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HomeMy WebLinkAboutC-7685-1 - On-Call PSA for Professional Surveying ServicesON-CALL PROFESSIONAL SERVICES AGREEMENT WITH COAST SURVEYING, INC. FOR PROFESSIONAL SURVEYING SERVICES THIS ON-CALL PROFESSIONAL SERVICES AGREEMENT ("Agreement') is made and entered into as of this 1 st day of June, 2019 ("Effective Date"), by and between the CITY OF NEWPORT BEACH, a California municipal corporation and charter city ("City"), and COAST SURVEYING, INC., a California corporation ("Consultant'), whose address is 15031 Parkway Loop, Suite B, Tustin, California 92780, and is made with reference to the following: RECITALS A. City is a municipal corporation duly organized and validly existing under the laws of the State of California with the power to carry on its business as it is now being conducted under the statutes of the State of California and the Charter of City. B. City desires to engage Consultant to provide professional surveying services on an on-call/as-needed basis ("Project'). C. Consultant possesses the skill, experience, ability, background, certification and knowledge to provide the professional services described in this Agreement. D. City has solicited and received a proposal from Consultant, has reviewed the previous experience and evaluated the expertise of Consultant, and desires to retain Consultant to render professional services under the terms and conditions set forth in this Agreement. NOW, THEREFORE, it is mutually agreed by and between the undersigned parties as follows: 1. TERM The term of this Agreement shall commence on the Effective Date, and shall terminate on May 31, 2024, unless terminated earlier as set forth herein. 2. SERVICES TO BE PERFORMED 2.1 Consultant shall perform the on-call services described in the Scope of Services attached hereto as Exhibit A and incorporated herein by reference ("Services" or "Work"). Upon written request from the Project Administrator as defined herein, Consultant shall provide a letter proposal for Services requested by the City (hereinafter referred to as the "Letter Proposal"). The Letter Proposal shall include the following: 2.1.1 A detailed description of the Services to be provided; 2.1.2 The position of each person to be assigned to perform the Services, and the name of the individuals to be assigned, if available; and 2.1.3 The estimated number of hours and cost to complete the Services, 2.1.4 The time needed to finish the specific project. 2.2 No Services shall be provided until the Project Administrator has provided written acceptance of the Letter Proposal. Once authorized to proceed, Consultant shall diligently perform the duties in the approved Letter Proposal. 3. TIME OF PERFORMANCE 3.1 Time is of the essence in the performance of Services under this Agreement and Consultant shall perform the Services in accordance with the schedule included in Exhibit A and the Letter Proposal. In the absence of a specific schedule, the Services shall be performed to completion in a diligent and timely manner. The failure by Consultant to strictly adhere to the schedule set forth in Exhibit A and the Letter Proposal, if any, or perform the Services in a diligent and timely manner may result in termination of this Agreement by City. 3.2 Notwithstanding the foregoing, Consultant shall not be responsible for delays due to causes beyond Consultant's reasonable control. However, in the case of any such delay in the Services to be provided for the Project, each party hereby agrees to provide notice within two (2) calendar days of the occurrence causing the delay to the other party so that all delays can be addressed. 3.3 Consultant shall submit all requests for extensions of time for performance in writing to the Project Administrator as defined herein not later than ten (10) calendar days after the start of the condition that purportedly causes a delay. The Project Administrator shall review all such requests and may grant reasonable time extensions for unforeseeable delays that are beyond Consultant's control. 3.4 For all time periods not specifically set forth herein, Consultant shall respond in the most expedient and appropriate manner under the circumstances, by hand -delivery or mail. 4. COMPENSATION TO CONSULTANT 4.1 City shall pay Consultant for the Services on a time and expense not -to - exceed basis in accordance with the provisions of this Section and the Letter Proposal and the Schedule of Billing Rates attached hereto as Exhibit B and incorporated herein by reference. Consultant's compensation for all Work performed in accordance with this Agreement, including all reimbursable items and subconsultant fees, shall not exceed Five Hundred Thousand Dollars and 001100 ($500,000.00), without prior written authorization from City. No billing rate changes shall be made during the term of this Agreement without the prior written approval of City. 4.2 Consultant shall submit monthly invoices to City describing the Work performed the preceding month. Consultant's bills shall include the name of the person Coast Surveying, Inc. Page 2 who performed the Work, a brief description of the Services performed and/or the specific task in the Scope of Services to which it relates, the date the Services were performed, the number of hours spent on all Work billed on an hourly basis, and a description of any reimbursable expenditures. City shall pay Consultant no later than thirty (30) calendar days after approval of the monthly invoice by City staff. 4.3 City shall reimburse Consultant only for those costs or expenses specifically identified in Exhibit B to this Agreement and the Letter Proposal or specifically approved in writing in advance by City. 4.4 Consultant shall not receive any compensation for Extra Work performed without the prior written authorization of City. As used herein, "Extra Work" means any Work that is determined by City to be necessary for the proper completion of the Project, but which is not included within the Scope of Services and which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Compensation for any authorized Extra Work shall be paid in accordance with the Schedule of Billing Rates as set forth in Exhibit B and the Letter Proposal. 5. PROJECT MANAGER 5.1 Consultant shall designate a Project Manager, who shall coordinate all phases of the Project. This Project Manager shall be available to City at all reasonable times during the Agreement term. Consultant has designated Ruel del Castillo, PLS to be its Project Manager. Consultant shall not remove or reassign the Project Manager or any personnel listed in Exhibit A or assign any new or replacement personnel to the Project without the prior written consent of City. City's approval shall not be unreasonably withheld with respect to the removal or assignment of non -key personnel. 5.2 Consultant, at the sole discretion of City, shall remove from the Project any of its personnel assigned to the performance of Services upon written request of City. Consultant warrants that it will continuously furnish the necessary personnel to complete the Project on a timely basis as contemplated by this Agreement. 5.3 If Consultant is performing inspection services for City, the Project Manager and any other assigned staff shall be equipped with a cellular phone to communicate with City staff. The Project Manager's cellular phone number shall be provided to City. 6. ADMINISTRATION This Agreement will be administered by the Public Works Department. City's Public Works Director or designee shall be the Project Administrator and shall have the authority to act for City under this Agreement. The Project Administrator shall represent City in all matters pertaining to the Services to be rendered pursuant to this Agreement. 7. CITY'S RESPONSIBILITIES To assist Consultant in the execution of its responsibilities under this Agreement, City agrees to provide access to and upon request of Consultant, one copy of all existing Coast Surveying, Inc. Page 3 relevant information on file at City. City will provide all such materials in a timely manner so as not to cause delays in Consultant's Work schedule. 8. STANDARD OF CARE 8.1 All of the Services shall be performed by Consultant or under Consultant's supervision. Consultant represents that it possesses the professional and technical personnel required to perform the Services required by this Agreement, and that it will perform all Services in a manner commensurate with community professional standards and with the ordinary degree of skill and care that would be used by other reasonably competent practitioners of the same discipline under similar circumstances. All Services shall be performed by qualified and experienced personnel who are not employed by City. By delivery of completed Work, Consultant certifies that the Work conforms to the requirements of this Agreement, all applicable federal, state and local laws, and legally recognized professional standards. 8.2 Consultant represents and warrants to City that it has, shall obtain, and shall keep in full force and effect during the term hereof, at its sole cost and expense, all licenses, permits, qualifications, insurance and approvals of whatsoever nature that is legally required of Consultant to practice its profession. Consultant shall maintain a City of Newport Beach business license during the term of this Agreement. 8.3 Consultant shall not be responsible for delay, nor shall Consultant be responsible for damages or be in default or deemed to be in default by reason of strikes, lockouts, accidents, acts of God, or the failure of City to furnish timely information or to approve or disapprove Consultant's Work promptly, or delay or faulty performance by City, contractors, or governmental agencies. 9. HOLD HARMLESS 9.1 To the fullest extent permitted by law, Consultant shall indemnify, defend and hold harmless City, its City Council, boards and commissions, officers, agents, volunteers, employees and any person or entity owning or otherwise in legal control of the property upon which Consultant performs the Project and/or Services contemplated by this (collectively, the "Indemnified Parties), from and against any and all claims (including, without limitation, claims for bodily injury, death or damage to property), demands, obligations, damages, actions, causes of action, suits, losses, judgments, fines, penalties, liabilities, costs and expenses (including, without limitation, attorneys' fees, disbursements and court costs) of every kind and nature whatsoever (individually, a Claim; collectively, "Claims"), and which relate (directly or indirectly) to the negligence, recklessness, or willful misconduct of the Consultant or its principals, officers, agents, employees, vendors, suppliers, subconsultants, subcontractors, anyone employed directly or indirectly by any of them or for whose acts they may be liable, or any or all of them. 9.2 Notwithstanding the foregoing, nothing herein shall be construed to require Consultant to indemnify the Indemnified Parties from any Claim arising from the sole Coast Surveying, Inc. Page 4 negligence, active negligence or willful misconduct of the Indemnified Parties. Nothing in this indemnity shall be construed as authorizing any award of attorneys' fees in any action on or to enforce the terms of this Agreement. This indemnity shall apply to all claims and liability regardless of whether any insurance policies are applicable. The policy limits do not act as a limitation upon the amount of indemnification to be provided by the Consultant. 10. INDEPENDENT CONTRACTOR It is understood that City retains Consultant on an independent contractor basis and Consultant is not an agent or employee of City. The manner and means of conducting the Work are under the control of Consultant, except to the extent they are limited by statute, rule or regulation and the expressed terms of this Agreement. No civil service status or other right of employment shall accrue to Consultant or its employees. Nothing in this Agreement shall be deemed to constitute approval for Consultant or any of Consultant's employees or agents, to be the agents or employees of City. Consultant shall have the responsibility for and control over the means of performing the Work, provided that Consultant is in compliance with the terms of this Agreement. Anything in this Agreement that may appear to give City the right to direct Consultant as to the details of the performance of the Work or to exercise a measure of control over Consultant shall mean only that Consultant shall follow the desires of City with respect to the results of the Services. 11. COOPERATION Consultant agrees to work closely and cooperate fully with City's designated Project Administrator and any other agencies that may have jurisdiction or interest in the Work to be performed. City agrees to cooperate with the Consultant on the Project. 12. CITY POLICY Consultant shall discuss and review all matters relating to policy and Project direction with City's Project Administrator in advance of all critical decision points in order to ensure the Project proceeds in a manner consistent with City goals and policies. 13. PROGRESS Consultant is responsible for keeping the Project Administrator informed on a regular basis regarding the status and progress of the Project, activities performed and planned, and any meetings that have been scheduled or are desired. 14. INSURANCE Without limiting Consultant's indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement or for other periods as specified in this Agreement, policies of insurance of the type, amounts, terms and conditions described in the Insurance Requirements attached hereto as Exhibit C, and incorporated herein by reference. Coast Surveying, Inc. Page 5 15. PROHIBITION AGAINST ASSIGNMENTS AND TRANSFERS Except as specifically authorized under this Agreement, the Services to be provided under this Agreement shall not be assigned, transferred contracted or subcontracted out without the prior written approval of City. Any of the following shall be construed as an assignment: The sale, assignment, transfer or other disposition of any of the issued and outstanding capital stock of Consultant, or of the interest of any general partner or joint venturer or syndicate member or cotenant if Consultant is a partnership or joint -venture or syndicate or co -tenancy, which shall result in changing the control of Consultant. Control means fifty percent (50%) or more of the voting power or twenty-five percent (25%) or more of the assets of the corporation, partnership or joint -venture. 16. SUBCONTRACTING The subcontractors authorized by City, if any, to perform Work on this Project are identified in Exhibit A and the Letter Proposal. Consultant shall be fully responsible to City for all acts and omissions of any subcontractor. Nothing in this Agreement shall create any contractual relationship between City and any subcontractor nor shall it create any obligation on the part of City to pay or to see to the payment of any monies due to any such subcontractor other than as otherwise required by law. City is an intended beneficiary of any Work performed by the subcontractor for purposes of establishing a duty of care between the subcontractor and City. Except as specifically authorized herein, the Services to be provided under this Agreement shall not be otherwise assigned, transferred, contracted or subcontracted out without the prior written approval of City. 17. OWNERSHIP OF DOCUMENTS 17.1 Each and every report, draft, map, record, plan, document and other writing produced, including but not limited to, websites, blogs, social media accounts and applications (hereinafter "Documents"), prepared or caused to be prepared by Consultant, its officers, employees, agents and subcontractors, in the course of implementing this Agreement, shall become the exclusive property of City, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or any other party. Additionally, all material posted in cyberspace by Consultant, its officers, employees, agents and subcontractors, in the course of implementing this Agreement, shall become the exclusive property of City, and City shall have the sole right to use such materials in its discretion without further compensation to Consultant or any other party. Consultant shall, at Consultant's expense, provide such Documents, including all logins and password information to City upon prior written request. 17.2 Documents, including drawings and specifications, prepared by Consultant pursuant to this Agreement are not intended or represented to be suitable for reuse by City or others on any other project. Any use of completed Documents for other projects and any use of incomplete Documents without specific written authorization from Consultant will be at City's sole risk and without liability to Consultant. Further, any and all liability arising out of changes made to Consultant's deliverables under this Agreement by City or persons other than Consultant is waived against Consultant, and City assumes Coast Surveying, Inc. Page 6 full responsibility for such changes unless City has given Consultant prior notice and has received from Consultant written consent for such changes. 17.3 CADD data delivered to City shall include the professional stamp of the engineer or architect in charge of or responsible for the Work. City agrees that Consultant shall not be liable for claims, liabilities or losses arising out of, or connected with (a) the modification or misuse by City, or anyone authorized by City, of CADD data; (b) the decline of accuracy or readability of CADD data due to inappropriate storage conditions or duration; or (c) any use by City, or anyone authorized by City, of CADD data for additions to this Project, for the completion of this Project by others, or for any other Project, excepting only such use as is authorized, in writing, by Consultant. By acceptance of CADD data, City agrees to indemnify Consultant for damages and liability resulting from the modification or misuse of such CADD data. All original drawings shall be submitted to City in the version of AutoCAD used by the City in .dwg file format, on a CD, and should comply with the City's digital submission requirements for improvement plans available from the City's Public Works Department. The City will provide Consultant with City title sheets as AutoCAD file(s) in .dwg file format. All written documents shall be transmitted to City in formats compatible with Microsoft Office and/or viewable with Adobe Acrobat. 17.4 All improvement and/or construction plans shall be prepared with indelible waterproof ink or electrostatically plotted on standard twenty-four inch (24") by thirty-six inch (36") Mylar with a minimum thickness of three (3) mils. Consultant shall provide to City 'As -Built' drawings and a copy of digital Computer Aided Design and Drafting ("CADD") and Tagged Image File Format (.tiff) files of all final sheets within ninety (90) days after finalization of the Project. For more detailed requirements, a copy of the City of Newport Beach Standard Design Requirements is available from the City's Public Works Department. 18. CONFIDENTIALITY All Documents, including drafts, preliminary drawings or plans, notes and communications that result from the Services in this Agreement, shall be kept confidential unless City expressly authorizes in writing the release of information. 19. INTELLECTUAL PROPERTY INDEMNITY Consultant shall defend and indemnify City, its agents, officers, representatives and employees against any and all liability, including costs, for infringement or alleged infringement of any United States' letters patent, trademark, or copyright, including costs, contained in Consultant's Documents provided under this Agreement. 20. RECORDS Consultant shall keep records and invoices in connection with the Services to be performed under this Agreement. Consultant shall maintain complete and accurate records with respect to the costs incurred under this Agreement and any Services, expenditures and disbursements charged to City, for a minimum period of three (3) years, Coast Surveying, Inc. Page 7 or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such records and invoices shall be clearly identifiable. Consultant shall allow a representative of City to examine, audit and make transcripts or copies of such records and invoices during regular business hours. Consultant shall allow inspection of all Work, data, Documents, proceedings and activities related to the Agreement for a period of three (3) years from the date of final payment to Consultant under this Agreement. 21. WITHHOLDINGS City may withhold payment to Consultant of any disputed sums until satisfaction of the dispute with respect to such payment. Such withholding shall not be deemed to constitute a failure to pay according to the terms of this Agreement. Consultant shall not discontinue Work as a result of such withholding. Consultant shall have an immediate right to appeal to the City Manager or designee with respect to such disputed sums. Consultant shall be entitled to receive interest on any withheld sums at the rate of return that City earned on its investments during the time period, from the date of withholding of any amounts found to have been improperly withheld. 22. ERRORS AND OMISSIONS In the event of errors or omissions that are due to the negligence or professional inexperience of Consultant which result in expense to City greater than what would have resulted if there were not errors or omissions in the Work accomplished by Consultant, the additional design, construction and/or restoration expense shall be borne by Consultant. Nothing in this Section is intended to limit City's rights under the law or any other sections of this Agreement. 23. CITY'S RIGHT TO EMPLOY OTHER CONSULTANTS City reserves the right to employ other Consultants in connection with the Project. 24. CONFLICTS OF INTEREST 24.1 Consultant or its employees may be subject to the provisions of the California Political Reform Act of 1974 (the "Act") and/or Government Code §§ 1090 et seq., which (1) require such persons to disclose any financial interest that may foreseeably be materially affected by the Work performed under this Agreement, and (2) prohibit such persons from making, or participating in making, decisions that will foreseeably financially affect such interest. 24.2 If subject to the Act and/or Government Code §§ 1090 et seg., Consultant shall conform to all requirements therein. Failure to do so constitutes a material breach and is grounds for immediate termination of this Agreement by City. Consultant shall indemnify and hold harmless City for any and all claims for damages resulting from Consultant's violation of this Section. Coast Surveying, Inc. Page 8 25. NOTICES 25.1 All notices, demands, requests or approvals, including any change in mailing address, to be given under the terms of this Agreement shall be given in writing, and conclusively shall be deemed served when delivered personally, or on the third business day after the deposit thereof in the United States mail, postage prepaid, first- class mail, addressed as hereinafter provided. 25.2 All notices, demands, requests or approvals from Consultant to City shall be addressed to City at: Attn: Public Works Director Public Works Department City of Newport Beach 100 Civic Center Drive PO Box 1768 Newport Beach, CA 92658 25.3 All notices, demands, requests or approvals from City to Consultant shall be addressed to Consultant at: Attn: Ruel del Castillo, PLS Coast Surveying, Inc. 15031 Parkway Loop, Suite B Tustin, CA 92780 26. CLAIMS 26.1 Unless a shorter time is specified elsewhere in this Agreement, before making its final request for payment under this Agreement, Consultant shall submit to City, in writing, all claims for compensation under or arising out of this Agreement. Consultant's acceptance of the final payment shall constitute a waiver of all claims for compensation under or arising out of this Agreement except those previously made in writing and identified by Consultant in writing as unsettled at the time of its final request for payment. Consultant and City expressly agree that in addition to any claims filing requirements set forth in the Agreement, Consultant shall be required to file any claim Consultant may have against City in strict conformance with the Government Claims Act (Government Code sections 900 et seq.). 26.2 To the extent that Consultant's claim is a "Claim" as defined in Public Contract Code section 9204 or any successor statute thereto, the Parties agree to follow the dispute resolution process set forth therein. Any part of such "Claim" remaining in dispute after completion of the dispute resolution process provided for in Public Contract Code section 9204 or any successor statute thereto shall be subject to the Government Claims Act requirements requiring Consultant to file a claim in strict conformance with the Government Claims Act. To the extent that Contractor/Consultant's claim is not a "Claim" as defined in Public Contract Code section 9204 or any successor statute thereto, Coast Surveying, Inc. Page 9 Consultant shall be required to file such claim with the City in strict conformance with the Government Claims Act (Government Code sections 900 et seq.). 27. TERMINATION 27.1 In the event that either party fails or refuses to perform any of the provisions of this Agreement at the time and in the manner required, that party shall be deemed in default in the performance of this Agreement. If such default is not cured within a period of two (2) calendar days, or if more than two (2) calendar days are reasonably required to cure the default and the defaulting party fails to give adequate assurance of due performance within two (2) calendar days after receipt of written notice of default, specifying the nature of such default and the steps necessary to cure such default, and thereafter diligently take steps to cure the default, the non -defaulting party may terminate the Agreement forthwith by giving to the defaulting party written notice thereof. 27.2 Notwithstanding the above provisions, City shall have the right, at its sole and absolute discretion and without cause, of terminating this Agreement at any time by giving no less than seven (7) calendar days' prior written notice to Consultant. In the event of termination under this Section, City shall pay Consultant for Services satisfactorily performed and costs incurred up to the effective date of termination for which Consultant has not been previously paid. On the effective date of termination, Consultant shall deliver to City all reports, Documents and other information developed or accumulated in the performance of this Agreement, whether in draft or final form. 28. PREVAILING WAGES 28.1 Pursuant to the applicable provisions of the Labor Code of the State of California, not less than the general prevailing rate of per diem wages including legal holidays and overtime Work for each craft or type of workman needed to execute the Work contemplated under the Agreement shall be paid to all workmen employed on the Work to be done according to the Agreement by the Consultant and any subcontractor. In accordance with the California Labor Code (Sections 1770 et seq.), the Director of Industrial Relations has ascertained the general prevailing rate of per diem wages in the locality in which the Work is to be performed for each craft, classification, or type of workman or mechanic needed to execute the Agreement. A copy of said determination is available by calling the prevailing wage hotline number (415) 703-4774, and requesting one from the Department of Industrial Relations. The Consultant is required to obtain the wage determinations from the Department of Industrial Relations and post at the job site the prevailing rate or per diem wages. It shall be the obligation of the Consultant or any subcontractor under him/her to comply with all State of California labor laws, rules and regulations and the parties agree that the City shall not be liable for any violation thereof. 28.2 Unless otherwise exempt by law, Consultant warrants that no contractor or subcontractor was listed on the bid proposal for the Services that it is not currently registered and qualified to perform public work. Consultant further warrants that it is currently registered and qualified to perform "public work" pursuant to California Labor Code section 1725.5 or any successor statute thereto and that no contractor or Coast Surveying, Inc. Page 10 subcontractor will engage in the performance of the Services unless currently registered and qualified to perform public work. 29. STANDARD PROVISIONS 29.1 Recitals. City and Consultant acknowledge that the above Recitals are true and correct and are hereby incorporated by reference into this Agreement. 29.2 Compliance with all Laws. Consultant shall, at its own cost and expense, comply with all statutes, ordinances, regulations and requirements of all governmental entities, including federal, state, county or municipal, whether now in force or hereinafter enacted. In addition, all Work prepared by Consultant shall conform to applicable City, county, state and federal laws, rules, regulations and permit requirements and be subject to approval of the Project Administrator and City. 29.3 Waiver. A waiver by either party of any breach, of any term, covenant or condition contained herein shall not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant or condition contained herein, whether of the same or a different character. 29.4 Integrated Contract. This Agreement represents the full and complete understanding of every kind or nature whatsoever between the parties hereto, and all preliminary negotiations and agreements of whatsoever kind or nature are merged herein. No verbal agreement or implied covenant shall be held to vary the provisions herein. 29.5 Conflicts or Inconsistencies. In the event there are any conflicts or inconsistencies between this Agreement and the Scope of Services or any other attachments attached hereto, the terms of this Agreement shall govern. 29.6 Interpretation. The terms of this Agreement shall be construed in accordance with the meaning of the language used and shall not be construed for or against either party by reason of the authorship of the Agreement or any other rule of construction which might otherwise apply. 29.7 Amendments. This Agreement may be modified or amended only by a written document executed by both Consultant and City and approved as to form by the City Attorney. 29.8 Severability. If any term or portion of this Agreement is held to be invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall continue in full force and effect. 29.9 Controlling Law and Venue. The laws of the State of California shall govern this Agreement and all matters relating to it and any action brought relating to this Agreement shall be adjudicated in a court of competent jurisdiction in the County of Orange, State of California. Coast Surveying, Inc. Page 11 29.10 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because race, religious creed, color, national origin, ancestry, physical handicap, medical condition, marital status, sex, sexual orientation, age or any other impermissible basis under law. 29.11 No Attorneys' Fees. In the event of any dispute or legal action arising under this Agreement, the prevailing party shall not be entitled to attorneys' fees. 29.12 Counterparts. This Agreement may be executed in two (2) or more counterparts, each of which shall be deemed an original and all of which together shall constitute one (1) and the same instrument. [SIGNATURES ON NEXT PAGE] Coast Surveying, Inc. Page 12 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Date: _1'7/7©( 9 By. n� , Aaron C. Harp 5-7/q City Attorney ATTEST: -7 Date: y 3% _�tlp4ft_ J, V?P' Leilani I. Brown City Clerk CITY OF NEWPORT BEACH, a California municipal corporation/ Q Date: By. Diane B. Dixon Mayor CONSULTANT: Coast Surveying, Inc., a California corporation Date: Signed in Counterpor By: Ruel del Castillo President/Secretary [END OF SIGNATURES] Attachments: Exhibit A — Scope of Services Exhibit B — Schedule of Billing Rates Exhibit C — Insurance Requirements Coast Surveying, Inc. Page 13 IN WITNESS WHEREOF, the parties have caused this Agreement to be executed on the dates written below. APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Date: �p By:, Aaron C. Harp City Attorney ATTEST: Date: Leilani I. Brown City Clerk CITY OF NEWPORT BEACH, a California municipal corporation Date: By: Diane B Mayor Dixon CONSULTANT: Coast Surveying, Inc., a California corporation Date: o 6 — C) 19 By: Ruel del Cast o President/Secre [END OF SIGNATURES] Attachments: Exhibit A — Scope of Services Exhibit B — Schedule of Billing Rates Exhibit C — Insurance Requirements Coast Surveying, Inc. Page 13 EXHIBIT A SCOPE OF SERVICES The following is a list of survey services that may be required: ■ Providing horizontal and vertical control ■ Establishing and adjusting benchmarks and survey monuments ■ Performing design, aerial, and topographic surveys ■ Setting aerial targets and performing photo control ■ Performing boundary surveys and boundary analysis ■ Providing centerline surveys and centerline ties ■ Preparing corner records ■ Preparing Records of Survey ■ Developing legal descriptions, easements and plat maps ■ Reviewing and/or Preparing Subdivision Maps, Tentative and Final maps ■ Reviewing/Interpreting Title Reports, deeds, and descriptions ■ Performing construction surveying/staking ■ Other survey -related tasks, as necessary Coast Surveying, Inc. Page A-1 EXHIBIT B SCHEDULE OF BILLING RATES Hourly Billing Rates Survey Manager $205.00 Project Surveyor $175.00 Survey Analyst $133.00 2 Person Survey Party w/Equipment $295.00 3 Person Survey Party w/Equipment $395.00 The billing rates listed above will remain in effect throughout the term of the contract. Rates are inclusive of all standard survey vehicles, travel costs, and conventional survey equipment and tools. If special equipment is needed, written pre -authorization from both the Project Manager and Contract Administrator shall be required. Coast Surveying, Inc. Page B-1 IWAN1-3111111111041 INSURANCE REQUIREMENTS — PROFESSIONAL SERVICES 1. Provision of Insurance. Without limiting Consultant's indemnification of City, and prior to commencement of Work, Consultant shall obtain, provide and maintain at its own expense during the term of this Agreement, policies of insurance of the type and amounts described below and in a form satisfactory to City. Consultant agrees to provide insurance in accordance with requirements set forth here. If Consultant uses existing coverage to comply and that coverage does not meet these requirements, Consultant agrees to amend, supplement or endorse the existing coverage. 2. Acceptable Insurers. All insurance policies shall be issued by an insurance company currently authorized by the Insurance Commissioner to transact business of insurance in the State of California, with an assigned policyholders' Rating of A- (or higher) and Financial Size Category Class VII (or larger) in accordance with the latest edition of Best's Key Rating Guide, unless otherwise approved by the City's Risk Manager. 3. Coverage Requirements. A. Workers' Compensation Insurance. Consultant shall maintain Workers' Compensation Insurance, statutory limits, and Employer's Liability Insurance with limits of at least one million dollars ($1,000,000) each accident for bodily injury by accident and each employee for bodily injury by disease in accordance with the laws of the State of California, Section 3700 of the Labor Code. Consultant shall submit to City, along with the certificate of insurance, a Waiver of Subrogation endorsement in favor of City, its City Council, boards and commissions, officers, agents, volunteers, employees and any person or entity owning or otherwise in legal control of the property upon which Consultant performs the Project and/or Services contemplated by this Agreement. B. General Liability Insurance. Consultant shall maintain commercial general liability insurance, and if necessary umbrella liability insurance, with coverage at least as broad as provided by Insurance Services Office form CG 00 01, in an amount not less than one million dollars ($1,000,000) per occurrence, two million dollars ($2,000,000) general aggregate. The policy shall cover liability arising from premises, operations, personal and advertising injury, and liability assumed under an insured contract (including the tort liability of another assumed in a business contract). C. Automobile Liability Insurance. Consultant shall maintain automobile insurance at least as broad as Insurance Services Office form CA 00 01 covering bodily injury and property damage for all activities of Consultant arising out of or in connection with Work to be performed under this Coast Surveying, Inc. Page C-1 Agreement, including coverage for any owned, hired, non -owned or rented vehicles, in an amount not less than one million dollars ($1,000,000) combined single limit each accident. D. Professional Liability (Errors & Omissions) Insurance. Consultant shall maintain professional liability insurance that covers the Services to be performed in connection with this Agreement, in the minimum amount of one million dollars ($1,000,000) per claim and two million dollars ($2,000,000) in the aggregate. Any policy inception date, continuity date, or retroactive date must be before the Effective Date of this Agreement and Consultant agrees to maintain continuous coverage through a period no less than three years after completion of the Services required by this Agreement. 4. Other Insurance Requirements. The policies are to contain, or be endorsed to contain, the following provisions: A. Waiver of Subrogation. All insurance coverage maintained or procured pursuant to this Agreement shall be endorsed to waive subrogation against City, its City Council, boards and commissions, officers, agents, volunteers, employees and any person or entity owning or otherwise in legal control of the property upon which Consultant performs the Project and/or Services contemplated by this Agreement or shall specifically allow Consultant or others providing insurance evidence in compliance with these requirements to waive their right of recovery prior to a loss. Consultant hereby waives its own right of recovery against City, and shall require similar written express waivers from each of its subconsultants. B. Additional Insured Status. All liability policies including general liability, excess liability, pollution liability, and automobile liability, if required, but not including professional liability, shall provide or be endorsed to provide that City, its City Council, boards and commissions, officers, agents, volunteers, employees and any person or entity owning or otherwise in legal control of the property upon which Consultant performs the Project and/or Services contemplated by this Agreement shall be included as insureds under such policies. C. Primary and Non Contributory. All liability coverage shall apply on a primary basis and shall not require contribution from any insurance or self-insurance maintained by City. D. Notice of Cancellation. All policies shall provide City with thirty (30) calendar days' notice of cancellation (except for nonpayment for which ten (10) calendar days' notice is required) or nonrenewal of coverage for each required coverage. 5. Additional Agreements Between the Parties. The parties hereby agree to the following: Coast Surveying, Inc. Page C-2 A. Evidence of Insurance. Consultant shall provide certificates of insurance to City as evidence of the insurance coverage required herein, along with a waiver of subrogation endorsement for workers' compensation and other endorsements as specified herein for each coverage. Insurance certificates and endorsement must be approved by City's Risk Manager prior to commencement of performance. Current certification of insurance shall be kept on file with City at all times during the term of this Agreement. City reserves the right to require complete, certified copies of all required insurance policies, at any time. B. City's Right to Revise Requirements. City reserves the right at any time during the term of the Agreement to change the amounts and types of insurance required by giving Consultant sixty (60) calendar days' advance written notice of such change. If such change results in substantial additional cost to Consultant, City and Consultant may renegotiate Consultant's compensation. C. Enforcement of Agreement Provisions. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any requirement imposes no additional obligations on City nor does it waive any rights hereunder. D. Requirements not Limiting. Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue and is not intended by any party or insured to be all inclusive, or to the exclusion of other coverage, or a waiver of any type. If the Consultant maintains higher limits than the minimums shown above, the City requires and shall be entitled to coverage for higher limits maintained by the Consultant. Any available insurance proceeds in excess of the specified minimum limits of insurance and coverage shall be available to the City. E. Self-insured Retentions. Any self-insured retentions must be declared to and approved by City. City reserves the right to require that self-insured retentions be eliminated, lowered, or replaced by a deductible. Self- insurance will not be considered to comply with these requirements unless approved by City. F. City Remedies for Non -Compliance. If Consultant or any subconsultant fails to provide and maintain insurance as required herein, then City shall have the right but not the obligation, to purchase such insurance, to terminate this Agreement, or to suspend Consultant's right to proceed until proper evidence of insurance is provided. Any amounts paid by City shall, at City's sole option, be deducted from amounts payable to Consultant or reimbursed by Consultant upon demand. Coast Surveying, Inc. Page C-3 G. Timely Notice of Claims. Consultant shall give City prompt and timely notice of claims made or suits instituted that arise out of or result from Consultant's performance under this Agreement, and that involve or may involve coverage under any of the required liability policies. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. H. Consultant's Insurance. Consultant shall also procure and maintain, at its own cost and expense, any additional kinds of insurance, which in its own judgment may be necessary for its proper protection and prosecution of the Work. Coast Surveying, Inc. Page C-4 CERTIFICATE OF INSURANCE CHECKLIST City of Newport Beach This checklist is comprised of requirements as outlined by the City of Newport Beach. * Date Received: 6/13/19 Dept./Contact Received From: Raymund Date Completed: 7/30/19 Sent to: Raymund By: Jan Company/Person required to have certificate: Coast Surveying, Inc. Type of contract: Other I. GENERAL LIABILITY EFFECTIVE/EXPIRATION DATE: 9/18/18 — 9/18/19 EFFECTIVE/EXPIRATION DATE: 2/15/19-2/15/20 A. INSURANCE COMPANY: Travelers Indemnity Company of CT A. B. AM BEST RATING (A-: VII or greater): A++ / XV B. C. ADMITTED Company (Must be California Admitted): C. Is Company admitted in California? ® Yes ❑ No D. LIMITS (Must be $1 M or greater): What is limit provided? $1M/$2M E. ADDITIONAL INSURED ENDORSEMENT — please attach ® Yes ❑ No F. PRODUCTS AND COMPLETED OPERATIONS (Must include): Is it included? (completed Operations status does $1,000,000 not apply to Waste Haulers or Recreation) ❑ Yes ❑ No G. ADDITIONAL INSURED FOR PRODUCTS AND (What is limits provided?) COMPLETED OPERATIONS ENDORSEMENT (completed F. Operations status does not apply to Waste Haulers) ❑ Yes ❑ No H. ADDITIONAL INSURED WORDING TO INCLUDE (The City PRIMARY & NON-CONTRIBUTORY WORDING: ❑ N/A ® Yes its officers, officials, employees and volunteers): Is it H. HIRED AND NON -OWNED AUTO ONLY: included? ® Yes ❑ No I. PRIMARY & NON-CONTRIBUTORY WORDING (Must be ❑ N/A N Yes ❑ No included): Is it included? ® Yes ❑ No J. CAUTION! (Confirm that loss or liability of the named insured is not limited solely by their negligence) Does endorsement include "solely by negligence" wording? ❑ Yes ® No K. ELECTED SCMAF COVERAGE (RECREATION ONLY): ® N/A ❑ Yes ❑ No L. NOTICE OF CANCELLATION: ❑ N/A ® Yes ❑ No II. AUTOMOBILE LIABILITY EFFECTIVE/EXPIRATION DATE: 2/15/19-2/15/20 A. INSURANCE COMPANY: State Farm Mutual Automobile Insurance Company B. AM BEST RATING (A-: VII or greater) A++ / XV C. ADMITTED COMPANY (Must be California Admitted): Is Company admitted in California? ® Yes ❑ No D. LIMITS - If Employees (Must be $1M min. BI & PD and $500,000 UM, $2M min for Waste Haulers): What is limits provided? $1,000,000 E LIMITS Waiver of Auto Insurance / Proof of coverage (if individual) (What is limits provided?) N/A F. ADDITIONAL INSURED WORDING: ❑ N/A ® Yes ❑ No G. PRIMARY & NON-CONTRIBUTORY WORDING: ❑ N/A ® Yes ❑ No H. HIRED AND NON -OWNED AUTO ONLY: ® N/A ❑ Yes ❑ No I. NOTICE OF CANCELLATION: ❑ N/A N Yes ❑ No III. WORKERS' COMPENSATION EFFECTIVE/EXPIRATION DATE: 9/18/18 — 9/18/19 A. INSURANCE COMPANY: Travelers Property Casualty Company of America B. AM BEST RATING (A-: VII or greater): A++ / XV C. ADMITTED Company (Must be California Admitted): ® Yes ❑ No D. WORKERS' COMPENSATION LIMIT: Statutory ® Yes ❑ No E. EMPLOYERS' LIABILITY LIMIT (Must be $1 M or greater) $1,000,000 F. WAIVER OF SUBROGATION (To include): Is it included? ® Yes ❑ No G. SIGNED WORKERS' COMPENSATION EXEMPTION FORM: ® N/A ❑ Yes ❑ No H. NOTICE OF CANCELLATION: ❑ N/A ® Yes ❑ No ADDITIONAL COVERAGE'S THAT MAYBE REQUIRED IV. PROFESSIONAL LIABILITY 9/18/18 — 9/18/19 TRAVELERS CASUALTY & SURETY CO Rated: A++/XV, Admitted Limits: $2M ❑ N/A ® Yes ❑ No V POLLUTION LIABILITY V BUILDERS RISK HAVE ALL ABOVE REQUIREMENTS BEEN MET? IF NO, WHICH ITEMS NEED TO BE COMPLETED? 7/30/19 Agent of Alliant Insurance Services Date Broker of record for the City of Newport Beach ® N/A ❑ Yes ❑ No ® N/A ❑ Yes ❑ No RISK MANAGEMENT APPROVAL REQUIRED (Non -admitted carrier rated less than Self Insured Retention or Deductible greater than $ ) ❑ N/A ❑ Yes ❑ No Reason for Risk Management approval/exception/waiver: Approved: Risk Management * Subject to the terms of the contract. Date "".. " GUIDA :. Loom: SURVEYING INC. Tuesday, July 6, 2021 R2 City of Newport Beach 100 Civic Center Drive Newport Beach, Ca. 92660 Attn: Michael J. Sinacori, P.E. Assistant City Engineer, City of Newport beach Subject: Proposal for Professional Land Surveying Services On -Call Contract No. C-7865-2, effective 5/28/19 — Project Description — Lido Isle Surveys — Survey Proposal Thank you for providing the opportunity for our proposal submittal to The City of Newport Beach for Land Surveying Services. We believe, upon completion of your review, you will find Guida Surveying to be uniquely qualified for this project. Guida Surveying has been an integral part of the infrastructure growth in Southern California for over 20 years. Our expert staff is prepared to start this project and will earnestly attend to its completion. Guida Surveying Inc. is a certified "Small Business Enterprise" registered with the State of California — Department of General Services. Our OSDS reference number is 0026277. Guida Surveying Inc. is also a Small Business registered with the U.S. Small Business Administration, our DUNS # is 949675631. Guida Surveying is signatory to a collective bargaining agreement with the International Union of Operating Engineers, Local 12 & 3. Executive Summary The Guida Surveying Inc. team has performed thousands of similar surveys within California for Municipal and Private Clients and we are confident that you will be pleased with our work product. Guida Surveying Inc. has a staff of 85 employees, of which 17 are Licensed Land Surveyors registered to practice in the State of California. Our expert survey crews utilize the latest in conventional survey and GPS technology to accurately perform Land Surveys, while maintaining tight schedules. We understand the importance of keeping to our time commitments, without jeopardizing accuracy. Our assigned project manager will keep you informed as your project progresses, without last minute surprises. This proposal will be valid for 120 days starting 7/6/21. All communication associated with this proposal will be coordinated by the undersigned. Again, thank you for the opportunity to propose on this project. 05/20/21 7/6/21 Lenny Reidling, LST #6572 Date Timothy Fettig, PLS 7542 Date Principal Principal Vice President Business & Strategic Development Vice President So. Cal. Operations Guida Surveying Inc. 9241 Irvine Blvd. Suite 100 Irvine, CA 92618 P (949) 777-2000 E Ireidling@guidasurveying.com Guida Surveying Inc. P (949) 777-2000 E tfettig@guidainc.com IRVINE OFFICE 1 9241 Irvine Blvd, Suite #100, Irvine, CA 92618 OFFICE (949) 777-2000 1 TOLL FREE 855-90GUIDA WWW.GUIDAINC.COM 01PRO19-010.02 Revision #2 "".. " GUIDA :. Loom: SURVEYING INC. Narrative: March 261h, 2021, Guida Surveying Inc. received a "Request for Proposals" from Michael J. Sinacori, P.E. Assistant City Engineer, City of Newport Beach. All survey work for this procurement will be under the direct supervision of a Licensed Land Surveyor, registered with the State of California, Board for Professional Engineers and Land Surveyors. Scope elements Scope of Work — Support for Psomas CM Efforts Field Surveying Services — Consultant shall perform all field survey (including topography with 1 -foot contours) necessary to complete the project. At a minimum, survey shots shall include top of curbs, flow lines, edge of gutters, edge of pavements, back of walk, crown lines (centerline and (1) one grade break on each opposing side of the centerline) , and grade breaks at every 25 -feet interval in order to accurately model the existing finish surface. Survey shots shall also include transverse cross gutters located in Via Lido Nord and Via Lido Soud. In addition, survey shots shall include the cross gutter at Via Lido Soud and San Mentone intersection (parallel to Via Lido Soud street c/1) and up to the curb returns at said intersection. Survey shall cover right-of-way to right-of-way. 25 -foot intervals shall be on station per CAD file stationing to be provided by Psomas to the City of Newport Beach/Guida Surveying. The Basis of Bearings and Benchmark shall be consistent with Orange County Survey Horizontal Control and the North American Vertical Datum, 1988, respectively. The City has provided C-7645-2, Project No.20W12 record drawings in PDF format and CAD base files of Lido Isle (see hyperlink below). It is assumed the Basis of Bearings and Benchmark for C- 7645-2, Project No.20W12 are the control for City provided base files and that the Consultants shall use this information to establish the project base map. Guida Surveying to immediately notify of any discrepancies with provided PDFs and CAD base files to establish control. Deliverable: AutoCAD Civil 3D DWG file with DTM Surface, Contours, and planimetric data. Scope of Work — Strada Surveys (Revision #1) As an alternative to Conventional Surveying, Guida will provide a rectified orthographic photo of the entire island for the Lido Isle. Guida will incorporate the existing lot lines and right of way for the property as provided by Psomas. The purpose for this exhibit is to allow the City Staff to review potential encroachments by utilizing the documents above. Estimated Length of all Strada's combined is roughly: 10,600 LF Optional Item — Alley Surveys (Revision #1) This item was removed from the Scope of Services Scope of Work —13 ADA Ramps (Revision #2) Guida will provide ADA Ramp Surveys for the 13 ramps identified on the exhibit provided by Psomas. Guida will utilize existing control, and perform a ADA Ramp surveys for the "Limits of Survey" exhibit provided. Guida will compile the field shots and prepare a AutoCAD Civil 3D Surface for the area collected, with 0.2' contours. Deliverable: AutoCAD Civil 3D DWG file with lot lines, right-of-way, and Rectified Orthographic photo, Rev #2 — incorporate ADA Ramps into Civil 3D surface & Contours. IRVINE OFFICE 1 9241 Irvine Blvd, Suite #100, Irvine, CA 92618 OFFICE (949) 777-2000 1 TOLL FREE 855-90GUIDA WWW.GUIDAINC.COM "t■ " GUIDA : ■ hmmm: SURVEYING INC. Hourly Breakdown of Services Scope of Work 2 Man Crew Survey Technician Sr PM PM / PLS Project Surveyor Research Clerical Establish Control 40 0 2 8 4 2 Loop Road 112 112 2 8 80 2 Strada's (From Orthographic Photography) 8 16 2 4 4 2 Alley's (Optional Item) Removed Rev#1 0 0 0 0 0 0 Survey 13 ADA Ramps 16 16 1 4 4 2 176 144 7 24 92 8 FIXED FEE Listed below is our breakdown for FIXED fee for the proposed project: Scope of Services: FEE Field Establish Control $ 14,400.00 Support Surveys for Psomas CM Efforts (Loop Road) $ 61,800.00 Strada Surveys (From Orthographic Photography) $ 6,260.00 Alley's (Optional Item) $ Removed ADA Ramps (13) Total $ 8,430.00 TOTAL REVISED FEE $ 90,890.00 Proposal Assumption — SCOPE: Proposal assumes CLIENT will provide coordination and access to the site. Schedule Guida Surveying Inc. believes project can be completed within 6 weeks upon receipt of the notice to proceed from CLIENT, weather permitting. Note: This proposal does not include Condo Plans, ALTA Surveys, Monumentation, Certifications, or Corner Records, which can be included as a separate item upon verification of the number of monuments disturbed. Thank you for considering Guida Surveying Inc. for your Land Surveyor needs. IRVINE OFFICE 1 9241 Irvine Blvd, Suite #100, Irvine, CA 92618 OFFICE (949) 777-2000 1 TOLL FREE 855-90GUIDA WWW. GUI DAINC.COM "t■ " GUIDA : ■ hmmm: SURVEYING INC. Limits of Survey Exhibit Yellow Area: Outer Loop Survey Red Area: Strada Surveys ADA Ramp Locations (R2) IRVINE OFFICE 1 9241 Irvine Blvd, Suite #100, Irvine, CA 92618 OFFICE (949) 777-2000 1 TOLL FREE 855-90GUIDA WWW.GUIDAINC.COM SURVEY AND MAPPING RATE SHEET Hourly Rates Labor Description HourIV Rate Principal Land Surveyor $215.00 Survey Project Manager $190.00 Professional Land Surveyor (PLS) $175.00 Project Surveyor $160.00 UAS/LiDAR Specialist $160.00 Survey CAD Technician $125.00 Project Coordinator/Clerical $ 90.00 Field Survey Rates by Prevailing Wage Classification* 1 -Person Survey Crew $180.00 2 -Person Survey Crew $295.00 3 -Person Survey Crew $395.00 Unmanned Aerial Survey (UAS) Licensed Pilot with Drone $180.00 *1-, 2-, and 3 -Person Survey Crews are inclusive of survey vehicles, conventional and GPS survey equipment, and associated survey tools, safety equipment, etc. Subconsultant rates Please refer to enclosed rate sheet for R.J. Lung & Associates, Inc. MINIMUM HOURLY CHARGE (PREVAILING WAGE ONLY) Office classifications will be billed based on the hours worked, no minimum hourly charge. Field classifications will be billed on an hourly basis with a minimum of 4, 6 and 8 hours in accordance with prevailing wage requirements. ESCALATION Rates for all prevailing wage classification shown remain in effect through June 30, 2022. Rates may escalate if the agreement extends beyond the initial 3 -year term. OVERTIME Straight time will be billed for all work performed on-site up to 8 -hours each day, Monday through Saturday. Overtime will begin after 8 -hours Monday through Saturdays. Double time will begin after 12 -hours or on Sundays and Holidays. Overtime and double time will be performed at the request of the client and will be pre -approved by the client. The overtime/double labor rates will include: Overtime (On -Site over 8 -hours Mon -Sat) 1.5 times the hourly base rate Sundays and Holidays 2.0 times the hourly base rate OTHER DIRECT COSTS 1. Reimbursable costs including but not limited to delivery or messenger charges, additional reprographic costs (beyond the scope of the contract), utility agency research fees, permits, title company fees, etc. shall be billed at cost. 2. Mileage will be billed at the approved IRS rate. 3. Subconsultant fees shall be billed at cost. 4. Costs related to specialty survey equipment, if needed, will be discussed and negotiated prior to use. 5. Expenses for any special equipment and/or requests shall be at the approval of the City. Q) on a "" GUIDA :.... : SURVEYING INC. COAST SURVEYING, INC. 15031 PARKWAY LOOP, SUITE B. TUSTIN CA 92780-6527 (714) 918-6266 FAX (714) 918-6277 In accordance with the terms of Contract 7685-1. P119-155 PROJECT: RETAINING WALL FIRM : COAST SURVEYING, INC. LOCATION: NEWPORT BEACH CORPORATE YARD DATE: OCTOBER 14, 2019 ENGINEER: CITY OF NEWPORT BEACH PAGE : 1 OF 1 RETAINING WALL TOPOGRAPHIC SURVEY - REVISED Coast will perform a topographic survey of the slope abuting Newport Boulevard at the easterly portion of the Newport Beach Corporate Yard for design of a Retaining Wall. The project will be tied to the County of Orange NAD83 1991.35 Epoch Horizontal Control Network and the County of Orange NAVD88 Vertical Control Network, based upon nearby Benchmarks. Also includes a Caltrans Encroachment Permit. DIRECT LABOR HOURLY NAME/FUNCTION HOURS RATES TOTALS SURVEY MANAGER PROJECT SURVEYOR SURVEY ANALYST 2 -PERSON SURVEY PARTY TOTALS = OTHER COSTS 4 @ $205.00 = 8 @ $175.00 = 16 @ $133.00 = 24 @ $295.00 = 52 CALTRANS ENCROACHMENT PERMIT AERIAL MAPPING PHOTO CONTROL PANELS - 0 targets at $25/each PER DIEM - 2 men for 0 days at $150/man/day TOTAL COST Sincerely, Ruel del Castillo, PLS President $820.00 $1,400.00 $2,128.00 $7,080.00 $11,428.00 = $11,428.00 $800.00 r $0.00 $0.00 $0.00 $800.00 = $800.00 $12,228.00 �j Ccc/,pY'e—tel/� P .. EXHIBIT B SCHEDULE OF BILLING RATES Hourly Billing Rates Survey Manager $205.00 Project Surveyor $175.00 Survey Analyst $133.00 2 Person Survey Party w/Equipment $295.00 3 Person Survey Party w/Equipment $395.00 The billing rates listed above will remain in effect throughout the term of the contract. Rates are inclusive of all standard survey vehicles, travel costs, and conventional survey equipment and tools. If special equipment is needed, written pre -authorization from both the Project Manager and Contract Administrator shall be required. In accordance with the terms of Contract 7685-1 Coast Surveying, Inc. Page B-1 COAST SURVEYING, INC. 15031 PARKWAY LOOP. SUITE B. TUSTIN. CA 92780-6527 (714) 918-6266 FAX (714) 918-6277 P119-0150 PROJECT: BALBOA ISLAND ALLEYS FOR AD-113 FIRM: COAST SURVEYING, INC. LOCATION: NEWPORT BEACH DATE: SEPTEMBER 7, 2023 ENGINEER: CITY OF NEWPORT BEACH PAGE: 1 OF 1 ADDITIONAL DESIGN SURVEYS ADDITIONAL DESIGN SURVEYS FOR PORTIONS OF CERTAIN ALLEYS AND STREETS, MERGE DATA WITH NEW DATA, AND PREPARE REVISED AUTOCAD DRAWINGS INCLUDING CENTERLINES, RIGHT OF WAY LINES. AND LOT LINES. DIRECT LABOR HOURLY NAME/FUNCTION HOURS RATES TOTALS SURVEY MANAGER PROJECT SURVEYOR SURVEY ANALYST 2-PERSON SURVEY PARTY TOTALS = OTHER COSTS 2 @ $205.00 = $410.00 4 @ $175.00 = $700.00 24 @ $133.00 = $3,192.00 24 @ $295.00 = $7,080.00 54 $11,382.00 COUNTY SURVEYOR MAP CHECK FEES COUNTY RECORDERS FEES COUNTY CLERK FEES TOTAL COST Sincerely, Ruel del Castillo, PLS President Approved b : pp Y TGS 09-14-23 7685-1 -ir7_ 66302-941006 $11,382 $0.00 $0.00 $0.00 $11,382.00 $0.00 = $0.00 _ $11,382.00 COAST SURVEYING, INC. 15031 PARKWAY LOOP, SUITE B, TUSTIN, CA 92780-6527 (714) 918-6266 FAX (714) 918-6277 3 P 119-0150 PROJECT: BALBOA ISLAND ALLEYS FOR AD-113 FIRM: COAST SURVEYING, INC. LOCATION: NEWPORT BEACH DATE: MAY 17, 2023 ENGINEER: CITY OF NEWPORT BEACH PAGE: 1 OF 1 DESIGN SURVEYS SURVEY RESEARCH, SET-UP FOR FIELD, DESIGN SURVEYS FOR ALLEYS AND STREET, PREPARE AUTOCAD DRAWINGS. DIRECT LABOR NAME/FUNCTION HOURS HOURLY RATES TOTALS SURVEY MANAGER 2 @ $205.00 = $410.00 PROJECT SURVEYOR 8 @ $175.00 = $1,400.00 SURVEY ANALYST 40 @ $133.00 = $5,320.00 2-PERSON SURVEY PARTY 77 @ $295.00 = $22,715.00 TOTALS = 127 $29,845.00 = OTHER COSTS COUNTY SURVEYOR MAP CHECK FEES $0.00 COUNTY RECORDERS FEES $0.00 COUNTY CLERK FEES $0.00 TOTAL COST Sincerely, Ruel del Castillo, PLS President $29,845.00 $0.00 = $0.00 $29,845.00 APPROVED BY: On -Call: 7685-1 66302-941003 $29,845.00 TGS 06-12-23 COAST SURVEYING, INC. 15031 PARKWAY LOOP, SUITE B, TUSTIN, CA 92780-6527 (714) 918-6266 FAX (714) 918-6277 P119-019L PROJECT: SHORECLIFFS WATER LINES FIRM: COAST SURVEYING, INC. LOCATION: SHORECLIFFS DATE: FEBRUARY 2, 2023 ENGINEER: CITY OF NEWPORT BEACH PAGE: 1 OF 1 SHORECLIFFS AERIAL MAPPING Coast will tie project into County of Orange Horizontal and Vertical Control Networks, perforn a Least Squares Control Adjustment, set and position aerial targets, and prepare aerial mappinq at 1 "=20' with one -foot contour intervals in AutoCAD digital format. DIRECT LABOR HOURLY NAME/FUNCTION HOURS RATES TOTALS SURVEY MANAGER PROJECT SURVEYOR SURVEY ANALYST 2-PERSON SURVEY PARTY TOTALS = OTHER COSTS 1 @ $205.00 = $205.00 5 @ $175.00 = $875.00 0 @ $133.00 = $0.00 16 @ $295.00 = $4,720.00 22 $5,800.00 = $5,800.00 AERIAL MAPPING PHOTO CONTROL PANELS - 10 targets at $25/each PER DIEM - 2 men for 0 days at $150/man/day $5,088.00 $250.00 $0.00 $5,338.00 = $5,338.00 TOTAL COST = $11,138.00 Sincerely, By: S�eu Ruel del Castillo, PLS Michael J Sinacori, P ., Assistant City Engineer President Date: February 2, 2023 APPROVED: On -call 7685-1 $11,138 18W12-Unassigned-702-Unassigned TAS 2/2/23 �DAST SURVEYING, INC 15031 PARKWAY LOOP. SUITE B. TUSTIN. CA 92780-6527 (714) 918-6266 FAX (714) 918-6277 City of Newport Beach Newport Boulevard Landscape Rehabilitation Project October 27, 2022. Coast Surveying proposes that it perform an Aerial and Topographic Mapping for the proposed Newport Boulevard Landscape Rehabilitation Project in the City of Newport Beach, Calif. The Aerial Mapping of the above described project will encompass an area 15' beyond the existing street Right -of -Way lines. The aerial mapping will be collected at 1 = 20' scale with a 1' contour interval and will show all features normally seen at this scale and will comply with National Mapping Standards. Roadway centerlines and right of way line depictions at dedicated roadway crossings shall be shown where relevant. Field locations shall be collected to supplement the above -mentioned Aerial Mapping. The Topographic surveys for the above project shall include the following: • Locations of hardscape (not visible by aerial topography), drainage "v" ditches and trees. Horizontally the survey will be tied to the California State Plane coordinate system (NAD83) and based upon the Orange County Horizontal Control Network. The survey will be tied vertically to the County of Orange benchmark network. Coast Surveying shall, in conjunction with the base Aerial Mapping, prepare a survey drawing in accordance with standard acceptable surveying practices and in accordance with all applicable and appropriate requirements of the State of California. The final aerial drawing will be delivered in AutoCAD version 2019 format that will include an interactive surface model, specific survey point layers. Also, to be delivered will be Orthophotos covering the area of the project mapping. All survey work performed by Coast Surveying on this project will be done so under the direct supervision of a Professional Surveyor Licensed in the State of California. Total Fee - $ 16,235.00 APPROVED: — On -call 7685-1 ?�i�I cldca�G �ceu $16,235 221-01-Unassign-536-Unassign TAS 12/01 /22 10-21-2020 PRO P120-192 JMD -Valley Boulevard Los Angeles Coast Surveying Cost Estimate and Hourly Rates City of Newport Beach i i Newport Boulevard Landscape L °, — U, Rehabilitation Project >75 P119-015J �n Q � N E 2022-10-27 c w 0 0 o a a Ln N V Rates $205.00 $175.00 $133.00 $295.00 Research 2 $266.00 Setup 2 $ 266.00 Survey Control $ - Aerial Control 4 8 $ 2,892.00 R/W Layout $ - Topographic Collection (5 Days) 1 2 16 $ 5,275.00 Cadd 12 $ 1,596.00 Sub -Total 1 2 i 20 24 t-0— I $10,295.00 Topographic Collection consists of Hardscap, v-ditches & trees Fixed Costs Per diem Targets @ $25 each Aerial Mapping & Ortho Photos $ 5,940.00 Sub -Total $ 5,940.00 Total $ 16,235.00