City's goals established at the Strategic Planning Workshop in January. Hearing no comments, the above report was received and filed. 4. Report from Assistant City Manager, Planning and EDC Goals/ Building Department regarding Update on City planning /Buildii Economic Development Committee Goals and (24)/(68) Activities in fhe Planning and Building Departments. Linda S. Congleton, Retail Consultant, gave an overview of her study of Central Balboa dated June 28, 1995 which included: 1) City's aging • demographics in diminishing retail needs, 2) Importance of non - resident spending, 3) Impacts of new regional competition, 4) Central Balboa's major retail issues, 5) Estimated sales indicate many Central Balboa businesses are suffering, 6) Parking policy encourages non - spenders, and 7) Central Balboa's need for re- merchandising and physical upgrading. Volume 49 - Page 326 CITY OF NEWPORT BEACH MINUTES ROLL CALL Of 3�MAx0Z q¢ L 3 w g Ld W 2 O U w �% C ~ 9 0 July 24, 1995 INDEX Ms. Congleton discussed a series of methods in IDC Goals/ • which the City could address some of the above Planning /BUildn issues, and answered various questions posed by the Council. Due to time constraints, the Council indicated they Balboa Peninsul+ would now hear Agenda Item No. 5, Verbal Planning Cmte Update from the Balboa Peninsula Planning Advisory Committee. Fritz L. Duda, Chairman of the Balboa Peninsula Planning Advisory Committee, gave a biographical summary of the Committee members, following which, Committee Member Tim L. Stroder outlined their statistical study on the Peninsula Profile which included: I) Population and area profile (population, age, income), 2) Residential Element (Peninsula and Lido) 3) Commercial Element (Office, Commercial Retail, Industrial and Government), 4) Social Impacts /Crime Statistics (Peninsula /Entire City /Peninsula %), 5) Social Impacts /Liquor Licenses (Orange County /City- Wide /City -Wide excluding Airport/Peninsula), 6) Economic Contribution (Residential /Commercial), • and 7) Conclusion. Mr. Duda presented the Committee's 15 Point Plan - Planning Policy Recommendations Necessary To Establish Positive Change, which included the following key elements: 1) Balboa Peninsula - Sense of Place, 2) Mission Statement, 3) Residential Compatibility, 4) Strategy for Attracting Quality Visitors, 5) Crime and Security, 6) Parking Management Plan, 7) Open Bay Front, 8) Quality Hospitality, 9) Maintenance and Code Enforcement, 10) New Sign Ordinance, 11) Traffic Circulation, 12) Maximize Opportunities and Existing Economic Strengths, 13) Transfer High Traffic and Parking Impact Uses Off Peninsula, 14) Community Issues Management, and 15) Transitional Interim Measures. Mr. Duda indicated that if the City Council approves the 15 Point Plan in concept per se, the next step would be to hire a consultant and /or consultants at an estimated cost of $45,000 to come back with a workable program. This would • also involve further public input from the community at large. Council Member Watt indicated she felt clarification was needed of what the 15 points "actually mean" prior to proceeding any further. Volume 49 - Page 327 CITY OF NEWPORT BEACH MINUTES ROLL CALL M 3 W 3 �ax'oz g U] 2 OU Q' 0 J O July 24, 1995 INDEX In response to the above, Mr. Duda pointed out EDC Goals/ that some of the 15 points are feasible within the Planning /Buildin next one to five years, whereas some recommendations cannot be done for fifteen to twenty years. He stated that even though their recommendations are basically a long -term plan, he felt it was important to begin the planning process soon. Council Member Cox commented that what is being recommended is not unique to what has already been said or established by other groups or committees, such as the Economic Development Committee, City Planning Department, etc. He noted that the City Council has also attempted to address some of the concerns set forth in the 15 Point Plan, and suggested these ideas be combined so there is not a duplication of efforts inasmuch as the ultimate goal is the same. Mayor Pro Tem Debay suggested to Mr. Duda that his Committee come up with some short term goals • which could possibly be accomplished within one year. In reply to the above, Mr. Duda suggested the Council give thought to prohibiting liquor sales after midnight on the Peninsula, thereby reducing police enforcement costs. Mayor Hedges indicated he felt the Council should "embrace" the recommendations contained in the report from the Balboa Peninsula Planning Motion x Advisory Committee, and therefore, moved to adopt a Resolution accepting the 15 Point Plan as outlined, and to direct staff to work with the Committee on the approach and feasibility of Implementing said recommendations. This motion also Includes the hiring of a consultant, and a request to staff to report back within 60 to 90 days. Various Council Members spoke against the motion indicating the 15 Point Plan could be a duplication of what the Economic Development Committee is already studying; the plan is premature; and that further study, clarification • and input, is needed before proceeding. Mayor Hedges stated he did not feel that anyone was "working cross purposes here" and that his motion is only direction to staff work with the Committee and come back with recommendations that can be implemented fairly Volume 49 - Page 328 CITY OF NEWPORT BEACH �►� i i►1i� ROLL CALL 3 q w3g2000 cl: } MQx0z W W W 0 J' July 2a, 7995 INDEX quickly. He stated he does not know why EDC Goals/ • additional study is needed on " a problem that has lanning /Buildin been well -identified and well - established for a number of years." Council Member Edwards indicated it was his interpretation of the motion that staff is to only review the recommendations and bring back a report as to what is feasible. Council Member O'Neil stated he supports the motion because he does not believe it is doing anything other than giving direction to the Committee to work with staff and come up with some short-term, medium -term, and long -term plans incorporating the 15 Point Plan. Motion x Substitute motion was made by Council Member Cox to refer the 15 Point Plan to staff for review, together with the report coming from the Economic Development Committee, and that staff report back on both documents at one time. Rush Hill, Chairman, Economic Development • Committee, presented their Activity Report which referenced among other items, accomplishments to date, the Linda Congleton study of Central Balboa, bench mark reports, EDC priorities, and EDC's next phase. He listed the EDC's Phase 3 recommendations as follows: 1) Within the framework of staff's decision to accomplish a comprehensive rewrite of the City's zoning code, they believe the City should add to their list of previously requested zoning changes, the need to re- examine the definitions and restrictions related to floor area ratio's, building bulk and mass, and commercial district land use regulations as they relate to non - occupiable space, equipment and generator rooms and building areas considered to be support to but not income producing or traffic generating building components. 21 Enact a code section to provide for a Variance process to be achieved through • discretionary action of the Planning staff, Planning Commission and /or City Council. 3) Prepare and process an amendment to the City's General Plan, Land Use Element, that adds an Economic Development Policy specifically identifying the goal of creating an economically healthy business environment within the City. Volume 49 - Page 329 CITY OF NEWPORT BEACH MINUTES ROLL CALL u•, OfF_ X W3m=UUo M cr Gq U c] x wW 0Z July 24, 1995 INDEX 4) Establish Parking Districts and create EDC (30a]-s/ • specific parking management plans for Planning /Buildin appropriate business districts. 5) The continuation of the re- engineering of Building and Planning department functions /staff working with consultant(s) that utilize staff empowerment processes to achieve lasting and meaningful change. They further recommend the following areas be explored as part of the re- engineering processes: a) The creation of a Development Review Committee similar to the Restaurant Review Committee, b) Clearly defined, consistently applied procedures and standards for planning and building processing, c) Utilization of privately contracted services for overload or peak activities in plan check, grading engineering services, EIR review, etc., and d) The creation of a centralized, one contact permit processing function. 6) The approval of an outdoor dining ordinance related to restaurant and specialty food use. 7) Review and further refine the City's Traffic Phasing Ordinance. 8) Review and revise the Local Coastal Plan, seeking certification by reaching a political solution to the City's special and unique requirements. 9) Explore land use changes in the airport and older industrial areas of the City. • The EDC Marketing Committee recommends: 1) The continued development of the City's business districts into formal BIDs. 2) The creation of a City -wide Restaurant Improvement District. 3) Expansion of the use tax self - accrual program. Volume 49 - Page 330 CITY OF NEWPORT BEACH MINUTES ROLL CALL u•, ¢ M W Cl: 3 W' M N W 2 o U R 'w ° C9 J O July 2a, 1995 INDEX 4) Expansion of the Shop Newport EDC Goals/ • program. lann;ng /Buildin 5) Evaluation of the financial feasibility of a Visitors and Conference Center. 6) Continued involvement with consultant(s) to identify appropriate business district personalities which would allow individual BID'S to play to the strengths of their unique area. 7) The retention of consultant(s) to identify and secure the best possible tenants for the City's vacant retail space. In response to question raised, Mr. Hill stated he felt that all of the information presented to the City Council at this meeting (Linda Congleton, the Balboa Peninsula Planning Advisory Committee and the Economic Development Committee), should be referred to staff inasmuch as much of it is duplication, and because some of it is a different philosophy of "how to get from here to there." He felt that within the next 45 -days, the Council should • see some activity from the concepts that have been presented by both Committees. Ken Delino, Assistant City Manager, Planning and Building, in speaking to his report regarding Department Priorities and Reorganization, stated that basically two major tasks are being addressed, I) to maintain the day -to -day operation of the Planning and Building Department which provides the City with a first -class service in the way of plan checking, building permits, inspections, etc., and 2) review and revise the entire Zoning Code for consistency, readability and streamlining of administration. In terms of clarifying the policy issues that were presented earlier, he felt that most of these concerns will be addressed when the Zoning Code is revised, the Circulation Element of the General Plan is updated, the Traffic Phasing Ordinance is amended, and new General Plan policies are adopted. He referenced the lists of High and Medium Priorities set forth on Page Two of his staff report, and requested the Council give • some type of validation as to the types of work programs the Council would like staff to proceed toward for the coming year. In response to question raised regarding how the staff would be coordinating all the recommendations presented today, Mr. Delino pointed out that many of the policy issues raised will be addressed and implemented in the revision of the above - stated documents. Volume 49 - Page 331 ROLL CALL 0 Motion All Ayes Motion All Ayes • 40 CITY OF NEWPORT BEACH MINUTES v, 3 w3q=000 F-Q0 W M X W O W Z July 24, 1995 IND Virginia Herberts, 2290 Channel Road, addressed EDC Goals) the Council and stated in view of the importance lanning /T of the issues being discussed, she felt this meeting should have been televised. x Following a brief discussion regarding benchmarking, Council Member Cox clarified his substitute motion as follows: "That staff combine and review the input presented here today from Linda Congleton, the Balboa Peninsula Planning Advisory Committee and the Economic Development Committee, including the staff's list of High and Medium Priorities as set forth by Mr. Delino, and report back in 60 -days as to their concept and feasibility." X Motion was also made by Council Member Cox to reaffirm the Council's support of the Economic Development function in the Planning and Building department in order that staff may proceed with the reorganization of that department. 9. Planning Commission Agenda of July 20,1995. planning (68) There being no objections, this item was received and filed. Mayor Hedges noted that due to the scheduled Closed Session, Agenda Items No. 6 regarding Update on other Reorganiz< City Reorganization Activities, and No. 8 regarding Update (35) on Conference Center, would be continued to the August COnferenO 14, 1995 City Council meeting. (68) Council Member Edwards complimented the individuals responsible for bringing the Seniors Golf Tournament to the Newport Beach next year. PUBLIC COMMENTS -None The meeting adjourned to Closed Session at 6:40 p.m. The meeting reconvened at 8:30 p.m. and immediately adjourned with no action taken. 4 Y44YY4YYYYtt YYY44Y4t The agenda for this meeting was posted on July 19, 1995 at 4:05 p.m., on the City Hall Bulletin Board located outside of the City of Newport Beach Administration Building. Mayor P0 ATTEST: - AAA n . City Clerk u y�ie. �P Volume 49 - Page EX uildin ttion Ctr