HomeMy WebLinkAbout18 - 2019-20 Capital Improvement Program (CIP) Budget and the Proposed Fiscal Year 2020-21 through 2025-26TO:
FROM:
CITY OF
NEWPORT BEACH
City Council Staff Report
May 12, 2020
Agenda Item No. 18
HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Angela Crespi, Public Works Finance/Administrative Manager,
acrespi@newportbeachca.gov
PHONE: 949-644-3335
TITLE: Review of the Adopted Fiscal Year 2019-20 Capital Improvement
Program (CIP) Budget and the Proposed Fiscal Year 2020-21
through 2025-26 Capital Improvement Program Budget
ABSTRACT:
In response to the anticipated financial impacts related to the COVID-19 Pandemic event,
the City Council and City Manager requested a review of the adopted FY 2019-20 Capital
Improvement Program (CIP) budget. Staff has completed a thorough review of the
projects included in the adopted budget and divided them into three areas: Return of
unused funds to balance; Projects in progress and proposed to keep moving; and Projects
suggested for further City Council review and direction.
Additionally, as this is typically the time of year that City Council and the community review
and discuss the proposed CIP budget for the approaching fiscal year, staff will also
provide an overview of the proposed FY 2020-21 through FY 2025-26 CIP Budget to City
Council for review and future direction on any of the proposed projects and programs
prior to requesting adoption of the FY 2020-21 Budget in June.
RECOMMENDATION:
a) Determine this action is exempt from the California Environmental Quality Act (CEQA)
pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because
this action will not result in a physical change to the environment, directly or indirectly;
and
b) Review both the adopted FY 2019-20 Capital Improvement Program and the proposed
FY 2020-21 through FY 2025-26 Capital Improvement Program and provide any
comments and further direction regarding projects or programs within the Capital
Improvement Program budgets.
18-1
Review of the Adopted Fiscal Year 2019-20 Capital Improvement Program (CIP) Budget
and the Proposed Fiscal Year 2020-21 through
2025-26 Capital Improvement Program Budget
May 12, 2020
Page 2
FUNDING REQUIREMENTS:
The adopted FY 2019-20 CIP budget consists of $93 million appropriated for the provision
of public improvements, special projects, ongoing maintenance programs, and the
implementation of the City's master plans. To date, approximately $35.1 million of those
funds have been expended or encumbered toward completion of projects in progress.
The remaining $57.9 million was carefully reviewed by Public Works staff in consultation
with the Finance Department and the City Manager. The FY 2019-20 CIP status will be
shared and discussed with the City Council.
The proposed FY 2020-21 through FY 2025-26 CIP budget consists of $237 million in
programming over the next six years including $113 million in total appropriations
proposed for FY 2020-21. The proposed budget reflects information provided in the CIP
Early Look presented to City Council on March 10, 2020, as well as incorporating City
Council comments from that discussion. Due to the lead time necessary to produce the
CIP Budget document, the information regarding projects, new and re -budgeted funding
amounts, projected available revenue and funding sources, was prepared in early March
2020 and prior to the COVID-19 pandemic.
The fiscal impact related to this item depends upon direction or adjustments that City
Council deems necessary in response to the potential financial impacts of the COVID-19
Pandemic. To the extent that restricted revenue sources are impaired by the national
response to pandemic, further adjustments may be required.
DISCUSSION:
With the onset of the COVID-19 Pandemic event, the economy is displaying a significant
slowdown in activity and we are preparing for a reduction in revenue in the near term. A
discussion regarding these projected revenue reduction impacts was presented by the
Finance Department at the April 28, 2020 City Council Meeting. In addition to the
discussion on reduced revenues associated with the current pandemic event, the City
Council and City Manager requested a review of the adopted FY 2019-20 CIP budget.
As this is typically the time of year that City Council and the community world review and
discuss the proposed CIP budget for the approaching fiscal year, staff will present both
a review of the adopted FY 2019-20 CIP budget, as well as the proposed FY 2020-21
through FY 2025-26 CIP budget to City Council for review and future direction on any of
the current or proposed projects and programs prior to requesting adoption of the
FY 2020-21 CIP budget in June.
The proposed FY 2020-21 through FY 2025-26 CIP has now been made available to the
City Council and the public and can be found on the City's website at:
https://newportbeachca.gov/government/departments/public-works/capital-
improvement-program
18-2
Review of the Adopted Fiscal Year 2019-20 Capital Improvement Program (CIP) Budget
and the Proposed Fiscal Year 2020-21 through
2025-26 Capital Improvement Program Budget
May 12, 2020
Page 3
FY 2019-20 Capital Improvement Proaram Budaet
At this time, the FY 2019-20 CIP budget includes an available balance of approximately
$57.9 million. These available funds are assigned to specific projects and programs
previously approved by City Council and included in detail in the FY 2019-20 CIP budget
document. The projects, along with the available funds, were reviewed and divided into
three areas: Return of unused funds to balance; Projects in progress and proposed to
keep moving; and Projects suggested for further City Council review and direction.
The first area, Return of unused funds to balance, are those projects and funds that can
be released back to fund balance either because the project is now complete or the
project or program can be reduced without significant service level impacts.
Approximately $2.2 million was identified for return to fund balance in FY 2019-20. Of
this amount, $1.3 million is related to the General Fund and has been identified toward
closing the anticipated $13.5 million revenue shortfall for FY 2019-20.
The second area, Projects in progress and proposed to keep moving, are those projects
that are considered active and essential for maintenance of the City's capital assets and
infrastructure. In addition, a large portion of this work is tied to grants and/or restricted
funds, funding/regulatory agreements, and/or is time sensitive. Due to these issues, staff
recommends continuing to move forward with these projects totaling approximately a
$33.7 million as adopted and appropriated in the FY 2019-20 CIP.
The third and final area, Projects suggested for further City Council review and direction,
includes a total of twenty-four (24) projects totaling $22 million. Most of these projects
were placed on this list because they may be more discretionary in nature or the funding
source is from, or closely connected to, the City's General Fund. Staff requests City
Council review and direction regarding these projects such as continue as planned, defer
to some specified date, or possibly cancel. It should also be noted that unlike the annual
Operating Budget, the CIP budget crosses over fiscal years, thus changes made to the
FY 2019-20 CIP may affect project and program funding and delivery within the proposed
FY 2020-21 CIP Budget. Deferral or cancellation of these projects is part of the strategy
to address the COVID-19 fiscal impact on the FY 2020-21 Budget. The proposed strategy
anticipates approximately $16 million in reduced General Fund transfers to various capital
project funds.
FY 2020-21 through FY 2025-26 Capital Improvement Program Budget
The proposed FY 2020-21 through FY 2025-26 CIP budget consists of $237 million over
the next six years including $113 million in total appropriations for FY 2020-21. The
proposed FY 2020-21 amount includes both carry forward or re -budgeted funds of
$64.6 million from FY 2019-20, as well as $48.4 million in new funding. It is important to
note that re -budget amount, calculated in March, continues to decrease with expenditures
through the end of the fiscal year and will be recalculated and lower at budget adoption.
18-3
Review of the Adopted Fiscal Year 2019-20 Capital Improvement Program (CIP) Budget
and the Proposed Fiscal Year 2020-21 through
2025-26 Capital Improvement Program Budget
May 12, 2020
Page 4
Several of the projects suggested for further review and direction under the FY 2019-20
CIP are currently planned to carry forward and/or have additional funding proposed for
FY 2020-21. Therefore, any changes made to the FY 2019-20 adopted budget may also
impact the proposed FY 2020-21 totals. Any City Council direction given as part of this
CIP review (such as delay, reduce or eliminate) will be incorporated into the final CIP
budget document by means of the Proposed Budget Revisions list during the budget
adoption process.
New this year, the CIP budget was reformatted to incorporate a Six -Year forward looking
budget, with detailed emphasis on the upcoming FY 2020-21 fiscal year. The FY2021-
22 through FY 2025-26 information will be used for the purpose of long-term planning and
funding efforts. However, funds will continue to be appropriated one year at a time.
For this review, staff has identified eleven (11) additional projects and programs with
proposed appropriations totaling approximately $6.25 million in FY 2020-21, that included
approximately $4,800,000 related to the General Fund, for further City Council review and
direction. As with the FY 2019-20 projects, these projects were placed on this list because
they may be more discretionary in nature, or the funding source is from, or closely
connected to, the City's General Fund. Staff requests City Council review and direction
regarding these projects such as continue as planned, defer to some specified date, or
possibly cancel.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this action is not subject to the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not
result in a direct or reasonably foreseeable indirect physical change in the environment)
and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA
Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no
potential for resulting in physical change to the environment, directly or indirectly.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENTS:
Attachment A — Staff CIP Program Review PowerPoint Presentation
Attachment B — Summary Funding Table of FY 2019-20 CIP Projects and Programs
MK
ATTACHMENT A
Review of Adopted FY 2019-20 and
Proposed FY 2020-21 through FY 2025-26
Capital Improvement Programs
/off
�Fo �
City Council Meeting
May 12, 2020
MIN
Capital Improvement Program Review
City Council Adopted FY 2019-20 CIP
• Included 102 Projects and Programs
• Total Budgeted = $93.2 Million
CAPITAL
'MPROVEMENT
GRAM
FfSCAI. YEAR 2019.an.
f
_ = CITY OF AE',
T BFACH :
Proposed FY 2020-21 through 2025-26 CIP (6 Year)
city of Newport Beach
---- -- •Includes 127 Projects and Programs
oti�ae Total Proposed 6 Year Budget = $236.9 Million
Total Proposed for FY 2020-21 =$113 Million
- $48.4 Million in new funding
Adopted FY 2019-20 Capital Improvement Program
Reviewed all Projects/Programs and Budgets
Divided Program into 3 Areas:
• Completed or Proposed Scope Reduction Projects -
Return of Unused Funds to Balance
• Projects in Progress and Proposed to Keep Moving
• Projects for Further City Council Review and Direction
18-7
Completed or Proposed Scope Reduction Projects -
Return of Unused Funds to Balance
• Total of $2,220,033* returned to Fund Balance (-$1,288,179GFrelated)
• Included Three Project Scope/Fund Reductions
➢ Abandoned Watercraft Abatement (reduced to $192,500)
➢ Beach & Bay Sand Management (reduced to $200,000)
➢ Harbor Bulkheads and Seawall Repairs (reduced to $200,000)
* Funds included in Budget Amendment Approved at 4/28 City Council Meeting
to address FY 2019-20 estimated revenue shortfall
Projects in Progress and Proposed to Keep Moving
•Total of 54 Projects and Programs
• Total of $33,653,469 Continuing as Planned (-$13,419,779 GF related)
• FY 2019-20 Facilities Maintenance Master Plan Program —
Remaining Projects Shown in Table below
Facilities Maintenance Master Plan Fly 2019-0
Construction
Project Name Award Estimate
Project List
Notes
Multi Facilities Maintenance Project
June
400,000
Project includes remodeling VJC kitchen. Newport Pier Restroom Remodel,
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
- - - - - - - - - - - - - - - - - - - -
- - - - - - - - -
- - - - - - - - - - - - - - - -
YC
- - - -a - -c - - - - - -ility - - - - - - - - - - - -security - - - - do- o- /-o - - - - - - - - - - - - -th- -er - - - -----------------------------------
- - C - - - - - - - -Re - - - -h - -a - -b , - - - -Repl- - - - - - -ace - - - - - - varis - - - - - - -o - -u - - f ----------------------------------
Community Room Aft#
------------- C o rn m u n1i t -y
May
32,150
Converts AfV to video wvall; $104,592 for project from PEC funds
Civic Center l o'@ter Heater
April
$
23,000
Replaces water heater due to normal wear and tear
civic Center ewer Pump Station d
- - - - - - - - - - - - - - - - - - - - - - -S - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -Li - - - - ------------
April
- - - - - - - - - - - - - -
$
- - - - - - - ------
45,000
- - - - - - - - - - - -
Ling sewer fumes into the Civic Cter
- - - -e - -a - -k - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -e - -n - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -
Cetral Library Secrity stem
------ - - - - -n - - - - - - - - - - - - - - - - - - - - - - - - - -u - - - - - - - -Sy - - - - - - - - - - - -----------------
July
- - - - - - - - - - - - -
$
- - - - - - - - -
100,000
- - - - - - - - - - - - - - - -
Surity sytem reament to functionality, safety and accs control
- - - -e - -c - - - - - - - - - - - - - - - - - - - - - - - -p - -1e - - -c - - - - - - - - - - - - - - - - -ad--d- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -e - -s - - - - - - - - - - - - - - - - - - - - -
Library Office AfC Modifications
--------------------------------------------------------------------------------------------------------------
August
$
35,000
Modifications Needed at Passport Office
--------------------------------------------------------------------------------------------------------------------------------
Corporation Rear Fence Replacement
June
$
300,000
Replace rear fence due to deterioration, visual, and security(break ins issues)
ivic Center Clerestory indowv Maint
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -----------
July
- - - - - - - - - - - - -
$
- - - - - - - ------
25,000
- - - - - - - - - - - -
Nry Maintenance of e VtiJindo nter
- - ecessa
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -Opera - - - - - - - - - -bl- - - - - - - - - - - - - - -vs - - - - - - - - -at - - - - - -Civic - - - - -Ce - - - - - - - - - - ---------------------------
--------------------------
Police
Police Facitli Remodel
Jul
$
780,000
Police Locker Room improvements
Total
$11740,15D
18-9
s
1 STH STREET
DOWNLOADTHEAPPI
Download the'Rlde Systemsapp and
search for'Newpart Beach' 6om the list of agencies.
BALBOA PENINSULA
TROLLEY
BALBOAWLAGE
& FUN ZONE
BALBOA PIER
r.
IF SATURDAY 1, F
ANDTHE FOURTH DFIULY I
9:30 AM TO 9:30 PM
.I I.
1 1
. TROLLEY STOP
-AD- BIKE ROUTE
j FREE TROLLEY PARKING
Q PUBLIC PARKING
_I 1_
TROLLEYS ARRIVE AT
O.
EVERY IS MINUTES.
Service nW be delayed during
PENI NSULATROLLEY.COM
Access the website or download the app for a reaWme shuttle tracker.
• f ® • SPENINSULATROLLEY
D]
r2
3
4
5
6
7
8
9
10
11
1
M
14
15
16
1
18
19
AVON LOT &
FREETROLLEY PARKING
NEW PORT & SHORT
NEW PORT & 30TH
BALBOA & 20TH
MARINA PARK
BALBOA & 1 STH
BALBOA & 11 TH
BALBOA & BTH
BALBOA & ISLAND
BALBOA & ADAMS
BALBOA PIER
BALBOA & ADAMS
BALBOA LIBRARY
BALBOA & 8TH
BALBOA & 12TH
BALBOA & 1 STH
MARINA PARK
BALBOA & 20TH
NEWPORT &28TH
LAFAYETTE & 32ND
VIA LIDO & VIA OPORTO
AVON & RIVERSIDE
NEVMIIff
OMARINA
kloD
MARINA PARK
NEWPORTPIE
1 STH STREET
DOWNLOADTHEAPPI
Download the'Rlde Systemsapp and
search for'Newpart Beach' 6om the list of agencies.
BALBOA PENINSULA
TROLLEY
BALBOAWLAGE
& FUN ZONE
BALBOA PIER
r.
IF SATURDAY 1, F
ANDTHE FOURTH DFIULY I
9:30 AM TO 9:30 PM
.I I.
1 1
. TROLLEY STOP
-AD- BIKE ROUTE
j FREE TROLLEY PARKING
Q PUBLIC PARKING
_I 1_
TROLLEYS ARRIVE AT
O.
EVERY IS MINUTES.
Service nW be delayed during
PENI NSULATROLLEY.COM
Access the website or download the app for a reaWme shuttle tracker.
• f ® • SPENINSULATROLLEY
D]
r2
3
4
5
6
7
8
9
10
11
1
M
14
15
16
1
18
19
AVON LOT &
FREETROLLEY PARKING
NEW PORT & SHORT
NEW PORT & 30TH
BALBOA & 20TH
MARINA PARK
BALBOA & 1 STH
BALBOA & 11 TH
BALBOA & BTH
BALBOA & ISLAND
BALBOA & ADAMS
BALBOA PIER
BALBOA & ADAMS
BALBOA LIBRARY
BALBOA & 8TH
BALBOA & 12TH
BALBOA & 1 STH
MARINA PARK
BALBOA & 20TH
NEWPORT &28TH
LAFAYETTE & 32ND
VIA LIDO & VIA OPORTO
AVON & RIVERSIDE
Deferred Capital Funding and Spend
Neighborhood
Enhancement
Fund (NEFI
$5.6M
Facilities
Maintenance
Plan(FMP)
$3.6M
$2.4M
$1.5M
General
Fund CIPS i
$1M
Closeouts
General
Fund
$5M
Facilities
Financial Plan
(FFP)
$34M
$8.5M
$4.5M
Harbor &
Beaches
Master Plan
(HBMP)
$24M
18-11
Deferred Capital Funding and Spend
Neighborhood
Enhancement
Fund (NEFI
$5.6M
Facilities
Maintenance
Plan(FMP)
$3.6M
$0
General
Fund CIPS
$1M
Closeouts $5M
General
Fund
Facilities
Financial Plan
(FFP)
$34M
$0
Reduced Capital
Funding Results in
$16.9M
General Fund
Savings
Harbor &
Beaches
Master Plan
(HBMP)
$24M
18-12
FY 2019-20 Projects for Further Council Review & Direction
24 Projects @ value of approx. $22,072,931 (-$18,413,820 GF related)
Projects Highlighted Denote Potential Councilmember Conflicts
Project Title Notes \-,\ �*`� �4°a ```� �°`� o`' r►°�
PROJECTS SUGGESTED FOR FURTHER CITY COUNCIL REVIEW AND DIRE
...............................................................................................................................................................................................................................................................................................................................................................................................
BVP,
Balboa Blvd Median Improvement 'Currently under design 177,754 72,236 72,236 1,800,000 NE
......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Balboa Island Enhancements 'Intended toUseforBenches 70,400 88,400 88,400 0
Balboa Village Enhanced Maintenan Added cleaning & temporary Summer Restrooms 59,903 10,047 10,097 0
Balboa Village Facade Program WoRecentActivity. Suggesti;emovalatendofFY 143,406 80,414 90,414 0
! Currently in Concept Development. 1ndudes $4 FFP,
Central Library Lecture Hall 639,948 20,052 20,052 7,340,000
;Mil ianFY21 rontirbuUnn. Preparing MOU Cont
......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
No Community Agreement since Fall2B19.
Dover Shores Traffic Study $70,000 $30,040 $100,000 $130,000 $0
;Suggest Removal at end FY
......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Facilities Strategic Planning ::Proposed to useforPoolstudy $0 $50,000 $50,000 $0
Grant Howeld Park Rehabilitation 'heady to Bid, Scheduled toAward Construction $348,962 $2,404,774 $3,096,364 $5,501,138 $1,790,000 FFP,
July 2020. includes Quimby Funds Cont
......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Currently in Concept Development. Includes FFR,
Junior Lifeguards Building $1420,049 $]29,991 $129,991 $3,050,000
$L2TSMilFY2Zcontiibution. PreparingMOU Cont
......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Intended to use on various needs such as Lido Isle
Landscape Enhancement Program $231,821 $252,644 $252,644 $300,000
Entrance Median and other areas NE
......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
Lido Fire Station 2 � Intend to Award Construction in FallfWinter2020 $4,578,381 $9,103,819 $9,103,819 $460,691 FFP,
....................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................
cora
Currently working air Trees, Benches and Island
Marine Ave Rehabilitation $114,455 $231,129 ']1� $0 18-13
Drainage
FY 2019-20 Projects for Further Council Review & Direction
24 Projects @ value of approx. $22,072,931 (-$18,413,820 GF related)
Projects Highlighted Denote Potential Councilmember Conflicts
IQ
Project Title Notesk�ji
NY
Newport Blvd Landscape Rehab
.....................................................................................................................................
Newport Pier Bldg. Platform % Piles
.....................................................................................................................................
Ocean Boardwalk f Parking Lot Improv
.....................................................................................................................................
Ocean Boulevard Concrete Pavement
Currently under design
:................................................................................................................................
Plan to Award Design May 26th.
:Recommend Demo Building and Finish Pile
.................................................................................................................................
:Plan to Award Design May 26th
:................................................................................................................................
Can tin ues Street an d Sidewalk
Ocean Front Bike Safety Improvement ;Originally intendedforsome min or
;boardwalkimprovements(i.e„ EStref
...........................................................................................................................................................................................................................................................
Orange Coast River Park Vision Plan : Gty Council Approved Funding Match
$38,734 1$447
$75,444
;in ten dfor various deteriorated Park Walls &
Park Walls and Staircases Rehab $4 $544,444
staircases, Not started vet.
Ana Avon Slope Improvements : Currently under design $14,934 $85,474
irt... Pra In ten dedfornext two senescincuitsin Barbar $144,884
p
View HdIsArea and EICa ltan Path Lighting
roC........................................................................................... ................................_.............................................. .
Pumpouts Replacement :Also appliedforGrant Funding with DBAW
..................................................................................................................:......................................................................................................................................................................................................
Newport Park Rehabilitation :Replacementofglass pan -els $24,504 $75,540
Newport Stree#scape : Currently under design $13,440
$125,440
$700.ODD
$447,830 $250,0001NE
$3
$0
$0
BET
18-14
Proposed FY 2020-21 through 2025-26 CIP (6 Year)
• Includes 127 Projects and Programs
• Total Proposed 6 Year Budget = $236.9 Million
Focus on Next Fiscal Year (2020-21) Proposed Budget
• Includes 99 Projects and Programs
• Total Proposed for FY 2020-21 = $113 Million
* Prepared per City Council "CIP Early Look" discussion on March 10, 2020
18-15
FY 2020-21 Budget Summary by Category
Category (#Projects)
Estimated
Rebudget
New Budget
%
Total
Facilities (9)
$119789,953
$1298509681
22%
$24,6409634
Streets & Drainage (25)
$897639242
$1799069665
24%
$2696699907
Transportation (10)
$298599766
$195039000
4%
$4,362,766
Parks, Harbors & Beaches (20)
$20,941,276
$4,061,972
22%
$25,0039248
Water Quality/Environmental (5)
$493819344
$360,000
4%
$4,741,344
Water (9)
$298169475
$9,9179000
11%
$12,7339475
Wastewater (4)
$4009000
$194002000
2%
$11800,000
Miscellaneous (15)
Total
$129654,382
$64,606,438
$4039336
$4824029654
12%
100%
$13,0579718
$11320099092
18-16
Significant New Projects included in
FY 2020-21 Budget
icts
➢ Facilities Maintenance Master Plan $1,000,000 FMMP
➢ Alleys Reconstruction
➢ City Bridge Maintenance
➢ Collins Island Bridge Replacement (Design)
➢ East Coast Highway Pavement Rehabilitation
➢
Slurry Seal Program (Balboa Peninsula & West Newport)
➢ Street Pavement Repair (Mission Bay Drive & Spot Repairs)
➢ Balboa Island/CdM Microtransit Feasibility Study
➢ Cliff Drive Mobility & Traffic Calming Improvements
➢ Traffic Signal Rehabilitation Program (3 Signals)
➢ Playground Refurbishment Program
➢ Civic Center Park Pathway Replacement
➢ Via Lido Soud/Nord Water Main Replacement
➢ Sewer Lift Station Improvements
➢ U U D 113 (Balboa Island - City's Portion)
$1,750,000 GF/WF/SF/CF
$800,000 GT
$150,000 G F
$4,100,000 GT/M2/PCH
$1,100,000 G F
$700,000 GF/CF/NE
$65,000 CF
$250,000 NEF
$930,000 GT
$300,000 BET
$215,000 CF
$21837)000 WF
$1,000,000 SF
$1531336 NEF 18-17
Oth
$1..
V
Wastewater En
$2.3 M
2%
Water Enter
$14.1 N
12%
FY 2020-21 Budget Summary by Fund
Total = $113,009,092
Measure M - Fair Share
$2.4 M
2% Grants - Measure M Grants - Contributions
Gas Tax SB 1 RMRA $2.8 M
$4.6 M $3 M 3% $12.2M
poi 11%
0$3.2 M yc Financing Plan
3% $24.7 M
22%
R
Neighborhood
Enhancement
$7.2 M
6%
Tidelands
Maintenance
$7 M
6%
:apital
A
18-18
FY 2020-21 Budget — New Funding by Fund
Other*
$0.5 M
1%
Wastewater
$1.6 M
3%
Water
$11.1 M
23%
Total = $48,402,654
SB 1 RMRA
Gas Tax $1.5 M
$3.0 M 3%
6%
Measure M - Fair Share
$2.2 M
5%
Grants - Contributions
$7.7M
16%
:�u.y ivi Facilities Maintenance Financing Plan
0
2% $1.5M3% $7.8M16%
Dollars in Millions
General Fund
$5.1 M
11%
Neighborhood
Enhancement
$2.7 M 6%
Tidelands
Maintenance
$1.6 M 3%
Tidelands Capita
$1.2 M
2%
18-19
New - larger General Fund related Projects for further
Council Review & Direction considering Covid 19 Impacts
11 Projects @value of approx. $6,250,000 (-$4,800,, 000 GF related)
Project Title Notes
PROJECTS SWjWSTE0
Alleys Reconstruction
I -UK I-UKI tetra U IT LUUNUL Kt:VItVV RNu UIKW I IVN
Q�
: ... . .......... ...................
!Fallow -up to severaf0ty waterline and
I ,000
.............................................................................................................................................................................................................................
Cliff Drive Mobility Improvements ! Preliminary Concept design
.............................................................................................................................................................................................................................
Cliff Drive Park Clubhouse Complete Building Replacement
.............................................................................................................................................................................................................................
Collins Island Bridge Replacement ;design in FY21, Construct FY22
Concrete Replacement Program
:Ann ualNeighborhood Program (West
]Newport ars d Lida isle)
........................................................................................................................................................................................................................................................
Contribution reduced from $1.5M to
Facilities Maintenance Master Plan
;$1.0m
........................................................................................................................................................................................................................................................
Jamboree Road Pavement Rehab Design in FY21, Construct FY22
Slurry Seal Program
Storm Drain System Repair
Annual Neighborhood program (West
]Newport and tido isle}
"'OW
$750,006
to address concerns identified in CCN I
$200,006
;review
Via Lido Outer Ring Roadway Rehab It)esign in FY21, CnnstructFY22 $150,006
WC Highway Median Landscaping 'Project Ph ase 4 (Planting slope next to
Mobile Home n ark k
Total
$1,0w,ow
$2,fi50,000 0-,000,000
$500,000
$2.50,006
$100,000
$1,100,000 1$250,000 I 1,750,00D I Ongoing
250,006 $0
566,666 $6
150,000 1 $750,000 IGF
...............................................................................................
750,CU0
Ongoing
..........................................................<
GF
1,404,4U0
$1.5MfYR
FMMP
.........................
300,000
..........................................................<
$4,334,550
MM,
GT, SBI:
$144,444
1,106,000
Ongoing
GF
200,000 C}ngnin.g rF
�,� $1,189,000 F
100,000 l $100,000 INE
51,_,W,000 P50,000 $6,250,040' %,373,550118-201
Facilities Maintenance Master Plan FY 2020-21 Project List
Project Name Estimate Notes
Balboa Library Chiller Coil Replacement $50,000 Provides for HVAC repairs at the Library
Corporation Yard Roofing $500,000 Replaces two roofing systems at the Corporation Yard
Police Station Building and Parking Modifications $790,000 Rehabilitation of Police Department Facility- 2nd story restrooms
Newport Theatre Arts Center Misc. Repairs $150,000 Provides for the periodic maintenance and repair of the building
Fire Station 3 roll up doors $100,000 Replaces doors and motors for reliable operation
Citywide Painting $200,000 Locations TBD and Fire Station 4
Balboa Library Window Replacement $28,000 Replaces leaking windows and rotted framing on building
Corporation Yard Building W $30,000 Enclosing one side of Building W to protect equipment and supplies
Electrical Panel Generator Switch at Shelter Sites $100,000 Installs electrical switchgearto allow portable emergency
generators to powerthe buildings
Total
Civic Center Carpet Replacement - Phase 1 $30,000
CDM Lifeguard Facility Re -Carpet $10,000
$1,988,000
Replaces soiled carpet throughout the Civic Center
Replaces worn out carpet at the CDM Lifeguard Station
• Budget Balancing Recommendation for FY 2020-21 is to reduce
annual contribution by $500,000 from $1.5M to $1.OM
• Projects prioritized and completed based on final costs and funding
18-21
Questions & Comments
Io.
IW POZ%�,
\f Foil'
Your Public Works Department
Protecting and Providing Quality
Public Improvements and Services
www. newportbeachca.gov/budget
18-22
FY 2019-20 Capital Improvement Program ATTACHMENT B
Covid 19 Response - Program Review and Recommended Adjustments
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Project Title Notes
°
F
RETURN OF UNUSED FUNDS TO BALANCE (FY20 END)
Abandoned Watercraft Abatement
Return $37,115, retain $17,500 for grant match
37,115
300,000
337,115
Aircraft Sound Monitoring Station
No Longer Needed
40,000
1
40,000
Alleys Reconstruction
Project Complete
3,017
3,017
Balboa Village Streetscape Improvement
Project Complete
7,372 14,035
21,407
Balboa Village Wayfinding Improvement
Balance less $10,000 for Work In Progress
227,985
227,985
Beach and Bay Sand Management
Retained $200K for Work In Progress
21,341
500,000
521,341
Bison Ave Pavement Rehabilitation
Measure M reduced (BA Pending)
130,922 150,000
280,922
CDM Fire Station 5 / Library
Project Complete
5,247
5,247
Concrete Street Pavement Reconstruct
Project Complete
28,744
28,744
Facilities Maintenance Master Plan FY17
Released Balance
1,096
1,096
Facilities Maintenance Master Plan FY18
Released Balance
41,643
41,643
Fire Station Remodels
Released Balance
155,870
31,000
186,870
Grand Canal Dredging
Project Complete
84,543
84,543
Harbor Bulkheads Seawalls Repairs
Retained $200K for FY20 Work In Progress
207,586
207,586
Harbor Tide Gauge
Project Complete
517
517
MacArthur Blvd University Dr Pavement
Project Complete
64,551
64,551
Marina Park Office Modifications
Project Complete
10,124
10,124
Mariners Mile Config / Land Use Review
Project Complete
36,876
36,876
Neighborhood Parking/ Curb Improve
Project Complete
5,498
5,498
Spyglass Hill Reservoir Mixing System
Project Complete
5,989
5,989
Street Pavement Repair Program
Project Complete
249
249
Sunset Ridge Park
Released Balance
89,504
89,504
TMDL Compliance / Water Quality Imp
Released Balance
3,954
3,954
Traffic Signage Striping Marking
Released Balance
15,254
15,254
Subtotal
105,588 303,484 0
45,391 748,655
85,061 0 130,922 221,923 0 0 0 0 0 31,000 0 300,000 5,989 0 242,020
2,220,033
Project IN PROGRESS AND PROPOSED TO KEEP MOVING
Abandoned Watercraft Abatement
Grant funds plus 10% City Match ($17,500)
17,500
175,000
192,500
AD Payments for City Parcels
Committed with approval of UUD
308,376
308,376
Advanced Metering Infrastructure
In progress.
3,088,373
3,088,373
Affordable Housing Sr Home Repairs
Committed to Affordable Housing Repairs
377,811
377,811
Alta Vista Regulating Sta Relocation
American Legion Bulkhead
:Currently under design
:Currently under design/permitting
853,028
296,800
296,800
853,028
Arches Storm Drain Diversion
TMDL Required. Award Construction 5/26 City Council
53,308
731,999
785,307
Balboa Island Drainage Master Plan
:Currently under design
218,660
218,660
Balboa Peninsula Crosswalks Improve
26th & 28th St. Needs to proceed Lido Fire Station
147,534
155,400
302,934
Balboa Peninsula Summer Trolley
Two Grants and matching funds
529,088 77,865
606,953
Balboa Village Wayfinding Improv
In progress. Returned balance $227,985 to fund
10,000
10,000
Balboa Yacht Basin Major Dock Maint
Needed Dock Maintenance
150,000
150,000
Bay Crossing Water Main Replc
In Design. Construct due to age of mains
891,970
891,970
Beach and Bay Sand Management
Returned $500,000 to fund.
200,000
200,000
Big Canyon Reservoir Building Rehab
Planning to Start Soon
150,000
150,000
Big Canyon Restoration - Phase 2A
Grant funds. Time sensitive. Award 6/23 City Council
1,688,731
1,688,731
Bilge Pumpout /Oil Collection
:Currently under design
180,608
180,608
Bonita Canyon Rd Pavement Rehab
Award Construction 5/12 Council Meeting
58,570
58,570
Cameo Highlands Street Rehab
Award Construction 5/26 City Council
1,166,765 1,500,000
2,666,765
Carnation Ave Sewer Main Repl
Complete prior to Ocean Blvd Pavement
250,000
250,000
Civic Ctr Loss Claims / Warranty
Risk Management Insurance Funding
53,238
53,238
Cliff Dr Park Clubhouse Wall Rehab
:Currently under design
60,000
60,000
CNG Fueling System at Corp Yard
Starting up soon
350,000
350,000
Culver Dr/Bonita Cyn Dr/Ford Rd TSS
OCTA Grant project related
165,790
165,790
Emergency Homeless Shelter
Currently Evaluating Options
52,258
52,258
Facilities Maintenance Master Plan
On -Going FMMP Needs List -Various Projects
214,722 1,764,946
1,979,668
General Plan Update
Working on Housing Component
1,073,150
1,073,150
Water Valve Grade Adjustments
On-going with pavement program
5,340 149,000
154,340
Harbor Bulkheads Seawalls Repairs
$200K to be returned to fund balance and FY end
200,000
200,000
Harbor Dredging / Planning
On -Going Effort. Will rebudget into FY 20/21
248,591
4,350,000
4,598,591
Harbor Maintenance/Minor Improv
In Design and Permitting (Lafayette)
100,000
100,000
Harbor Piers Rehabilitation
Award Design - 5/12 City Council
471,170
471,170
Lower Sunset View Park
:Currently Under design. Quimbly and OCTA Funds
2,349,600 2,103,636 200,000
4,653,236
Median Landscape / Drought Response
For Jamboree Median conversion to Reclaimed
72,333
72,333
Newport Bay Water Wheel
Design awarded City Council 3/24. Enc pending BA
8,000
1,400,000
1,408,000
Ocean Piers Inspect/ Maintenance
Starting up soon
105,899
105,899
18-23
FY 2019-20 Capital Improvement Program
Covid 19 Response - Program Review and Recommended Adjustments
LIQ Q O° �61 O LP O .�O0S °
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Project Title Notes
�O\O0�o Z�tioo� Qtioti�� y�
IlkP P�3
Oil Wells Maintenance & Repair
Starting up soon
500,000
500,000
Old Newport Blvd / W Coast Hwy Mod
In Design and Permitting
126,674 126,674
Pavement Overlay - Multiple Sites
Recycle Tire Grant Funding
169,509
37,095 37,095
Playground Refurbishment Program
Awarded 4/14 City Council. Incidentals Funds
1,000
1,000
Police Facility Remodel
Start design Summer 2020
69,509
SCE Rule 20A Credit Purchase
For Phase 2 Balboa Blvd 20A under design
102,668
102,668
Sewer Main Lining / Repairs
:Project 95% complete. Will release end FY
6,388 6,388
Slurry Seal Program
Awarded 4/14 City Council. Incidentals funding
1,637
1,637
Storm Drain System Evaluation
Starting soon
125,000
125,000
Streetlight Rehabilitation Program
City Council award projected for 6/23
65,109
799,757
1,247 866,113
Tide Valve Replacement Program
:Currently under design
482,615
482,615
TMDL Compliance WQ Improvements
For TMDL RWQB Required Projects
152,000
152,000
Traffic Signage Striping Marking
For FY 20 and FY 21
300,000
300,000
Transmission Main Valves Replace
Utilities Back Up Generators
UUD 22 Balboa Blvd
:Currently under design
:Currently under design
:Currently under design
1,573,814 1,573,814
25,552 25,552
273,617 273,617
Water Well Rehabilitation
:Project 95% complete. Will release end FY
205,306 205,306
West Coast Highway Median Landscape
incidentals Funds
29,422
29,422
Subtotal
PROJECTS SUGGESTED FOR FURTHER CITY COUNCIL REVIEW AND DIRECTION
Balboa Boulevard Median Improvement :Currently under design
Balboa Island Enhancements :Intended to use for Benches
2,154,812
88,400
1,834,455 53,238
1,312,556
3,243,548 4,821,170 430,069
1,353,256 155,400 2,878,688 1,500,000 2,589,348 3,820,730 365,790 60,000 350,000 0 6,237,155 405,388 87,865 33,653,469
72,236 72,236
88,400
Balboa Village Enhanced Maint
:Added cleaning & temporary Summer Restrooms
10,097 10,097
Balboa Village Facade Program
: No Recent Activity. Suggest Removal at end of FY 20
80,414 80,414
Central Library Lecture Hall
::Currently in Concept Development. Includes $4 mil FY21
:contribution. Preparing MOU
20,052
20,052
Dover Shores Traffic Study
No Community agreement since Fall 2019. Suggest
::Removal at end FY
30,000
100,000
130,000
Facilities Strategic Planning
:Proposed to use for Pool Study
50,000
50,000
Grant Howald Park Rehabilitation
:Currently Bidding. Scheduled to Award Construction in
:July 2020. Include Quimby Funds
2,404,774
3,096,364 5,501,138
Junior Lifeguards Building
'Currently in Concept Development. Includes $1.275 mil
: FY21 contribution. Preparing MOU
129,991
129,991
Landscape Enhancement Program
:Intended to use on various needs such as Lido Isle
:Entrance Median and other areas
262,644
262,644
Lido Fire Station 2
:Intend to Award Construction in Fall/Winter 2020
9,103,819
9,103,819
Marine Ave Rehabilitation
:Currently working on Trees, Benches and Island Drainage
231,129
231,129
Newport Blvd Landscape Rehab
:Currently under design
447,830
447,830
Newport Pier Bldg. Platform /Piles
]Plan to Award Design May 12th. Recommend Demo
:Building and Finish Pile Work
1,278,051 700,000
1,978,051
Ocean Boardwalk/ Parking Lot Improv
:Consultant selected. Award pending.
350,000
350,000
Ocean Boulevard Concrete Pavement
:Continues Street and Sidewalk Improvements
900,000
200,000 200,000 1,300,000
Ocean Front Bike Safety Improvement
'Originally intended for some minor boardwalk
:improvements (i.e.. E Street)
75,000
75,000
Orange Coast River Park Vision Plan
:City Council Approved Funding Match Assistance
20,000
20,000
Park Walls and Staircases Rehab
:Intend for various deteriorated Park Walls &staircases.
:Not Started yet.
500,000
500,000
Santa Ana Avon Slope Improvements
:Currently under design
85,070
250,000
335,070
Streetlight Rehabilitation Program
:Intended for next two series circuits in Harbor View Hills
:Area
700,000
700,000
Vessel Pumpouts Replacement
:Also applied for Grant Funding with DBAW
125,000
125,000
West Newport Park Rehabilitation
€:Replacement of glass panels
75,500
75,500
West Newport Streetscape
:Currently under design
486,560
486,560
Subtotal
1,347,743
11,708,636 0
3,254,390
1,403,051 700,000 0
200,000 0 0 0 3,096,364 0 0 0 0 0 0 200,000 162,747 22,072,931
Total
3,608,143
13,846,575 53,238
4,612,336
5,395,254 5,606,231 430,069
1,684,178 377,323 2,878,688 1,500,000 5,685,712 3,820,730 365,790 91,000 350,000 300,000 6,243,144 605,388 492,632 57,946,433
18-24