HomeMy WebLinkAboutAGENDA PACKETCITY OF NEWPORT BEACH
BOARD OF LIBRARY TRUSTEES SPECIAL MEETING
AGENDA
Newport Beach Public Library
1000 Avocado Avenue, Newport Beach, CA 92660
Monday, February 24, 2020 - 5:00 PM
Board of Library Trustees Members:
Janet Ray, Chair
Paul Watkins, Vice Chair
Douglas Coulter, Secretary
Barbara Glabman, Board Member
Kurt Kost, Board Member
Staff Members:
Tim Hetherton, Library Services Director
Elaine McMillion, Administrative Support Specialist
The Board of Library Trustees meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act
requires that the Board of Library Trustees agenda be posted at least twenty-four (24) hours in advance of each meeting
and that the public be allowed to comment on agenda items before the Board and items not on the agenda but are within
the subject matter jurisdiction of the Board of Library Trustees. The Chair may limit public comments to a reasonable
amount of time, generally three (3) minutes per person.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an
attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will
attempt to accommodate you in every reasonable manner. Please contact Tim Hetherton, Library Services Director, prior
to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or
thetherton@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services
Department 24 hours prior to the scheduled meeting.
I.CALL MEETING TO ORDER
II.ROLL CALL
III.NOTICE TO THE PUBLIC
The City provides a yellow sign-in card to assist in the preparation of the minutes. The
completion of the card is not required in order to address the Board of Library Trustees. If the
optional sign-in card has been completed, it should be given to staff.
The Board of Library Trustees of Newport Beach welcomes and encourages community
participation. Public comments are generally limited to three (3) minutes per person to allow
everyone to speak. Written comments are encouraged as well. The Board of Library Trustees
has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a
courtesy, please turn cell phones off or set them in the silent mode.
IV.PUBLIC COMMENTS
Public comments are invited on agenda items. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit
on agenda items, provided the time limit adjustment is applied equally to all speakers. As a
courtesy, please turn cell phones off or set them in the silent mode.
February 24, 2020
Page 2
Board of Library Trustees Meeting
V.CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and will all be
enacted by one motion in the form listed below. The Board of Library Trustees has received
detailed staff reports on each of the items recommending an action. There will be no separate
discussion of these items prior to the time the Board of Library Trustees votes on the motion
unless members of the Board of Library Trustees request specific items to be discussed and/or
removed from the Consent Calendar for separate action. Members of the public who wish to
discuss a Consent Calendar item should come forward to the lectern upon invitation by the
Chair.
A.Consent Calendar Items
Minutes of the January 21, 2020 Board of Library Trustees (Pages 4-10)1.
02 DRAFT MINUTES
Patron Comments (Pages 11-12)2.
Monthly review of evaluations of library services through suggestions and requests
received from patrons.
03 PATRON COMMENTS
Library Activities (Pages 13-23)3.
Monthly update of library events, services and statistics.
04 LIBRARY ACTIVITIES
Expenditure Status Report (Page 24)4.
Monthly expenditure status of the library's operating expenses; services, salaries and
benefits by department.
05 EXPENDITURE STATUS REPORT
Board of Library Trustees Monitoring List (Page 25)5.
List of agenda items and dates for monthly review of projects by the Board of Library
Trustees.
06 BLT MONITORING LIST
VI.CURRENT BUSINESS
A.Items for Review
February 24, 2020
Page 3
Board of Library Trustees Meeting
Arts and Cultural Update (Pages 26-29)6.
Staff will present the annual report on the activities of the Cultural Arts Division.
07 VIA6 ARTS AND CULTURAL UPDATE
Annual Budget - Preliminary Review (Pages 30-34)7.
Staff requests that the Board review and approve the preliminary Library budget for
Fiscal Year 2020/2021.
08 VIA7 ANNUAL BUDGET PRELIMINARY REVIEW
09 VIA7 ATTACHMENT A - Proposed Budget FY 2020-21
10 VIA7 ATTACHMENT B - Revenue Projection FY 2020-2021
Lecture Hall Update8.
Chair Ray will report on activities related to the Library Lecture Hall project.
Library Services (Pages 13-18)9.
Report Library issues regarding services, patrons and staff.
B.Monthly Reports
Library Foundation Liaison Reports:10.
A. Library Foundation Board - Report of the most recently attended meeting
B. Library Live Lectures Committee - Report of the most recently attended meeting
C. Witte Lectures Committee - Report of the most recently attended meeting
Friends of the Library Liaison Report11.
Trustee update of the most recently attended Friends of the Library Board meeting.
Literacy Services Liaison Report12.
Trustee update of the most recently attended Literacy Services Advisory Board
meeting.
VII.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited on non-agenda items generally considered to be within the subject
matter jurisdiction of the Board of Library Trustees. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit
on agenda or non-agenda items, provided the time limit adjustment is applied equally to all
speakers. As a courtesy, please turn cell phones off or set them in the silent mode.
February 24, 2020
Page 4
Board of Library Trustees Meeting
VIII.BOARD/COMMITTEE/COMMISSION ANNOUNCEMENTS OR MATTERS WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION,
ACTION OR REPORT (NON-DISCUSSION ITEM)
IX.ADJOURNMENT
DRAFT
CITY OF NEWPORT BEACH
Board of Library Trustees
Newport Beach Public Library
1000 Avocado Avenue, Newport Beach, CA 92660
Meeting Minutes
January 21, 2020 – 5:00 p.m.
I.CALL MEETING TO ORDER – Chair Ray called the meeting to order at 5:00 p.m.
II.ROLL CALL – Roll Call by Administrative Support Specialist Elaine McMillion
Trustees Present: Chair Janet Ray, Vice Chair Paul Watkins, Secretary Douglas
Coulter, Board Member Kurt Kost
Trustees Absent: Board Member Barbara Glabman
Staff Present: Tim Hetherton, Library Services Director
Elaine McMillion, Administrative Support Specialist
Melissa Hartson, Acting Library Services Manager
Rebecca Lightfoot, Adult Services Coordinator
III.NOTICE TO THE PUBLIC
IV.PUBLIC COMMENTS
None
V.CONSENT CALENDAR
A.Consent Calendar Items
1.Minutes of the December 16, 2019 Board of Library Trustees Meeting
Vice Chair Watkins requested that the Minutes be amended to incorporate Mr. Mosher's
proposed revisions.
2.Patron Comments
Monthly review of evaluations of library services through suggestions and requests
received from customers.
Vice Chair Watkins commended Library Services Director Hetherton's thoughtful,
thorough, and polite response to a patron's comments regarding fines.
3.Library Activities
Monthly update of library events, services and statistics.
4
Board of Library Trustees Meeting Minutes
January 21, 2020
Page 2
4. Expenditure Status Report
Monthly expenditure status of the library's operating expenses, services, salaries,
and benefits by department.
5. Board of Library Trustees Monitoring List
List of agenda items and dates for monthly review of projects by the Board of
Library Trustees.
Motion made by Vice Chair Watkins, seconded by Board Member Coulter, and carried
(4-0-0-1) to approve the consent calendar with amendments to the Minutes of the
December 16, 2019 Regular Meeting as discussed.
AYES: Ray, Watkins, Coulter, Kost
NOES:
ABSTENTIONS:
ABSENCES: Glabman
VI. CURRENT BUSINESS
A. Items for Review
6. Review of Holidays and Meeting Schedule
Staff requests that the Board of Library Trustees review the 2020 meeting
schedule.
Chair Ray requested staff place the page number of reports next to the appropriate item
on the agenda.
Library Services Director Tim Hetherton reported the Board's meeting dates for January
and February fall on holidays so the meetings are held on the following Tuesday for each.
Motion made by Vice Chair Watkins, seconded by Board Member Kost, and carried
(4-0-0-1) to adopt the 2020 holiday closure and meeting schedule proposed by staff.
AYES: Ray, Watkins, Coulter, Kost
NOES:
ABSTENTIONS:
ABSENCES: Glabman
Chair Ray advised that she would not be present for the March 16 meeting and requested
Vice Chair Watkins assume her duties for the meeting.
7. Library Gift and Donor Policy (NBPL 3)
Staff requests that the Board of Library Trustees review and approve changes to
the Gift and Donor policy (NBPL 3).
Library Services Director Hetherton advised that Chair Ray, Newport Beach Library
Foundation Chief Executive Office Meg Linton, Foundation Board Member Jill Johnson-
Tucker, Foundation Board Member Karen Clark, and he met to review the Gift and Donor
Policy. Proposed revisions include the addition of donor recognition walls, changes to
5
Board of Library Trustees Meeting Minutes
January 21, 2020
Page 3
donor levels, an increase of the Grand Stairway donor level to $500,000, and designated
funding of $75,000 and $100,000 for the Sound Lab and Media Lab respectively.
Additional language states that in the event the area of the library with the donor's name
is significantly renovated, demolished, or is no longer used for library purposes, either
voluntarily or involuntarily, the donor shall have no further rights related to the name
recognition, at the sole discretion of the Board of Library Trustees. In such case, any
payments not yet paid by the donor shall no longer be due.
Vice Chair Watkins advised that he has circulated proposed revisions. He proposed
additional language that stated any changes or exceptions to dollar amounts, letter size
and banner length, design, content and location of donor recognition walls, Foundation
gifts, and the Gift and Donor Policy are subject to the express approval of the Board of
Library Trustees.
Resident Jim Mosher suggested the Gift and Donor Policy should allow donor recognition
in any of the Library facilities. The policy appears to state that recognition walls
acknowledge all donations to the Library Foundation, whether the donations are utilized
for the Library or Foundation programs.
Chair Ray felt any changes pertinent to the proposed Lecture Hall should be incorporated
once a decision to build the Lecture Hall is made.
Vice Chair Watkins noted in December, the Board of Library Trustees decided to focus on
changes to donor walls and the funding levels for donor walls. The proposed revisions
accomplish the Board's decision. The Gift and Donor Policy is not tied to particular
expansion areas.
In response to Board Member Kost's inquiries, Chair Ray indicated a donor can designate
the use of his donation. Meg Linton, Newport Beach Public Library Foundation Chief
Executive Officer, related that a separate campaign would raise funds for a lecture hall
and offer limited naming opportunities.
Motion made by Vice Chair Watkins, seconded by Board Member Coulter, and carried
(4-0-0-1) to approve the Gift and Donor Policy (NBPL 3) with revisions proposed during
the meeting.
AYES: Ray, Watkins, Coulter, Kost
NOES:
ABSTENTIONS:
ABSENCES: Glabman
8. Newport Beach Public Library eBranch and Database Review
Staff will provide an update and review of the Library eBranch and database
services.
Adult Services Coordinator Rebecca Lightfoot reported eBranch services are those
services available to patrons anytime and anywhere. Staff reviews and evaluates existing
databases, statistics for existing databases, patron suggestions, and new databases.
Based on statistics, staff has canceled the subscription to Axis 360 and transferred its
contents to Overdrive. Patron use of Overdrive continues to grow. Kanopy's enhanced
6
Board of Library Trustees Meeting Minutes
January 21, 2020
Page 4
patron access to the Great Courses series and children's movies have been well received.
RB Digital and Flipster offer downloadable magazines, and staff has increased the content
available through RB Digital. Financial databases continue to perform well. Staff
subscribed to the Legal Reference Information Center database in July 2019 and added
two levels to Rosetta Stone. Staff canceled the subscription to Lynda.com because of the
privacy issues created by LinkedIn's purchase of Lynda.com. Staff is evaluating other
databases to replace Lynda.com and should have an update in the next few months.
In reply to Board Member Kost's queries, Adult Services Coordinator Lightfoot related that
Rosetta Stone has an app, but it doesn't work well for Library patrons.
In answer to Jim Mosher's question, Adult Services Coordinator Lightfoot advised that the
Library offers online access to the Orange County Register and its archives through News
Bank and the in-house database.
9. Donations
Staff recommends the Board of Library Trustees approve the acceptance of three
year-end donations from Library Supporters to enhance the Library's materials
collection.
Acting Library Services Manager Melissa Hartson reported the Library received three
donations at the end of 2019 and requested the Board accept the donations.
Motion made by Board Member Coulter, seconded by Vice Chair Watkins, and carried
(4-0-0-1) to accept the donations as recommended by staff.
AYES: Ray, Watkins, Coulter, Kost
NOES:
ABSTENTIONS:
ABSENCES: Glabman
10. Lecture Hall Update
Chair Ray will report on activities related to the Library Lecture Hall project.
Chair Ray advised that the Library Lecture Hall Design Committee met earlier in the day
and reviewed different configurations for seating. The next meeting is scheduled for
February 3 to discuss exterior areas. Robert Coffee is very thorough. Library Director
Hetherton and Foundation Chief Executive Officer Meg Linton have prepared a list of
issues the committee should consider. The Lecture Hall and the Friends Room will
increase the number of visitors to the Library.
Meg Linton added that discussions about design are raising questions about programming
and growth.
11. Library Services
Report of Library issues regarding services, patrons and staff.
Library Services Director Hetherton expressed disappointment and surprise that the
Library was not ranked as a Star Library for 2019. The Palo Alto and Redwood City
Libraries reported statistics similar to Newport Beach Library statistics, but Palo Alto and
7
Board of Library Trustees Meeting Minutes
January 21, 2020
Page 5
Redwood City Libraries moved from three stars to four stars. The Library has emphasized
eBranch services and program attendance such that program attendance has increased
142 percent in ten years. He indicated he has contacted Keith Curry Lance, author of the
index of Star Libraries, for an explanation and is awaiting a return call. The one category
in which the Library finished last was Wi-Fi sessions, but patrons appear to be satisfied
with the Library's Wi-Fi service. The Board may wish to consult with Mr. Lance regarding
ways to improve the Library's rank. The Library's rank is important for the Mayor, the City's
management team, and the community.
Vice Chair Watkins remarked that the non-ranking is not a reflection on Library Services
Director Hetherton or the Board of Library Trustees. Cerritos Library was discussed and
it was noted that this library is home to several cultures that emphasizes reading and
learning beginning at an early age. He suggested staff inquire regarding the cost of Mr.
Lance's consulting services. Libraries in Redwood City, Palo Alto, and Cerritos are very
different from the Newport Beach Public Library.
Board Member Coulter felt in-person contact with Mr. Lance could be more beneficial than
a phone call.
Meg Linton commented that the ranking process appears to be blind and vague.
Toby Larson, Library Foundation Board Member, related that the Cerritos Library is
visually impressive but does not offer programming for the general population. The
Cerritos Library offers programs oriented to specific cultures and receives excellent
support from the Cerritos School District, which is one of the highest achieving districts in
California.
Vice Chair Watkins requested that Library Services Director Hetherton explore hiring Mr.
Lance as a consultant.
In answer to Chair Ray's query, Library Services Director Hetherton was unsure whether
a Star ranking is considered prestigious. The Star ranking is the primary method for
comparing libraries.
Jim Mosher recalled in 2018 that the Board decided not to be overly concerned with the
Star ranking, which was a good decision. Paying the consultant who dispenses Star
rankings to learn how to improve rankings seems ethically questionable. A reasonable
question for the consultant is why are there no one Star and two Star rankings.
Library Services Director Hetherton advised that a number of public libraries continue to
boycott Macmillan Publishing. Macmillan's Chief Executive Officer will address the
American Library Association's conference. Congress is looking into Macmillan's actions
as possible antitrust violations. On January 28, the Council will consider forming an ad
hoc committee to draft a Memorandum of Understanding (MOU) between the Board of
Library Trustees and the City of Newport Beach regarding funding for the Lecture Hall.
City Attorney Aaron Harp has suggested anyone interested in joining the committee
should express their interest to the Mayor. The Council is interested in identifying the
Foundation's representative for negotiations with the City. The Witte Lecture series
continues on January 24 and 25 with Doris Kearns Goodwin. The Library will be closed
8
Board of Library Trustees Meeting Minutes
January 21, 2020
Page 6
on February 17 for President's Day. The next Board meeting is scheduled for
February 18.
Meg Linton, Foundation Chief Executive Officer, reported the Foundation has formed a
lecture hall committee, and Jill Johnson-Tucker has joined the Foundation Board. Several
Board Members, who are attorneys, have expressed interest in the negotiations.
B. Monthly Reports
12. Library Foundation Liaison Reports
A. Library Foundation Board – Report of the most recently attended
meeting.
Chair Ray indicated the Foundation Board did not hold a meeting in January.
Meg Linton, Library Foundation Chief Executive Officer, advised that the Library Live
Committee is beginning to work on the 2020/2021 season. The Newport Beach Indy
published a full-page article regarding the Witte Lecture series. The Library Live Lectures
and Witte Lectures Committees book the speakers. Young adult author Tomi Adeyemi
was added to the Library Live series at the last minute. A new issue of The Bookmark is
available.
B. Library Live Lectures Committee – Report of the most recently attended
meeting.
Chair Ray shared Board Member Glabman's comments regarding the Library Live
Lectures Committee. The purpose of Library Live lectures are experimentation,
community outreach, and connections. The guest authors charge moderate fees;
therefore, the impetus to sell seats is not great. The Committee is attempting to grow
volunteers. Board Member Glabman is aiming to discover a mission, long-range plan,
and short-term goals for the Committee.
Meg Linton clarified that a full house is always desirable. Attendance at lectures is always
good.
C. Witte Lectures Committee – Report of the most recently attended
meeting.
Board Member Kost noted the Doris Kearns Goodwin lectures are sold out. The
fundraising total has surpassed the goal with a total of $147,000. The Committee is
finalizing contracts for the 2021 season.
12. Friends of the Library Liaison Report
Trustee update of the most recently attended Friends of the Library Board meeting.
Board Member Coulter stated between Christmas and New Years that the Friends of the
Library gave 377 gift certificates to people who purchased at least $5 in books to be used
in the month of January only. December 2019 sales in the bookstore net income increased
18.4 percent over December 2018 sales. Amazon sales were down $882 in December
9
Board of Library Trustees Meeting Minutes
January 21, 2020
Page 7
2019 from December 2018. The next book sale is scheduled on February 7 and 8. Total
revenues in December were $19,300.
13. Literacy Services Liaison Report
Trustee update of the most recently attended Literacy Services Advisory Board
meeting.
Vice Chair Watkins reported Literacy Services is in very good financial condition and is
planning the Gift of Literacy luncheon for May 1 at the Hyatt Regency on Jamboree. The
guest speaker will be Isha Sesay, author of Beneath the Tamarind Tree.
VII. PUBLIC COMMENTS ON NON-AGENDA ITEMS
None
VIII. BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION,
ACTION OR REPORT (NON-DISCUSSION ITEM)
None
IX. ADJOURNMENT – 6:03 p.m.
10
JANUARY 2020
Comment #
Date Received
Source of Comment
Staff Member
Staff Member Title
Date Responded to Patron
1
1/9/2020
Comment Card
Rebecca Lightfoot
Adult Services Coordinator
1/13/2020
2
1/13/2020
Comment Card
Rebecca Lightfoot
Adult Services Coordinator
1/13/2020
3
1/14/2020
Comment Card
Debbie Walker
Branch & Youth Services Coordinator
1/14/2020
4
1/14/2020
Email
Melissa Hartson
Library Services Manager, Acting
1/14/2020
Where do I take books I wish to donate?The Library welcomes your donations. You may drop them off at the Central Library
or any of our branch libraries. If needed, you may receive a receipt for tax
purposes. Your donations go to our Friends of the Library Bookstore where the
money from the sales goes back to the Library to support programs and collections.
Thank you for considering us for your donations.
NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTS
Comment Response
Unbelievable that after years and years you are still wasting paper in the main
bathroom. Enormous disrespect for the environment.
I received your comment form where you stated that you felt that the Library was
wasting paper in the main bathroom. When the first floor restrooms were
remodeled here at Central a couple of years ago we added Dyson hand dryers to
help curtail the need for paper towels. We also provide electric hand dryers at
Mariners Branch and the new Corona del Mar Library. We do appreciate your use
and interest in the Library.
I like the spacious, comfortable setting. Reference assistance, check out service,
and Internet services need improvement. There is only one copy each of the Wall
Street Journal and IBD Weekly. I never find them. The e-articles for the papers are
not the same as the actual paper.
Thank you for taking the time to fill out a comment card regarding the Wall Street
Journal and Investor’s Business Daily. I do understand your frustration that these
high demand resources are often in use when you visit the Library, especially
during busy weekend hours. We do offer the Wall Street Journal at all four of our
locations, and Investor’s Business Daily at Mariners and Balboa in addition to
Central. Other than not having the pictures, the articles available through our
ProQuest database contain all the same information. Thank you.
I like everything, including online access to the Wall Street Journal. The copiers
need improvement. They cannot adjust for contrast, guaranteeing poor quality
copies. The downstairs copier is broken/out of service.
Thank you for taking the time to fill out a comment card about the copiers at the
Central Library. I do apologize for the downstairs copier being out of order. We are
waiting on a part from the manufacturer so it can be repaired. Staff is happy to help
you adjust the settings for the contrast on the copier upstairs. Please ask us the
next time you visit and we can get it adjusted for you. Thank you.
11
JANUARY 2020
Comment #
Date Received
Source of Comment
Staff Member
Staff Member Title
Date Responded to Patron
NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTS
Comment Response
5
1/21/2020
Email
Melissa Hartson
Library Services Manager, Acting
1/22/2020
6
1/2020
Comment Card
Andy Kachaturian
Branch Librarian II
2/6/2020
Newbery and Caldecott medal winners should be all grouped together at the
Mariners Branch. Thanks!
My name is Andrew Kachaturian and I am the Mariners Branch Librarian. I
received your comment card and wanted to respond to you. First of all, thank you
so much for taking the time to compliment the library and our services! We are
happy to know you have had good experiences at the library. Thank you also for
taking the time to make the suggestion to group the Newbery and Caldecott award
winning children books. This is actually a project we have been planning to move
forward with as our Central Library has been organizing their collection in this way
and found it to be helpful as well. I believe you can expect to see this take place in
the next month or so at Mariners. We need to take care of some details on the
backend so that everything displays correctly in the library catalog and then we can
begin relocating items. Thank you once again for taking the time to contact us and
we hope to see you again soon.
Is Lynda.com still available for people with a Library Card from the Newport Public
Library? I tried to sign in with the Newportpubliclibrary.org portal, and it did not
recognize the URL. Has this changed? Thank you.
The Library’s subscription to Lynda.com ended on December 31. Lynda.com was
purchased by LinkedIn and changed their terms of service, requiring library patrons
to create a LinkedIn account in order to continue using Lynda.com. Due to privacy
concerns, librarians across the country tried to negotiate with LinkedIn, but
unfortunately, no agreement was reached. California State Librarian Greg Lucas
issued a press release in July of last year, recommending that libraries no longer
continue their relationship with LinkedIn. You can read the State Librarian’s press
release here. The Newport Beach Public Library takes our patrons’ right to privacy
seriously, so we felt we had no other choice but to cancel the service. We are in the
process of evaluating a suitable replacement and anticipate subscribing to a new
service in the coming months. Thank you for your inquiry.
12
NEWPORT BEACH PUBLIC LIBRARY
To: Board of Library Trustees
From: Tim Hetherton, Library Services Director
Re: Report of Library Activities – February 24, 2020 Meeting
______________________________________________________________________
TIM HETHERTON, LIBRARY SERVICES DIRECTOR
Library Journal Star Library
I was able to schedule a teleconference with Keith Curry Lance, the gentleman who originated and compiles the Library Journal Star Index. I explained that the staff and the Board of Library
Trustees were concerned about NBPL’s change in status in relation to its peer group. Mr.
Lance was exceedingly helpful; and I feel that we had a very productive discussion.
He asserted that not being designated a Star Library for 2019 does not indicate a failure on NBPL’s part. He pointed out that the Star index measures quantity, not quality. As noted in the
Star Libraries FAQ, a library may lose Star status simply because of data reported by other
libraries. In the 2019 (Fiscal Year 2017-18) data, 8-9 Star Libraries in the $5-9.9 M peer group
report one or more extraordinary statistical “outliers’. Mr. Lance pointed out that in some
instances, wi-fi sessions per capita may be disproportionate to visits per capita, and visits per capita may be disproportionate to circulation per capita and public Internet computer use per
capita.
The table below shows NBPL in comparison to its peer group:
13
The data above shows that statistical outliers affect overall ratings, and that there is not
necessarily a correlation between data sets for Star libraries.
The LJ Index, on which the ratings are based, is designed so libraries can excel in a variety of
ways: either by excelling across the board on all measures, or by excelling on only one or two
output measures. This enables one or two figures to earn a library a higher score than across
the board higher numbers.
Mr. Lance used the example of the Chandler Public Library in Arizona. This particular library has
extremely high wi-fi sessions per capita statistics because two of their four branches operate in
large public high schools as part of a partnership with the Chandler Unified School
District. Chandler Public Library reported a high number of wireless sessions from students and
teachers accessing wi-fi from nearby hallways and classrooms- stats not generated by a visit to the library. As Mr Lance stated: “While your library had better numbers overall, Chandler’s
extremely high level of wi-fi service—very much a result of their unique situation—was enough
to compensate for their otherwise less impressive statistics.”
He also pointed out that the difference in LJ Index scores between NBPL and the last 3-Star library is only 9 points. The slightest increase in any one of NBPL’s data points or the slightest
decrease in any of the outliers reported by the 2019 Star Libraries in this category would have
made NBPL a Star Library. Newport Beach missed being a Star Library for 2019 by one
place—9 points on a 2476-point scale. Based on its LJ Index score, Newport Beach is in the
top 10 (#10) of the 61 city libraries in the nation among its spending peers. NBPL has the fourth highest LJ Index score of the 16 CA libraries in the $5-9.9M group.
Mr. Lance recommended contacting the directors of some of the “outlier” Star libraries in order
to ask them how they achieved such high figures. The discussion may reveal something
extraordinary they are doing, that could be replicated at NBPL.
Balboa Island Museum
Staff met with Tiffany Pepys and Celeste Dennerline of the Balboa Island Museum to discuss
local history exhibits at the Central Library.
Gift Shop/Passport Services (former Credit Union space)
Staff created a floorplan and consulted staff from the Municipal Operations Department about
reconfiguring the space. Staff has identified potential merchandise and is considering furniture
for the new area. Macmillan update
The situation remains unchanged: major publisher Macmillan has refused to comply with the
requests of the American Library Association to lift the embargo that limits public libraries to
purchasing a maximum of one copy of a new release title until eight weeks after the release
date. In September of 2019, the ALA launched its #eBooksForAll campaign, condemning Macmillan’s embargo. Macmillan CEO John Sargent has made the claim that providing libraries
with unlimited access to purchase Macmillan eBook titles in digital format, the company would
lose money. By taking this action, Macmillan has received a great deal of public relations fallout
from all the negative publicity, with many public libraries boycotting Macmillan publications.
14
The American Library Association has prepared this policy statement on eBooks and public
libraries:
15
For more information on public libraries and eBooks, visit https://ebooksforall.org/index.php/faq/
Wheelhouse List for Library Trustees:
Witte Lecture: David Leonhardt
Friends Room, Central Library
Friday, February 28
7 p.m. (Central Library closes at 5 p.m.)
Witte Lecture: David Leonhardt
Friends Room, Central Library
Saturday, February 29
2 p.m.
City Council Regular Meeting
Council Chambers, Civic Center
Tuesday, February 25
7 p.m.
Board of Library Trustees Meeting
Small Conference Room, Central Library
Monday, March 16
5 p.m.
DEBBIE WALKER, BRANCH AND YOUTH SERVICES COORDINATOR Branches
Sensory Play Saturdays began at CDM on January 11. This is a “stay-and-play” program
featuring bins filled with interactive items to stimulate a child’s senses and encourage critical
thinking, imagination and language development. In the coming weeks staff will update the
sensory bins with new materials that feature different themes. Balboa Branch hosted an Arctic Animal Craft program and Mariners offered “Winter Wonderland” themed crafts. Attendance for
all programs and storytimes steadily climbed back to pre-holiday levels.
Youth Services On January 23 Liz Aaron, Melinda Vogel and Daisy Hernandez all attended the annual Santiago
Library System (SLS) Performers Showcase held at the Yorba Linda Public Library. The
Showcase gives library staff in Orange County the opportunity to evaluate a variety of
performers and entertainers for the Summer Reading Program and other events throughout the
year. As part of the SLS Youth Services team, Liz not only attended the event but also helped plan and host it. On January 25, Animal Control Officer Staci Cash and her pup Dylan came to
Central as part of “Furry Pets” Family storytime. Over 70 children and adults enjoyed interacting
with Dylan, and experiencing dog related stories and crafts.
16
Teen Services
Young Adult Advisory Committee (YAAC) met on January 8th and discussed theme updates for
the Teen Center. The first of the College Planning/Practice Tests workshop series was held on Wednesday, January 15.
Facilities
The book drop was replaced at CDM. On January 9, signs were installed in the parking lot
stating what hours the lot could be used outside of regular Library hours. Curbs were painted for staff parking and a “Library Van Parking Only” sign was installed to keep the space open for
deliveries. On January 7, Facilities Maintenance Specialist Eddie Flores accompanied Tom
Sandefur of Public Works in a walk-through tour of the Chiller Yard at Central. This was done in
anticipation of finding a company to repair and update the system there. This was mandatory
for vendors who were interested in bidding for the project. On January 13, Eddie, Tom and I visited Balboa to perform a visual inspection with Branch Librarian Evelyn Rogers and to provide
Tom a better idea of the challenges the facility is facing due to the issues regarding the roof and
the windows at the front of the building. Tom will be working on an assessment of necessary
repairs and potential costs for the projects.
MELISSA HARTSON, CIRCULATION & TECHNICAL PROCESSING COORDINATOR
Staffing
HR opened a recruitment to fill two F/T Clerk I vacancies. Candidates were invited to take a written exam at the end of the month. First round oral interviews are set to take place in
February.
Training
I hosted Quarterly Clerk Training this month. Meg Linton and Kunga Wangmo Upshaw briefed the team on Foundation updates and answered questions about upcoming events. I discussed
the ILS implementation timeline, provided procedure reminders and demonstrated the Library’s
newest database, Newsbank, which contains access to the Orange County Register.
Meetings The ILS Implementation Team, comprised of Library and IT staff, completed a Webex
conference call with SirsiDynix. Our SirsiDynix project manager presented the migration
process overview to our team.
I attended the Annual City Council Planning Session on Saturday, January 25.
REBECCA LIGHTFOOT, ADULT SERVICES COORDINATOR
Collections Library Assistant Greg Johnson worked with Mariners Branch Librarian Andy Kachaturian to
refresh Mariners’ CD collection.
Librarian Alex Jenkins and Library Assistant Greg Johnson assisted with getting the new mobile
hotspots ready to circulate and added to the Tech Toys collection.
Tax Forms
17
Library Assistant Chris Hennigan has received the majority of the expected tax forms from the
IRS and the state. The forms are now out and available to the public at all four locations.
Databases
The library added the Orange County Register through NewsBank, which gives patrons access
to the full text from 1987-current.
Training Librarian I Laurie Sanders completed a Performance Pro Supervisor Training workshop through
the City.
18
Proquest Articles Retrieved 2019-2020
July Aug Sept Oct Nov Dec Jan AVG.
Business Databases 1233 812 1230 1075 945 1692 1330 1188
Newspapers--Current 604 643 879 1178 1242 921 1025 927
Newspapers--Historical 1376 1101 1895 2586 2023 1770 4026 2111
Magazines 28 28 54 124 83 72 57 64
JUL AUG SEP OCT NOV DEC JAN
2019 2019 2019 2019 2019 2019 2020
Tracked by #searches
A to Z Databases 1234 1874 875 450 380 578 696 6087
Ancestry 263 790 744 1102 776 442 563 4680
AskART 43 51 32 93 111 115 181 626
Biography In Context 51 143 48 215 457 78 58 1050
Britannica School Edition 55 265 52 870 483 51 51 1827
Facts on File Ancient History 74 95 22 120 61 44 48 464
Gale Archives Unbound 438 1095 8322 4380 3285 7446 13359 38325
Gale Directory Library 23 17 22 45 5 43 19 174
Gale Virtual Reference Library 19 24 363 393 233 717 379 2128
HeritageQuest 2980 1565 2641 1909 1801 1573 1812 14281
Kids InfoBits 16 45 14 93 38 17 12 235
Lynda.com 6883 5836 7105 5896 14212 14785 **54717
Legal Information Ref Center 46 242 112 126 50 152 125 853
Literature Resource Center 56 99 18 105 100 30 79 487
National Geographic 45 78 30 273 51 87 33 597
National Geographic Kids 5 25 11 22 24 1 14 102
NewsBank (OC Register)***613 613
NoveList Plus 68 282 164 343 141 135 160 1293
NoveList K-8 Plus 52 89 81 41 134 12 66 475
Opposing Viewpoints 49 214 408 377 215 61 84 1408
ProQuest 2275 1971 2750 4486 3228 4542 3566 22818
Reference USA Business 1508 906 1091 890 845 590 2468 8298
Reference USA Residential 146 727 218 160 56 80 47 1434
World Book Online 4 3 16 437 252 4 40 756
Tracked by #sessions
ScienceFLIX 5 3 4 13 51 50 12 138
Testing & Education Ref. Center 35 68 37 53 37 35 73 338
Tracked by #page views
Consumer Reports 2283 2864 2126 2561 568**2203*9834
CultureGrams 9 120 27 186 244 10 70 666
Morningstar 48614 24429 11599 11372 10764 44002 62638 213418
NetAdvantage 6581 8480 2859 1986 1987 683 6554 29130
RealQuest 98 3093 24 92 737 138 336 4518
Tumblebooks 64 227 358 186 134 95 70 1134
Value Line 8605 10042 11834 14057 15422 13804 15276 89040
Tracked by Hours Used
Rosetta Stone 70.32 51.2 61.25 49.77 33.08 17.33 90.93 373.9
Notes:
Database FY Comparisons YTD
19/20
July 2019 - Intermittant issues with S&P NetAdvantage and ValueLine this month
Sept 2019 - trouble with S&P NetAdvantage access outside of library
*Partial statistics only for November (11/1-11/8) and January (1/8-1/31); December not available at all (due to a
change at Consumer Reports that affected statistics data collection; it has been remedied going forward)
**Lynda service ended
***Subscription began January 16, 2020
19
Jan-20 YTD 19/20 YTD 18/19
BALBOA 4,760 35,196 44,907
CDM *4,207 20,235 33
MARINERS 22,445 165,753 178,647
CENTRAL 58,215 444,711 496,648
Ebooks/Emagazines 16,307 104,424 90,459
TOTAL 105,934 770,319 810,694
FEB 19 107,884
MAR 19 119,774
APR 19 111,299
MAY 19 112,075
JUN 19 114,315
JUL 19 123,372
AUG 19 112,107
SEP 19 109,665
OCT 19 113,721
NOV 19 105,791
DEC 19 99,729
JAN 20 105,934
TOTAL 1,335,666
* Corona del Mar Branch Library was closed for reconstruction from April 2018 through July 2019.
12 Month Comparison
NEWPORT BEACH PUBLIC LIBRARY - JANUARY 2020
CIRCULATION
BALBOA
CDM *
MARINERS
CENTRAL
Ebooks/Emagazines
95,000
100,000
105,000
110,000
115,000
120,000
125,000
130,000
FEB 19 MAR 19 APR 19 MAY 19 JUN 19 JUL 19 AUG 19 SEP 19 OCT 19 NOV 19 DEC 19 JAN 20
1,575,518
1,818,709
1,588,822 1,582,953
1,582,914
1,598,265
1,610,818
1,529,391 1,464,640
1,424,594
1,376,041
1250000
1375000
1500000
1625000
1750000
1875000
2000000
FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19
CIRCULATION
20
Jan-20 YTD 19/20 YTD 18/19
BALBOA 424 3,110 3,132
CDM *1,037 4,921 0
MARINERS 2,939 21,139 24,865
CENTRAL 9,339 68,495 67,105
TOTAL 13,739 97,665 95,102
12 Month Comparison
FEB 19 13,139
MAR 19 14,433
APR 19 12,617
MAY 19 13,183
JUN 19 14,918
JUL 19 14,476
AUG 19 13,960
SEP 19 14,394
OCT 19 15,606
NOV 19 13,664
DEC 19 11,826
JAN 20 13,739
TOTAL 165,955
* Corona del Mar Branch Library was closed for reconstruction from April 2018 through July 2019.
NEWPORT BEACH PUBLIC LIBRARY - JANUARY 2020
REFERENCE
BALBOA
CDM *
MARINERS
CENTRAL
10,000
11,000
12,000
13,000
14,000
15,000
16,000
17,000
18,000
19,000
FEB 19 MAR 19 APR 19 MAY 19 JUN 19 JUL 19 AUG 19 SEP 19 OCT 19 NOV 19 DEC 19 JAN 20
181,315
211,742
199,880 191,567
184,260
190,391
168,496
162,510 157,149
156,521
163,392
120000
140000
160000
180000
200000
220000
240000
FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19
REFERENCE
21
Jan-20 YTD 19/20 YTD 18/19
BALBOA 2,911 23,388 25,926
CDM *5,013 23,790 0
MARINERS 20,307 137,495 128,731
CENTRAL 48,913 333,998 391,558
TOTAL 77,144 518,671 546,215
12 Month Comparison
FEB 19 75,947
MAR 19 80,328
APR 19 82,552
MAY 19 78,156
JUN 19 72,755
JUL 19 76,699
AUG 19 66,394
SEP 19 83,404
OCT 19 76,420
NOV 19 70,128
DEC 19 68,482
JAN 20 77,144
TOTAL 908,409
* Corona del Mar Branch Library was closed for reconstruction from April 2018 through July 2019.
NEWPORT BEACH PUBLIC LIBRARY - JANUARY 2020
PATRONS SERVED IN LIBRARY
BALBOA
CDM *
MARINERS
CENTRAL
60,000
65,000
70,000
75,000
80,000
85,000
90,000
FEB 19 MAR 19 APR 19 MAY 19 JUN 19 JUL 19 AUG 19 SEP 19 OCT 19 NOV 19 DEC 19 JAN 20
1,200,664
1,258,585
1,258,902
1,131,330 1,074,933
1,399,841
1,256,238 1,209,719
1,102,106
1,158,344
935,953
600000
775000
950000
1125000
1300000
1475000
1650000
FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19
PATRONS SERVED IN LIBRARY
22
Jan-20 YTD 19/20 YTD 18/19
BALBOA 67 900 979
CDM *529 3,203 2,093
MARINERS 1,157 7,194 6,680
CENTRAL 3,261 37,373 29,603
TOTAL 5,014 48,670 39,355
12 Month Comparison
FEB 19 5,129
MAR 19 6,095
APR 19 6,294
MAY 19 4,859
JUN 19 6,509
JUL 19 7,728
AUG 19 9,780
SEP 19 9,800
OCT 19 6,533
NOV 19 4,805
DEC 19 5,010
JAN 20 5,014
TOTAL 77,556
* Corona del Mar Branch Library was closed for reconstruction from April 2018 through July 2019.
PROGRAM ATTENDANCE
NEWPORT BEACH PUBLIC LIBRARY - JANUARY 2020
BALBOA
CDM *
MARINERS
CENTRAL
3,000
4,000
5,000
6,000
7,000
8,000
9,000
10,000
11,000
FEB 19 MAR 19 APR 19 MAY 19 JUN 19 JUL 19 AUG 19 SEP 19 OCT 19 NOV 19 DEC 19 JAN 20
43,419
28,680
53,534 51,570
51,894 49,977
64,473
67,646
69,922
70,430
68,241
0
15000
30000
45000
60000
75000
90000
FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19
PROGRAM ATTENDANCE
23
LIBRARY EXPENDITURES FY 2019-20
(February 3, 2020)
ACCOUNT DESCRIPTION
ORIGINAL
APPROP
REVISED
BUDGET
YTD
EXPENDED
MONTHLY
EXPENDED
AVAILABLE
BUDGET
I SALARY & BENEFITS
SALARY FULL-TIME REGULAR 2,875,248 2,875,248 1,519,204 215,393 1,356,044
SALARY PART-TIME 944,040 970,789 474,980 63,949 495,809
BENEFITS 2,345,669 2,353,469 1,319,985 252,136 1,033,484
SALARY & BENEFITS TOTAL 6,164,957 6,199,506 3,314,169 531,479 2,885,337
II MAINT & OPERATION
PROFESSIONAL SERVICE*167,773 167,773 61,206 688 106,567
UTILITIES 271,491 271,491 129,380 15,327 142,111
PROGRAMMING 5,500 8,000 3,473 2,168 4,527
SUPPLIES**83,170 83,209 45,394 9,184 37,815
LIBRARY MATERIALS 619,740 627,077 444,407 5,115 182,670
FACILITIES MAINTENANCE 174,951 180,246 66,072 4,927 114,174
TRAINING AND TRAVEL 15,075 15,075 9,031 2,074 6,044
GENERAL OPERATING EXPENSES***24,200 24,562 11,724 3,501 12,838
PERIPHERALS 5,000 6,891 2,570 0 4,321
INTERNAL SERVICE FUNDS 1,458,054 1,458,054 729,027 121,504 729,027
OFFICE EQUIPMENT 2,000 2,000 348 0 1,652
MAINT & OPERATION TOTAL 2,826,954 2,844,378 1,502,631 164,487 1,341,747
LIBRARY BUDGET TOTAL 8,991,911 9,043,884 4,816,800 695,966 4,227,084
*PROFESSIONAL SERVICES - INCLUDE OUTSIDE PRINTING, JANITORIAL, WINDOW SERVICE
**INCLUDES OFFICE , PROCESSING AND JANITORIAL SUPPLIES
***INCLUDES, ADVERTISING, DUES, EVENT INSURANCE
24
Previous
Agenda Date AGENDA ITEM Scheduled
Agenda Date
Ongoing Ongoing
Ongoing Ongoing
Feb 19, 2019 Feb 24, 2020
Feb 19, 2019 Feb 24, 2020
Mar 18, 2019 Mar 16, 2020
Apr 23, 2019 Mar 16, 2020
Apr 23, 2019 Apr 20, 2020
Apr 23, 2019 Apr 20, 2020
May 20, 2019 May 18, 2020
Jun 17, 2019 May 18, 2020
Jun 17, 2019 Jun 15, 2020
June 17, 2019 Jun 15, 2020
Jun 17, 2019 Jun 15, 2020
Jul 15, 2019 Jul 20, 2020
Jul 15, 2019 Jul 20, 2020
Aug 19, 2019 Aug 17, 2020
Sep 16, 2019 Sep 21, 2020
Oct 21, 2019 Oct 19, 2020
Oct 21, 2019 Oct 19, 2020
Jan 21, 2020 Jan 19, 2021
Jan 21, 2020 Jan 19, 2021
LAST
REVIEWED POLICY REVIEW
Feb 27, 2018 NBPL 12 Circulation Policy Jun 15, 2020
Aug 20, 2018 CC I-1 Library Services Policy (Council Policy I -1)Jun 15, 2020
Aug 20, 2018 NBPL 2 Collection Development Policy (formerly City Council Policy I-3)Aug 17, 2020
Sep 17, 2018 NBPL 9 Expressive Use Areas Sep 21, 2020
Nov 13, 2018 NBPL 6 Media Lab Use Policy Nov 16, 2020
Nov 13, 2018 NBPL 7 Sound Lab Use Policy Nov 16, 2020
Jan 22, 2019 NBPL 10 Laptop/Use Borrowing Policy Jan 19, 2021
Jan 22, 2019 NBPL 5 Newport Beach Public Library Internet Use Policy (formerly City Council Policy I-8)Jan 19, 2021
Jan 22, 2019 NBPL 11 Rules for Acceptable Use of Wireless Internet Connections Jan 19, 2021
Feb 19, 2019 NBPL 8 Display and Distribution of Materials Policy Feb 16, 2021
Mar 18, 2019 NBPL 1 Library Use Policy (formerly City Council Policy I-2)Mar 15, 2021
Mar 18, 2019 NBPL 4 Children in the Library Policy (formerly City Council Policy I-6)Mar 15, 2021
Apr 23, 2019 NBPL 13 Study Room Policy Apr 19, 2021
Apr 23, 2019 NBPL 14 Friends Meeting Room (formerly City Council Policy I-7)Apr 19, 2021
Jan 21, 2020 NBPL 3 Library Gift and Donor Policy (formerly City Council Policy I-4)Jan 17, 2022
BOARD OF LIBRARY TRUSTEES MONITORING LIST
Lecture Hall Update
Policy Review (See List Below)
Media Lab Update
Marketing Update & Social Networking Update
Review Holidays / Meeting Schedule 2021
Newport Beach Public Library eBranch & Database Review
Proposed Library Closures for Winter Holidays 2020
Literacy Program Update
Information Technology Update
Financial Report Comparison of Beginning Budget to End of the Year Amended Budget (Every June)
Branch Update - Mariners
Youth Services Update
Adult and Reference Services Update
Annual Budget - Approval
Annual Budget - Preliminary Review
Arts & Cultural Update
WiFi Usage Compared to Other Libraries
Branch Update - CDM
Election of Board of Library Trustees Officers/Trustee Liaisons
Library Material Selection & Downloadable Services
Branch Update - Balboa
25
TO: Newport Beach Board of Library Trustees
FROM: Tim Hetherton, Library Services Director
(949)717-3810, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE: Annual Arts and Culture Update
_____________________________________________________________________________________
DISCUSSION:
The Cultural Arts Division of the Newport Beach Public Library, with guidance and support by the
Newport Beach City Arts Commission, brings cultural and arts programming to the community. Cultural
activities are ongoing throughout the year and include the coordination of revolving art and cultural
exhibitions at Central Library, the Sculpture Exhibition in Civic Center Park, the annual Newport Beach
Art Exhibition, Concerts on the Green, and a variety of arts lectures and special events.
CITY ARTS COMMISSION:
The Newport Beach Arts Commission, authorized by the City Charter, Article VII, Section 712, acts in an
advisory capacity to the City Council on all matters pertaining to artistic, aesthetic and cultural aspects
of the City. On behalf of the City, it actively encourages programs for the cultural enrichment of the
community, including visual and performing arts activities as well as arts education programs.
The City Arts Commissioners are appointed and serve at the pleasure of City Council. Their term of office
is four years. Meetings are held on the second Thursday of each month at 5 p.m. either in the City
Council Chambers or at the Newport Beach Central Library, as noted in agendas.
EXHIBITS IN THE CENTRAL LIBRARY:
The City of Newport Beach maintains exhibit space at the Central Library. The Lobby Gallery in the
Central Library has approximately 38 feet of linear wall space designed for two-dimensional pieces of
art. Additionally, two display cabinets were added to the lobby of Central Library in 2010. Artists may
now apply to exhibit three-dimensional works for this exhibition space in two Lucite display cases.
The City Arts Commission’s Fine Arts Committee meets periodically to review artist's submissions for
exhibition in Central Library. Upon acceptance, exhibiting artists must agree to the conditions and
requirements detailed in the City Policy 1-11.
Upcoming exhibitions include:
26
NEWPORT BEACH ART EXHIBITION:
The Newport Beach City Arts Commission presents an annual juried art show – the Newport Beach Art
Exhibition. Residents and guests are provided an opportunity to view and purchase original paintings,
photography and sculpture created by hundreds of regional artists. Cash prizes are awarded to artists
within a number of categories. A portion of the proceeds from the art sale funds Newport Beach
community arts programs. On June 15, 2019, the Arts Commission hosted the 55th Annual Exhibition,
which featured 168 artists, and over 300 pieces of art. The Arts Foundation raised nearly $6,000.
The 2020 exhibition is scheduled for Saturday June 20. The call for entry opened on January 20. The fee
to enter is $40 for two pieces, $30 for a single piece. Interested artists are advised to go to
www.CallForEntry.org, create a free account then apply to the call, “Newport Beach Art Exhibition.” The
submission deadline is May 29, 2020.
CONCERTS ON THE GREEN:
The City Arts Commission presents an annual series of “Concerts on the Green” during the summer
months. Concerts are held "on the Green" at the Newport Beach Civic Center. Concerts begin at 6 p.m.
and end promptly at 7:30 p.m. and are free to the public. Attendees are encouraged to bring beach
chairs, blankets, and picnic baskets.
Last year’s series included The Side Deal; Smith; Queen Nation; and Flashback Heart Attack. An
additional concert on the Balboa Peninsula was held at Marina Park featuring The Neil Diamond Tribute
with Jason Lohrke.
This summer’s series of concerts includes Don’t Stop Believing (Journey Tribute) on July 19, the
Pettybreakers (Tom Petty and the Heartbreakers tribute) on August 9, Yachty by Nature (70s’s soft rock)
on August 23, and Rumours (Fleetwood Mac tribute) on September 13.
CULTURAL ARTS GRANTS:
Each year, the City of Newport Beach distributes $40,000.00 in funds to arts organizations, enabling
them to expand arts programs offered to the local community. To apply, arts organizations are required
to meet established criteria and submit a Cultural Arts Grant Application by the September deadline.
Grantees for 2019/20 include:
Balboa Island Improvement Association (BIIA): $2,500
The BIIA will promote cultural activities and musical appreciation by presenting live classical
musical performances throughout the year. The concerts will be held at St. John Vianney
Chapel. The BIIA will also stage free summer concerts of popular music at Balboa Park, adjacent
to the Beek Center.
Baroque Music Festival: $4,000
The Baroque Music Festival will use the grant funds to bring opera singers, dancers, and
instrumentalists to Newport Beach for the zarzuela performance. The funds will also be used to
subsidize the cost of student tickets for this concert.
Chuck Jones Center for Creativity: $2,000
Chuck Jones Center for Creativity will use the grant funds for the continuation of “Food for
Thought: Creativity Workshops with Brain Health in Mind”. The program goal is to provide
27
exceptional cognitive exercises for four different brain functions (memory, executive function,
visual function, and language). The program will be held at OASIS Senior Center.
Kontrapunktus: $2,000
Kontrapunktus will use the grant funds to help produce a free classical concert at Our Lady
Queen of Angels Catholic Church on April 18, 2020, focusing on "The Bachs".
Laguna Playhouse: $5,000
Laguna Playhouse will use the grant funds for a performance at their theater for approximately
420 Newport Beach students and to support ticket costs for field trips for local Newport Beach
students.
Newport Elementary School Foundation: $500
The Newport Elementary School Foundation will fund the Arts Masters Program. This program
consists of full-day lectures and assemblies conducted 6 times through the school year. Each
lecture is a multimedia presentation assembly using art visuals, images, and engrossing stories
covering each artists and/or art subject. In addition, there is an accompanying art activity for
each lecture that enables each student to create their own individual work of art in the manner
of the master artist or art subject, using the same techniques, styles, media, and disciplines.
Pacific Symphony: $5,000
Pacific Symphony’s Frieda Belinfante Class Act partnership will enable three Newport Beach
elementary schools (Anderson, Harbor View, and Newport Coast) to participate in this unique
partnership program. Class Act strives to enhance existing school music programs by providing
additional musical experience through the Symphony. Focusing on six main "contact points"
with schools, the program works to increase awareness of and involvement with symphonic
music for elementary school students, their families and educators.
Philharmonic Society of Orange County: $5,000
The Philharmonic Society of Orange County will use the grant funds for youth music education
programs and concerts featuring professional musicians, as well as their Music Mobile in-school
program, which are provided free of cost to students of the Newport-Mesa school district. The
programs and concerts will benefit grades 3 through 12. The 5th Grade Concert showcases the
Philharmonic's Orange County Youth Symphony with 200 student musicians, including budding
musicians from Newport-Mesa high schools. We have also worked with Chapman University's
dance department to create a physical dimension to the music program.
South Coast Repertory: $5,000
South Coast Repertory (SCR) will use the grant to fund their Theatre for Young Audiences (TYA)
program, an annual series of three professionally produced plays created especially for children.
Initiated by SCR in 2003, TYA extends the range of the theatre's offerings and makes available to
the community original, SCR commissioned world premieres and existing adaptations of popular
and classic children's literature. As the only professional youth-oriented theatre company in
Orange County, TYA's main purpose is to introduce the vitality and magic of professional theatre
to all Orange County children, especially those in underserved areas.
28
SCULPTURE EXHIBITION IN CIVIC CENTER PARK:
The Sculpture in Civic Center Park Exhibition is an integral feature of the Newport Beach Civic Center
project. Civic Center Park, which turned nearly half a million square feet of undeveloped land into a new
public park, was designed by renowned landscape architectural firm Peter Walker and Partners (PWP).
PWP developed a master plan for art in the park, and identified various spots in the park where art,
particularly sculpture, may be exhibited. The City Arts Commission determined that a rotating exhibition
was an optimal approach to bring sculpture to the City in a cost-efficient manner. In August 2013, the
Newport Beach City Council authorized the City Arts Commission to implement an inaugural rotational
sculpture exhibit in Civic Center Park.
The acquisition program that the City Arts Commission developed for the exhibition created a model in
which pieces are loaned for a 2-year period (or “phase”). Sculptors of works chosen for the exhibition
are provided with a small honorarium to loan their work to the City. The City is responsible for installing
the art, while sculptors are responsible for the maintenance and repair of their work. Admission is free
and the exhibition continues to be enjoyed by a wide demographic, from Southern California and
beyond. In essence, the exhibition has become a “museum without walls” that offers the temporary
display of public art, allowing the City to avoid the obligation and expense of owning public art. The city
sought to have a well-balanced representation of public art that would appeal to a diverse audience of
all ages, while including artistic merit, durability, practicality and site responsiveness as criteria in the
selection. The rotational nature of the exhibit ensures that residents and guests are exposed to a variety
of work.
In June 2019, the State of California Department of Parks and Recreation identified the City of Newport
Beach as eligible for Local Assistance Specified Grant Funding for $500,000 for the Sculpture Exhibition
in Civic Center Park. The Fiscal Year 2019-2020 California State Budget (budget Item 3790-101-
0001(1)2(p); “$500,000 shall be available for a grant for a Sculpture Garden in the City of Newport
Beach”) appropriates this specified grant.
The grant funds will supplant General Fund monies and be used to stage Phases V and VI of the
exhibition, offering substantial savings to the City. Phase V is currently underway, and City Council will
review the City Arts Commission’s recommendations at the March 10 regular meeting.
NEWPORT BEACH ARTS FOUNDATION:
The Newport Beach Arts Foundation, a private non-profit 501 (c) (3) organization, has been dedicated to
supporting cultural arts activities of the Newport Beach City Arts Commission in the City of Newport
Beach. Their annual event, Art in the Park, provides a festive day with the arts for residents and guest
who have the opportunity to exhibit, purchase, and sell their original art and fine crafts. Vendors display
and sell jewelry, sculpture, photography, paintings, and textiles and more.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the Board of Library Trustees considers the item).
29
_________________________________________________________________________________
RECOMMENDATION:
Staff requests that the Board review and approve the proposed FY 2020-21 operating budget for the
Library.
DISCUSSION:
Section 708. Board of Library Trustees. Powers and Duties.
There shall be a Board of Library Trustees consisting of five members which shall have the power and
duty to:
(c)Consider the annual budget for library purposes during the process of its preparation and make
recommendations with respect thereto to the City Council and City Manager.
In accordance with the above statement, staff has prepared the proposed FY 2020-21 operating budget
for the Library Services Department. The Library is scheduled to meet with City Manager, Grace Leung,
on Monday, February 24, 2020 for review of the following program enhancement requests.
The Library is requesting $50,000 in additional funding for purchasing library materials. With this
funding, Library patrons will see a reduction in wait times for materials with large hold queues. This
extends to physical materials as well as our increasingly popular digital eBook and downloadable
audiobook collections. In addition, the Library will continue to maintain its subscriptions to the highest
performing research databases without sacrificing reductions to other library materials.
In the Cultural Arts Division, the Library submitted a request for $5,000 for maintaining the art pieces
the City owns. The art installations throughout the City require routine maintenance. With the
TO: BOARD OF LIBRARY TRUSTEES
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3810, thetherton@newportbeachca.gov
PREPARED BY: Melissa Hartson, Circulation and Technical Processing Coordinator
TITLE: FY 2020 – 2021 Library Services Proposed Budget
30
acquisition of more art, and as the pieces age, maintenance costs increase to preserve the quality of the
artwork, specifically with the effects of the ocean environment and outside elements.
The figures for the personnel budget were not yet available for inclusion in this report. The Library’s
staffing complement remains the same, but we expect that costs will increase due to negotiated
contracts with the employee work groups.
Most of the Library’s revenue projections for FY 2020-21 remain flat. However, one significant change
projected for the next fiscal year relates to library fines. The new Integrated Library System, set for
implementation in July, has an automatic renewal feature. While it will not eliminate library fines, this
new system enhancement will reduce the amount of fines patrons will owe to the library.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the Board of Library Trustees considers the item).
ATTACHMENT:
A. Proposed Budget FY 2020-21
B. Revenue Projection FY 2020-21
31
LIBRARY SERVICES
ACCOUNT DESCRIPTION
FY 2020-21
PROPOSED
BUDGET
FY 2019-20
ORIGINAL
APPROPRIATION
I SALARY & BENEFITS
SALARY FULL-TIME REGULAR -2,875,248
SALARY PART-TIME -944,040
BENEFITS -2,345,669
SALARY & BENEFITS TOTAL -6,164,957
II MAINT & OPERATION
PROFESSIONAL SERVICE*167,773 167,773
UTILITIES 271,491 271,491
PROGRAMMING 5,500 5,500
SUPPLIES**83,170 83,170
LIBRARY MATERIALS 669,740 619,740
FACILITIES MAINTENANCE 174,951 174,951
TRAINING AND TRAVEL 15,075 15,075
GENERAL OPERATING EXPENSES***24,200 24,200
PERIPHERALS 5,000 5,000
INTERNAL SERVICE FUNDS 1,458,054 1,458,054
OFFICE EQUIPMENT 2,000 2,000
MAINT & OPERATION TOTAL 2,876,954 2,826,954
LIBRARY BUDGET TOTAL ****2,876,954 8,991,911
*PROFESSIONAL SERVICES - INCLUDE OUTSIDE PRINTING, JANITORIAL, WINDOW SERVICE
**INCLUDES OFFICE , PROCESSING AND JANITORIAL SUPPLIES
***INCLUDES, ADVERTISING, DUES, EVENT INSURANCE
****SALARY & BENEFITS UNAVAILABLE AT TIME OF REPORT
32
CULTURAL ARTS
ACCOUNT DESCRIPTION
FY 2020-21
PROPOSED
BUDGET
FY 2019-20
ORIGINAL
APPROPRIATION
PROFESSIONAL SERVICE 162,376 157,376
CITY GRANTS 40,000 40,000
PROGRAMMING 60,500 60,500
MAINTENANCE 5,248 5,248
GENERAL OPERATING EXPENSES 2,340 2,340
CULTURAL ARTS BUDGET TOTAL 270,464 265,464
33
REVENUE PROJECTION FY 2019-2020 ATTACHMENT B
ACCOUNT DESCRIPTION
FY 2019-20
ORIGINAL
FY 2019-20
ACTUAL
FY 2020-21
PROJECTION
CALIF LITERACY CAMPAIGN -18,000 -
SLS GRANT FUND OC LIBRARY -4,826 -
SALE OF BOOKS 1,200 675 500
SALE OF MAPS & PUB 2,000 787 1,200
PRIVATE REFUNDS & REBATES 9,000 4,657 9,000
COPIES/PLANS/SPECS/MISC 15,000 8,444 15,000
PASSPORT EXECUTION FEE 28,000 18,815 28,000
PASSPORT PHOTOS 8,000 4,580 8,000
VIDEOPLAN RENTAL 7,000 2,563 5,000
EXAM PROCTOR FEES 4,000 4,821 7,000
LIBRARY FINES 140,000 76,038 70,000
PRVT DONATION/CONTRIBUTNS -2,265 -
LIBRARY ADMIN TOTAL 214,200 146,470 143,700
NB LIBRARY FOUNDATION -116,250 -
FRIENDS OF THE LIBRARY -185,000 -
34