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City Co uncH Staff Report Agenda Item No. 6
January 8, 2013
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
David A. Webb, Public Works Director
949 - 644 -3311, dawebb @newportbeachca.gov
PREPARED BY: Frank Tran, Associate Civil Engineer
APPROVED: D. �✓�
TITLE: Peninsula Point Alley Replacement — Completion and Acceptance of
Contract No. 4627
ABSTRACT:
On March 13, 2012, City Council awarded Contract No. 4627 (Peninsula Point Alley
Replacement) to Hillcrest Contracting, Inc., for a total contract cost of $1,617,335 plus a
15% allowance for contingencies. The required work is now complete and staff requests
City Council acceptance and close out of the contract.
RECOMMENDATIONS:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion for the project.
2. Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
the Civil Code.
3. Release the Faithful Performance Bond one year after this Council acceptance.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts:
Account Description
AD -103 Street Rehabilitation
AD -103 Construction Contingency
Water Enterprise Fund
Wastewater Enterprise Fund
General Fund
Account Number
74103 -9804
74103 -9805
7511- C2002040
7541- C2002040
7013- C2002040
Amount
$961,991.55
42,608.00
464,497.66
50,717.07
326,687.67
Total: $1,846,501.94
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Peninsula Point Alley Replacement — Completion and Acceptance of Contract No. 4627
January 08, 2013
Page 2
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded Contract
Final Cost at
Contingency
Actual
Contract
Time
Amount
Completion
Target
Contract
Time
Under ( -) or
Change
(days)
Over ( +)
$1,617,335.00
$1,846,501.94
15% or less
+14.2%
142
0
The work necessary for the completion of this contract consisted of removing existing alley
and street pavements and replacing with new concrete pavement, construction of new curb
access ramps, adjusting utilities to grade and performing other appurtenant and incidental
items of work as required. The alley and street pavement replacement included in this
contract was the final work effort for the Utility Underground Assessment District 103. In
addition to the above work, an 8 -inch storm drainage system was constructed as part of the
project to remedy historic flooding at the sump in the middle of Alley No. 205 (between "M"
Street and Channel Road, Seville Avenue and Miramar Drive, as well as a landscaped
island was constructed at Balboa Boulevard and "I" Street intersection as part of Peninsula
Point HOA Beautification effort.
The contract has now been completed to the satisfaction of the Public Works Department.
A summary of the contract cost is as follows:
Original bid amount: $1,617,335.00
Actual cost of bid items constructed: $1,676,023.40
Total change orders:
Final contract cost:
$170,478.54
$1,846,501.94
The final cost of bid items constructed was more than the original bid amount due to an
increase in the final quantities constructed. The final construction contract cost was
approximately 14.2 percent above the original bid amount. A portion of this cost increase
resulted when the Contractor encountered thicker existing pavement sections during
removals that in turn resulted in the installation of slightly thicker replacement pavement
sections. Staff also took advantage of the low unit bid prices to include replacement of
additional deteriorated sidewalks and street pavement within the project limits.
A summary of the project schedule is as follows:
Estimated Completion Date per 2011 Baseline Schedule September 2012
Project Awarded for Construction March 13, 2012
Contract Completion Date with Approved Extensions October 4, 2012
Actual Substantial Construction Completion Date October 4, 2012
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Peninsula Point Alley Replacement — Completion and Acceptance of Contract No. 4627
January 08, 2013
Page 3
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act
( "CEQA ") pursuant to Section 15301(c). This exemption covers the minor alteration of
existing public facilities with negligible expansion of the facilities in areas that are not
environmentally sensitive.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the
meeting at which the City Council considers the item). In addition, the City Clerk will be
filing a Notice of Completion for the project as a result of this action.
The Notice Inviting Bids was advertised in the City's official publication and in construction
industry publications.
Submitted by:
David A. Webb
Public Works Director
Attachment: A. Project Location Map
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ATTACI-IEMENT A
LOCATION MAP
PENINSULA POINT ALLEYS REPLACEMENT, C -4627
® PROJECT AREA
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