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Home My WebLink About18 - 2019-20 Capital Improvement Program (CIP) Budget and the Proposed Fiscal Year 2020-21 through 2025-26 - PowerPointMay 12, 2020 Item No. 18 Review of Adopted FY 2019-20 and Proposed FY 2020-21 through FY 2025-26 Capital Improvement Programs City Council Meeting May 12, 2020 Capital Improvement Program Review City Council Adopted FY 2019-20 CIP • Included 102 Projects and Programs • Total Budgeted = $93.2 Million ,;, finewVortBeach WITALIMP80VEMENT PROCpAM Z9 VF4P t019gp r i ;� cn�er erwreer eceox �Zry: Proposed FY 2020-21 through 2025-26 CIP (6 Year) • Includes 127 Projects and Programs • Total Proposed 6 Year Budget = $236.9 Million I • Total Proposed for FY 2020-21 =$113 Million - $48.4 Million in new funding Adopted FY 2019-20 Capital Improvement Program Reviewed all Projects/Programs and Budgets Divided Program into 3 Areas: • Completed or Proposed Scope Reduction Projects - Return of Unused Funds to Balance • Projects in Progress and Proposed to Keep Moving • Projects for Further City Council Review and Direction Completed or Proposed Scope Reduction Projects - Return of Unused Funds to Balance • Total of $2,220,033* returned to Fund Balance (-$1,288,179GFrelated) • Included Three Project Scope/Fund Reductions ➢ Abandoned Watercraft Abatement (reduced to $192,500) ➢ Beach & Bay Sand Management (reduced to $200,000) ➢ Harbor Bulkheads and Seawall Repairs (reduced to $200,000) * Funds included in Budget Amendment Approved at 4/28 City Council Meeting to address FY 2019-20 estimated revenue shortfall Projects in Progress and Proposed to Keep Moving • Total of 54 Projects and Programs • Total of $33,653,469 Continuing as Planned (-$13,419,779 GF related) • FY 2019-20 Facilities Maintenance Master Plan Program - Remaining Projects Shown in Table below Facilities Maintenance Master Plan FY 2019-20 Project List Construction ; Project Name Award Estimate Notes Multi Facilities Maintenance Project June $ ;Project includes remodeling VJC kitchen, Newport Pier Restroom Remodel, 400,000 ------------------------------------------------------------------------------------------- ---4 ---'00(--,CYC Rehab, Replace various facility security doors/other ----------------------------------- Community Room AIV May $ 32,150 :Converts A/V to video wall; $104,592 for project from PEG funds -------------------------------------------------------------------------------------------------------------- Civic Center Water Heater April $ ------------------------------------------------------------------------------------------------------------------------------ 23,000;Replaces water heater due to normal wear and tear Civic Center Sewer Pump Station Lid April $ 45,ODD Leaking sewer fumes into the Civic Center Central Library Security System July $ 100,000 Security sytem replacement to add functionality, safety and access control Library Office A/C Modifications August $ 35,000 ;Modifications Needed at Passport Office Corporation Rear Fence Replacement June $ 300,OD0 Replace rear fence due to deterioration, visual, and security(break:ins issues) Civic Center Clerestory Window Maint July $ 25,000 ;Necessary Maintenance of Operable Windows at Civic Center Poliee Facith Remodel Jul $ 780,OD0 'Police Locker Room improvements Total $1,740,150 Projects in Progress and Proposed to Keep Moving • Summer Peninsula Trolley Program Trolley normally operates Memorial Day to Labor Day. Due to current Social Distancing Directive, request Council direction to consider: - Postponing Start -Up Date from Saturday May 23rd to Saturday June 27th or Saturday July 4th; or - Canceling this Summer's Trolley Program (OCTA will allow funding to roll over another year) -----------i Deferred Capital Funding and Spend $gM Facilities Neighborhood Financial Plan Enhancement General (FFP) Fund CIPS Fund (NEF) $1M NEF Closeouts $5M FFP $2.4M General Fund $8.5M Facilities $1.5M $4.5M Harbor & Maintenance Beaches Plan(FMP) Master Plan FMP HBMP (HBMP) $24M Deferred Capital Funding and Spend Neighborhood Enhancement Fund (NEF) --- NEF Facilities Maintenance Plan(FMP) $9M IAA N General Fund CIPS General Fund $5M Facilities Financial Plan (FFP) FFP Reduced Capital Funding Results in $16.9M General Fund Savings Harbor & Beaches Master Plan HBMP (HBMP) /' $24M FY 2019-20 Projects for Further Council Review & Direction 24 Projects @ value of approx. $22, 072,931 ($18,413,820 GF related) Projects Highlighted Denote Potential Councilmember Conflicts Project Title Notes` PROJECTS SUGGESTED FOR FURTHER CITY COUNCIL REVIEW AND Balboa Blvd Median Improvement Currently under design 177,764 Intended to usefor Benches 1 70,4001 88,400 temporary SummerRestrooms 1 69,903 No Recent Activity. Suggest Removalatend of FYI 143,406 Currently in Concept Development. lndudes $4 I 639,948 Million FY21 contribution. Preparing MOU No Community agreement since Fa112019. 1 Suaaest Removal at end FY $70,0(X Proposed to use far Pool Study Ready to Bid. Scheduled to Award Construction July 2020. Includes Quimby Funds ............................................._.................................................................................... _..... ............ Currently in Concept Development. includes $L275 Mil FY21 contribution. Preparing MOU Intended to use on various needs such as Lido Isle Entrance Median and other areas intend to Award Construction in Fall/WJnter2020 Currently working on Trees, Benches and Island 72,2361 72,236 N 1,800,000 88,4000 0 A071 MM7 ■ 0 20,052-1-- 0,052{...__......._....._........__._......._.....__.......I..._�,414...I..._......_20,052...1..7,340,tlOD FY 2019-20 Projects for Further Council Review & Direction 24 Projects @ value of approx. $22, 072,931 ($18,413,820 GF related) Projects Highlighted Denote Potential Councilmember Conflicts Project Title Blvd Landscape Rehab Pier Bldg. Platform / Piles Boardwalk / Parking Lot Boulevard Concrete Pavement Front Bike Safety Improvement Coast River Park Vision Plan Walls and Staircases Rehab Ana Avon Slope Improvements Streetlight Rehabilitation Program Pumpouts Replacement Newport Park Rehabilitation Newport Streetscape Notes �y 41 a� �a �� a entry underdesign 1 $3B, toAward Design May 26th. I $130, >mmend Demo Building and Finish Pik to Award Design May 26th tinues Street and Sidewalk rovements .............................................._....... ... ... ... .................. _............ _...... _....... ..... _..... ...... ..... _..... inally intended forsome minor rdwalk improvements (i.e.. EStreet) CouncilApproved Funding Match stance ud for various deteriorated Park Walls & rases. Not Started yet. .......................................................................................................................... ................... ently under design $14, ........................................................................................................................................... ndedfor next two series circuits in Harbor $100 v Hills Area and EI Capitan Path Lighting applied forGront Funding with DBA W 'acement of glass panels $24, enNy under design $L3, $700,000 ZI, Proposed FY 2020-21 through 2025-26 CIP (6 Year) • Includes 127 Projects and Programs • Total Proposed 6 Year Budget = $236.9 Million City of Newport Beach oil PROPOSED Focus on Next Fiscal Year (2020-21) Proposed Budget • Includes 99 Projects and Programs • Total Proposed for FY 2020-21 = $113 Million * Prepared per City Council "CIP Early Look" discussion on March 10, 2020 } �[/ FY 2020-21 Budget Summary by Category Category (#Projects) Estimated Rebudget New Budget % Total Facilities (9) $11,789,953 $1298509681 22% $2496409634 Streets & Drainage (25) $897639242 $1799069665 24% $2696699907 Transportation (10) $298599766 $195039000 4% $493629766 Parks, Harbors & Beaches (20) $20,941,276 $490619972 22% $2590039248 Water Quality/Environmental (5) $493819344 $3609000 4% $497419344 Water (9) $298169475 $999179000 11% $1297339475 Wastewater (4) $4009000 $194009000 2% $198009000 Miscellaneous (15) $1296549382 $4039336 12% $1390579718 Significant New Projects included in FY 2020-21 Budget Proiects Hiphliphted Denote Potential Councilmember Conflicts ➢ Facilities Maintenance Master Plan $1,000,000 FMMP ➢ Alleys Reconstruction $1,750,000 GF/WF/SF/CF ➢ City Bridge Maintenance $800,000 GT ➢ Collins Island Bridge Replacement (Design) $150,000 GF ➢ East Coast Highway Pavement Rehabilitation $4,100,000 GT/M2/PCH ➢ Slurry Seal Program (Balboa Peninsula & West Newport) $1,100,000 GF ➢ Street Pavement Repair (Mission Bay Drive & Spot Repairs) $700,000 GF/CF/NE ➢ Balboa Island/CdM Microtransit Feasibility Study $65,000 CF ➢ Cliff Drive Mobility & Traffic Calming Improvements $250,000 NEF ➢ Traffic Signal Rehabilitation Program (3 Signals) $9307000 GT ➢ Playground Refurbishment Program $3007000 BET ➢ Civic Center Park Pathway Replacement $2157000 CF ➢ Via Lido Soud/Nord Water Main Replacement $278377000 WF ➢ Sewer Lift Station Improvements $170007000 SF ➢ UUD 113 (Balboa Island - City's Portion) $1537336 NEF C Wastewater $2.3 2% Water Ent $14.1 12 FY 2020-21 Budget Summary by Fund Total = $113,009,092 Measure M - Fair Share $2.4 M 2% Grants - Measure M Grants - Contributions Gas Tax SB 1 RMRA $2.8 M $12.2M $4.6 M $204 3% 11% Y$3.2 M 3% Financing Plan $24.7 M 22% r Neighborhood Enhancement $7.2 M 6% Tidelands Maintenance $7 M 6% ;apital A FY 2020-21 Budget — New Funding by Fund Gas Tax $3.0 M Other* 6% $0.5 M 1% Wastewater $1.6 M 3% Water $11.1 M 23% Total = $48,402,654 Measure M - Fair Share SB 1 RMRA $2.2 M Grants -Contributions $1.5 M 5% $7.7M ° 16% Dollars in Millions General Fund $5.1 M 11% :�u.y ivi Facilities Maintenance Financing Plan 2% $1.5 M 3% $7.8 M 16% Neighborhood Enhancement $2.7 M 6% Tidelands Maintenance $1.6 M 3% ands Capital $1.2 M 2% New - Larger General Fund related Projects for further Council Review & Direction considering Covid 19 Impacts 11 Projects @ value of approx. $6,250,000 (~$4,800,000 GF related) ip Project Title Notes 4�a Oslo 'C` Q S G h S1 FY tF� PROJECTS SUGGESTED FOR FURTHER CITY COUNCIL REVIEW AND DIRECTION .... ................................ ........... .. ................. ......... ......... ............. .. ... ... I ............... ..... ........... ............... ......... ..................... .. Alleys Reconstruction Foltaw up to several City waterline and $400,000 $1,100,066 $250,000 1,750,060 Ongoing :Resident UUD`s ...................... ................. .......... ............. .......................... ............... ............................ ........... ......... ......... ......... ......... ......................... .......... ... ........... .. .......... ..... ..... ........... ...< Cliff Drive Mobility Improvements : Preliminary Concept Design .......................................................................................................................................................................................................................................................................................................................................................................................................................................................................................................... $750,000 250,000 $0 .......................................................... Cliff Drive Park Clubhouse :Complete Building Replacement $.500,000 500,000 $0 Collins Island Bridge Replacement :Design in FY21, Construct FY22 $150,000 156,000 $750,000 GF Replacement Program :Annual Neighborhood Program (West Concrete Re P V50,000750,000 Ongoing GF :Newport and Ludo isle) reducedfrom $LSM to Facilities Maintenance Master Plan ;Conhihution :$LOM .................................. .. .......... ......... ......... $1,000,000 ......... ......... ......... ......... ....................... 11000,000 $1.5M/YR ... .. ............. FMMP ..... Jamboree Road Pavement Rehab :Design in FY21, ConstructFY22 $300,000 300,000 $4,334,550 MM, GT, SBI Slurry Seal Program :Annual Neighborhood Program (West $1,000,000 $1W,000 1,100,600 Ongoing GF :Newport and Lido isle) ....... .................. ..._..... ................... ............... ................... ... ......... ............... ......................... ............ ................................. ........ ......... .......... .......... ... ... .................. ......< Storm Drain System Repair :to address concemsidentifled in CCN $200,000 200,006 Ongoing GF :review Via Lido Outer Ring Roadway Rehab Design in FY21, Construct FY22 $15:1,006 15Q606 $1,189,000 GF Project Phase 4 (Planting slope next to WC Highway Median Landscaping $100,000 100,000 $100,000 NE WohiJeHome ark Total $2,550,000 $1,000,000 $500,60 $650,000 $1,200,000 $250,000 $5,250,00 $5,373,550 Facilities Maintenance Master Plan FY 2020-21 Project List Project Name Estimate Notes Balboa Library Chiller Coil Replacement $50,000 Provides for HVAC repairs at the Library Corporation Yard Roofing $500,000 Replaces two roofing systems at the Corporation Yard Police Station Building and Parking Modifications $790,000 Rehabilitation of Police Department Facility - 2nd story restrooms Newport Theatre Arts Center Misc. Repairs Fire Station 3 roll up doors Citywide Painting Balboa Library Window Replacement Corporation Yard Building W $150,000 Provides forthe periodic maintenance and repairof the building $100,000 Replaces doors and motors for reliable operation $200,000 Locations TBD and Fire Station 4 $28,000 Replaces leaking windows and rotted framing on building $30,000 Enclosing one side of Building W to protect equipment and supplies Electrical Panel Generator Switch at Shelter Sites $100,000 Installs electrical switchgearto allow portable emergency generators to powerthe buildings Civic Center Carpet Replacement - Phase 1 $30,000 Replaces soiled carpet throughout the Civic Center CDM Lifeguard Facility Re -Carpet $10,000 Replaces worn out carpet at the CDM Lifeguard Station Total $1,988,000 • Budget Balancing Recommendation for FY 2020-21 is to reduce annual contribution by $500,000 from $1.5M to $1.01VI • Projects prioritized and completed based on final costs and funding Questions &Comments �`iort; Your Public Works Department Protecting and Providing Quality Public Improvements and Services www.newportbeachca.gov/budget Facilities Total Budget $24.6 Million • Big Canyon Reservoir Building Rehabilitation • Central Library Lecture Hall • City Yard CNG Fueling System Expansion • Cliff Drive Park Clubhouse Replacement • Facilities Maintenance Master Plan Program • Fire Station No. 2 Replacement— Lido • Junior Lifeguards Building • Master Facilities Plan Strategic Planning • Temporary Shelter Facility Streets and Drainage Total Budget $26.7 Million $8.4 Million for Arterial Streets • $9.3 Million for Local Streets • $6.0 Million for Street Landscaping, Streetlights, Slopes • $3.0 Million for Drainage Arterial Street Improvements • Bonita Canyon Drive Pavement Rehabilitation • City Bridge Maintenance • East Coast Highway Pavement Rehabilitation • Marine Avenue Reconstruction • Old Newport Boulevard / West Coast Highway Modifications • Pavement Management Plan Update • Pavement Overlay Local Street Improvements • Alleys Reconstruction • Cameo Highlands Street Reconstruction • Collins Island Bridge Replacement • Concrete Replacement Program • Ocean Boulevard Concerte Pavement Reconstruction • Slurry Seal Program • Street Pavement Repair Program • Via Lido Outer Ring Roadway Rehabilitation Street Landscape, Streetlights, Slopes • Balboa Boulevard Median Improvements • Landscape Enhancement Program • Newport Boulevard Landscape Rehabilitation • Santa Ana Avenue / Avon Slope Improvement Plan • Streetlight Rehabilitation Program • West Coast Highway Median Landscaping - Phase 4 • West Newport (NW) Streetscape Drainage Improvements • Balboa Island Drainage Master Plan / Pump Stations • Storm Drain System Evaluation • Storm Drain System Repair/ Rehabilitation • Tide Valve Replacement Program Transportation Total Budget $4.4 Million • Balboa Island/Corona del Mar Micro -Transit Feasibility Study • Balboa Peninsula Crosswalks Improvements • Balboa Peninsula Summer Trolley • Cliff Drive Mobility and Traffic Calming Improvements • Dover Shores Traffic Study • MacArthur Boulevard RTSSP • Oceanfront Boardwalk and Parking Lot Improvements • Traffic Signage, Striping and Marking • Traffic Signal Rehabilitation Program Parks Total Budget $13.5 Million • Civic Center Park Pathway Replacement • Grant Howald Park Rehabilitation • Park Walls and Staircases Rehabilitation • Playground Refurbishments • Superior Ave Overcrossing and Parking Lot • West Newport Park Rehabilitation Harbors and Beaches Total Budget $11.5 Million • Abandoned / Surrendered Watercraft Abatement • American Legion Bulkhead • Balboa Yacht Basin Major Dock Maintenance • Beach and Bay Sand Management • Bilge Pumpout Dock/ Oil Collection Centers • Eelgrass Survey Harbors and Beaches (continued) • Harbor Bulkheads / Seawalls / Structure Repairs • Harbor Maintenance / Minor Improvements • Harbor Piers Rehabilitation • Harborwide Dredging/ Planning • Newport Pier Platform and Piles • Ocean Piers Inspection and Maintenance • Vessel Sewage Pumpouts Replacement • West Newport Bathymetry Survey Water Quality and Environmental Total Budget $4.7 Million • Arches Storm Drain Dry Weather Diversion • Big Canyon Nature Park Restoration — Phase 2A • Newport Bay Trash Wheel • Newport Dunes Diversion Upgrade • TMDL Compliance / Water Quality Improvements Water System Total Budget $12.7 Million • 16t" St Pump Station / Backup Generator • Advanced Metering Infrastructure • Alta Vista Regulating Station Relocation • Bay/Channel Water Main Crossings Replacement • Grade Adjustments — Water Valves • Hillsborough Pump Station Rehabilitation • Transmission Main Valve Replacements • Via Lido Soud & Nord Water Main Replacement • Water System Rehabilitation (Citywide) i i i Wastewater System Total Budget $1.8 Million Carnation Avenue Sewer Main Replacement Grade Adjustments — Sewer Manhole Covers Sewer Lift Station Improvements (Ford Rd) Sewer Main Lining and Repairs (Citywide) Miscellaneous Total Budget $13 Million • Affordable Housing Programs • Aircraft Sound Monitoring Station • Assessment District Payment for City Parcels • Balboa Island Enhancements • Balboa Village Fagade Improvement Program • General Plan Update • Oil Well Maintenance and Repairs • Orange Coast River Park Vision Plan Miscellaneous (continued) • SCE Rule 20A Utility Undergrounding - Credit Purchase • Underground Utility District Assessment Districts: — AD 111 Newport / 23rd / Ocean Front W / 31st Street — AD 113 West Balboa Island — AD 116 Channel / 44th / Balboa Blvd / 38th Street — AD 116B River / 47th / Balboa Blvd / 45th Street — AD 117 Carnation / Begonia / Acacia • UUD Rule 20A Phase 2 Capital Improvement Program F • Sets Priorities and Appropriates Funds • Provides a Basis for Project Planning and Helps Identify Potential Conflicts • Develops and Constructs Identified Public Improvements • Addresses Significant Maintenance Projects • Responds to Changing Priorities and Conditions (which evolve — so too does the CIP) 1 r So How are Projects Selected for the CIP? • Identified by Council, Community or Staff • Developed to Support Council Goals and Objectives • City Master Plans • Facilities Financing Planning Tool • Pavement Management Plan • Water Master Plan • Sewer Master Plan • Tidelands Capital Plan • Required by Federal, State or Legal Action 180 160 140 120 100 7 me Ul 20 CIP Funding History 00 01 02 03 04 05 06 07 08 09 10 11 12 13 14 15 16 17 18 19 PW —FTE 33 33 33 33 33 34 33 33 33 33 37 34 35 33 34 35 35 35 xx Continuous Improvement • Neighborhoods being Beautified • Existing Parks being Rehabilitated • Capital Investment in Newport Harbor • Traffic Signal System being Upgraded • Existing Facilities Refurbished and/or Replaced