HomeMy WebLinkAbout17 - Accept a Check from the Friends of the Newport Beach LibraryTO:
FROM
CITY OF
NEWPORT BEACH
City Council Staff Report
September 10, 2019
Agenda Item No. 17
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
Tim Hetherton, Library Services Director - 949-717-3801,
thetherton@newportbeachca.gov
PREPARED BY: Melissa Hartson, Circulation and Technical Processing Coordinator,
mhartson(D-newportbeachca.gov
PHONE: 949-717-3823
TITLE: Budget Amendment to Accept a Check from the Friends of the
Newport Beach Library and Appropriate Funds to the Library's Fiscal
Year 2019-20 Maintenance and Operation Budget
ABSTRACT:
Staff requests approval of a budget amendment to accept a check from the Friends of the
Newport Beach Library to enhance the Library collections and programs.
RECOMMENDATION:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because
this action will not result in a physical change to the environment, directly or indirectly;
and
b) Accept a check in the amount of $185,000 from the Friends of the Newport Beach
Library and approve Budget Amendment No. 20-008 to increase revenues and
expenditures by the same amount in Division 0106052 (Friends of the Library).
FUNDING REQUIREMENTS:
The Budget Amendment appropriates $185,000 in additional revenue from the Friends of
the Newport Beach Library and $185,000 in increased expenditure appropriations. The
revenue will be posted to the Friends of the Library account in the Library Services
Department, 0106052-511080, and the purchases will be expensed to the following
Friends of the Library accounts:
Library Materials 0106052-841052 $135,000
Programming 0106052-841004 $ 50,000
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Budget Amendment to Accept a Check from the Friends of the Newport Beach Library
and Appropriate Funds to the Library's Fiscal Year 2019-20
Maintenance and Operation Budget
September 10, 2019
Page 2
DISCUSSION:
A donation from the Friends of the Newport Beach Public Library in the amount of
$185,000 is intended to fund Library materials and programs from the Library's Wish List
for FY 2019-20, which was approved by the Board of Library Trustees.
The Friends' mission is to enhance the excellent services that the City already supports.
This gift will augment the Library collections at all locations, in all formats and for all age
groups. The funds will also sponsor programming for all ages, such as Summer Reading,
National Library Week, Young Adult programs and First Grade Class Visits.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Budget Amendment
Attachment B — Copy of Check in the Amount of $185,000
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ATTACHMENT A
SEW PART
City of Newport Beach
2 BUDGET AMENDMENT
CgCI FO AN\P 2019-20 BA#. 20-008
Department: Library
ONETIME: E�es ❑No
Requestor: Melissa Hartson
Approvals
Prepared by: Amy Lewis Mayfield
❑ CITY MANAGER'S APPROVAL ONLY
Finance DirectortuO
'
❑ COUNCIL APPROVAL REQUIRED City Clerk: Date `y
EXPLANATION FOR REQUEST:
-o increase revenue estimates and expenditure appropriations by accepting a check from the Friends of the ❑from existing budget appropriations
Jewport Beach Library to supplement Library operations and fund library materials and programming. Qfrom additional estimated revenues
❑from unappropriated fund balance
1 EXPENDITURES
Fund # Object Description
Subtotal
Increase or (Decrease) $
No Change In Fund Balance
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ATTACHMENT B
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