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HomeMy WebLinkAbout07/27/2010 - Study SessionCITY OF NEWPORT BEACH City Council Minutes City Council Study Session July 27, 2010 — 4:00 p.m. I. ROLL CALL Present: Council Member Selich, Mayor Pro Tern Henn, Mayor Curry, Council Member Webb, Council Member Gardner, Council Member Daigle Excused: Council Member Rosansky II. CURRENT BUSINESS 1. CLARIFICATION OF ITEMS ON THE CONSENT CALENDAR - None. 2. CITIZENS' TECHNOLOGY TASK FORCE. 1100 -20101 Deputy Administrative Services Director Matusiewicz introduced, Ted Cooper, Citizens' Technology Task Force (CTTF) Chairman. Chairman Cooper highlighted the report, noted that the IT customer satisfaction survey was positive, commended the City's IT staff, and pointed out that the report included 30 recommendations to consider, evaluate, and possibly implement. He discussed the hours that staff and the Task Force members put into the effort, and reported that the main conclusions include creating a Chief Information Officer (CIO) position, forming an IT advisory group with various department directors, develop a five year technology strategic plan, and consolidating IT infrastructures as much as feasible. In response to Council questions, Chairman Cooper explained "cloud infrastructure," noted that the CTTF did not analyze accounting systems, discussed the importance of developing an IT strategic plan, discussed options if the City were to create a CIO position, and pointed out that the City may initially need to invest money before it sees any savings in IT expenses, space savings, or resources. City Manager Kiff reported that the CTTF report is also on the regular meeting agenda and Council can direct him to come back with specific implementation ideas and recommendations. Mayor Pro Tem Henn noted that he attended the CTTF meetings and commended staff for keeping an open mind during the discussions. 3. BALBOA THEATER (C- 3248). 1381100 -20101 Special Projects Consultant Wood reported that the Balboa Theater Foundation has yet to submit a long range plan, schedule, design development plans, or building application. She requested clarification regarding the employment of an executive director, parking, leasees, insurance, and the schedule for permits, construction, and plan reviews. She also discussed the possible creation of a Council committee to review the current conceptual development plans and recommended that Planning and Building staff have a role in the review of the plans prior to formal submittal. Volume 59 - Page 531 City of Newport Beach City Council Study Session July 27, 2010 Council Member Rosansky arrived at 4:45 p.m Council Member Gardner expressed concern with the Foundation having a volunteer executive director, but supported the idea of creating a Council committee in order to receive timely information about the project. Mayor Pro Tem Henn received clarification from Assistant City Attorney Mulvihill that the City owns the building but the lease agreement needs more clarification regarding who owns large improvements. Mayor Pro Tem. Henn also discussed the importance of staffing, recommended deferring discussions about the term of the lease until after the election due to the potential charter amendment, asked how the option purchase price is calculated, and believed that creating a design review committee is a good idea. Craig Smith, Secretary /Treasurer of the Balboa Performing Arts Theater Foundation, utilized a PowerPoint presentation to provide his background and discuss the recent theater milestones and current status, long range plans, function of the executive director, and fundraising timeline. Council Member Rosansky believed that no extensions should be granted since this has been a 12 year project. With the concurrence of Mr. Smith, Council Member Selich requested that the project be overseen by a construction management firm or some other type of construction professional. Following discussion, Special Projects Consultant Wood received confirmation from Council to add the details into the lease that are now lacking and that it was acceptable to waive all fees. III. PUBLIC COMMENTS Kathryn Hilliard, Executive Director or Construction Industry Force Account Council ( CIFAC), stated that CIFAC is concerned with the proposed change to Charter Section 1110. She discussed their opposition statement to the argument in favor of the measure which was disqualified by the City Clerk. She requested an extension to submit a proper opposition statement and believed that CIFAC and the other organizations they represent are in a position to help the City. City Attorney Hunt discussed the City Clerk's administrative decision to reject CIFAC's argument and reported that he has been working with CIFAC's attorney on language changes since the City may be faced with potential litigation. He stated that CIFAC's attorney indicated that they would forego any legal challenge if Council took action to accept modifications to Charter Amendment Section 1110. City Attorney Hunt stated that, since the issue has the threat of potential litigation and it arose within the last 72 hours after the agenda was posted, Council can add the issue to the Closed Session and Regular Meeting agendas with a 4/5 vote. Mayor Curry asked if CIFAC would not oppose the ballot measure if the language was amended. Ms. Hilliard indicated that CIFAC would not oppose the ballot measure, but she has not discussed the language with Southern California Contractors Association (SCCA) or Associated General Contractors of California (AGCC). However, she is confident they will follow CIFAC's decision. Volume 59 - Page 538 City of Newport Beach City Council Study Session July 27, 2010 Motion by Mayor Pro Tem Henn seconded bv_Council Member Daigle to place an item on the Closed Session and Regular Meeting agendas relative to ballot measure language changes for Charter Section 1110, Contracts on Public Works, due to the threat of potential litigation. The motion carried by the following roll call vote: Ayes: Council Member Selich, Council Member Rosansky, Mayor Pro Tom Henn, Mayor Curry, Council Member Webb, Council Member Gardner, Council Member Daigle IV. ADJOURNMENT - 5:20 p.m. The agenda for the Study Session was posted on July 21, 2010, at 4:55 p.m. on the City Hall Bulletin Board located outside of the City of Newport Beach Administration Building. Recording Secretary Mayor Volume 59 - Page 539