HomeMy WebLinkAbout2020-04-20 BLT AGENDA PACKETCITY OF NEWPORT BEACH
BOARD OF LIBRARY TRUSTEES AGENDA
Newport Beach Central Library
1000 Avocado Avenue, Newport Beach, CA 92660
Monday, April 20, 2020 - 5:00 PM
Board of Library Trustees Members:
Janet Ray, Chair
Paul Watkins, Vice Chair
Douglas Coulter, Secretary
Barbara Glabman, Board Member
Kurt Kost, Board Member
Staff Members:
Tim Hetherton, Library Services Director
Francine Jacome, Administrative Support Specialist
SPECIAL NOTICE REGARDING COVID-19
Given the health risks associated with COVID-19, the City of Newport Beach has decided to proceed with the Board of
Library Trustees meeting while strictly adhering to social distancing guidelines. To this end, the meeting will be
conducted in the Newport Beach Central Library, which is currently closed to the public. Trustees will attend remotely
via telephone. Staff will be required to maintain a minimum of 10 feet separation. Based on recent guidelines from the
OC Health Agency, face coverings are strongly recommended. You can participate via the following options:
1. You can call 213-306-3065 (Access code: 969 895 609) and you will be able to participate in the hearing with others that
use this method. If using this option, please mute microphone or cover your receiver until you are asked if you wish to
make a comment. Comments will be limited to 3 minutes.
2. You can submit your questions and comments in writing for the Board of Library Trustees to consider. Please send
them by email to the Library Services Department at LibraryAdminTeam@newportbeachca.gov by Friday, April 17, 2020,
at 4:00 p.m. to give the Board of Library Trustees time to consider your comments. All emails will be made part of the
record.
Special Accommodations: If you are unable to participate in the meeting via the process set forth above, please contact
the Library Services Department at (949) 717-3801, or LibraryAdminTeam@newportbeachca.gov, and our staff will
attempt to accommodate you. The City remains committed to holding public meetings in a transparent manner, with
public participation, ensuring City business continues in this challenging environment. The City of Newport Beach thanks
you in advance for continuing to take precautions to prevent the spread of the COVID-19 virus.
The Board of Library Trustees meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act
requires that the Board of Library Trustees agenda be posted at least seventy-two (72) hours in advance of each regular
meeting and that the public be allowed to comment on agenda items before the Commission and items not on the
agenda but are within the subject matter jurisdiction of the Board of Library Trustees. The Chair may limit public
comments to a reasonable amount of time, generally three (3) minutes per person.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an
attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will
attempt to accommodate you in every reasonable manner. Please contact Tim Hetherton, Library Services Director, at
least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation
is feasible at (949) 717-3801 or thetherton@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services
Department 24 hours prior to the scheduled meeting.
I.CALL MEETING TO ORDER
II.ROLL CALL
April 20, 2020
Page 2
Board of Library Trustees Meeting
III.NOTICE TO THE PUBLIC
The City provides a yellow sign-in card to assist in the preparation of the minutes. The
completion of the card is not required in order to address the Board of Library Trustees. If the
optional sign-in card has been completed, it should be placed in the tray provided.
The Board of Library Trustees of Newport Beach welcomes and encourages community
participation. Public comments are generally limited to three (3) minutes per person to allow
everyone to speak. Written comments are encouraged as well. The Board of Library Trustees
has the discretion to extend or shorten the time limit on agenda or non-agenda items. As a
courtesy, please turn cell phones off or set them in the silent mode.
IV.PUBLIC COMMENTS
Public comments are invited on agenda items. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit
on agenda items, provided the time limit adjustment is applied equally to all speakers. As a
courtesy, please turn cell phones off or set them in the silent mode.
V.CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and will all be
enacted by one motion in the form listed below. Board of Library Trustees have received
detailed staff reports on each of the items recommending an action. There will be no separate
discussion of these items prior to the time the Board of Library Trustees votes on the motion
unless members of the Board of Library Trustees request specific items to be discussed and/or
removed from the Consent Calendar for separate action. Members of the public who wish to
discuss a Consent Calendar item should come forward to the lectern upon invitation by the
Chair.
A.Consent Calendar Items
Minutes of the Feb 24, 2020 Board of Library Trustees Meeting (Pages 5-10)1.
04-20-2020 - BLT - 01 Draft of Minutes.pdf
Patron Comments (Pages 11-13)2.
Monthly review of evaluations of library services through suggestions and requests
received from patrons.
04-20-2020 - BLT - 02 Patron Comments, Feb 2020.pdf
04-20-2020 - BLT - 03 Patron Comments, Mar 2020.pdf
Library Activities (Pages 14-21)3.
Monthly update of library events, services and statistics.
04-20-2020 - BLT - 04 Library Activities.pdf
04-20-2020 - BLT - 05 Statistics, Mar 2020.pdf
April 20, 2020
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Board of Library Trustees Meeting
Expenditure Status Report (Page 22)4.
Monthly expenditure status of the library's operating expenses, services, salaries and
benefits by department.
04-20-2020 - BLT - 06 Expenditures, YTD April 2020.pdf
Board of Library Trustees Monitoring List (Page 23)5.
List of agenda items and dates for monthly review of projects by the Board of Library
Trustees.
04-20-2020 - BLT - 07 Monitoring List.pdf
VI.CURRENT BUSINESS
A.Items for Review
FY 2020-21 Library Services Proposed Budget (Pages 24-27)6.
Staff requests that the Board review and approve the proposed FY 2020-21
operating budget for the Library.
04-20-2020 - BLT - 08 Staff Report Library Services Proposed Budget.pdf
04-20-2020 - BLT - 09 ATTACHMENT A - Proposed Budget FY 2020-21.pdf
Grant Acceptance from California Library Literacy Services (Page 28)7.
Staff recommends that the Board of Library Trustees accept a grant for $23,874
from California Library Literacy Services (CLLS) to support the Newport Beach
Library Adult Literacy Program.
04-20-2020 - BLT - 10 Staff Report CLLS Grant.pdf
Library Material Selection and Downloadable Services (Pages 29-30)8.
Staff will provide an overview of materials selection and downloadable services.
04-20-2020 - BLT - 11 Staff Report Library Materials.pdf
Foreign Language Collections (Pages 31-33)9.
Staff will provide an overview of foreign language collections at NBPL.
04-20-2020 - BLT - 12 Staff Report Foreign Language Collections.pdf
Lecture Hall Update10.
Staff will report on activities related to the Library Lecture Hall project.
Library Services11.
Report of Library issues regarding services, patrons and staff.
B.Monthly Reports
April 20, 2020
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Board of Library Trustees Meeting
Library Foundation Liaison Reports12.
A. Library Foundation Board - Report of the most recently attended meeting
B. Library Live Lectures Committee - Report of the most recently attended meeting
C. Witte Lectures Committee - Report
Friends of the Library Liaison Report13.
Trustee update of the most recently attended Friends of the Library Board meeting.
Literacy Services Liaison Report14.
Trustee update of the most recently attended Literacy Services Advisory Board
meeting.
VII.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited and non-agenda items generally considered to be within the
subject matter jurisdiction of the City Arts Commission. Speakers must limit comments to three
(3) minutes. Before speaking, we invite, but do not require, you to state your name for the
record. The Board of Library Trustees has the discretion to extend or shorten the speakers’
time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally
to all speakers. As a courtesy, please turn cell phones off or set them in the silent mode.
VIII.BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH
MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION,
ACTION OR REPORT (NON-DISCUSSION ITEM)
IX.ADJOURNMENT