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Home My WebLink About08 - Ad Hoc Committee to Explore Opportunities for Private Funding of the Proposed Central Library Lecture HallQ �EwPpRT CITY OF O � z NEWPORT BEACH <,FORN'P City Council Staff Report January 28, 2020 Agenda Item No. 8 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov PREPARED BY: James Houlihan, Deputy Public Works Director/City Engineer jhoulihan@newportbeachca.gov PHONE: 949-644-3319 TITLE: Resolution No. 2020-9: Formation of an Ad Hoc Committee to Explore Opportunities for Private Funding of the Proposed Central Library Lecture Hall ABSTRACT: On November 19, 2019, City staff requested the City Council accept the recommendation of the Newport Beach Library Lecture Hall Design Committee (LLHDC) to award a Professional Services Agreement to Robert Coffee Architects + Associates to provide necessary professional design services for the new Central Library Lecture Hall (LLH). As part of the action to hire the project design consultant, then Mayor Pro Tem O'Neill included in the motion a request to form a Council Ad Hoc Committee to explore funding opportunities and develop a Memorandum of Understanding for privately funding a portion of the proposed LLH project. RECOMMENDATION: a) Determine this action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly; b) Adopt Resolution No. 2020-9, A Resolution of the City Council of the City of Newport Beach Creating an Ad Hoc Committee to Explore Opportunities for Private Funding of the Proposed Central Library Lecture Hall Project; and c) Appoint Mayor Will O'Neill and Mayor Pro Tem Brad Avery to serve on said Ad Hoc Committee. FUNDING REQUIREMENTS: There is no fiscal impact related to the formation of this Council Ad -Hoc Committee. Funding obligations for the design and construction of the proposed LLH project will be defined within the proposed Memorandum of Understanding to be developed between the City and the identified private funding party(s). Future project cost will be included within the approved proposed Capital Improvement Program Budget. 8-1 Resolution No. 2020-9: Formation of an Ad Hoc Committee to Explore Opportunities for Private Funding of the Proposed Central Library Lecture Hall January 28, 2020 Page 2 DISCUSSION: At the request of the Library Board of Trustees, the City supported and conducted preliminary efforts to explore possible locations for a new LLH adjacent to the Central Library. At the March 12, 2019 Study Session, the LLH was discussed and Council supported using a combination of City and private funding for constructing the LLH project. Subsequently, the FY 2019-20 Capital Improvement Program (CIP) budget included funding to continue efforts for developing conceptual plans, cost estimates and final design plans for the project. In a subsequent action on July 9, 2019, the City Council created the LLHDC to oversee the selection of the future LLH project's Design Consultant, as well as the development of the concept and final design. On November 19, 2019, City staff requested the City Council accept the recommendation of the LLHDC to award a Professional Services Agreement to Robert Coffee Architects + Associates to provide necessary professional design services for the new LLH. In addition to approving the Professional Services Agreement, then Mayor Pro Tem O'Neill also included in the motion a request to form a Council Ad Hoc Committee to explore opportunities and develop a Memorandum of Understanding (MOU) with the identified party(s) for privately funding a portion of the proposed LLH project. The MOU is to be returned to the City Council at the same time as the LLH Concept Design for review and approval prior to going forward into the project design and permitting phase. ENVIRONMENTAL REVIEW: Staff recommends the City Council find this action is not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Division 6, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Location Map Attachment B — Resolution No. 2020-7 8-2 LENGEND = PROPOSED LECTI Attachment A )EL MAR ZA CITY OF NEWPORT BEACH CENTRAL LIBRARY LECTURE HALL SITE PLAN CITY OF NEWPORT BEACH PUBLIC WORKS DEPARTMENT 1/28/2020 8-3 ATTACHMENT B RESOLUTION NO. 2020- 9 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH, CALIFORNIA, CREATING AN AD HOC COMMITTEE TO EXPLORE OPPORTUNITIES FOR PRIVATE FUNDING OF THE PROPOSED CENTRAL LIBRARY LECTURE HALL PROJECT WHEREAS, the City's Central Library building ("Central Library"), located at 1000 Avocado Avenue ("Property"), was first completed in 1994, and later expanded in 2013, to incorporate a second entrance connecting the Central Library to the Civic Center and Park; WHEREAS, the City is in the process of developing the preliminary architectural concept for a new Library Lecture Hall at the Property ("Library Lecture Hall") to accommodate on-going programs and community events that are attended by over 72,000 participants each year; WHEREAS, the proposed Library Lecture Hall is anticipated to be approximately 7,000 -square feet with seating for 275 individuals and include additional landscaping and necessary parking modifications ("Project"); WHEREAS, the estimated total cost for the Project is Eight Million Dollars ($8,000,000); WHEREAS, many residents of the City are interested in helping support the design and construction of the Project by donating money to be used to fund the Project and purchase furniture, fixtures and equipment ("FF&E"); and WHEREAS, the City Council desires to create an Ad Hoc Committee comprised, of two (2) Council Members, to explore opportunities for private support of the Project and to make a recommendation to the entire City Council in regards thereto. NOW, THEREFORE, the City Council of the City of Newport Beach resolves as follows: Section 1: The City Council hereby creates an Ad Hoc Committee comprised, of two (2) Council Members, who shall be appointed by the Mayor and confirmed by the entire City Council, to explore opportunities for private support of the Project and to make recommendation(s) to the entire City Council in regards thereto. Section 2: The Ad Hoc Committee shall be an advisory committee and shall expire upon making recommendation(s) to the entire City Council or December 31, 2020, whichever occurs first. Resolution No. 2020 - Page 2 of 2 Section 3: The Ad Hoc Committee shall not be subject to the Brown Act; however, the recommendation of the Ad Hoc Committee shall be considered at a noticed and public hearing by the entire City Council. Section 4: If any section, subsection, sentence, clause or phrase of this resolution is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this resolution. The City Council hereby declares that it would have passed this resolution and each section, subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid or unconstitutional. Section 5: The recitals provided in this resolution are true and correct and are incorporated into the substantive portion of this resolution. Section 6: The City Council finds the adoption of this resolution is not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Division 6, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. Section 7: This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting this resolution. ADOPTED this 28th day of January, 2020. Will O'Neill Mayor ATTEST: Leilani I. Brown City Clerk APPROVED AS TO FORM: CITY ATTORNEY'S FFICE C. Aaron C. Harp City Attorney 8-5