HomeMy WebLinkAbout07 - Misc Paving NOC C-4882Agenda Item No. 7
January 8, 2013
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Public Works Department
David A. Webb, Public Works Director
949 -644 -3311, dawebb @newportbeachca.gov
PREPARED BY: Patrick Arciniega, Senior Civil Engineer
APPROVED:
TITLE: Miscellaneous Paving Repair — Bristol Street South, Newport Coast
Drive and Jamboree Road @ Coast Highway South - Notice of
Completion and Acceptance of Contract No. 4882
ABSTRACT:
On July 10, 2012, City Council awarded Contract No. 4882 for the Miscellaneous
Paving Repair project to PALP, Inc., DBA Excel Paving for a total contract cost of
$657,265.50 plus a 10% allowance for contingencies. The required work is now
complete and staff requests City Council acceptance and close out of the contract.
RECOMMENDATIONS:
1. Accept the completed work and authorize the City Clerk to file a Notice of
Completion.
2. Authorize the City Clerk to release the Labor and Materials Bond 65 days after
the Notice of Completion has been recorded in accordance with the applicable
portions of the Civil Code.
3. Release the Faithful Performance Bond one year after Council acceptance.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following account:
Account Description Account Number Amount
Measure M Turnback 7281- C2002047 $278,920.09
Bristol St. Relinquishment 7253- C2002047 $352,280.00
Total Construction Cost: $631,200.09
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Miscellaneous Paving Repair — Bristol Street South, Newport Coast Drive and
Jamboree Road @ Coast Highway South - Notice of Completion and Acceptance of
Contract No. 4882
January 08, 2013
Page 2
DISCUSSION:
Overall Contract Cost/Time Summary
Contract Award
Final Cost at
Benchmark
Actual
Contract
Time
Time
Under ( )
Amount
Completion
Target
Contract
(days)
or Over ( +)
$657,265.50
$631,200.09
10% or less
-4,0%
60
-31
The work necessary to complete this contract consisted of cold milling and overlaying
new asphalt pavement on Bristol Street South, multiple locations on Newport Coast
Drive and the left turn lanes on Jamboree Road at Coast Highway. The contract has
now been completed to the satisfaction of the Public Works Department. A summary of
the contract cost is as follows:
Original bid amount:
$ 657,265.50
Actual cost of bid items constructed:
$590,518.40
Contract change orders:
$40,681.69
Final contract cost:
$631,200.09
The final overall construction cost, including 3 change orders, was approximately 4.0%
under the original bid amount. This is generally due to the fact that the final bid
quantities came in below estimated values as some paving thickness modification were
made in the field. As a result of this reduction, and in an effort to take advantage of the
low contract bid prices, some additional deteriorated pavement areas were added to the
project. These additional areas however were in high traffic areas and resulted in
additional traffic control pavement striping efforts and thus produced additive
change orders to the base contract.
The notice to proceed allowed for 60 consecutive working days to complete the scope
of the work. The project was substantially completed November 5, 2012, which was 31
days ahead of the allotted contract time.
A summary of the project schedule is as follows:
Estimated Completion Date per July 2012 Baseline Schedule: November 9, 2012
Project Awarded for Construction: September 24, 2012
Completion Date per Contract and Approved Extensions December 19, 2012
Actual Substantial Construction Completion Date: November 5, 2012
ENVIRONMENTAL REVIEW:
City Council found this project exempt from the California Environmental Quality Act
( "CEQA ") pursuant to Section 15301(c). This exemption covers the minor alteration of
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Miscellaneous Paving Repair — Bristol Street South, Newport Coast Drive and
Jamboree Road @ Coast Highway South - Notice of Completion and Acceptance of
Contract No. 4882
January 08, 2013
Page 3
existing public facilities with negligible expansion of the facilities in areas that are not
environmentally sensitive.
NOTICING:
This agenda item has been noticed according to the Brown Act. In addition, the City Clerk
will be filing a Notice of Completion for the project as a result of this action.
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Advance construction notices were also distributed
to impacted residents and businesses prior to work being compelted.
Submitted by:
Public Works Director
Attachment: A. Location Map
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MISCELLANEOUS PAVING CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
REPAIR PROJECT LIMITS (DRAWN: PA I I SHT. 1 OF 2
DATE: 10/6/11 C -4882 1 4 of 5
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10/6/111 C -4882