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HomeMy WebLinkAbout06/14/1999 - Study Session0 CITY OF NEWPORT BEACH City Council Minutes Study Session June 14, 1999 - 3:00 p.m. ROLL CALL Present: Adams, Glover, Debay, Ridgeway, Noyes, Mayor O'Neil Absent: Thomson (excused) 1. CLARIFICATION OF ITEMS ON THE CONSENT CALENDAR. Council Member Noyes confirmed with staff that Item #3 (Revised Parking Lot Fees for Balboa Pier and Corona del Mar Parking Lots) has no staff report because it is staffs recommendation to continue the item to July 26, 1999. 2. REVIEW OF 1999 -2000 BUDGET. Mayor O'Neil stated that at the prior City Council meeting, the City Council • began review of the Budget Detail and made it through the Fire & Marine Department.. He said they would continue with the remaining departments, and then proceed to a review of the Capital Improvement Program (CIP). City Manager Bludau confirmed that today's meeting would include a review of the remaining departments, which included Planning & Building, General Services, Community Services and Public Works. He said the review would also include a look at the Internal Services and the CIP. City Manager Bludau stated that a public hearing would be held at the regular meeting later this same day, and that the budget was set for adoption on June 28, 1999, City Manager Bludau stated that today, the departments would highlight any changes in their budgets or anything that might be out of the ordinary from previous years. PLANNING DEPARTMENT Planning Director Temple stated that the department's budget includes an additional Senior Planner position to address the high amount of workload and the priority projects of the City Council. She added that the budget also reflects additional overtime costs to provide for planners to do additional plan checks. She explained that the Building Department has gone to some contract plan checking, so the Planning Department has become the bottleneck in the process. • Planning Director Temple stated that the advertising and public relations account (8010) has been doubled. She stated that due to a change in the zoning code, more permits are issued at the staff level. Due to this, it was Volume 52 - Page 502 INDEX 1999 -2000 Budget (40) City of Newport Beach City Council Minutes June 14, 1999 • decided to double the notification requirements. Planning Director Temple added that the training accounts and equipment maintenance and replacement accounts were also increased. She stated that a new vehicle is being added to the department's fleet. She stated that the 1999/2000 budget also reflects some of the personnel changes made during the previous year. Lastly, Planning Director Temple pointed out the new line item in the Economic Development budget, Special Department Expense NOC (8250), for $140,000. She explained that this is a placeholder for the BID administration contractor that is expected to be hired. Council Member Glover suggested that a line item for $90,000 be added to the Planning Department budget to cover the expense of hiring a person to focus totally on airport issues. She feels that in. -house expertise would help greatly in the City's effort to have an airport operating at El Toro. Council Member Glover asked if the City could hire someone on a three -year contract. City Manager Bludau responded that multi -year contracts are in place and it is possible. Council Member Glover feels that the City has been remiss in not having someone available that understands land use issues in the El Toro area. City Manager Bludau stated that this will be added to the Budget Checklist. • Mayor O'Neil asked how the budget checklist items will be handled. Administrative Services Director Danner stated that, in the past, the items were straw voted at the second meeting in June. He added that the Budget Checklist currently includes a new position in the Public Works Department, an upgrade to the 800MHz system in the Fire Department and the new item requested by Council Member Glover. Council Member Adams asked about the three carry -over capital improvement projects, which were also to be on the Budget Checklist. Administrative Services Director Danner stated that Public Works Director Webb would cover those during the discussion of the CIP. Council Member Debay asked about the updated housing element, the LCP and the extra personnel that might be needed. Planning Director Temple stated that the housing element would be prepared in- house, and the new Senior Planner would manage the LCP. Council Member Noyes confirmed with Planning Director Temple that the code enforcement personnel are full-time and asked for additional information on the positions. Planning Director Temple stated that the new code enforcement officer would address the specific code enforcement issues on the Balboa Peninsula and increase night and weekend code enforcement. Council Member Noyes confirmed with Planning Director Temple that the • citation money received goes into the General Fund. She added that 50% of the cost of the code enforcement officer is paid from CDBG funds, although this is not reflected in the budget. Volume 52 - Page 503 11010 is City of Newport Beach City Council Minutes June 14, 1999 INDEX Council Member Noyes confirmed with Planning Director Temple that the additional money being budgeted to overtime is just to keep up with the normal workload. She explained that the program to expedite permit processing is separate from the new overtime being budgeted. Council Member Noyes asked if the $140,000 mentioned earlier is to be spent for BID administration and matching funds. City Manager Bludau and Administrative Services Director Danner confirmed that the money is for more than just administration. BUILDING DEPARTMENT City Manager Bludau stated that the total proposed budget for the Building Department is $3,749,567. Building Director Elbettar stated that the Building Department budget is 1% less than the prior year's. He stated that construction activity has been on the rise for two years and they've dealt with it in a couple ways - overtime and contract plan check. He stated that total personnel in the department has not been increased, but that some shifting has been done to increase the clerical help. Building Director Elbettar stated that a line item for computer equipment • (9010) has been added so that a computer can be placed on the public counter, allowing customers to do their own searches for permit status, plan review and code information. Council Member Noyes complimented the Building Department for the proposal to place a computer on the public counter. And, he confirmed with Building Director Elbettar that the recruitment process is taking place for the vacant Senior Building Inspector position. Council Member Ridgeway asked if money had been budgeted to cover the cost of inputting the information into the computer. Building Director Elbettar stated that it would be handled with the proposed increase in clerical help. He added that the information that will be available at the public computer will include inspection results, plan check status, permit status and property search information. They are hoping to make access to the information very simple and user friendly. Council Member Ridgeway asked about employee computer access. Building Director Elbettar stated that every plan checker has a computer, and that every building inspector has a handheld. Council Member Noyes stated that the handhelds were very effective. He then asked if the information could also be made available on the internet. Building Director Elbettar stated that some key information is currently available, but that they are hoping to add the permit system. Council • Member Noyes agreed that it was a good idea. Council Member Debay asked about the one -stop permitting concept and streamlining the process, which she stated were goals when the Planning Volume 52 - Page 504 • City of Newport Beach City Council Minutes June 14, 1999 INDEX and Building departments were merged. Building Director Elbettar stated that he is always interested in looking for better ways, with the goal to be as user friendly as possible. City Manager Bludau added that flex hours, which allow for weekend inspections, have also helped greatly towards reaching this goal. Council Member Debay added that the City's Building Department has a good reputation. Building Director Elbettar stated that many other enhancements will be coming forth in the future. Building Director Elbettar confirmed for Council Member Ridgeway that the Building Code is currently available on the internet. GENERAL SERVICES DEPARTMENT General Services Director Niederhaus introduced Mike Pisani, the Deputy Director, and acknowledged his efforts. General Services Director Niederhaus stated that the department achieved all of its annual goals for the current fiscal year, and has set ten new ones for the upcoming year. He stated that the department's budget represents 13.9% of the General Fund. General Services Director Niederhaus stated that the department is comprised of nine divisions. He stated that the most important change to note is that the department is adding personnel. He stated that one position • being added is an Equipment Operator II, which will operate a new vactor and help in keeping the storm drains clear. The second position being added is a Maintenance Worker II, an apprentice carpenter, to help with many of the small projects at City Hall and throughout the various departments. He added that funding has also been provided to allow five -day a week cleaning at City Hall. General Services Director Niederhaus stated that 3.8% of the department's budget is spent on water, and that the department spends twice as much as any other department on professional/technical assistance. He stated that two new parks will need maintenance in the upcoming budget year also. General Services Director Niederhaus stated that refuse service will begin service for 400 new homes in the Ford Loral area in the upcoming year with no additional trucks or collection personnel being added. He stated that the City is currently recycling 43% of all trash picked up, with the recycling surcharge covering all costs to do so. He stated that the proposed budget includes twice a week trash pickup for parts of the City in the summer, as well as special restroom cleaning at three locations. General Services Director Niederhaus stated that the concerns of the department include the small reserve set aside for replacing City vehicles, no money being set aside for possible storm needs and that more money should maybe be set aside for tree trimming. He concluded by stating that the upcoming year looks like a year of stability and that all goals should be met. • Council Member Debay asked if reimbursement from FEMA is being received from last year's storms and what the cost of hauling away the debris was. General Services Director Niederhaus stated that 10,000 tons of debris Volume 52 - Page 505 City of Newport Beach City Council Minutes June 14, 1999 • were hauled off the beach as a result of the December 1997 and the February 1998 storms. He stated that the approximate cost was $150,000, and two claims have been filed - one with OES for the December storm and one with FEMA, which is being prepared by the Public Works Department. He added that last Fall he received the final payment for a storm in 1988, indicating how long it takes to receive reimbursement. Council Member Debay stated that she feels that the runoff that ends up on the beach should somehow be handled through the County and not solely by the beach cities. General Services Director Niederhaus confirmed for Council Member Debay that storm cleanup is budgeted under the Field Maintenance Division, primarily in special department expense (8250). He added that the City owes the County dump fees, but the County will let the City wait to pay after reimbursements are received. City Manager Bludau confirmed that the dump fees were included as a part of the reimbursement submittal. General Services Director Niederhaus clarified for Council Member Noyes that the normal trash pickup on the beach, when there is no major storm activity, is 6,000 tons. He stated that the cost to dispose of the trash is $22 per ton, but that other costs associated with the cleanup include the hauling costs, the man -hours and overtime. Council Member Noyes asked what the cost estimates were to maintain the • two new parks. General Services Director Niederhaus stated that the numbers were back at his office, but that he would provide the information to Council Member Noyes. Council Member Noyes asked about the savings of converting to reclaimed water. General Services Director Niederhaus stated that he understands that the reclaimed water actually costs more and that it is more of an environmental issue than one of saving money. Public Works Director Webb confirmed that reclaimed water is not a money saver but helps to conserve water. Council Member Glover complimented the General Services Department for being able to service the new customers in the Ford Loral area without having to increase personnel. She added that the refuse service workers do a very good job and should be recognized. Council Member Glover stated that the City must keep in mind that although times are good or better right now, the bad times should not be forgotten because they will return. Council Member Glover stated that the City has been able to fund the efforts to support an airport at El Toro without making too many sacrifices. She believes that more money may be needed in the future and, at some point, sacrifices will need to be made. • Council Member Debay complimented staff for providing the department organization information in the easy -to -read boxes in the Resource Allocation Plan. Volume 52 - Page 506 •I I O 17X1:1 • • • City of Newport Beach City Council Minutes June 14, 1999 COMMUNITY SERVICES Community Services Director Kienitz provided the City Council with an organizational chart of the department. She stated that the total budget of $6,289,893 is a 1.2% decrease from the previous fiscal year, and she pointed out that the department has a total staff of 50 full-time employees and 41.27 full -time equivalent employees. Community Services Director Kienitz referred to the handout and stated that the department takes direction from three boards and commissions, and has four service units - Arts & Cultural Services, Library Services, Recreational Services and Senior Services. She added that the Recreational Services Division is made up of seven sub units, as listed in the Budget Detail. Community Services Director Kienitz stated that Recreational Services is running one new program, the summer camps out of the Community Youth Center (CYC). She stated that one change in personnel is seen in the Senior Services budget where a secretary position is being added. Community Services Director Kienitz stated that the transportation service operated out of the Oasis Senior Center is only partially funded by the City. And, lastly, she mentioned the new position added in Library Services, a Young Adult Librarian. Council Member Ridgeway confirmed with Community Services Director Kienitz that the recruitment is underway to fill the vacant Assistant Librarian position. Council Member Glover asked about the $50,000 she heard was being spent for library public relations. Community Services Director Kienitz explained that the Library Board wanted to increase the visibility of the library in the City to attract more City residents to use the central library. She referred to the line item in the budget, Advertising & Public Relations (8010). Council Member Glover stated that this provides another example of money being spent on something that is less important than the El Toro issue. PUBLIC WORKS Public Works Director Webb stated that the department's major functions are providing water and wastewater services to the citizens and administering the capital improvement program. He stated that this past year was the largest capital improvement program the City has ever had. Public Works Director Webb stated the department's operating budget is divided into seven divisions, as listed in the Budget Detail. He stated that the divisions funded by the General Fund are about $16,000 less in 1999- 2000 than the prior year. He added that the Water and Wastewater divisions are funded by enterprise funds. He stated that the overall department budget is 1.46% higher than the previous year. Council Member Debay referred to Item #13, San Joaquin Hills Road Rehabilitation Award of Contract, and made a general comment about the success of the Public Works Department in obtaining grants. Public Works Volume 52 - Page 507 INDEX • City of Newport Beach City Council Minutes June 14, 1999 INDEX Director Webb stated that the department is proud to have the Arches Interchange and MacArthur Boulevard projects, both multi -year projects, completed. He continued by clarifying that the construction contract for the San Joaquin Hills Road will cost approximately $1.3 million, with approximately $350,000 of that being funded by the County. INTERNAL SERVICE FUNDS City Manager Bludau asked if the City Council had any questions pertaining to the internal services. Council Member Glover asked if the City is reaching its goals in the insurance reserve funds. Administrative Services Director Danner stated that the City anticipates reaching the reserve level in the Insurance Reserve Fund, as directed by Council Policy, in three years. Administrative Services Director Danner added. for Council Member Noyes that the total of the reserves is approximately $4.5 million. CAPITAL IMPROVEMENT PROGRAM Public Works Director Webb stated that the Capital Improvement Program for the 1999 -2000 budget year totals $21.5 million, which includes $5 million being paid for from the General Fund, $1.4 million from park in -lieu and off- street parking fees and $500,000 from CDBG. Public Works Director Webb referred to Council Member Ridgeway's question about the Balboa Boulevard Reconstruction Main to Adams Project, and explained that the CIP is a balanced budget and the money that is available from the General Fund and other sources is being used. He then provided the City Council with a handout, FY 1999 -2000 CIP Budget Checklist Items, which he stated were items that are recommended to be rebudgeted in 1999 -2000. He stated that the update of the General Plan in the airport area will also be added to the checklist. Public Works Director Webb stated that additional items could be added to the checklist but, if done, other projects would probably need to be removed in order to keep the CIP balanced. Council Member Adams pointed out the Jamboree Road/Bayview Way Landscape Project listed on the CIP Checklist and stated that Fletcher Jones has agreed to match funds up to $30,000. He requested that the City's amount be increased from $19,990.25 to $35,000 which, when added to Fletcher Jones' $30,000 contribution, would provide for a $60,000 project and a $5,000 contingency fund. Public Works Director Webb stated that he could continue the review of the CIP by going through each fund and explain projects, or he could answer specific questions. • Council Member Glover asked for more information on the City Hall 2nd Floor Office Space Remodel Design. Public Works Director Webb stated that staff wanted to look at the possibility of a facility that is above the Revenue Volume 52 - Page 508 City of Newport Beach City Council Minutes June 14, 1999 • Division. He stat 2000 fiscal year. INDEX that this would be a feasibilitv study only in the 1999- Council Member Glover asked if 3,000 ficus trees would be removed in 1999- 2000 as a part of the Street Tree Reforestation project. General Services Director Niederhaus stated that the 3,000 trees that are causing hardscape damage were mentioned in the project report just to provide information, but that only 200 would be removed during the upcoming fiscal year. Council Member Glover asked about an instrument used by the General Services Department to determine when a tree will die. General Services Director Niederhaus explained that it is a boring device that measures friction and voids in a tree. He said it has been. proven to be 100% reliable. Council Member Glover stated that her experience has not seen the device as being so reliable, but that it might not have been the device that the City currently owns. Council Member Glover asked if the Urban Forest Inventory would include the worth of the trees. General Services Director Niederhaus explained that the value of the tree is included in the inventory but, when asked if that economic worth is received when a tree is cut down, he stated that it is requested but most often not received. Council Member Glover asked how this money could be collected more often and General Services Director Niederhaus stated that the Parks, Beaches & Recreation Commission has • recommended a larger fine for illegal removal of trees. Council Member Glover stated that she would be in support of such a fine, since destroying City property deserves full recovery. City Manager Bludau suggested that the City Attorney should be involved with the drafting of such an ordinance. Council . Member Noyes confirmed with General Services Director Niederhaus that the Urban Forest Inventory project scheduled for 1999 -2000 would complete the City's five -year inventory. Council Member Glover confirmed with Public Works Director Webb that the Gas Remediation Program is citywide, and includes Coast Highway and Hoag Hospital area, and the Fun Zone area. Council Member Glover asked how the park in -lieu fees work for the Bonita Canyon Park Development. Public Works Director Webb stated that the text in the CIP for this item has not been updated, that the project will come before the City Council to approve and that the in -lieu fees, at this point, are only a potential source of revenue to fund the park. Referring to the Pavement Management Program Major Maintenance project, Public Works Director Webb defined "asphalt concrete" as the black streets. Council Member Glover further asked if the City was planning to asphalt all concrete streets. Public Works Direcb3r Webb confirmed this, and explained that it costs four to five times as much to remove and replace a concrete street as an asphalt concrete one. He stated that one exception • would be the ocean front street ends, which are done in concrete. Council Member Glover asked about the price comparison and the longevity of the two. Public Works Director Webb stated that typical new asphalt Volume 52 - Page 509 • u • City of Newport Beach City Council Minutes June 14, 1999 pavement in a residential area costs between $2 and $2.50 per square foot, while concrete pavement would cost $7 to $8 per square foot. He stated that asphalt requires a slurry program every five to six years, an overlay every 15 to 20 years and reconstruction at 40 years. He said that concrete streets, as long as they are not cut for utility trenches, etc., can last 60 to 100 years. Council Member Glover stated that concrete streets make for a calmer and cooler neighborhood, and provide for better air quality. Public Works Director Webb confirmed for Council Member Glover that the Jamboree Road/MacArthur Boulevard Intersection Improvements are not related to the recently completed MacArthur Boulevard widening project. Council Member Glover requested that the City Manager provide a report on the per capita figures for library use, as related to the Newport Coast Library project. Referring to Council Member Glover's question about the Big Canyon Reservoir Cover project, Public Works Director Webb stated that the City owns the reservoir and that, due to various water quality regulations, it has become a necessity to cover open reservoirs. Council Member Debay referred to the money that is collected by the City from ocean front encroachment permits, which Public Works Director Webb confirmed to be slightly over $100,000 per yeah. Council Member Debay stated that the street ends need to be better clone, and she thought they could do fewer than the four to five that are currently being done per year and improve the existing street ends with the remaining money. Public Works Director Webb stated that part of the funding does include going back and improving the appearance of the existing street ends. Council Member Debay asked if the trigger signal at San Miguel and Yacht Coquette would be included in the upcoming budget. Public Works Director Webb stated that the priority signal list includes twenty locations, with the San Miguel/Yacht Coquette location being number twelve on the list. He added that the priority signal list will be provided to the City Council in July, and they will be asked to set the priority of which signals should be done with the $300,000 available in the budget. He stated that it may be decided to construct one signal and upgrade controllers for others, or construct two new signals. Council Member Debay stated that she thought there was funding available from the County for library construction and operation. City Manager Bludau stated that it's 1.7% of the 100% of the property tax, and does not include the Newport Coast area. Council Member Adams asked about the schedule for rehabilitation of Jamboree Road, north of Coast Highway. Public Works Director Webb stated that it will be before the City Council at their next meeting for award of the contract, with the money coming from the current year's budget. Council Member Ridgeway referred to the Balboa Boulevard Reconstruction - Main to Adams. He stated that he thought the project was originally planned to cover Main to Medina. Public Works Director Webb said that he Volume 52 - Page 510 INDEX City of Newport Beach City Council Minutes June 14, 1999 INDEX was correct, but that all the needed projects that are listed in the five -year CIP projections aren't always funded. He stated that staff did not feel there would be enough money in the upcoming budget to go all the way to Medina Way. Council Member Ridgeway stated that he felt that it would be economically efficient to do the entire length at the same time. Public Works Director Webb stated that there wouldn't be that much efficiency to scale with this particular project. Council Member Ridgeway questioned why the full length was being estimated at a cost much higher than what was listed in last year's CIP for the same project. Public Works Director Webb explained that staffs ability to estimate the cost of a project is based on how much information is available, and that not much information is available for this area. He added that the design for the full length would be done and possibly the estimates would show that the entire project should be done at the same time. Council Member Ridgeway requested that the text for this project be corrected in the CIP to indicate that the design of the project would be for the full length. Council Member Ridgeway referred to the Balboa Boulevard Reconstruction and Drainage Improvements, 12th Street/Medma. Way. He asked if the project's design phase could happen in the upcoming fiscal year, rather than the following year's. Public Works Director Webb stated that staff did not feel that the project could be funded in the upcoming budget year. And, he stated that until the design phase is completed, he won't know how extensive of a rehabilitation it will be. After a general discussion regarding concrete • and asphalt and getting to all the projects in the City that need to be done, Public Works Director Webb stated that he would like to come up with a program that will not require total removal and replacement of Balboa Boulevard. Council Member Ridgeway referred to the Balboa Boulevard Reconstruction and Drainage Improvements, 215t to 16th Streets. He asked how he could get this project up to a higher level of priority, and asked about the possibility of bonding. Public Works Director Webb stated that bonding would have to be approved by a vote of the citizens. Council Member Ridgeway stated his frustration with some high priority projects in his district that continue to be pushed back. Council Member Adams stated that the Balboa Boulevard Reconstruction - Main to Adams project should be allocating money to finish the project in the 2000 -2001 fiscal year. City Manager Bludau stated that the project was only being shown in the 1999 -2000 fiscal year to match the title, but that staff could change the title to Adams to Medina stretch, and show it being budgeted over a two -year period. Council Member Noyes asked if the Bayside Drive Beautification (Phase II) wasn't already in the current year's budget. Public Works Director Webb stated that the current year's budget included the intersection and that Phase II was to continue on up Bayside. He stated that bids were obtained for the intersection which were much higher than staffs estimates and some • of the money budgeted in 1999 -2000 may need to go towards that completion. Public Works Director Webb explained for Council Member Noyes that the Volume 52 - Page 511 • • City of Newport Beach City Council Minutes June 14, 1999 INDEX sets aside funds that are anticipated as being needed by the assessment districts. Public Works Director Webb explained that the Planning Department is preparing the final report for the Parking Management Implementation project, and that money is being set aside in anticipation of costs in the upcoming year. Council Member Noyes asked if $22,000 was enough to budget towards the Pier/Float Maintenance Program given the money that is received from the marina. Public Works Director Webb stated that the project was for the piers and floats around the bay, and has nothing to do with the yacht basin. Council Member Noyes asked if the Newport Harbor Maintenance Dredging project was dealing with one specific permit. Public Works Director Webb stated that this project deals with the master permit that the City has to obtain every ten years. Council Member Noyes stated that he'd like to see money set aside for future dredging needs in specific areas. He requested that this be added to the Budget Checklist. Council Member Noyes asked for a brief explanation of the Oil Field Improvement Program. Public Works Director Webb stated that the production from the wells has been steadily declining and it has been recommended that production can be increased by recompleting the wells, or making sure that the slots in the casings are open. Council Member Ridgeway stated that the issue is whether the City should be in the oil business. He stated that he is in support of taking advantage of the revenue that is produced. Council Member Noyes asked for information on what work has been done on the Fire Department Office Centralization project. Fire & Marine Chief Riley explained that the 1999 -2000 allocation allows the completion of what has been started. He stated that the money shown in 2000.2001 has been listed in the CIP in error and should be removed. Fire & Marine Chief Riley explained for Council Member Noyes that the Fire Station Modification and Upgrades project includes much more than is listed in the CIP. Public Works Director Webb stated that the project description would be revised to better reflect the entire project's scope. Council Member Noyes asked what the money being budgeted in 2000 -2001 for the Central Library Improvements project would be used for. Community Services Director Kienitz explained that the money is being set aside as a placeholder in case the land behind the Central Library becomes available. Council Member Noyes asked what the money being budgeted in 2000 -2001 for the Water Transmission Main Master Plan Improvements project would • be used for. Public Works Director Webb stated that the master plan includes a large project to reinforce the water systems in the Corona del Mar area. He stated that this will improve some existing water pressure problems. Volume 52 - Page 512 • City of Newport Beach City Council Minutes June 14, 1999 `�l10 Council Member Noyes asked, in general, how the second -year projections in the CIP relate to the overall budget. Administrative Services Director Danner stated that in some cases a decision is made to fund a project over several years and in other cases, it's a wish list with no determined funding source. Council Member Noyes asked if the Big Canyon Reservoir Disinfection Modifications would happen if the reservoir was covered or if it was to be left uncovered. He also referred to the Pump Station Improvement at Big Canyon Reservoir project. Public Works Director Webb stated that if the reservoir is covered, the disinfection process changes. He added that money has been set aside in anticipation of the reservoir eventually being covered. Council Member Glover asked about the comparison of spending $23 million to bring groundwater from Fountain Valley and the $6 million to cover the reservoir, change the disinfection process and upgrade the pump, and the necessity level. Public Works Director Webb stated that the cover and disinfection are necessary due to water quality regulations that require new standards. He stated that the pump station work is necessary to reconstruct a 30 -year old facility to current day standards. Council Member Glover asked if there was any funding for either of the projects. Public Works Director Webb stated that Council Member Debay • and Utilities Manager Davidson traveled to Washington, D.C. to apply for funding from several sources. He believes the City is still under consideration. Council Member Glover stated her understanding that meeting new regulations usually qualifies for reimbursement. City Manager Bludau confirmed with Public Works Director Webb that it is not an EPA mandate to. cover the reservoir. Council Member Glover requested that funding options continue to be pursued. Council Member Noyes asked for an explanation of the money being budgeted for the Newport Boulevard/Balboa ]Boulevard Merger. Public Works Director Webb stated that the study has not been completed, but will come before the City Council for a final decision. Council Member Adams suggested that Coast Highway not be torn up as a part of the Water Transmission Main Master Plain Improvements project. Council Member Glover stated that her opinion regarding the oil wells is that although revenue is received, expenses also exist. She feels the wells should be left dormant. Council Member Glover requested that the City's lobbyist in Sacramento attempt to force Southern California Edison to handle undergrounding districts in a more timely manner. Mayor O'Neil confirmed with Public Works Director Webb that the slope • stabilization project on the Fernleaf ramp would be started in September. Council Member Noyes agreed with Council Member Glover's previous comment about how slowly approved undergrounding districts become Volume 52 - Page 513 City of Newport Beach City Council Minutes June 14, 1999 • reality and that something should be done to speed up the process. Mayor O'Neil stated that the City Council did approve money to be spent on an undergrounding assessment district staff member. Council Member Noyes stated that other cities are having the same problems and maybe Newport Beach could take the lead. Council Member Debay asked why the PMP Hospital Road Reconstruction, Placentia Avenue /Newport Boulevard project does not have money budgeted in it until 2001 -2002 when it was determined to be a priority in the City's Pavement Management Program. Public Works Director Webb explained that several projects make up the Pavement Management Program and many will be done in the first two years. It was discussed that the patching of a particular pothole hasn't worked. Council Member Ridgeway asked, if the funds were available, how much it would cost the City to do all of its current road projects. Public Works Director Webb stated that the total cost of the Pavement Management Plan is approximately $38 million, with about $6 to $7 million being spent in the upcoming budget year. Carol Boice, 2945 Catalpa, asked if the Jamboree Road/Bayview Way Landscape project was only subject to Fletcher Jones' donation. Council • Member Adams responded by stating that the commitment from Fletcher Jones is a verbal commitment only and if it did not happen, the City would still do the project but with less money. Ms. Boice asked if the project was still to mitigate the light and glare, and what the timetable was. Council Member Adams stated that he feels that the plan being negotiated will be acceptable. to.all parties. Val Skoro, 1601 Bayadere Terrace, Parks, Beaches & Recreation Commissioner, stated that he was before the City Council to request that $18,000 be allocated to the parking lot across the street from the Oasis Senior Center. He said the parking lot is currently unlit and many of the senior trips return back to the lot after dark. He stated that various options have been discussed and the effort would be coordinated with the nearby residents. He stated that it is a safety hazard that needs to be addressed. Council Member Ridgeway asked for a clarification of the location of the parking lot. Mayor O'Neil explained that the lot is on the left -hand side of Marguerite, as one travels north. Scott Paulsen, 1922 Port Provence Place, acknowledged the people in the audience who were in attendance to support a budget line item for lights in the parking lot. Mr. Paulsen stated that the Senior Services Manager has requested this project for several years. He said there are approximately six trips a month out of the Oasis Senior Center, and that the issue is serious. He stated that their proposal would not be intrusive into neighbors' homes • and would operate on a key card system so that the lights would only be used when needed. Mayor O'Neil requested that this item be placed on the Budget Checklist for Volume 52 - Page 514 INDEX City of Newport Beach City Council Minutes June 14, 1999 • the suggested $18,000. City Manager Bludau stated that this could be developed as a CIP project. Per Mayor O'Neil's concerns, he stated that staff would also notice the residents. • Upon his suggestion, Council Member Ridgeway was told that the trips could not return during daylight hours only. Tom Hyans, President of the Central Newport Beach Community Association, complimented the Police Department, their leadership and the Citizens Police Academy. He then provided the City Council with a summary of the CIP, as prepared by the Central Newport Beach Community Association. He went through the list, which noted changes to cost or timing of projects. Council Member Adams clarified with Mr. Hyans that the black -typed information on the handout is what is in the budget. Mr. Hyans continued through the list, detailing out some of the association's priorities. PUBLIC COMMENTS - None. ADJOURNMENT — 5:35 p.m. The agenda for the Study Session was posted on June 9, 1999, at 3:30 p.m. on the City Hall Bulletin Board located outside of the City of Newport Beach Administration Building. Recording Secre y e, P So Mayor Volume 52 - Page 515 INDEX