HomeMy WebLinkAbout08 - Central Balboa Award C-4945Q �gW PpRT
CITY OF
City CouncH Staff Report
Agenda Item No.
January 8, 2013
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FRONT: Public Works Department
David A. Webb, Public Works Director
949 - 644 -3311, dawebb @newportbeachca,gov
PREPARED BY: Frank Tran, Associate Civil Engineer
APPROVED: q,
TITLE: Central Balboa & Newport Heights Alley and Street Replacement —
Award of Contract No. 4945
ABSTRACT:
The utility undergrounding for Assessment District 100 (Central Balboa) has recently been
completed and all the poles have been removed. As a final effort, the alleys and streets
impacted in the area are in need of restoration under a separate contract managed by the
City. In addition, the City Council included funds in FY 12/13 CIP to begin the replacement
of deteriorated asphalt alleys in Newport Heights. Staff requests City Council approval to
award the Central Balboa Peninsula and Newport Heights Alley and Street Replacement
Project to NOBEST, Inc., for the completion of street and alley improvements.
RECOMMENDATIONS:
1. Approve the project drawings and specifications.
2. Award Contract No. 4945 to NOBEST, Inc., (NOBEST) for the total bid price of
$1,320,000.00, and authorize the Mayor and the City Clerk to execute the contract.
3. Establish an amount of $198,000.00 (15 %) to cover the cost of unforeseen work
and anticipated additional curb and gutter not included in the original contract.
FUNDING REQUIREMENTS:
The current adopted budget ii
will be available in the following
Account Description
AD -100 Street Rehabilitation
Water Enterprise Fund
General Fund
General Fund
cludes sufficient funding for this
accounts for the project:
Account Number
74100 -9804
7521- C2002059
7013- C2002059
7013- C2002057
contract. Sufficient funds
Total
Amount
$876,619.00
227,076.00
150,000.00
322.305.00
$1,576,000.00
I of 4
Central Balboa & Newport Heights Alley and Street Replacement — Award of Contract
No. 4945
January 08, 2013
Page 2
Proposed uses are as follows:
Vendor Purpose Amount
NOBEST, Inc. Construction Contract $ 1,320,000.00
NOBEST, Inc. Construction Contingency 198,000.00
Harrington Geotechnical Geotechnical Services 56,851.00
Various Printing and Incidentals 1,149.00
Total: $ 1,576,000.00
DISCUSSION:
At 10:00 A.M. on December 19, 2012, the City Clerk opened and read the following bids
for this project:
The total low bid amount is 22.35% lower than the Engineer's Estimate of $1,700,000.
The disparity between the estimate and the actual bid prices reflects a continued
favorable construction market, including lower concrete prices. The low bidder,
NOBEST, possesses a California State Contractors License Classification "A" as
required by the project specifications. A check of NOBEST's references indicates
satisfactory completion of similar projects for other public agencies. NOBEST recently
completed the work for the Ocean Front Alley Replacement project, Contract No. 4316
for the City in 2011.
Given the favorable project unit prices by NOBEST, staff recommends establishing a
fifteen percent (15 %) contract contingency to be included in the contract award, totaling
$198,000.00. These added funds may provide an opportunity for the City to take
advantage of the low unit prices to perform additional concrete curb, gutter, sidewalk
and pavement rehabilitation work within the project limits.
The work necessary for the completion of this contract consists of removing the existing
asphalt and concrete alleys and streets, constructing new concrete alleys and street
2 of
BIDDER TOTAL BID AMOUNT
Low
NOBEST, Inc.
$1,320,000.00
2
Kalban, Inc.
$1,443,445.00
3
Grigolla & Sons Const. Co. Inc.
$1,558,570.00
4
Hillcrest Contracting, Inc.
$1,720,315.00
5
PALP, Inc. DBA Excel Paving Co.
$2,054,000.00
6
Moalej Builders, Inc.
$2,192,760.00
7
All American Asphalt
$2,875,551.00
The total low bid amount is 22.35% lower than the Engineer's Estimate of $1,700,000.
The disparity between the estimate and the actual bid prices reflects a continued
favorable construction market, including lower concrete prices. The low bidder,
NOBEST, possesses a California State Contractors License Classification "A" as
required by the project specifications. A check of NOBEST's references indicates
satisfactory completion of similar projects for other public agencies. NOBEST recently
completed the work for the Ocean Front Alley Replacement project, Contract No. 4316
for the City in 2011.
Given the favorable project unit prices by NOBEST, staff recommends establishing a
fifteen percent (15 %) contract contingency to be included in the contract award, totaling
$198,000.00. These added funds may provide an opportunity for the City to take
advantage of the low unit prices to perform additional concrete curb, gutter, sidewalk
and pavement rehabilitation work within the project limits.
The work necessary for the completion of this contract consists of removing the existing
asphalt and concrete alleys and streets, constructing new concrete alleys and street
2 of
Central Balboa & Newport Heights Alley and Street Replacement — Award of Contract
No. 4945
January 08, 2013
Page 3
pavement, adjusting utilities covers to grade and performing other appurtenant and
incidental items of work as required. The alley replacement included in this contract is
the final work effort for the Assessment District 100 Underground Utility District. This
contract also consists of removing the existing asphalt alleys and constructing new
concrete alleys in Newport Heights that need rehabilitation. As the alley and street
reconstruction work within Central Newport is funded through an assessment district,
separate payment accounting will incorporated into the project to distinguish the Central
Newport Work from the Newport Heights work.
Pursuant to the Contract Specifications, the Contractor will have 120 consecutive
working days to complete the work. The Contractor will be allowed to have 90
consecutive working days to complete the work in the Central Balboa Peninsula prior to
Memorial Day.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act ( "CEQA ") pursuant to Section 15301(c) (maintenance
activities with negligible expansion) of the CEQA Guidelines, California Code of
Regulations, Title 14, Chapter 3, because it has no potential to have a significant effect
on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
The Notice Inviting Bids was advertised in the City's official publication and in
construction industry publications. Affected residents will be notified prior to the start of
the project. A
Submitted by:
J
David A. Webb
Public Works Director
Attachment: A. Project Location Map
3 of
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LOCATION MAP
CENTRAL BALBOA & NEWPORT HEIGHTS ATTACHMENT
ALLEY AND STREET REPLACEMENT, C -4945
PROJECT LOCATION
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