HomeMy WebLinkAbout11 - Newport Island Park Enhancements — Award of C-7500-1 (19L01)TO:
FROM:
CITY OF
NEWPORT BEACH
City Council Staff Report
November 19, 2019
Agenda Item No. 11
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Patrick Arciniega, Senior Civil Engineer
parciniega@newportbeachca.gov
PHONE: 949-644-3347
TITLE: Newport Island Park Enhancements — Award of Contract No. 7500-1
(191-01)
ABSTRACT:
Staff has received construction bids for the Newport Island Park Enhancements project
and requests City Council approval to award the construction contract to Green Giant
Landscape, Inc.
RECOMMENDATION:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15302(c) (reconstruction of existing facility involving negligible or
no expansion of capacity) of the CEQA Guidelines, because this project has no
potential to have a significant effect on the environment;
b) Approve the project drawings and specifications;
c) Award Contract No. 7500-1 to Green Giant Landscape, Inc. for the total bid price of
$305,000.00, and authorize the Mayor and City Clerk to execute the contract;
d) Establish $30,000.00 (approximately 10 percent) contingency to cover the cost of
unforeseen work not included in the original contract; and
e) Allow the installation of Newport Island Homeowners Association (HOA) storage shed,
direct staff to enter into an Encroachment Agreement with the HOA, and authorize the
City Manager and City Clerk to execute the Encroachment Agreement on a form
approved by the City Attorney.
Newport Island Park Enhancements — Award of Contract No. 7500-1 (191_01)
November 19, 2019
Page 2
FUNDING REQUIREMENTS:
Sufficient funding is available in the current Capital Improvement Program budget for the
award of this contract. The following funds will be expensed:
Account Description
General Fund (191-01)
Tidelands Maint. (18H13)
Proposed fund uses are as follows:
Vendor
Green Giant Landscape, Inc
Green Giant Landscape, Inc
Various
Account Number
01201927-980000-191-01 $
10001-980000-18H13 $
Total: $
Purpose
Construction Contract
Contingency
Incidentals, Printing, Survey
Total:
$
$
Amount
199,867.00
145,133.00
345,000.00
Amount
305,000.00
30,000.00
10,000.00
$ 345,000.00
Staff recommends establishing $30,000.00 (approximately 10 percent of total bid) for
contingency purposes and unforeseen conditions associated with construction.
DISCUSSION:
This project originated from an HOA request to rehabilitate landscape planters, repair and
reconstruct a seat wall, replacement of sand with rubberized surfacing and
replacement/relocation of the HOA storage shed. Staff originally presented the concept
plan options for this project to the Parks, Beaches and Recreation Commission (PB&R)
on February 5, 2019. The community was concerned that not enough outreach was
conducted and asked staff to hold an on-site community meeting and return to PB&R at
a later date.
In early March, staff mailed out an invitation for a community meeting and provided a survey
to the 150 residents of Newport Island and requested their preference for one of two park
improvement options. Option 1 entailed replacing existing sand with new sand, and slightly
expands and replaces the existing rubberized surface with new surfacing for a preliminary
cost of $285,000. Option 2 entailed removing all sand from the play area and installing new
rubberized surface throughout for a preliminary cost of $359,000.
The community meeting was held March 13, 2019 at 5 p.m. to present the two concepts to
residents, answer questions, and gather feedback. The majority of residents in attendance
voiced comments in favor of Option 1 and the 85 surveys returned also showed
overwhelming support for Option 1. Residents present stated that their children enjoyed
playing in sand and jumping off the swings into sand. Several residents voiced concerns
about the temperature of rubberized surface in the sun. Overall, the community was very
receptive to the planned improvements and appreciative to staff for holding a community
meeting to listen to their concerns.
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Newport Island Park Enhancements — Award of Contract No. 7500-1 (191_01)
November 19, 2019
Page 3
Staff reported back to PB&R at their April 2, 2019 meeting where the majority of residents,
including several children, requested the PB&R proceed with Option 1 and keep the sand
which they enjoy playing in. The PB&R Commission concurred and recommended staff
proceed with the park rehabilitation under Option 1. The final plans and specifications
included the sand and rubberized surfacing option, along with some hardscape, landscape,
and railing, and bulkhead improvements.
Additionally as part of the project, the Newport Island Homeowners Association (HOA) is
requesting to install a Tough Shed along the southerly property line of the park adjacent to
the wall of 3803 Marcus Avenue to replace their long-standing wood shed that is near the
water line that houses holiday decorations (see attachment B). The proposed shed
dimension are approximately: 4' deep x 10' wide and 6' tall. The HOA does not have a
current encroachment agreement for their existing shed and are requesting Council's
consideration in formalizing the public land use. Staff recommends approval of this request
under the condition that the HOA enters into an Encroachment Agreement.
At 11 a.m. on October 29, 2019, the City Clerk opened and read the following bids for this
project:
The apparent low bidder for this project, Green Giant Landscape, Inc., submitted a bid
approximately 8% percent less than the Engineer's Estimate of $330,000. Green Giant
Landscape, Inc, submitted all the necessary forms and possesses a Classification "A"
and "C-27" and their subcontractor Robertson Recreational Surfaces possesses a
Classification "D-12" California State Contractors Licenses as required by the project
specifications. A check of the contractor's references indicates satisfactory completion
of similar projects for other public agencies. Green Giant Landscape, Inc. has also
successfully completed other projects for the City. Green Giant Landscape, Inc.
completed the Bonita Canyon Pickle Ball Courts, and the North Bristol Street
Landscaping.
Work necessary to complete this contract consists of removing and disposing of existing
concrete sidewalk, stone wall, resilient surfacing, drinking fountain, electrical cabinet,
guardrail and shed; relocating irrigation controller; replacing trash receptacles, benches,
picnic tables and BBQ grills; furnishing and installing resilient surfacing, drinking fountain,
steel railing and doggie waste dispenser; renovating existing walls, installing provided
shed; constructing hardscape and concrete bulkhead; installing landscape and other
incidental items to complete the work in place required by the Contract Documents.
Green Giant Landscape, Inc. will have 60 consecutive working days to complete the work
once given the notice to proceed. Work is expected to begin in January 2020, with the
plant establishment period continuing through August.
11-3
BIDDER
TOTAL BID AMOUNT
Low
Green Giant Landscape, Inc.
$
305,000.00
2nd
KASA Construction
$
314,785.00
3rd
H2M Construction, Inc.
$
317,575.00
4th
R.E. Schultz
$
324,182.00
5th
Senitica Construction
$
338,317.50
6th
States Link
$
357,559.00
The apparent low bidder for this project, Green Giant Landscape, Inc., submitted a bid
approximately 8% percent less than the Engineer's Estimate of $330,000. Green Giant
Landscape, Inc, submitted all the necessary forms and possesses a Classification "A"
and "C-27" and their subcontractor Robertson Recreational Surfaces possesses a
Classification "D-12" California State Contractors Licenses as required by the project
specifications. A check of the contractor's references indicates satisfactory completion
of similar projects for other public agencies. Green Giant Landscape, Inc. has also
successfully completed other projects for the City. Green Giant Landscape, Inc.
completed the Bonita Canyon Pickle Ball Courts, and the North Bristol Street
Landscaping.
Work necessary to complete this contract consists of removing and disposing of existing
concrete sidewalk, stone wall, resilient surfacing, drinking fountain, electrical cabinet,
guardrail and shed; relocating irrigation controller; replacing trash receptacles, benches,
picnic tables and BBQ grills; furnishing and installing resilient surfacing, drinking fountain,
steel railing and doggie waste dispenser; renovating existing walls, installing provided
shed; constructing hardscape and concrete bulkhead; installing landscape and other
incidental items to complete the work in place required by the Contract Documents.
Green Giant Landscape, Inc. will have 60 consecutive working days to complete the work
once given the notice to proceed. Work is expected to begin in January 2020, with the
plant establishment period continuing through August.
11-3
Newport Island Park Enhancements — Award of Contract No. 7500-1 (191-01)
November 19, 2019
Page 4
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to 15302(c) (reconstruction of existing facility
involving negligible or no expansion of capacity) of the CEQA Guidelines, California Code
of Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect
on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Location Map
Attachment B — Shed Location Map
11-4
- PROJECT LOCATION
NEWPORT ISLAND PARK ENHANCEMENTS
LOCATION MAP -
ATTACHMENT A
r
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-75004 19L01 111/19/19
E
11-5
EXISTING PLAY EQUIPMENT
NEW RESILIENT SURFACING (336 SY)
TO CONFORM TO EX. FORMS
EXISTING SAND AREA
EXISTING PALMS (TYR)
REMOVE EXISTING SHED
Attachment B
NEW PARK LIGHT��
RELOCATE EXISTING ELECTRICAL BOX
RELOCATE EXISTING IRRIGATION CONTROLLER
EXISTING WALK
NEW RESILIENT SURFACING (724 S.F.)
TO CONFORM TO EXISTING FORMS
/ EXISTING TURF
EXISTING PALMS (TYR)
BENCH
PLANTING AREA
EXISTING WALL TO REMAIN
NEW PAVING
EXISTING WALL TO BE REMOVED
TRASH
BENCH
PLANTING AREA
EXISTING WALK
RELOCATE SCE CABINET
NEW DRINKING FOUNTAIN WITH
BOTTLE FILL
EXISTING WALL TO REMAIN
PLANTING AREA
11-6