HomeMy WebLinkAbout08 - MacArthur Boulevard and University Drive Pavement Rehabilitation — Notice of CompletionQ �EwPpRT
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<,FORN'P City Council Staff Report
January 14, 2020
Agenda Item No. 8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Patricia Kharazmi, Assistant Civil Engineer,
pkharazmi@newportbeachca.gov
PHONE: 949-644-3344
TITLE: MacArthur Boulevard and University Drive Pavement Rehabilitation
— Notice of Completion for Contract No. 7183-2 (18R23)
ABSTRACT:
On April 9, 2019, City Council awarded Contract No. 7183-2 for the MacArthur Boulevard
and University Drive Pavement Rehabilitation project to R.J. Noble Company, Inc. The
work is complete and staff requests City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
Civil Code; and
c) Release Faithful Performance Bond one year after acceptance by the City Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts:
Account Description
Account Number
Amount
CIP General Fund
01201927-980000-18R23
$
940,907.00
Measure M Fair Share
12201-980000-18R23
$
935,576.45
SB1-RMRA
12601-980000-18R23
$
485,829.00
Water Enterprise
70101-980000-18R09
$
7,053.00
Water Enterprise
70101-980000-20R09
$
18,808.00
Contributions (CalRecycle)
13501-980000-19R02
$
89,588.90
Contributions (IRWD)
13501-980000-18R23
$
16,943.50
Contributions (Mesa)
13501-980000-18R23
$
2,298.00
Total: $
2,497,003.85
8-1
MacArthur Boulevard and University Drive Pavement Rehabilitation —
Notice of Completion for Contract No. 7183-2 (18R23)
January 14, 2020
Page 2
The City was successful in obtaining grant funding to pay for a portion of the paving
material under the CalRecycle Rubberized Pavement Grant Program (Program). This
Program promotes the use of rubberized asphalt concrete made from recycled waste tires
generated in California. The Program aims to decrease the adverse environmental
impacts created by disposing and stockpiling of waste tires. Through the Program, the
City will be reimbursed $10/ton of rubberized asphalt concrete used on this project. The
total amount of grant funding from this Program is $89,588.90 for this contract.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$2,319,580.00
$2,497,003.85
10% or less
+7.6%
-1.4%
+9.0%
Allowed Contract Time +
80
Actual Time
8
Approved Extensions (days) =
Under (-) or Over (+)
This project included surface milling and overlaying the existing asphalt street pavement
on MacArthur Boulevard, from Ford Road/Bonita Canyon Drive to State Route 73 (SR -
73), and on University Drive, from Jamboree Road to the easterly City limit, with new
rubberized asphalt concrete pavement. Deteriorated concrete sidewalks, median curbs,
curbs and gutters, bus pads, and curb access ramps were also reconstructed as part of
the project. Impacted utilities were adjusted to grade and new pavement signing and
striping were installed.
Additionally, a short segment of roadway on Bison Avenue, from approximately 200 -feet
west of MacArthur Boulevard to SR -73, was added to this project during construction. The
extra paving work on Bison Avenue was originally part of a separate pavement
rehabilitation project that is scheduled to start in early 2020 (Bison Avenue, San Joaquin
Hills Road, and San Nicolas Drive Pavement Rehabilitation — Project No. 19R21).
Because construction of both paving projects will impact the busy intersection of
MacArthur Boulevard and Bison Avenue, staff decided to include this short segment of
Bison Avenue to avoid impacting this intersection twice. Moreover, this short segment of
Bison Avenue required an encroachment permit from the California Department of
Transportation (Caltrans) due to impacts to SR -73, which is similar to the work on
MacArthur Boulevard and University Drive. Staff was able to streamline the Caltrans
permitting process for both projects by combining this short segment of Bison Avenue
with this contract.
8-2
MacArthur Boulevard and University Drive Pavement Rehabilitation —
Notice of Completion for Contract No. 7183-2 (18R23)
January 14, 2020
Page 3
The contracted work has now been completed to the satisfaction of the Public Works
Department. A summary of the construction cost is as follows:
Original Bid Amount:
$
2,319,580.00
Actual Cost of Bid Items Constructed:
$
2,288,683.23
Total Change Orders:
$
208,320.62
Final Contract Cost:
$
2,497,003.85
The final contract cost was $2,497,003.85, which was approximately 7.6 percent higher
than the original bid amount. The actual cost of bid items constructed ($2,288,683.23)
was less than the original bid amount ($2,319,580.00) due to the reduced quantities
constructed as measured in the field. The final contract cost increase was primarily due
to five change orders, totaling $208,320.62. The change orders included costs for
constructing a new concrete bus pad on University Drive per Orange County
Transportation Authority's request, extending the paving limits on Bison Avenue,
providing additional traffic signal detector loops, modifying the thermoplastic traffic
striping application method, and other minor field changes.
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule
06/17/19
Actual Start of Construction Per Notice to Proceed
06/17/19
Extended Contract Completion Date Inclusive of Extra Work
10/08/19
Actual Substantial Construction Completion Date
09/26/19
ENVIRONMENTAL REVIEW:
On April 9, 2019, the City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301, Class 1, (b), (c)
(maintenance of existing public facilities involving negligible or no expansion of use) of
the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has
no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
8-3
LIMITS OF WORK
ATTACHMENT A
MACARTHUR BLVD & UNIVERSITY DR
PAVEMENT REHABILITATION
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-7183-2 1/14/2020