HomeMy WebLinkAbout3b_ August 2019 Invoice 16636 Invoice number 016636 Invoice date 09/13/2019
Kearns & West, Inc
1990 K Street, NW
Suite 620
Washington, DC 20006
(202) 448-8772
City of Newport Beach
Benjamin Zbeda
100 Civic Center Drive
Newport Beach, CA 92660
Invoice number 016636
Date 09/13/2019
Project 1855 Newport Beach General Plan
Listen and Learn
Tax ID: 04-2813873
Cc: bzdeba@newportbeachca.gov
INVOICE SUMMARY
August 1 – 31, 2019
Description
Current
Billed
1.1 KICK-OFF MEETING 3,585.00
1.2 STEERING COMMITTEE MEETINGS 885.00
2.1 OUTREACH PROGRAM 5,437.50
2.2 GRAPHIC IDENTITY 1,567.50
2.5 CITYWIDE LAUNCH EVENT 1,485.00
EXPENSES
TRAVEL - K&W 95.12
Total 13,055.12
GP Update Steering Committee - November 6, 2019
Item No. 3b- Attachment 2
Kearns & West Invoice for August 2019
Invoice Task Summary
1855 Newport Beach Listen & Learn August, 2019
Tasks Completed and in Progress:
• Internal Kearns & West and preparation for the project kick-off meeting.
• Agenda development for Kick-off meeting.
• Attendance, facilitation, and travel to City Hall for the Listen & Learn Kick-off Meeting.
• Preparation of materials for the September 12 Steering Committee Meeting, including
drafting presentations, agenda, coordinating deliverables, and QA/QC.
• Review of City comments on presentation and deliverables.
• Reviewed materials and developed outline for community engagement and outreach
program.
• Team coordination for outreach plan objectives.
• Development of draft outreach program.
• Review and QA/QC of the outreach program.
GP Update Steering Committee - November 6, 2019
Item No. 3b- Attachment 2
Kearns & West Invoice for August 2019
Invoice number 016636
Project 1855 Newport Beach General Plan Listen and Learn Date 09/13/2019
Invoice number 016636 Invoice date 09/13/2019
PROFESSIONAL SERVICES
1.1 Kick-off Meeting
Hours Rate
Billed
Amount
Director
Jenna Tourje 4.00 165.00 660.00
Senior Associate
Taylor G. York 7.50 150.00 1,125.00
Vice President
Joan N. Isaacson 8.00 225.00 1,800.00
1.1 Kick-off Meeting subtotal 3,585.00
1.2 Steering Committee Meetings
Hours Rate
Billed
Amount
Director
Jenna Tourje 4.00 165.00 660.00
Vice President
Joan N. Isaacson 1.00 225.00 225.00
1.2 Steering Committee Meetings subtotal 885.00
2.1 Outreach Program
Hours Rate
Billed
Amount
Associate
Jack Hughes 3.25 150.00 487.50
Director
Jenna Tourje 25.00 165.00 4,125.00
Senior Associate
Taylor G. York 3.25 150.00 487.50
Vice President
Joan N. Isaacson 1.50 225.00 337.50
2.1 Outreach Program subtotal 5,437.50
2.2 Graphic Identity
Hours Rate
Billed
Amount
Director
Jenna Tourje 9.50 165.00 1,567.50
2.2 Graphic Identity subtotal 1,567.50
2.5 Citywide Launch Event
Hours Rate
Billed
Amount
Director
Jenna Tourje 9.00 165.00 1,485.00
2.5 Citywide Launch Event subtotal 1,485.00
PROFESSIONAL SERVICES subtotal 76.00 12,960.00
GP Update Steering Committee - November 6, 2019
Item No. 3b- Attachment 2
Kearns & West Invoice for August 2019
Invoice number 016636
Project 1855 Newport Beach General Plan Listen and Learn Date 09/13/2019
Default Client Invoice number 016636 Invoice date 09/13/2019
EXPENSE DETAIL
Billed
Amount
TRAVEL 95.12
Expenses subtotal 95.12
Invoice total 13,055.12
Aging Summary
Invoice Number Invoice Date Outstanding Current Over 30 Over 60 Over 90 Over 120
016636 09/13/2019 13,055.12 13,055.12
Total 13,055.12 13,055.12 0.00 0.00 0.00 0.00
Terms: 1/10 Net 30 Days Charges of 1.5% per month (18% per annum) will be applied on all unpaid accounts.
Please remit to:
Kearns & West, Inc.
1990 K Street, NW
Suite 620
Washington, DC 20006
GP Update Steering Committee - November 6, 2019
Item No. 3b- Attachment 2
Kearns & West Invoice for August 2019
Kearns & West, Inc
Page 1
Tuesday, September 24, 2019
Expense Report
8/17/2019 1855
Newport Beach General Plan Listen
and Learn
(Enter Consultant Name
Here)
Expenses
Travel - (Consultant
Name Here)TRAVEL 0.00 0.0000 95.12 o o
Total:95.12
Advance:0.00
Credit Card:0.00
Personal:0.00
Net Due:95.12
Approval:Name Approved
Accounting:Phillip Davis 08/23/19
Manager Signature Date
Name:Joan N. Isaacson Report Dates:Report Amounts:
Description:Begin Date Advance Amount 0.00
Notes:End Date 8/17/2019 Total Amount 95.12
Date ID Project Description Phase Expense Item Payee Units Rate Amount Reference Credit Card Import Prsnl
GP Update Steering Committee - November 6, 2019
Item No. 3b- Attachment 2
Kearns & West Invoice for August 2019
Joan N. Isaacson - 08/17/2019 1
GP Update Steering Committee - November 6, 2019
Item No. 3b- Attachment 2
Kearns & West Invoice for August 2019
November 6, 2019, GPUSC Agenda Comments
These comments on items on the General Plan Update Steering Committee agenda are submitted by:
Jim Mosher ( jimmosher@yahoo.com ), 2210 Private Road, Newport Beach 92660 (949-548-6229)
Item III.a. Review Minutes of the October 16, 2019 Meeting
Corrections to the passages from the draft minutes shown in italics below are suggested in
strikeout underline format.
Page 3 of 4, opening (partial) paragraph, second full sentence: “Ms. Tourje related that equity
is not currently a General Plan element, but it is a General Plan trend.”
[It would seem wise to present the minutes in the same order statements appear in the video.
That is not the case here (part of this paragraph memorializes dialog occurring before the
public comments and part made after them). This comment about “equity” appears in
response to an inaudible question (committee members should turn on their microphones!) at
29:19. I am guessing the questioner may have been thinking about “environmental justice,”
which may be a required element of some revised general plans. The state Office of
Planning and Research discusses the difference between environmental justice and the
broader concept of “social equity” in the “Equitable & Resilient Communities” chapter of its
2017 General Plan Guidelines (see bottom of page 197).]
Page 3 of 4, opening (partial) paragraph, line 6: “Newport Beach is less engaged in social
media than other cities; therefore, the team is testing a social media campaign for storytelling
week to see if it is effective.”
[This statement appears at 32:15 in the video. It seems important to include the qualification
that the test was to see how much “bang for buck” the campaign delivered. As explained in
the video, the Instagram campaign sought pictures to post on the Newport, Together
website. Since no photos have been posted, it appears the bang was “zero.”]
Page 3 of 4, Item “b.”, paragraph 3: “Ms. Tourje advised that an educational tool regarding the
difference between the General Plan and the Zoning Code will be included in the community fair
and placed on the website.”
[Undoubtedly said, but I have been unable to find this tool.]
Page 4 of 4, paragraph 3: “Deputy Community Development Director Campbell indicated the
next agenda will include an item for discussion of traffic.”
[Undoubtedly said, but this does not seem to have happened.]
Item III.b. Review Kearns & West Invoice for August 2019
I appreciate the public disclosure of this, but no explanation has been provided of what the
Steering Committee is supposed to “approve,” or if their approval is required for the consultant
to be paid.
General Plan Update Steering Committee - November 6, 2019
Items No. III(a)(b)(c) and V(a)(b)(c) 2 Additional Materials Received
As to its content, a fair portion of the bill relates to the “kick-off meeting.” I’m not sure the
Committee or public has ever been fully apprised of what happened at that non-public meeting
between the consultant and staff, and what decisions were made there.
Item III.c. Review Kearns & West Invoice for September 2019
Of the tasks listed on page 2, the “internal summary and debrief for City and Kearns & West
staff” of the September 12 and 25 Committee meetings is intriguing. I thought this was
supposed to be a transparent process. Are there non-public summaries of what occurred that
differ from what the Committee and public see?
I am also uncertain what “Review of comments from Steering Committee member [singular] and
response development” means. Has Kearns and West been using their contract to provide
private responses to concerns raised by individual Committee members that are not shared with
the rest of the Committee and the public? If so, that seems a misuse of public resources to me.
Item V.a. October 26 Community Fair Event Recap and Engagement
Updates
What Mayor Dixon described at the November 5 City Council meeting as a “soft launch” has
been announced in the City Manager’s November 1 The Week in Review as a “Success!” with
over 400 people attending. I was only able to attend the first 90 minutes, and thought the
attendance was sparse and may have included a large component of family members of the
participating employees and organizations, as well as curious library-goers.
I will be curious to see both what input was obtained and how many new people interested in
continuing participation in the update process were recruited.
As to the remainder to the engagement, the only item on the Newport, Together website that
appears to have any activity (perhaps from the Launch Event??) is the interactive map, whose
purpose (and usefulness) is not entirely clear to me. It would make some sense to see a map
displaying the geographic demographics of the subset of people responding to a particular
survey. But I don’t understand the significance of displaying the demographics of random
people.
Item V.b. Upcoming Council District Workshops
I would have hoped to see a description of the proposed content and format of the workshops,
but I see none.
As to the flyer, a revised version was distributed at the November 5 City Council meeting and
announced by the Mayor, and the dates and locations have appeared for some days on the
City’s online calendar, and were finally added (on November 6) to the Newport, Together
website, so it seems a bit late to change, but as to the already announced locations, why is the
General Plan Update Steering Committee - November 6, 2019
Items No. III(a)(b)(c) and V(a)(b)(c) 2 Additional Materials Received