HomeMy WebLinkAbout2020-09-10 CAC AGENDA PACKETCITY OF NEWPORT BEACH
CITY ARTS COMMISSION REVISED AGENDA
Newport Beach City Hall (via Zoom)
100 Civic Center Drive, Newport Beach, CA 92660
Thursday, September 10, 2020 - 4:00 PM
City Arts Commission Members:
Marie Little, Chair
Arlene Greer, Vice Chair
Maureen Flanagan, Secretary
Miriam Baker, Commissioner
Wayan Kaufman, Commissioner
Ritch LeGrand, Commissioner
Leonard Simon, Commissioner
Staff Members:
Tim Hetherton, Library Services Director
Francine Jacome, Administrative Support Specialist
SPECIAL NOTICE REGARDING COVID-19
On March 4, 2020, Governor Newsom proclaimed a State of Emergency in California as a result of the threat of COVID-19.
On March 12, 2020, Governor Newsom issued Executive Order N-25-20, which allows City Arts Commissioners to attend
City Arts Commission meetings by electronic means. Please be advised that to minimize the spread of COVID-19, City
Arts Commissioners may attend this meeting either electronically or telephonically.
Also, please be advised that on March 17, 2020, Governor Newsom issued Executive Order N-29-20, which allows for the
public to participate in any meeting of the City Arts Commission telephonically or by other electronic means. Given the
health risks associated with COVID-19, the City of Newport Beach will conduct this meeting via Zoom. As a member of
the public, if you would like to participate in this meeting, you can participate via the following options:
1.You can submit your questions and comments in writing for the City Arts Commission to consider. Please send
them by email to the Library Services Department at ArtsCommission@newportbeachca.gov by Wednesday, September
9, 2020, at 4:00 p.m. to give the City Arts Commissioners time to consider your comments. All emails will be made part of
the record.
1.You can connect with a computer by joining through Zoom. Click the link below to register for the meeting using a
valid email address. You will receive a confirmation email allowing you to join the meeting:
https://zoom.us/webinar/register/WN_VHDQaUl_RueUT915pSJ86w.
2.Or you may connect by Phone/Audio Only by calling: (669) 900-9128. The meeting ID is 973 8993 0891#.
Please know that it is important for the City to allow public participation at this meeting. While the City does not expect
there to be any changes to the above process for participating in this meeting, if there is a change, the City will post the
information as soon as possible to the City’s website.
The City of Newport Beach thanks you in advance for continuing to take precautions to prevent the spread of the
COVID-19 virus.
The City Arts Commission meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires
that the City Arts Commission agenda be posted at least seventy-two (72) hours in advance of each regular meeting and
that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are
within the subject matter jurisdiction of the Board of Library Trustees. The Chair may limit public comments to a
reasonable amount of time, generally three (3) minutes per person.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an
attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will
attempt to accommodate you in every reasonable manner. Please contact Tim Hetherton, Library Services Director, at
least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation
is feasible at (949) 717-3801 or thetherton@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services
Department 24 hours prior to the scheduled meeting.
September 10, 2020
Page 2
City Arts Commission Meeting
I.CALL MEETING TO ORDER
II.ROLL CALL
III.NOTICE TO THE PUBLIC
The City Arts Commission of Newport Beach welcomes and encourages community
participation. Public comments are generally limited to three (3) minutes per person to allow
everyone to speak. Written comments are encouraged as well. The City Arts Commission has
the discretion to extend or shorten the time limit on agenda or non-agenda items.
IV.PUBLIC COMMENTS
Public comments are invited on agenda items. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on
agenda items, provided the time limit adjustment is applied equally to all speakers. Attendees
must raise their hand in the Zoom module if they would like to speak. If attending by phone,
press *9 to raise hand.
V.CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and will all be
enacted by one motion in the form listed below. City Arts Commissioners have received
detailed staff reports on each of the items recommending an action. There will be no separate
discussion of these items prior to the time the City Arts Commission votes on the motion
unless members of the City Arts Commission request specific items to be discussed and/or
removed from the Consent Calendar for separate action. Members of the public who wish to
discuss a Consent Calendar item should come forward to the lectern upon invitation by the
Chair.
A.Approval of Minutes of the August 13, 2020, City Arts Commission Meeting
Draft of the 08/13/2020 Minutes1.
DRAFT MINUTES
B.Consent Calendar Items
Financial Report2.
Review of financial information.
FINANCIAL REPORT
Cultural Arts Activities3.
Monthly review of cultural arts activities from the Library Administrative Office for
upcoming Library and City arts events and services.
CULTURAL ARTS ACTIVITIES
VI.CURRENT BUSINESS
A.Items for Review and Possible Action
September 10, 2020
Page 3
City Arts Commission Meeting
Community Art Survey4.
The City Arts Commission will review a proposed public art survey.
COMMUNITY ARTS SURVEY REPORT
COMMUNITY ARTS SURVEY REPORT-ATTACHMENT A
Fiscal Year 2020-21 Cultural Arts Grants Timeline5.
Staff requests that the City Arts Commission approve a timeline for the 2020-2021
Cultural Arts Grants.
CULTURAL ARTS GRANTS REPORT
Sculpture Exhibition in Civic Center Park Photography Contest6.
Staff requests approval for a proposal for a photography contest intended to create
further interest in the Sculpture Exhibition in Civic Center Park.
SCULPTURE EXHIBITION PHOTO CONTEST REPORT
Ad Hoc Subcommittee and Liaison Appointments7.
Chair Little will re-affirm the appointment of the ad hoc subcommittees and liaisons
for Fiscal Year 2020-2021.
AD HOC SUBCOMMITTEES REPORT
VII.CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR
REPORT (NON-DISCUSSION ITEM)
VIII.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited on non-agenda items generally considered to be within the subject
matter jurisdiction of the City Arts Commission. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on
agenda or non-agenda items, provided the time limit adjustment is applied equally to all
speakers. Attendees must raise their hand in the Zoom module if they would like to speak. If
attending by phone, press *9 to raise hand.
IX.ADJOURNMENT
DRAFT
Newport Beach City Arts Commission Meeting Minutes
Thursday, August 13, 2020
Study Session – 4:00 PM
Regular Meeting – 5:00 PM
Newport Beach City Hall (via Zoom)
100 Civic Center Drive
Newport Beach, CA 92660
I. CALL MEETING TO ORDER – 4:00 P.M.
II. ROLL CALL
Commissioners Present: Marie Little, Chair
Arlene Greer, Vice Chair
Maureen Flanagan, Secretary
Wayan Kaufman, Commissioner
Leonard Simon, Commissioner
Ritch LeGrand, Commissioner
Commissioners Absent: Miriam Baker, Commissioner
Staff Present: Tim Hetherton, Library Services Director
Francine Jacome, Administrative Support Specialist
III. NOTICE TO THE PUBLIC
IV. STUDY SESSION BUSINESS
1. Goals and Objectives for Fiscal Year 2020-21 - Chair Little will lead a discussion
concerning goals and objectives for Fiscal Year 2020-21.
a. Alignment of the City Arts Commission and Newport Beach Arts
Foundation
Chair Little remarked that with the Newport Beach Arts Foundation having elected a new
Board of Directors, this is a good time to work with the Arts Foundation concerning
support for current and future programming and events.
b. Enhance publicity and marketing of programming and events
Chair Little announced Marketing Specialist Katherine Mielke will be retiring. The City
Arts Commission needs new and creative ways to introduce and engage people in arts
events and programming.
In response to Commissioner LeGrand’s inquiry, Library Services Director Tim Hetherton
indicated a few locations around the City are designated for banner display. Obtaining
approval of new locations is not easy but worth exploring. If the City Arts Commission
wishes, he can work with staff in other City departments regarding new locations. The
City Arts Commission may wish to suggest new locations.
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Vice Chair Greer reported the only approved banner locations are the Library, the
intersection of Marguerite Avenue and Pacific Coast Highway, and the fire station at
Mariners. Marina Park could be a good location for a banner.
Chair Little did not believe people would notice a banner at Marina Park. People could
see a banner located close to the entry to the Peninsula as they enter and exit the
Peninsula. A location in Newport Coast is needed.
Chair Greer stated social media seems to be the most effective way to reach people
today. Social media can be used to inform the public about programming and events
and to receive the community's feedback. Commissioners should utilize their personal
social media platforms to engage and invite the community to join events.
Commissioner LeGrand related that the Nextdoor app is very popular and could increase
the City Arts Commission's visibility.
Commissioner Simon suggested the City Arts Commission develop a marketing program
that includes banners, media outlets, Cultural Arts social media, and Commissioners'
personal social media. Providing Commissioners with blurbs to use on social media
would ensure consistent messaging.
Chair Little advised that Vice Chair Greer and she are working on a formal video of the
Sculpture Exhibition and current artists. The video would be available to the public on
the Cultural Arts webpage and NBTV.
Commissioner Simon recommended segmenting the video by sculpture so that
Commissioners can use the segments or links to the segments in their social media
posts.
Chair Little proposed Commissioners meet with the new Marketing Specialist to discuss
ideas.
Library Services Director Hetherton indicated the job description for Marketing Specialist
has been updated to include social media and modern marketing techniques.
Commissioner Kaufman mentioned that she has posted on the Nextdoor app regarding
Concerts on the Green, the Sculpture Garden, and the public poll. Having materials
prepared in advance is very helpful for posting to social media.
c.Develop new strategies for expanding visibility of the Sculpture Exhibition.
Chair Little noted this item was included in the previous discussion.
d.Create visual presentation of what the Arts Commission provides to our
community
Chair Little requested Library Services Director Hetherton share his PowerPoint
presentation at the next meeting so that Commissioners can propose modifications.
Commissioners can share the presentation with clubs and organizations to increase
awareness and support of arts events and programs.
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In reply to Commissioner Kaufman’s question, Library Services Director Hetherton
indicated the presentation was created in 2014 and was last updated in 2018 or 2019.
Commissioner Simon suggested Commissioners view the presentation prior to the
meeting so they can be prepared to discuss it during the meeting.
Vice Chair Greer clarified that no dialogue accompanies the video. The presentation
references art and arts programming.
Chair Little believed dialogue would facilitate use of the presentation.
Chair Greer proposed the City Arts Commission build a strong relationship with Newport
Beach and Company and Visit Newport Beach.
e. Encourage active involvement of Newport Beach youth with Arts
Commission.
Chair Little suggested the City Arts Commission approach the Newport-Mesa Unified
School District and private schools about meeting with a small group of students to learn
their interests in the arts.
Commissioner Kaufman advised that engaging youth in online arts activities had been
challenging and not successful. She proposed contacting local arts organizations to
learn about their ideas for bringing arts into schools.
Chair Little wanted to plan arts programming that could occur while public health orders
are in place and after they are lifted.
In reply to Commissioner LeGrand’s inquiry, Chair Little preferred to provide
programming for all ages and focus on attracting junior high and high school students.
Commissioner Kaufman described a silent disco as a family-friendly event where
participants dance to music played through headphones. A silent disco at the Civic
Center could feature the Sculpture Garden. Past silent discos have drawn participants
from across the county.
Commissioner Simon proposed working with schools to create an instruction module
about the Sculpture Garden for junior high and high school students. Students could
also visit the Sculpture Garden and learn about art in a fun way.
Vice Chair Greer recommended hiring a professional to produce a video appropriate for
K-12 students about the arts. The video could be circulated among schools in an effort
to engage students in the arts. Funds for programming that has been canceled could be
used for the video.
f. Raise the bar for Arts Commission’s Annual Newport Beach Art Exhibition
Chair Little wanted to draw more widely acclaimed or well-known artists to the Newport
Beach Art Exhibition.
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Commissioner LeGrand proposed creating a grand prize honorarium of $15,000 or
$20,000 to attract new artists to the Sculpture Exhibition.
In answer to Commissioner Flanagan’s inquiry, Vice Chair Greer explained that local
artists participate in the Newport Beach Art Exhibition, but some local artists are new to
the art world and not as accomplished as others. One prize in a large amount could
attract artists and increase the competition. Perhaps someone would donate the prize
money and have the prize named for him.
In reply to Commissioner Simon’s question, Chair Little advised there is not a category
for youth art, but Vice Chair Greer and she have discussed a special category for
students. Vice Chair Greer suggested a Young Masters program.
Vice Chair Greer recalled Library Services Director Hetherton's suggestion to place
artwork from the Newport Beach Art Exhibition online before and after the event so that
people near and far could learn about the artists and purchase artwork.
V. PUBLIC COMMENT
Michael Nicola inquired regarding ways he as an artist and filmmaker can assist the City
Arts Commission.
VI. RECESS
The City Arts Commission recessed at 4:55 P.M.
VII. RECONVENE FOR REGULAR MEETING
Chair Little called the regular meeting to order at 5:05 P.M.
VIII. ROLL CALL
Commissioners Present: Marie Little, Chair
Arlene Greer, Vice Chair
Maureen Flanagan, Secretary
Wayan Kaufman, Commissioner
Leonard Simon, Commissioner
Ritch LeGrand, Commissioner
Commissioners Absent: Miriam Baker, Commissioner
Staff Present: Tim Hetherton, Library Services Director
Francine Jacome, Administrative Support Specialist
IX. NOTICE TO THE PUBLIC
X. PUBLIC COMMENTS
None
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XI. CONSENT CALENDAR
A. Approval of Minutes of the July 16, 2020, City Arts Commission Special
Meeting
2. Draft of 07/16/2020 Meeting Minutes
Motion made by Commissioner Flanagan, seconded by Vice Chair Greer, and carried
(5-0-1-1) to approve the July 16, 2020 meeting minutes as presented.
AYES: Little, Greer, Flanagan, Kaufman, Simon
NOES: None
ABSTENTIONS: LeGrand
ABSENT: Baker
B. Consent Calendar Items
3. Financial Report – Review of financial information
Library Services Director Hetherton advised that the report includes the year-end budget
for the previous fiscal year (FY). Staff has focused FY 2020-2021 expenditures on
maintenance. The Sunset Years bench has been refinished, and the Marine 1/1
Memorial Monument has been restored. A down payment on the Metalfor restoration
has been made. Staff is satisfying the commitments for Sculpture Garden Phase V and
will issue the second half of Karl Unnasch's honorarium when he de-installs Burnt
Matchstick. Because regular programming has been halted, the budget is healthy.
4. Cultural Arts Activities – Monthly review of cultural arts activities from
the Library Administrative Office for upcoming Library and City arts events
and services
Library Services Director Hetherton reported Primemover by Grant Irish was installed on
July 28, 2020 and replaces Link of Humanity. Dude Ascending will be relocated in the
next few weeks due to requests from the community. The Council approved the contract
with Arts Orange County (ArtsOC) for project management of Phase VI of the Sculpture
Exhibition. Earlier in the day, he met with the Historical Resources Committee to
discuss historical projects around the City. A community member is compiling a list of
historical cottages in Corona del Mar. Sherman Gardens is creating an online display of
its photographic collection ,and the Library website will have a link to the collection. An
oral history project for the City will be hosted on the Library website. A gentleman is
attempting to obtain historic site designation for the Kerckhoff Marine Laboratory. The
City of Newport Beach is developing preliminary plans for a vista point above China
Cove, hopes to incorporate the historical plaza, and will replace recognition plaques for
selected cottages. Council Member Brenner has asked the City Arts Commission and
the Library to serve as an overarching umbrella for these projects and to publish
historical content for the public.
In response to Vice Chair Greer’s query, Library Services Director Hetherton agreed to
ensure the City Arts Commission's role is identified in the historic material . The list of
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historic sites in the City will be updated as part of the General Plan Update. In the
meantime, he would determine whether the list of historic sites could link to information
about Blue Sky studio on the Library website.
Motion made by Vice Chair Greer, seconded by Commissioner LeGrand, and carried
(6-0-0-1) to approve the Consent Calendar.
AYES: Little, Greer, Flanagan, Kaufman, LeGrand, Simon
NOES: None
ABSTENTIONS: None
ABSENT: Baker
XII. CURRENT BUSINESS
A. Items for Review and Possible Action
5. Sculpture Exhibition Phase VI Report - Richard Stein of Arts Orange
County will report on the recent completion of Phase V and the upcoming
Phase VI of the Sculpture Exhibition in Civic Center Park.
Richard Stein, ArtsOC, reported ArtsOC is planning to de-install Phase IV sculptures in
June 2021 and recently completed installation of Phase V sculptures. Grant Irish's piece
Decline was purchased by a client who saw it in the Sculpture Garden. The contract
with the City of Newport Beach for Phase VI has been executed . The Phase VI call for
artists is scheduled to open on September 8, 2020, and close on December 8, 2020.
The public will be able to review and vote on Phase VI sculptures from December 10,
2020, to January 10, 2021. The City Arts Commission's selection of sculptures is
tentatively scheduled for January 14, 2021 with Council approval planned for February 9,
2021. De-installation of Phase IV and installation of Phase VI sculptures will begin the
week of June 1, 2021. He thanked Library Services Director Hetherton and Marketing
Specialist Mielke for their assistance and especially recognized Administrative Support
Specialist Francine Jacome for her constant and timely support.
In response to Vice Chair Greer’s question, Mr. Stein indicated the online platform
SlideRoom will be utilized again this year for artist applications.
In reply to Commissioner LeGrand’s inquiry, Library Services Director Hetherton
explained that approximately 50 neighbors sent an email indicating they preferred Dude
Ascending not peer over the vegetation at them. He visited the neighbors' homes, found
Dude Ascending was visible, and arranged to have the sculpture relocated.
Vice Chair Greer thanked Council Member Jeff Herdman for his assistance with the
State grant for the Sculpture Exhibition.
Chair Little commended Vice Chair Greer for her time and efforts on the Sculpture
Exhibition and collaborating with Council Member Herdman.
In reply to Jim Mosher’s question, Library Services Director Hetherton advised that
concrete pads for sculpture are reused when possible . At some point, additional pads
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will not be needed, unless a specific piece of art calls for it. At the current time, no
concrete pads have been removed from the Sculpture Exhibition.
6. Ad Hoc Subcommittee Appointments - Chair Little will appoint Ad Hoc
Subcommittees
Chair Little appointed Commissioners to ad hoc subcommittees as follows:
Art in Public Spaces: Chair Little, Vice Chair Greer, Commissioner Baker
Cultural Arts Grants: Commissioner Kaufman, Commissioner Simon
Newport Beach Art Exhibition: Chair Little, Vice Chair Greer, Commissioner Flanagan
Newport Beach Arts Foundation Liaison: Commissioner Simon
Performing Arts on Balboa Peninsula: Chair Little, Vice Chair Greer, Commissioner
LeGrand
Publicity Liaison: Chair Little, Vice Chair Greer
Historical Resources: Chair Little, Vice Chair Greer, Commissioner Flanagan
[The City Arts Commission proceeded to Agenda Item XII.A.7 at this point.]
Jim Mosher raised concerns about some ad hoc subcommittees violating the Brown Act
as they are currently defined. An ad hoc subcommittee has a clear and specific purpose
and reports to the City Arts Commission when its purpose is complete.
Library Services Director Hetherton concurred with Mr. Mosher’s assessment and
indicated an ad hoc subcommittee as defined by the Brown Act is temporary and has a
defined goal. Commissioners should be appointed to the Art in Public Spaces Ad Hoc
Subcommittee when Metalfor has been restored and is ready to return to the City.
Chair Little advised that the Art in Public Spaces Ad Hoc Subcommittee is primarily
tasked with selecting artists for exhibition in the Library gallery. The ad hoc
subcommittee could be dissolved once it has selected artists, but it would be needed to
select artists again at a later date.
Library Services Director Hetherton explained that staff would notify the City Arts
Commission when sufficient applications have been submitted for review, and the Chair
can appoint the ad hoc subcommittee at that time. An ad hoc subcommittee is
appointed for a specific task and makes a recommendation to the City Arts Commission
regarding that task. Some of the ad hoc subcommittees are standing committees. Any
tasks that are ongoing should be handled by the City Arts Commission as a whole. The
City Arts Commission may have an Art in Public Spaces Ad Hoc Subcommittee, but
Commissioners should not be appointed to it until it has a task to complete.
In response to Chair Little’s comments, Library Services Director Hetherton indicated the
Cultural Arts Grants Ad Hoc Subcommittee should be appointed in January 2021 so that
it can review the application form prior to its release, review submitted applications, and
make a recommendation to the City Arts Commission.
Vice Chair Greer related additional responsibilities of the Art in Public Spaces Ad Hoc
Subcommittee, such as overseeing the Metalfor re-siting, monitoring the art inventory,
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evaluating the condition of current public art, and selecting artists for the Library gallery.
Appointing an ad hoc subcommittee when a task is identified would create delays.
Library Services Director Hetherton clarified that many tasks are not perpetual, and ad
hoc subcommittees can be appointed to handle those tasks.
Chair Little remarked that many issues are ongoing, and constantly appointing ad hoc
subcommittees is not efficient.
Library Services Director Hetherton clarified that many of the ad hoc subcommittees are
in effect standing committees, which the Brown Act prohibits.
In response to Chair Little’s questions, Library Services Director Hetherton
recommended Chair Little appoint ad hoc subcommittees as needed. Alternatively, the
ad hoc subcommittees with recurring tasks could be designated "as needed."
In reply to Vice Chair Greer’s inquiry, Library Services Director Hetherton would need to
review the Bylaws to determine the reason for the appointment of ad hoc subcommittees
being shown as an agenda item in July.
Vice Chair Greer remarked regarding Commissioners' need to plan and integrate their
subcommittee work with their lives and regarding the need to provide timely responses
to artists. Perhaps ad hoc subcommittees could meet once, determine if they have
immediate work, and either begin work or sunset until they have immediate work.
In answer to Chair Little's query, Library Services Director Hetherton reported Chair Little
and he will be meeting weekly, at which time they can decide whether an ad hoc
subcommittee is needed to address new business.
Vice Chair Greer noted ad hoc subcommittee appointments have always occurred after
the election of officers. If policies are changing, Commissioners need to be aware of the
changes.
In reply to Commissioner Simon’s inquiries, Library Services Director Hetherton
indicated the Newport Beach Arts Foundation Liaison attends Newport Beach Arts
Foundation meetings and reports activities of the meetings to the City Arts Commission.
An ad hoc subcommittee appointed to work on marketing with the Marketing Specialist
would be a standing committee.
Chair Little believed this change would result in many special meetings of the City Arts
Commission. Further discussion is needed to clarify a way for the City Arts Commission
to move forward efficiently.
Library Services Director Hetherton disagreed with the need for special meetings and
reiterated the role of an ad hoc subcommittee.
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7. Sculpture Exhibition Phase V Artist Luncheon - Chair Little reports on
the luncheon for Phase V artists
Chair Little reported the Sculpture Exhibition Phase V luncheon has been canceled.
Phase V and Phase VI artist luncheons may be combined and held at a later date.
8. Public Art Survey - Staff will present a proposal for a public art survey
Chair Little continued the item because Commissioner Simon was unable to attend the
ad hoc subcommittee meeting.
[The City Arts Commission returned to Agenda Item XII.A.6.]
9. Local History Update - Vice Chair Greer reports on ongoing plans for
Local History
Vice Chair Greer reported plans are moving forward with the Kerckhoff Marine
Laboratory project. The group continues to define its role and tasks for promoting
historical resources. As the overarching body, the City Arts Commission should
maintain communications with the Balboa Island Museum, the Historical Society, and the
Corona del Mar Residents Association.
XIII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR
REPORT (NON-DISCUSSION ITEM)
Chair Little requested an agenda item for the Public Arts Survey.
Vice Chair Greer requested Commissioners think of ways the City Arts Commission can
offer virtual programming, such as an interview of the artist currently on display in the
Library gallery
XIV. PUBLIC COMMENTS ON NON-AGENDA ITEMS
None
XV. ADJOURNMENT – 6:18 P.M.
Chair Little adjourned the meeting at 6:18 P.M.
12
As of August 31, 2020
ACCT NAME / # BUDGET DATE VENDOR EXPENSES BALANCE NOTES
Programming 60,500.00
01060603-841004 07/24 Restoration Artechs Inc.5,315.00 55,185.00 Marine monument restoration
07/31 GotPrint 438.81 54,746.19 Sculpture Exhibition brochures
07/31 Image 360 246.20 54,499.99 Sculpture placards
TOTAL 54,499.99
Professional Services 15,954.00
01060603-811008 07/31 Hector Dominguez 3,350.00 12,604.00 "Metalfor" restoration (deposit)
07/31 Jose Martinez 398.75 12,205.25 "Sunset Years" bench restoration
08/21 TAVD Visual Assistant 144.00 12,061.25 Transcription of Minutes (7/20)
08/28 Crown Building Services 825.00 11,236.25 Sphere 112 cleaning
TOTAL 11,236.25
City Grants 30,000.00
01060603-821006
TOTAL 30,000.00
Sculpture Garden (III/IV) 58,818.34
(Contract Art Services)07/24 Karl Unnasch 3,000.00 55,818.34 "Burnt Matchstick" honorarium (2/2)
01060603-811054
TOTAL 55,818.34
Sculpture Garden (Ph V) 141,436.00
01060603-811059 07/01 Roger Heitzman 2,075.00 139,361.00 "Cosmo" honorarium (1/2)
07/01 Dominic Panziera 3,000.00 136,361.00 "Individuality n.1" honorarium (1/2)
07/01 Curt Brill 3,000.00 133,361.00 "Seated Diana" honorarium (1/2)
07/01 Andra Broekelschen 1,100.00 132,261.00 "Window to the Sea" honor. (1/2)
07/01 Nancy Mooslin 1,750.00 130,511.00 "Fractured Peace" honor. (1/2)
07/01 Joe Sackett 3,000.00 127,511.00 "Dude Ascending" honor. (1/2)
07/01 Patricia Vader 3,000.00 124,511.00 "Unbearable Lightn." honor. (1/2)
07/01 Ronald Whitacre 2,250.00 122,261.00 "Marble Shooter" honorarium (1/2)
07/01 Monica B. Wyatt 3,000.00 119,261.00 "I'm Listening" honorarium (1/2)
07/31 Grant Irish 2,000.00 117,261.00 "Primemover" honorarium (1/2)
08/14 Arts Orange County 38,651.00 78,610.00 Phase V mgmt (8/8) & installation
TOTAL 78,610.00
FY 2020-21Cultural Arts Division
9/1/2020 1 of 1
13
TO Newport Beach City Arts Commission
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3819, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE: Cultural Arts Activities for August 2020
Maintenance:
Legacy Fine Arts deinstalled the piece Metalfor
on Thursday, August 20. The piece is
undergoing restoration. When it is returned to
the City it will be stored in the Corporate Yard
until a new site is selected for the piece. Once a
new site is identified and approved, the piece
will be reinstalled at that location.
Sculpture Exhibition Phase V update:
Arts OC poured a new pad for Dude Ascending.
The Dude moved to his new location on
Wednesday, September 2 at 8:30 a.m.
Dude Ascending, by Joe Forrest Sackett, of
Albuquerque, features abstract steel human
figures in gradient shades of blue climbing a
curved staircase in allusion to the Modernist
classic “Nude Descending a Staircase, No. 2" by
Marcel Duchamp.
14
TO Newport Beach City Arts Commission
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3819, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE: Community Arts Survey
RECOMMENDATION:
Staff recommends that the City Arts Commission approve a community arts survey to capture basic
information from the public concerning art in the community.
DISCUSSION:
The draft survey is attached (ATTACHMENT A).
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item).
ATTACHMENT A: Draft Survey
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Newport Beach Community Arts Survey
Dear Neighbor-
The City Arts Commission requests your participation in this brief survey. Your valuable input provides the needed
support for us to create more dynamic public visual, performing and cultural arts programming for the enjoyment
of residents and visitors in our community. In appreciation for completing this survey, you may enter into a drawing, of which one (1) entrant shall be randomly chosen weekly during the survey period. Each winner receives
a $50 Amazon Gift Card. Eligibility: All participants must be a minimum of 18 years of age. Only those who include
email address or phone number at the end of this survey can be entered for this drawing. Submission Rules: Entrants
are limited to one survey. Your opinion matters to us!
VISUAL ARTS
1.Have you experienced public visual arts in the City of Newport Beach?
__ Yes
__ No
If you selected No, are you interested in learning about Newport Beach’s public art exhibitions?
__ Yes
__ No
2.What types of public visual art would you like to see more of throughout Newport Beach?
(Check all that apply)
__ Sculpture
__ Murals
__ Monuments
__ Themed gardens
__ Fountains
__ Other (specify)
3.Where would you most like to see more public visual art within Newport Beach?
(Check all that apply)
__ Civic Center
__ Libraries
__ Community Centers
__ Beaches
__ Police Stations
__ Fire Stations
__ Other (specify)
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ATTACHMENT A
4.Do you believe the City of Newport Beach should have an Art Museum?
__ Yes
__ No
5.Do you believe the City of Newport Beach should have a Cultural Arts Center (for performing arts, arts
lectures and community seminars)?
__ Yes
__ No
6.Have you visited the Sculpture Exhibition in Civic Center Park?
__ Yes
__ No
__ Unfamiliar
7.Have you attended the City Arts Commission’s Annual Newport Beach Art Exhibition?
__ Yes
__ No
__ Unfamiliar
8.Have you visited the Lobby Gallery Exhibitions at the Central Library?
__ Yes
__ No
__ Unfamiliar
9.Have you attended the Newport Beach Arts Foundation’s Annual Art in the Park?
__ Yes
__ No
__ Unfamiliar
PERFORMING ARTS
10.Have you attended the City Arts Commission’s Summer Concert Series on the Green at the Civic Center?
__ Yes, at least once
__ Yes, many times
__ No
__ Unfamiliar
11.Rank your interest level in the following types of performing arts
(Mark one for each)
Very Interested Somewhat Interested Not Interested
Rock/pop music concerts _____ _____ _____
Classical music concerts _____ _____ _____
Jazz music concerts _____ _____ _____
Country music concerts _____ _____ _____
Ballet/dance performances _____ _____ _____
Musical theater performances _____ _____ _____
Opera performances _____ _____ _____
Concert pianist _____ _____ _____
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12.How do you learn about City arts programs?
(Check all that apply)
City of Newport Beach __ website __ Navigator __ NBTV
Newport Beach Public Library __ rack card __ brochure
Social media __ Facebook __ Twitter __ Instagram __ Next Door
Online news feeds __ Stu News __ NB Indy __ Patch
Printed media __ Newspapers __ Magazines
Outdoor advertisements __ banners __ signs __ posters __ other
__ Word of mouth
__ Other (specify)
13.Please rank your personal interests in the following City Arts Commission programming from 1 to 6, with
6 being the most desired and 1 being the least desired (Circle your selection)
Sculpture Exhibition in Civic Center Park 1 2 3 4 5 6
Summer concerts series on the Green 1 2 3 4 5 6
Newport Beach Art Exhibition 1 2 3 4 5 6
Performing arts on Balboa Peninsula 1 2 3 4 5 6
Central Library Lobby Gallery exhibitions 1 2 3 4 5 6
Art lectures/receptions 1 2 3 4 5 6
CULTURAL ARTS
14.Which of the local historical venues have you visited?
(Check all that apply)
__ Balboa Pavilion
__ Balboa Island Museum
__ Sherman Library and Gardens
__ Newport Beach Historical Society at the Balboa Branch Library
__ None of the above
15.Which historic sites, buildings or archives do you believe are important to preserve?
(Check all that apply)
__ Cultural resources available at libraries and museums
__ Public buildings of historic significance (city or privately owned)
__ Private residences of architectural significance
__ Private vintage beach cottages
__ Other (specify)
ABOUT YOU
16.What is your zip code?
____________
17.Which of the following best describes you?
__ Young adult
__ Adult with children
__ Adult without children
__ Senior
Please use the space below to share thoughts relative to the arts within our community, that we may not have
addressed in this survey:
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IF YOU WISH TO BE ENTERED INTO OUR AMAZON GIFT CARD DRAWING, AND ADDED TO THE CITY’S CULTURAL
ARTS EMAIL LIST FOR NOTIFICATION ABOUT FUTURE PROGRAMMING IN NEWPORT BEACH, PLEASE PROVIDE
YOUR EMAIL ADDRESS HERE:
IF YOU ONLY WISH TO BE ENTERED INTO OUR AMAZON GIFT CARD DRAWING, PLEASE PROVIDE YOUR EMAIL
ADDRESS HERE: , OR IF YOU DO NOT HAVE AN EMAIL ADDRESS, YOU
MAY PROVIDE YOUR PHONE NUMBER HERE: .
Winners will be notified by email or phone via the Newport Beach Cultural Arts Department.
YOUR NAME (OPTIONAL): .
(WINNERS NAMES WILL BE ANNOUNCED VIA CITY WEBSITE, LOCAL NEWS AND SOCIAL MEDIA).
NOTE: Any emails or phone numbers provided in this survey, shall only be used for the purpose(s) specified above.
Thank you for participating in this survey. On behalf of the City of Newport Beach, we greatly appreciate your
assistance and interest in meaningful visual, performing and cultural arts programming for our community.
Sincerely-
City Arts Commission
Marie Little, Chair
Arlene Greer, Vice Chair
Maureen Flanagan, Secretary
Miriam Baker
Wayan Kaufman
Ritch LeGrand
Leonard Simon
Questions should be directed to arts@newportbeachca.gov or (949) 717-3802
Newport Beach Cultural Arts
1000 Avocado Avenue
Newport Beach, CA 92660
(949)717-3802 ⋅ arts@newportbeachca.gov
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TO Newport Beach City Arts Commission
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3819, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE:
Fiscal Year 2020-2021 Cultural Arts Grants Timeline
RECOMMENDATION:
Staff requests that the City Arts Commission approve a proposed timeline for the 2020-2021 Cultural
Arts Grants.
BACKGROUND:
City Council Policy 1- 10 recognizes the importance of promoting culture and the arts within the City and
establishes a Reserve Fund for Culture and Arts. For Fiscal Year 2019-2020, the sum of $40,000 was
provided for specific cultural or artistic planning or projects as approved by the City Council. The City
Arts Commission has the responsibility to review all programs and requests for support from arts groups
and make recommendations for funding to the City Council for final approval.
Council Policy 1- 10 defines arts groups as those involved in visual, musical, theatre, dance, crafts,
performing and literary activities. The City Arts Commission considers the following in order of
preference for granting support:
1. Local arts groups located within the City of Newport Beach and offering programs to City residents;
2. Regional arts groups located in Orange County and offering programs to City residents; and
3. Arts groups located in California and performing or offering programs to City residents.
Groups not offering programs or services to residents are not eligible for support from the City.
DISCUSSION:
In concurrence with the executive order issued by the Governor of the State of California, arts
organizations who present public performances cancelled all programming to help curtail the further
spread of COVID-19 in the community by restricting large gatherings. Many grantees stage programs in
local schools, and other grantees had events scheduled for the spring 2020, coinciding with the stay at
home order. These organizations were unable to present programs and will be unable to submit the
required completion report, due on September 25, 2020.
At the June 2020 meeting, the City Arts Commission agreed to allow grantees to stage performances
when restrictions are lifted, using 2019-2020 grant funds. Completion reports can be submitted at that
time, and 2019-2020 grantees will be allowed to seek Cultural Arts Grant funding for Fiscal Year 2020-
2021.
The City Arts Commission also approved a recommendation to modify its timeline for Cultural Arts
Grants. Generally, applications and completion reports are due on the last Friday in September,
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grantees are approved by the City Arts Commission and City Council in October, and grantees receive
their funding in November. Some grantees, particularly organizations who program in local schools, are
hampered by this timeline, since their fiscal calendar starts July 1. Staff requested that the Commission
adjust the timeline so that the grants are announced in January, with a deadline for applications by the
third Friday in March, with grants approved in April, and checks disseminated in May.
The proposed timeline is as follows:
TIMELINE:
01/04/21 Grants are publicized.
03/26/21 Applications are due.
04/08/21 City Arts Commission reviews applications and approves grantees.
04/27/21 Recommendations made to City Council.
06/10/21 Award letters and checks disseminated.
TBD 2019/20 Cultural Arts Grant Completion Report due.
TBD 2019/20 Grant funds must have been spent or encumbered.
TBD 2020/21 Cultural Arts Grant Completion Report due.
TBD 2020/21 Grant funds must have been spent or encumbered.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item).
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TO Newport Beach City Arts Commission
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3819, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE: Sculpture Exhibition in Civic Center Park Photography Contest
RECOMMENDATION:
Staff requests approval for a proposal for a photography contest intended to create further interest in
the Sculpture Exhibition in Civic Center Park.
DISCUSSION:
In 2018, the City Arts Commission held a photography contest to generate public interest in the
Sculpture Exhibition in Civic Center Park.
With the installation of Phase VI and V, Chair Little has proposed that the City Arts Commission sponsor
another photography contest.
Visitors to the Sculpture Exhibition in Civic Center Park are encouraged to submit photographs of the
works on display, and/or photographs depicting interaction with the sculptures. Winners will be
determined by popular vote.
Entry Guidelines: The City Arts Commission will accept entries from any digital device, including
smartphones.
How to Enter: Enter the contest by submitting photos to arts@newportbeachca.gov with the subject
line, “photo contest”. Cultural Arts will accept submissions from Thursday, October 1, 2020 through
Tuesday, December 1, 2020.
Entries:
Image data files created with any digital device including smartphones, tablets, and digital still
cameras (including medium and large-format cameras).
Images that have been retouched using software or by other means will be accepted.
Retouched photography using a camera app or photo-editing app is also accepted.
Both color and monochrome images will be accepted.
File size: up to 10 MB of image data per work.
File format: JPEG/150 dpi recommended.
The standard color space for the judging process is RGB.
Note: Winners may be requested to provide higher resolution images for publication or display purposes
related to the contest.
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Eligibility: The contest is open to all, professional and amateur, regardless of age, gender or nationality.
Entrants under 18 years of age require the permission of a parent or guardian. By entering the contest,
entrants under 18 years of age indicate that they have obtained the permission of a parent or guardian.
Submission Rules: Entry is limited to original works that the entrant holds all applicable rights.
The limit for submitted works is 10 photos.
Photos cannot depict any climbing, hanging, modification, or physical abuse of the sculptures.
Judging: After December 1, all entries will be posted onto the Cultural Arts website.
An ad hoc subcommittee (“Art in Public Places”) will recommended winners to the City Arts
Commission for approval.
Contest results will be announced on the Cultural Arts website by January 4, 2021.
The winners will be notified via email sent to their registered email addresses.
Photographs of the five most popular submissions will be published in the Daily Pilot.
Prizes: First prize, $100.00 gift card; second prize, $50.00 gift card; third prize, $25.00 gift card.
Disclaimers
The City Arts Commission reserves the right to reject any submission for display on City websites.
Entrants are responsible for the resolution of any legal issues arising from their works and agree to pay
any costs thereby incurred.
The City Arts Commission reserves the right to disallow entries that depict brand logos or other
intellectual property, whether on signs or posters or in other forms, or that in its judgment are harmful
to the public order, violate standards of decency or are contrary to the goals of the contest.
Entrants must hold all applicable rights to the final image, including any retouching or other image
processing.
The City Arts Commission will only accept entries through the arts@newportbeachca.gov.
The City Arts Commission does not accept liability for damages or other harm suffered by entrants as a
result of their participation in the contest.
Entrants are required to obtain the prior permission and consent of the persons who are portrayed in
their works or who hold the copyright or other intellectual property rights to the works or the items
portrayed therein.
Entrants agree to fully indemnify the City Arts Commission and accept all responsibility for any third-
party complaints or objections concerning copyright or other intellectual property rights infringement or
damages arising from the works submitted.
Although entrants retain the copyright and other equivalent rights to their entries, the organizer
reserves the right to publish entries to its public social networking service accounts throughout the
submission period in order to publicize the contest. Such publication does not guarantee an award of
any kind.
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The organizer reserves the right to publish all entries onto websites and social networking service
accounts related to the contest. Some entries may be cropped for publication.
The City Arts Commission will display the names of the winners and the titles of the winning entries on
City websites and public social networking service accounts.
Use of Personal Information: personal information provided by entrants may be used as required to
notify winners of the results; provide entrants with information about the contest; correspond with
entrants about their submissions; announce the winning entries; generate general contest statistics;
send out questionnaires about the contest; and deliver prizes.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item). describing any methods of
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TO Newport Beach City Arts Commission
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3819, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE: Ad Hoc Subcommittee and Liaison Appointments
DISCUSSION:
An ad hoc subcommittee is a temporary advisory committee composed solely of less than a quorum of
the City Arts Commission, that serves a limited or single purpose, that is not perpetual, and that will be
dissolved once its specific task is completed. Ad hoc subcommittees are not required to meet in public,
are not subject to the Brown Act, and their meeting schedule is not fixed by a legislative body.
Unless all these requirements are satisfied, it is a standing committee and subject to the Brown Act.
This means staff would post the committee’s agenda for the meeting, which would be held in public.
The Chair of the City Arts Commission appoints ad hoc subcommittees to address a specific task and
bring a recommendation to the entire City Arts Commission for approval in a public meeting.
Per ARTICLE VII of the City Arts Commission by-laws, under the heading "Committees", the Chair
appoints Ad Hoc Sub Committees of one or more members for such specific purpose as the business of
the Commission may require from time to time. All members of the Commission are required to serve
on an Ad Hoc Sub Committee and are required to attend meetings, participate, and fulfill the role and
responsibility of an Ad Hoc Sub Committee member. The Committee is discharged upon completion of
the purpose for which it was appointed and after its Chairman has had a final report to the Commission;
all committees shall make a progress report to the Commission, at each meeting. No committee shall
have other than advisory power unless by suitable action of the Commission it is granted specific power
to act.
APPOINTMENTS:
The following is a list of Chair Little’s newly assigned subcommittees for Fiscal Year 2020-21. Chair Little
thinks everyone will be pleased with their assignments and looks forward to a successful year ahead in
our achieving common goals as a team.
ART IN PUBLIC SPACES – Evaluate the following, and present recommendations to City Arts Commission
(CAC) for vote and ultimate approval by City Council (CC) if required:
•Artists’ Submissions for Main Public Library Visual Art Gallery.
•All other ‘Application for Review and Consideration of Art’ submissions (examples: donation or loan of
art to City).
•Select location recommendations for any new permanent Art, or re-locating of existing permanent Art.
•Non-performance guest appearance events relative to performing, visual and cultural arts;
Example: lecture or film with reception following.
•Consult with Publicity Liaison for any publicity/outside services needed for an event.
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ASSIGNED BY TASK AS NEEDED THROUGHOUT THE YEAR, AND SUNSETTED UPON COMPLETION OF TASK.
Chair Little
Vice Chair Greer
Commissioner Baker
NOTE: The above-named commissioners are assigned to immediate task(s) of the fiscal year. It is
understood that commissioners other than the ones listed above, may be assigned to future tasks
required by this subcommittee during the remainder of fiscal year 2020-21.
CULTURAL ARTS GRANTS (YOUTH PROGRAMMING)
• Review merits of Applications received for the CAC’s Annual Arts Grants Program, select
recommended recipients and present to CAC for a vote, and ultimate approval by the CC.
• Consult with the Publicity Liaison for City Staff to notify successful applicants, prepare awards, set
date for Awards Presentation, arrange for photographer and press presence.
WILL CONVENE IN FEBRUARY 2021 AND SUNSET IN MAY 2021.
Commissioner Kaufman
Commissioner Simon
NOTE: The above-named commissioners are pre-assigned to this subcommittee.
NEWPORT BEACH ART EXHIBITION (NBAE)
• Evaluate artists applications for entry, and present participant recommendations to CAC for
approval.
• Commissioners will be expected to contact previous NBAE artist participants and discover other
means of building a pool of more accomplished fine artists.
• Consult with Publicity Liaison for publicity recommendations (including post-event press).
• Plan reception
• Determine prize categories and awards
• Invite City dignitaries
• Select a minimum of two suitable candidates available for consideration as the Juror for this event.
Once the Juror chosen has accepted, provide her/his Bio to Library Services Director for the next
CAC Meeting Agenda Packet.
WILL CONVENE IN JANUARY 2021 AND SUNSET IN JUNE 2021.
Chair Little
Vice Chair Greer
Secretary Flanagan
NOTE: The above-named commissioners are pre-assigned to this subcommittee.
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PERFORMING ARTS ON BALBOA PENINSULA
• Select and recommend performances to CAC for approval, that must be held on the Balboa
Peninsula, using proceeds donated by CC from the sale of the Balboa Theater to the NBAF for the
benefit of CAC, as a part of Performing Arts Programming. Note: Marina Park is viewed as the ideal
location for such performances. However, other locations on the Balboa Peninsula may be
considered.
• Secure performance site date options with Recreation and Senior Services Department ASAP once
subcommittee is activated, and present to CAC for decision.
• Consult with Publicity Liaison for publicity/outside services recommendations.
WILL CONVENE IN FEBRUARY 2021 - ASSIGNED BY TASK AS NEEDED THROUGHOUT THE YEAR, AND
SUNSETTED UPON COMPLETION OF TASK.
Chair Little
Vice Chair Greer
Commissioner LeGrand
NOTE: The above-named commissioners are pre-assigned to this subcommittee. It is understood that
commissioners other than the ones listed above, may be assigned to future tasks required by this
subcommittee during the remainder of fiscal year 2020-21.
INSPIRATIONAL SUGGESTIONS TO HELP AD HOC SUBCOMMITTEES CREATE SUCCESSFUL PROGRAMS
AND EVENTS - Ad Hoc Subcommittees shall convene during the first week of the month as noted above,
or as activated if a subcommittee you are assigned to happens to be sunsetted at present.
Each Subcommittee should appoint a Chair whom shall lead the group, report to the CAC Chair as
appropriate, and be responsible for the following:
• Prepare and give a Report at the CAC’s regular monthly meetings (of course this does not apply to
sunsetted subcommittees).
• Ad hoc subcommittees should not report until they are activated.
• Ad hoc subcommittees should not report unless they have met. Ad hoc subcommittees should bring
a recommendation for CAC approval.
• Determine the budget considerations of your respective Subcommittee (where applicable).
• Plan timeline, and define and delegate responsibilities efficiently and appropriately, through
consulting with CAC Chair.
• Where an event plan is applicable or any other support requirements, discuss with Publicity Liaison
well in advance.
• Coordinate with Publicity Liaison, any Publicity/Marketing/Social Media Requirements well in
advance of event.
• Consult with Publicity Liaison, for attaining maximum public engagement.
• Notify CAC Chair well in advance, of any volunteers required before, during or after all Events.
• Promptly plan (through debriefing the event with subcommittee members) a Post Event Report to
CAC Chair for approval prior to reporting at any CAC meeting.
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SPECIAL NOTE:
SUMMER CONCERT SERIES ON THE CIVIC CENTER GREEN (PART OF PERFORMING ARTS) – There will be
no Ad Hoc Subcommittee, but rather, discussion and selections of participating performers shall be
made in a public forum, at CAC Monthly Meetings through the participation of all Commissioners and
public input.
SCULPTURE EXHIBITION PHASE VI – There will be no Ad Hoc Subcommittee, but rather, discussion and
sculpture selections shall be made by means of public forum lead by Richard Stein, President and CEO of
Arts Orange County (ArtsOC), at CAC Meetings through the participation of all Commissioners and public
input via prior public online voting, as well as public comments during said meetings.
ADDITIONAL COMMITTEES FOR POSSIBLE FUTURE CONSIDERATION (shall be assigned as
implemented):
• Budget Committee
• Signature CAC Event
• Public Historical Programs/Events
• Shakespeare in the Park
• Museum Bus Tours
NOTE: All Ad Hoc Subcommittee assignments, Programs and Events planned by the CAC for Fiscal Year
2020-21, shall be subject to change at any time under given circumstances, including Local and State
COVID-19 Protocol.
_____________________________________________________________________________________
LIAISON ASSIGNMENTS:
NEWPORT BEACH ARTS FOUNDATION (NBAF) LIAISON – Assigned commissioner shall act as the Liaison
between CAC and NBAF, with oversight from the CAC Chair. The duties are as follows:
• Attend all NBAF Monthly Meetings and Events
• Prepare and provide a CAC Update at NBAF Meetings (email copy to their Secretary afterwards)
• Prepare and provide a NBAF Update at CAC Monthly Meetings
NOTE: Chair and Vice Chair attend all NBAF meetings with the Liaison.
Commissioner Simon
PUBLICITY LIAISON – Assigned commissioner shall act as the Liaison between CAC and Tim Hetherton,
Library Services Director as required (with oversight from CAC Chair), on all aspects of CAC publicity,
including programming and events. The duties include, but are not limited to the following tasks:
• Rack cards, invitations, banners, flags, social media and local news feeds, pre and post event
publicity, as well as other required forms of publicity throughout the year.
• Prepare and provide a Report at CAC Monthly Meetings when necessary.
Chair Little
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HISTORICAL RESOURCES LIAISON – Assigned commissioner shall act as the Liaison between the CAC and
various individuals within the community; both public and private citizens as directed, relating to
historical aspects of the City of Newport Beach. The duties are on an as required basis and determined
by Tim Hetherton, Library Services Director (with oversight from CAC Chair) as follows:
• Attend meetings as required within the community relative to aspects of the Ccity’s history,
such as proposed public historical exhibits, events, speakers, memorials and dedications that the
CAC has been asked to participate in, or take action on.
• Prepare and provide a Report at CAC Monthly Meetings when necessary, with any proposed
activity/action for discussion/vote amongst Commissioners, before presentation to the CC for
approval as required.
Vice Chair Greer
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item).
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