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Home My WebLink About3c_September 2019 Invoice 16735Default Client Invoice number 016735 Invoice date 10/14/2019 Kearns & West, Inc 1990 K Street, NW Suite 620 Washington, DC 20006 (202) 448-8772 Invoice number 016735 Date 10/14/2019 Project 1855 Newport Beach General Plan Listen and Learn City of Newport Beach Benjamin Zdeba 100 Civic Center Drive Newport Beach, CA 92660 Tax ID: 04-2813873 Cc: bzdeba@newportbeachca.gov INVOICE SUMMARY September 1 – 30, 2019 Description Current Billed 1.2 STEERING COMMITTEE MEETINGS 6,566.25 2.1 OUTREACH PROGRAM 3,075.00 2.2 GRAPHIC IDENTITY 330.00 2.3 ENGAGEMENT HQ 660.00 2.5 CITYWIDE LAUNCH EVENT 1,762.50 EXPENSES TRAVEL - K&W 0.00 ODC'S - K&W 21,000.00 Total 33,393.75 GP Update Steering Committee - November 6, 2019 Item No. 3c- Attachment 3 Kearns & West Invoice for September 2019 Strategic Communications and Collaboration Los Angeles, CA Portland, OR Riverside, CA Sacramento, CA San Diego, CA San Francisco, CA Washington, DC Invoice Task Summary 1855 Newport Beach Listen & Learn September 2019 Tasks Completed and in Progress: September 12 and September 25 Steering Committee Meetings • Worked with City staff to develop agenda for • Prepared materials to share with Steering Committee • Developed finalized materials with City staff • Presented at Steering Committee • Developed internal summary and debrief for City and Kearns & West staff • Review of comments from Steering Committee member and response development Bang the Table • Bang the Table website setup and coordination • Wireframe of Bang the Table website • Development of website language for City review • Coordination of website language and materials with PIO and City staff • Development of graphics for Bang the Table • QA/QC of website Graphic Identity • Coordination with graphic design team for the website and Steering Committee materials Launch Event • Development of logistics plan for Citywide Launch Event • Research and initial reach-out to 25 local organizations and non-profits for City booths GP Update Steering Committee - November 6, 2019 Item No. 3c- Attachment 3 Kearns & West Invoice for September 2019 Default Client Invoice number 016735 Project 1855 Newport Beach General Plan Listen and Learn Date 10/14/2019 Default Client Invoice number 016735 Invoice date 10/14/2019 PROFESSIONAL SERVICES 1.2 Steering Committee Meetings Hours Rate Billed Amount Director Jenna Tourje 34.00 165.00 5,610.00 Vice President Joan N. Isaacson 4.25 225.00 956.25 1.2 Steering Committee Meetings subtotal 6,566.25 2.1 Outreach Program Hours Rate Billed Amount Senior Associate Taylor G. York 19.00 150.00 2,850.00 Vice President Joan N. Isaacson 1.00 225.00 225.00 2.1 Outreach Program subtotal 3,075.00 2.2 Graphic Identity Hours Rate Billed Amount Director Jenna Tourje 2.00 165.00 330.00 2.2 Graphic Identity subtotal 330.00 2.3 Engagement HQ Hours Rate Billed Amount Director Jenna Tourje 4.00 165.00 660.00 2.3 Engagement HQ subtotal 660.00 2.5 Citywide Launch Event Hours Rate Billed Amount Director Jenna Tourje 10.00 165.00 1,650.00 Vice President Joan N. Isaacson 0.50 225.00 112.50 2.5 Citywide Launch Event subtotal 1,762.50 PROFESSIONAL SERVICES subtotal 74.75 12,393.75 EXPENSE DETAIL Billed Amount VENDOR EXPENSES 21,000.00 Expenses subtotal 21,000.00 GP Update Steering Committee - November 6, 2019 Item No. 3c- Attachment 3 Kearns & West Invoice for September 2019 Default Client Invoice number 016735 Project 1855 Newport Beach General Plan Listen and Learn Date 10/14/2019 Default Client Invoice number 016735 Invoice date 10/14/2019 Invoice total 33,393.75 Aging Summary Invoice Number Invoice Date Outstanding Current Over 30 Over 60 Over 90 Over 120 016636 09/13/2019 13,055.12 13,055.12 016735 10/14/2019 33,393.75 33,393.75 Total 46,448.87 33,393.75 13,055.12 0.00 0.00 0.00 Terms: 1/10 Net 30 Days Charges of 1.5% per month (18% per annum) will be applied on all unpaid accounts. Please remit to: Kearns & West, Inc. 1990 K Street, NW Suite 620 Washington, DC 20006 GP Update Steering Committee - November 6, 2019 Item No. 3c- Attachment 3 Kearns & West Invoice for September 2019 PAYMENT ADVICE To:Bang The Table USA, LLC PO Box 1028 Boulder, CO 80306 844-308-2907 usaccounts@bangthetable.com Customer Kearns & West - Los Angeles, CA Invoice Number INV-0281 Amount Due 8,000.00 Due Date Oct 20, 2019 Amount Enclosed Enter the amount you are paying above INVOICE Kearns & West - Los Angeles, CA Attention: Jenna Tourje jtourje@kearnswest.com Invoice Date Sep 20, 2019 Invoice Number INV-0281 Waverley Software xxx-xx-5805 Bang The Table USA, LLC PO Box 1028 Boulder, CO 80306 844-308-2907 usaccounts@bangthetable.co m Description Quantity Unit Price Tax Amount USD EngagementHQ - Single Project Licence Newport Beach General Plan 15 AUG 2019 - 14 APR 2020 1.00 8,000.00 Tax Exempt 8,000.00 Engagement IQ Support - Core 1.00 0.00 0.00 Subtotal 8,000.00 TOTAL USD 8,000.00 Due Date: Oct 20, 2019 View and pay online now GP Update Steering Committee - November 6, 2019 Item No. 3c- Attachment 3 Kearns & West Invoice for September 2019 Common Thread Collective, LLC 3011 S. Croddy Way Santa Ana, CA 92704 www.commonthreadco.com INVOICE BILL TO Kearns & West, Inc. 233 Sansome Street Suite 400 San Francisco, CA 94104 INVOICE #2974 DATE 09/26/2019 DUE DATE 10/06/2019 TERMS Net 10 DESCRIPTION QTY RATE AMOUNT Content Production Deposit Project 1855: City of Newport Beach - Community Engagement for Future General Plan Update Consultant Project Manager: Jenna Tourje Design Identity - Create a unique design identity to establish a visual language for Listen & Learn process to communicate the goals of the project. May include but is not limited to logo, color palette, typographic hierarchy, and design elements. Messaging Strategy - Identify key messaging; could include but not limited to project taglines, initial talking points, and website address to communicate about the project. Deliverables - Two (2) draft and one (1) final design identity - One (1) draft and one (1) final messaging strategy memo 1 13,000.00 13,000.00 BALANCE DUE $13,000.00 GP Update Steering Committee - November 6, 2019 Item No. 3c- Attachment 3 Kearns & West Invoice for September 2019 As to its content, a fair portion of the bill relates to the “kick-off meeting.” I’m not sure the Committee or public has ever been fully apprised of what happened at that non-public meeting between the consultant and staff, and what decisions were made there. Item III.c. Review Kearns & West Invoice for September 2019 Of the tasks listed on page 2, the “internal summary and debrief for City and Kearns & West staff” of the September 12 and 25 Committee meetings is intriguing. I thought this was supposed to be a transparent process. Are there non-public summaries of what occurred that differ from what the Committee and public see? I am also uncertain what “Review of comments from Steering Committee member [singular] and response development” means. Has Kearns and West been using their contract to provide private responses to concerns raised by individual Committee members that are not shared with the rest of the Committee and the public? If so, that seems a misuse of public resources to me. Item V.a. October 26 Community Fair Event Recap and Engagement Updates What Mayor Dixon described at the November 5 City Council meeting as a “soft launch” has been announced in the City Manager’s November 1 The Week in Review as a “Success!” with over 400 people attending. I was only able to attend the first 90 minutes, and thought the attendance was sparse and may have included a large component of family members of the participating employees and organizations, as well as curious library-goers. I will be curious to see both what input was obtained and how many new people interested in continuing participation in the update process were recruited. As to the remainder to the engagement, the only item on the Newport, Together website that appears to have any activity (perhaps from the Launch Event??) is the interactive map, whose purpose (and usefulness) is not entirely clear to me. It would make some sense to see a map displaying the geographic demographics of the subset of people responding to a particular survey. But I don’t understand the significance of displaying the demographics of random people. Item V.b. Upcoming Council District Workshops I would have hoped to see a description of the proposed content and format of the workshops, but I see none. As to the flyer, a revised version was distributed at the November 5 City Council meeting and announced by the Mayor, and the dates and locations have appeared for some days on the City’s online calendar, and were finally added (on November 6) to the Newport, Together website, so it seems a bit late to change, but as to the already announced locations, why is the General Plan Update Steering Committee - November 6, 2019 Items No. III(a)(b)(c) and V(a)(b)(c) 2 Additional Materials Received