HomeMy WebLinkAbout2020-10-08 CAC AGENDA PACKETCITY OF NEWPORT BEACH
CITY ARTS COMMISSION AGENDA
Newport Beach City Hall (via Zoom)
100 Civic Center Drive, Newport Beach, CA 92660
Thursday, October 8, 2020 - 5:00 PM
City Arts Commission Members:
Marie Little, Chair
Arlene Greer, Vice Chair
Maureen Flanagan, Secretary
Miriam Baker, Commissioner
Wayan Kaufman, Commissioner
Ritch LeGrand, Commissioner
Leonard Simon, Commissioner
Staff Members:
Tim Hetherton, Library Services Director
Francine Jacome, Administrative Support Specialist
SPECIAL NOTICE REGARDING COVID-19
On March 4, 2020, Governor Newsom proclaimed a State of Emergency in California as a result of the threat of COVID-19.
On March 12, 2020, Governor Newsom issued Executive Order N-25-20, which allows City Arts Commissioners to attend
City Arts Commission meetings by electronic means. Please be advised that to minimize the spread of COVID-19, City
Arts Commissioners may attend this meeting either electronically or telephonically.
Also, please be advised that on March 17, 2020, Governor Newsom issued Executive Order N-29-20, which allows for the
public to participate in any meeting of the City Arts Commission telephonically or by other electronic means. Given the
health risks associated with COVID-19, the City of Newport Beach will conduct this meeting via Zoom. As a member of
the public, if you would like to participate in this meeting, you can participate via the following options:
1.You can submit your questions and comments in writing for the City Arts Commission to consider. Please send
them by email to the Library Services Department at ArtsCommission@newportbeachca.gov by Wednesday, October 7,
2020, at 4:00 p.m. to give the City Arts Commissioners time to consider your comments. All emails will be made part of
the record.
1.You can connect with a computer by joining through Zoom. Click the link below to register for the meeting using a
valid email address. You will receive a confirmation email allowing you to join the meeting:
https://zoom.us/webinar/register/WN_ikIFa4ARQPCky8Qk5sGPBQ.
2.Or you may connect by Phone/Audio Only by calling: 669-900-9128. The meeting ID is 976 9936 2711#
Please know that it is important for the City to allow public participation at this meeting. While the City does not expect
there to be any changes to the above process for participating in this meeting, if there is a change, the City will post the
information as soon as possible to the City’s website.
The City of Newport Beach thanks you in advance for continuing to take precautions to prevent the spread of the
COVID-19 virus.
The City Arts Commission meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires
that the City Arts Commission agenda be posted at least seventy-two (72) hours in advance of each regular meeting and
that the public be allowed to comment on agenda items before the Commission and items not on the agenda but are
within the subject matter jurisdiction of the Board of Library Trustees. The Chair may limit public comments to a
reasonable amount of time, generally three (3) minutes per person.
The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an
attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will
attempt to accommodate you in every reasonable manner. Please contact Tim Hetherton, Library Services Director, at
least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation
is feasible at (949) 717-3801 or thetherton@newportbeachca.gov.
NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT
Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services
Department 24 hours prior to the scheduled meeting.
October 8, 2020
Page 2
City Arts Commission Meeting
I.CALL MEETING TO ORDER
II.ROLL CALL
III.NOTICE TO THE PUBLIC
The City Arts Commission of Newport Beach welcomes and encourages community
participation. Public comments are generally limited to three (3) minutes per person to allow
everyone to speak. Written comments are encouraged as well. The City Arts Commission has
the discretion to extend or shorten the time limit on agenda or non-agenda items.
IV.PUBLIC COMMENTS
Public comments are invited on agenda items. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on
agenda items, provided the time limit adjustment is applied equally to all speakers. Attendees
must raise their hand in the Zoom module if they would like to speak. If attending by phone,
press *9 to raise hand.
V.CONSENT CALENDAR
All matters listed under CONSENT CALENDAR are considered to be routine and will all be
enacted by one motion in the form listed below. City Arts Commissioners have received
detailed staff reports on each of the items recommending an action. There will be no separate
discussion of these items prior to the time the City Arts Commission votes on the motion
unless members of the City Arts Commission request specific items to be discussed and/or
removed from the Consent Calendar for separate action. Members of the public who wish to
discuss a Consent Calendar item must raise their hand in the Zoom module upon invitation by
the Chair. If attending by phone, press *9 to raise hand.
A.Approval of Minutes of the September 10, 2020, City Arts Commission Meeting
Draft of the 09/10/2020 Minutes1.
DRAFT OF MINUTES
B.Consent Calendar Items
Financial Report2.
Review of financial information.
FINANCIAL REPORT
Cultural Arts Activities3.
Monthly review of cultural arts activities from the Library Administrative Office for
upcoming Library and City arts events and services.
CULTURAL ARTS ACTIVITIES
October 8, 2020
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City Arts Commission Meeting
Cultural Arts Activities
Monthly review of cultural arts activities from the Library Administrative Office for
upcoming Library and City arts events and services.
CULTURAL ARTS ACTIVITIES
VI.CURRENT BUSINESS
A.Items for Review and Possible Action
City Arts Commission Statement of Funding Priorities to the Newport Beach
Arts Foundation
4.
Chair Little and Vice Chair Greer recommend that the Arts Commission approve a
list of funding priorities for submission to the Newport Beach Arts Foundation.
STATEMENT OF FUNDING REPORT
STATEMENT OF FUNDING REPORT-ATTACHMENT A
Fiscal Year 2020-21 Cultural Arts Grants Timeline5.
Staff requests that the City Arts Commission approve a timeline for the 2020-2021
Cultural Arts Grants.
CULTURAL ARTS GRANTS REPORT
CULTURAL ARTS GRANTS REPORT-ATTACHMENT A
B.Monthly Reports
Art in Public Spaces Ad Hoc Subcommittee6.
Commissioners Miriam Baker, Arlene Greer, Marie Little
VII.CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS
WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR
REPORT (NON-DISCUSSION ITEM)
VIII.PUBLIC COMMENTS ON NON-AGENDA ITEMS
Public comments are invited on non-agenda items generally considered to be within the subject
matter jurisdiction of the City Arts Commission. Speakers must limit comments to three (3)
minutes. Before speaking, we invite, but do not require, you to state your name for the record.
The City Arts Commission has the discretion to extend or shorten the speakers’ time limit on
agenda or non-agenda items, provided the time limit adjustment is applied equally to all
speakers. Attendees must raise their hand in the Zoom module if they would like to speak. If
attending by phone, press *9 to raise hand.
IX.ADJOURNMENT
DRAFT
Newport Beach City Arts Commission Meeting Minutes Thursday, September 10, 2020 Regular Meeting – 4:00 PM Newport Beach City Hall (via Zoom) 100 Civic Center Drive Newport Beach, CA 92660 I. CALL MEETING TO ORDER – 4:00 P.M. II. ROLL CALL Commissioners Present: Marie Little, Chair Arlene Greer, Vice Chair Maureen Flanagan, Secretary Miriam Baker, Commissioner Wayan Kaufman, Commissioner Ritch LeGrand, Commissioner Leonard Simon, Commissioner
Staff Present: Tim Hetherton, Library Services Director Francine Jacome, Administrative Support Specialist III. NOTICE TO THE PUBLIC IV. PUBLIC COMMENTS
Jim Mosher was puzzled at the unusual start time of 4:00 p.m. for the City Arts Commission meeting. The City Arts Commission should have a planned and published time for all meetings. Mr. Mosher also suggested highlighting any changes to revised agendas so the public can immediately identify revisions. V. CONSENT CALENDAR A. Approval of Minutes of the August 13, 2020, City Arts Commission Meeting 1. Draft of 8/13/2020 Meeting Minutes
Vice Chair Greer requested two changes to the August 13, 2020 minutes. (1) On page two, paragraph three, change of her title from Chair Greer to Vice Chair Greer. (2) Her
comments made on page three, paragraph twelve, should be placed before Commissioner Kaufman’s comments on paragraph seven as it happened in the meeting.
Commissioner Kaufman indicated she was not the correct Commissioner posing the question on page three, paragraph one, and was unsure whom it was. Motion made by Vice Chair Greer, seconded by Commissioner Baker, and carried (7-0-0-0) to approve the August 13, 2020 City Arts Commission meeting minutes as amended. AYES: Greer, Little, Flanagan, Baker, Kaufman, LeGrand, Simon NOES: None ABSTENTIONS: None
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Newport Beach City Arts Commission Special Meeting Minutes July 16, 2020
Page 2 ABSENT: None
B. Consent Calendar Items
2. Financial Report – Review of financial information Library Services Director Tim Hetherton reported expenditures in August included payments for cleaning of Sphere 112, $144 for transcription costs, and the final payment of the management contract with Arts Orange County (ArtsOC). September expenditures will include payments towards Phase VI of the Sculpture Exhibition. 3. Cultural Arts Activities – Monthly review of cultural arts activities from the Library Administrative Office for upcoming Library and City arts events and
services
Library Services Director Hetherton announced the deinstallation of Metalfor took place on August 20, 2020. The piece is undergoing restoration and when it is returned it will be stored at the Corporate Yard until a new site is selected. ArtsOC poured a new concrete
pad and relocated the sculpture Dude Ascending. In response to Commissioner Simon’s questions, Library Services Director Hetherton indicated Metalfor will be wrapped in a protective tarp, placed on pallets, and set aside from other activity while it is stored at the Corporate Yard. He advised Chair Little will be appointing an ad hoc subcommittee to identify a new site for the piece. Motion made by Vice Chair Greer, seconded by Commissioner Simon, and carried (7-0-0-0) to approve Consent Calendar. AYES: Greer, Little, Flanagan, Baker, Kaufman, LeGrand, Simon NOES: None ABSTENTIONS: None ABSENT: None
VI. CURRENT BUSINESS A. Items for Review and Possible Action 4. Community Arts Survey - The City Arts Commission will review proposed
public art survey
Library Services Director Hetherton explained the Community Arts Survey has been through various changes with a final decision to implement an online survey, which will be cost-effective and allow for extensive circulation. He added processing the data from an online survey will be easy. In reply to Commissioner LeGrand’s inquiry, Chair Little advised the subcommittee included questions about an art museum on the Community Arts Survey because Newport Beach is a wealthy community with many people who love the arts, and the City currently does not have an art museum. The subcommittee would like to know the public’s thoughts on an art museum.
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Newport Beach City Arts Commission Special Meeting Minutes July 16, 2020
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Commissioner Simon explained the Community Arts Survey’s purpose is to gather information from the public on their general interests in art. If the residents have a great deal of interest shown in response to the questions, it creates future conversations about the potential of having an art museum in Newport Beach. Vice Chair Greer shared she came from a community that had an art museum and a performing arts center. Having these venues pleased the community and brought the community together. The City Arts Commissioners are charged with the responsibility of having the pulse of the community. Community requests for a performing arts center and an art museum are received constantly. Adding these venues could help bring more opportunities for City events that are currently taking place within a very small window of
summer months since they are held outdoors. Jim Mosher shared Commissioner LeGrand’s concern about questions four and five on
the Community Arts Survey. The City Council is currently exploring a lecture hall and believes they will wonder why this suggestion of an art museum was not brought up at an earlier time. He suggested the Commissioners attend the City Council meeting on
Monday, September 14, 2020, to provide input on building a performing art center or museum instead of a lecture hall. Jim Mosher suggested altering question 13 on the Community Arts Survey to have number one the most desired and number six the least desired. Also recommends combing questions 6, 7, 8, 9, and 14 using a table-like format that would also add former venues and museums to track community knowledge and attendance. Commissioner Simon concurred with Jim Mosher’s idea regarding question number 13. Also, he would like the word “most” inserted over the number one column and the word “least” inserted over the number six column on the table to help simplify the number
ranking. Chair Little concurred with Mr. Mosher and Commissioner Simon regarding question 13.
In reply to Secretary Flanagan’s question, Library Services Director Hetherton indicated the survey will be circulated with the Library and Cultural Arts mailing list, City Manger’s
Newsletter, and there will be a link on the City Arts Website. There will be a press release that will go to the Newport Beach Independent, The Daily Pilot, Stu News, and Spark OC’S mailing list. Chair Little commented it was cost-prohibitive to do mailers. The budget did allow for press releases which will reach many community members. In response to Commissioner Baker’s question, Library Services Director Hetherton shared there is an online option on the website where community members can opt-in to receive communications from the Library or Cultural Arts. Library patrons are also asked if they would like to opt-in to the mailing list when applying for a library card.
Library Services Director Hetherton agreed with Chair Little’s suggestion of creating a poster to display in the Library to bring awareness to Community Arts Survey.
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Newport Beach City Arts Commission Special Meeting Minutes July 16, 2020
Page 4 Motion made by Commissioner Simon, seconded by Vice Chair Greer, and carried (7-0-0-
0) to approve the Community Arts Survey with revisions. AYES: Greer, Little, Flanagan, Baker, Kaufman, LeGrand, Simon NOES: None ABSTENTIONS: None ABSENT: None 5. Fiscal Year 2020-21 Cultural Arts Grants Timeline - Staff requests that the City Arts Commission approve a timeline for the 2020-2021 Cultural
Arts Grants
Library Services Director Hetherton summarized discussions from the June 2020 City Arts Commission meeting where a recommendation to modify the Cultural Arts Grants timeline was approved. At this same meeting, it was also approved to allow grantees to stage
performances, after large gathering restrictions are lifted, using 2019-2020 funding. The proposed timeline is as follows:
01/04/21 Grants are publicized. 03/26/21 Applications are due. 04/08/21 City Arts Commission reviews applications and approves grantees. 04/27/21 Recommendations made to City Council. 06/10/21 Award letters and checks disseminated. TBD 2019/20 Cultural Arts Grant Completion Report due. TBD 2019/20 Grant funds must have been spent or encumbered. TBD 2020/21 Cultural Arts Grant Completion Report due. TBD 2020/21 Grant funds must have been spent or encumbered. Vice Chair Greer advised it is $30,000, not $40,000, budgeted for Cultural Arts Grants,
and requested it is amended. In answer to Commissioner Simon’s questions, Library Services Director Hetherton
indicated March 26, 2021, will be a strict deadline for all applications to be filed. The timeframe for the City Arts Commission to review applications is a short period of time.
Vice Chair Greer shared it is always a very short amount of time to review applications and would support adding another week to the timeframe. Library Services Director Hetherton asked if the Commissioners would prefer shortening the application due date by a week or moving the Commission’s review/approval of applications to the May 2021 meeting to allow additional time. Commissioner Kaufman was opposed to shorting the application due date, giving the local art organizations as much time as possible to submit applications. Vice Chair Greer agreed with Commissioner Kaufman.
Chair Little proposed moving the review/approval of applications to the May 2021 meeting.
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Newport Beach City Arts Commission Special Meeting Minutes July 16, 2020
Page 5 In response to Library Services Director Hetherton’s question, Administrative Support
Specialist Francine Jacome stated it would be impossible to distribute checks in June 2021 if the review/approval is not done until May. The City of Newport Beach requires a grant agreement before the issuance of any checks, which can be a long process of paperwork. She proposed modifying the disbursement of checks to July 2021. Vice Chair Greer expressed her concerns with extending the timeline because teachers are leaving for summer vacation at that time and may not have sufficient time to plan for the following school year’s activities. Commissioner Kaufman stated it is very difficult to predict what the next school year will look like as far as reopening plans and COVID-19 restrictions. As of now, there will not
be any assemblies or large gatherings at school. Teachers often do not know what their grade level assignments will be for the following school year until shortly before school starts. It would be up to the arts organizations to have their programming developed and
presented to the schools. In reply to Commissioner Simon’s inquiry, Library Services Director Hetherton stated it is
approximately 12 weeks for the application process. In prior years, the application process began in July with the due date being the last Friday in September. Commissioner Simon proposed publicizing the grants earlier, in the middle of December, allowing for review/approval of applications to stay as planned in April 2021. Vice Chair Greer suggested Staff review all comments made by Commissioners today and reevaluate the Cultural Arts Grants timeline. She recommended tabling the vote until the next meeting in October 2020. Chair Little concurred with Vice Chair Greer’s proposal.
6. Sculpture Exhibition in Civic Center Park Photography Contest - Staff requests approval for a proposal for a photography contest intended to
create further interest in the Sculpture Exhibition in Civic Center Park. Library Services Director Hetherton shared in 2018 the City Arts Commission held a
photograph contest to generate public interest in the Sculpture Exhibition. With many COVID-19 restrictions, sponsoring another photography contest is a great way to create some interest in the Sculpture Exhibition. Commissioner Simon worried that amateur photographers may be surpassed by professional photographers in the contest. He suggested separating the contest into two divisions for professional photographers and for amateur photographs to create an equal opportunity for all participating. Vice Chair Greer shared she is satisfied with the contest as it stands.
Chair Little agreed with Vice Chair Greer and commented there were no issues with the contest in 2018.
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Newport Beach City Arts Commission Special Meeting Minutes July 16, 2020
Page 6 Library Services Director Hetherton mentioned there were no professional photographer
winners in the 2018 contest. In response to Commissioner LeGrand’s question, Administrative Support Specialist Jacome Commissioner stated there were 201 entries for the Sculpture Exhibition Photography Contest in 2018. Commissioner LeGrand recommended adding additional winners to the contest. With not much spending happening due to canceled events, suggested increasing the prize money by $50 each to increase participation. Vice Chair Greer outlined many expenses are still occurring such as gift cards for the
Community Arts Survey, gifts cards for the Newport Beach Art Exhibition, expenses for city-wide sculpture restorations and rehabilitation, along with a $10,000 grant decrease.
In reply to Vice Chair Greer’s question, Library Services Director Hetherton indicated sculpture restorations will be deducted from the small maintenance budget and professional and technical services budget. Fiscal Year 2020-2021 will include many
maintenance and restoration projects; however, there are sufficient funds to increase the prize awards for the photography contest. Vice Chair Greer commented she would like to see an increase in prize money for Newport Beach Art Exhibition winners as well. She commended Staff on their efforts in presenting the photography contest. Motion made by Vice Chair Greer, seconded by Chair Little, and carried (7-0-0-0) to approve the Sculpture Exhibition Photography Contest with prize money revisions. AYES: Greer, Little, Flanagan, Baker, Kaufman, LeGrand, Simon
NOES: None ABSTENTIONS: None ABSENT: None
Library Services Director Hetherton confirmed first prize will be $150, second prize $100, and four (4) third prize winners at $25.
Commissioner LeGrand agreed with the increase of the awards. Motion made by Vice Chair Greer, seconded by Chair Little, and carried (7-0-0-0) to approve the Sculpture Exhibition Photography Contest with clarified prize money revisions and additional third prize winners. AYES: Greer, Little, Flanagan, Baker, Kaufman, LeGrand, Simon NOES: None ABSTENTIONS: None ABSENT: None
7. Ad Hoc Subcommittee and Liaison Appointments - Commission Little will re-affirm the appointment of the ad hoc subcommittees and liaisons for
fiscal Year 2020-2021.
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Newport Beach City Arts Commission Special Meeting Minutes July 16, 2020
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Chair Little asked all Commissioners to read the ad hoc subcommittee and liaisons appointments report for FY2020-2021 located in their agenda packets as there were small edits made. The Art in Public Spaces Ad Hoc Subcommittee will commence immediately with their first tasks being evaluating and recommending a relocation site for Metalfor; referring and evaluating donation of Chairman of the Board sculpture by Steve Rieman; review and evaluate the donation application for Grandma’s Spirit painting by Thekla Hathaway Hammond. Chair Little reported Newport Beach Arts Foundation President Juanita Holley has asked the City Arts Commission to submit in writing the funds being asked for FY 2020-2021. Newport Beach Arts Foundation Vice President Carol Lee is working on an advertising
marketing branding campaign for the Newport Beach Arts Foundation. The Board of Directors (BOD) has appointed Howard Herzog as their seventh member, who also serves on the Newport Beach Civil Service Board. The BOD announced there will be a retreat in
October 2020, with an exact date to be determined. Consulting with BOD will focus on reorganizing the foundation for more effective fundraising and donor sponsorship outreach, which will hopefully lead to better financial support for the City Arts Commission.
VII. CITY ARTS COMMISSION ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Chair Little requested agenda items for the three items from Arts in Public Spaces and FY 2020-2021 Cultural Arts Grants timeline recommendation. VIII. PUBLIC COMMENTS ON NON-AGENDA ITEMS Jim Mosher commented on the Newport Beach Library Foundation’s new series Studio Chats happening online every Tuesday where local artists are interviewed. He questioned the coordination between the Library’s art programming and those of the Arts Commission.
IX. ADJOURNMENT – 5:08 P.M. Chair Little adjourned the meeting at 5:08 p.m.
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As of September 30, 2020
ACCT NAME / # BUDGET DATE VENDOR EXPENSES BALANCE NOTES
Programming 60,500.00
01060603-841004 07/24 Restoration Artechs Inc.5,315.00 55,185.00 Marine monument restoration
07/31 GotPrint 438.81 54,746.19 Sculpture Exhibition brochures
07/31 Image 360 246.20 54,499.99 Sculpture placards
TOTAL 54,499.99
Professional Services 15,954.00
01060603-811008 07/31 Hector Dominguez 3,350.00 12,604.00 "Metalfor" restoration (deposit)
07/31 Jose Martinez 398.75 12,205.25 "Sunset Years" bench restoration
08/21 TAVD Visual Assistant 144.00 12,061.25 Transcription of Minutes (7/20)
08/28 Crown Building Services 825.00 11,236.25 Sphere 112 cleaning
09/18 TAVD Visual Assistant 281.25 10,955.00 Transcription of Minutes (8/20)
09/25 William McClelland Ent.600.00 10,355.00 Bronze sculpture restoration
TOTAL 10,355.00
City Grants 30,000.00
01060603-821006
TOTAL 30,000.00
Sculpture Garden (III/IV) 58,818.34
(Contract Art Services)07/24 Karl Unnasch 3,000.00 55,818.34 "Burnt Matchstick" honorarium (2/2)
01060603-811054
TOTAL 55,818.34
Sculpture Garden (Ph V) 141,436.00
01060603-811059 07/01 Roger Heitzman 2,075.00 139,361.00 "Cosmo" honorarium (1/2)
07/01 Dominic Panziera 3,000.00 136,361.00 "Individuality n.1" honorarium (1/2)
07/01 Curt Brill 3,000.00 133,361.00 "Seated Diana" honorarium (1/2)
07/01 Andra Broekelschen 1,100.00 132,261.00 "Window to the Sea" honor. (1/2)
07/01 Nancy Mooslin 1,750.00 130,511.00 "Fractured Peace" honor. (1/2)
07/01 Joe Sackett 3,000.00 127,511.00 "Dude Ascending" honor. (1/2)
07/01 Patricia Vader 3,000.00 124,511.00 "Unbearable Lightn." honor. (1/2)
07/01 Ronald Whitacre 2,250.00 122,261.00 "Marble Shooter" honorarium (1/2)
07/01 Monica B. Wyatt 3,000.00 119,261.00 "I'm Listening" honorarium (1/2)
07/31 Grant Irish 2,000.00 117,261.00 "Primemover" honorarium (1/2)
08/14 Arts Orange County 38,651.00 78,610.00 Phase V mgmt (8/8) & installation
09/04 Arts Orange County 4,350.00 74,260.00 Relocation of "Dude Ascending"
09/25 Arts Orange County 3,000.00 71,260.00 Phase VI management (1/10)
TOTAL 71,260.00
FY 2020-21Cultural Arts Division
9/29/2020 1 of 1
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TO Newport Beach City Arts Commission
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3819, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE: Cultural Arts Activities for September 2020
Cultural Arts Virtual Programming Web Page
Library staff created a webpage hosting the City Arts Commission’s virtual programming at
https://www.newportbeachca.gov/government/departments/library-services/cultural-arts/virtual-
programming-page-for-cultural-arts
Virtual programming includes videos of Sculpture Exhibition phases IV and V, the Newport Beach Arts
Exhibition, art lectures, Art in the Park, and an abridged version of The Nutcracker for children.
Community Arts Survey
The Community Art Survey went live on September 14. As of September 29, there have been 503
responses.
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TO Newport Beach City Arts Commission
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3819, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE:
City Arts Commission Statement of Funding Priorities to the Newport
Beach Arts Foundation
RECOMMENDATION:
Chair Little and Vice Chair Greer recommend that the City Arts Commission approve a list of funding
priorities for submission to the Newport Beach Arts Foundation.
DISCUSSION:
ARTICLE IX of the Newport Beach Arts Foundation’s Articles of Incorporation (ATTACHMENT A),
“Disposition of Funds”, stipulates that the Arts Foundation Board of Directors shall request annually
from the City of Newport Beach Arts Commission a statement of funding priorities. Chair Holley of the
Newport Beach Arts Foundation requested this statement at the Foundation’s September 2020 meeting.
In response, Chair Little and Vice Chair Greer have prepared a list of funding opportunities for the City
Arts Commission to approve for the consideration of the Newport Beach Arts Foundation.
Chair Little and Vice Chair Greer respectfully request that the City Arts Commission approve a $33,450
statement of funding priorities to submit to the Arts Foundation for the following items:
Grand Opening Luncheon, Phases V and VI: Typically, the Newport Beach Arts
Foundation funds the Grand Opening luncheon for each phase of the Sculpture
Exhibition. This luncheon is attended by the artists whose work is included in the
Phase, City Council, the City Arts Commission, and the Arts Foundation Board.
The Grand Opening luncheon for Phase V was cancelled in 2020 due to
restrictions on public gatherings due to COVID-19. Chair Little and Vice Chair
Greer propose that upon the Grand Opening of Phase VI in June of 2021, the Arts
Foundation host a combined luncheon honoring both Phase V and VI artists.
$10,000
Newport Beach Art Exhibition: The City Arts Commission leadership requests
that the Arts Foundation fund the musical performers typically hired for the Art
Exhibition reception.
$1,200
Newport Beach Art Exhibition: In previous years, the Cultural Arts division has
contracted the services of an arts professional to create the exhibition layout,
assist with art intake, and arrange the submitted work in order maximize space
and to provide the best possible viewing experience for the attendees.
$1,600
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Newport Beach Art Exhibition: Again, in previous years, Cultural Arts has
contracted a photographer to document the event. The photos are used in both
publications and marketing efforts.
$650
Sculpture Exhibition in Civic Center Park, Phase VII: Foreign submissions for the
Sculpture Exhibition in Civic Center Park are rarely included in the exhibition due
to the high cost of shipping pieces overseas. A $5,000.00 honorarium is not
sufficient for many foreign artists to pay for shipping and customs, and multiple
foreign submissions have been withdrawn from consideration for this reason. By
increasing the amount of 2 honorariums, specifically designated for foreign
submissions, from $5,000 to $15,000, foreign artists will be incentivized to
submit, resulting in a more varied and cosmopolitan exhibition.
$20,000
TOTAL $33,450
If the City Arts Commission approves the funding opportunities, the list should be submitted to the
Newport Beach Arts Foundation at their next scheduled meeting on Tuesday, November 17 at 6 p.m.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item).
ATTACHMENT A: Newport Beach Arts Foundations Articles of Incorporation and By-laws
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TO Newport Beach City Arts Commission
FROM: Library Services Department
Tim Hetherton, Library Services Director
949-717-3819, thetherton@newportbeachca.gov
PREPARED BY: Tim Hetherton
TITLE:
Fiscal Year 2020-21 Cultural Arts Grants Timeline
RECOMMENDATION:
Staff requests that the City Arts Commission approve a proposed timeline for the 2020-2021 Cultural
Arts Grants.
BACKGROUND:
City Council Policy 1- 10, Financial Support for Culture and Arts (ATTACHMENT A), recognizes the
importance of promoting culture and the arts within the City and establishes a Reserve Fund for Culture
and Arts. For Fiscal Year 2020-2021, the sum of $30,000 has been budgeted for specific cultural or
artistic planning or projects as approved by the City Council. The City Arts Commission has the
responsibility to review all programs and requests for support from arts groups and make
recommendations for funding to the City Council for final approval.
Council Policy 1- 10 defines arts groups as those involved in visual, musical, theatre, dance, crafts,
performing and literary activities. The City Arts Commission considers the following in order of
preference for granting support:
1. Local arts groups located within the City of Newport Beach and offering programs to City residents;
2. Regional arts groups located in Orange County and offering programs to City residents; and
3. Arts groups located in California and performing or offering programs to City residents.
Groups not offering programs or services to residents are not eligible for support from the City.
DISCUSSION:
In concurrence with the executive order issued by the Governor of the State of California, arts
organizations who present public performances cancelled all programming to help curtail the further
spread of COVID-19 in the community by restricting large gatherings. Many grantees stage programs in
local schools, and other grantees had events scheduled for the spring 2020, coinciding with the stay at
home order. These organizations were unable to present programs and will be unable to submit the
required completion report, due on September 25, 2020.
At the June 2020 meeting, the City Arts Commission agreed to allow grantees to stage performances
when restrictions are lifted, using 2019-2020 grant funds. Completion reports can be submitted at that
time, and 2019-2020 grantees will be allowed to seek Cultural Arts Grant funding for Fiscal Year 2020-
2021.
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The City Arts Commission also approved a recommendation to modify its timeline for Cultural Arts
Grants. Generally, applications and completion reports are due on the last Friday in September,
grantees are approved by the Arts Commission and City Council in October, and grantees receive their
funding in November. Some grantees, particularly organizations who program in local schools, are
hampered by this timeline, since their fiscal calendar starts July 1. Staff requested that the Commission
adjust the timeline so that the grants are announced in December, with a deadline for applications by
January 11, with grants approved in February, and checks disseminated in May.
The proposed timeline is as follows:
TIMELINE:
12/01/20 Grants are publicized
01/11/21 Applications are due
02/01/21 Subcommittee’s recommendation is submitted to staff for inclusion in the agenda packet
02/11/21 City Arts Commission approves grantees for recommendation to City Council
02/23/21 Recommendations made to City Council 05/13/21 Award letters and checks disseminated
TBD 2019/20 Cultural Arts Grant Completion Report due.
TBD 2019/20 Grant funds must have been spent or encumbered.
TBD 2020/21 Cultural Arts Grant Completion Report due.
TBD 2020/21 Grant funds must have been spent or encumbered.
NOTICING:
This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at
which the City Arts Commission considers the item).
ATTACHMENT A: Council Policy I-10, Financial Support for Culture and Arts
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I-10
FINANCIAL SUPPORT FOR CULTURE AND ARTS
The City Council hereby recognizes the importance of promoting culture and the
arts within the City of Newport Beach. A number of individuals and groups have
been organized with the express purpose of developing and promoting culture,
theatre and the arts.
The City would complement these efforts by establishing a Reserve Fund for
Culture and Arts that can be used for a) developing a master plan for the
promotion of culture and arts; b) acquiring land and/or the construction of
facilities to promote culture and arts and; c) instituting other cultural promotion
projects.
The sum of $55,000 shall be provided each year for specific cultural or artistic planning,
promotion and/or construction projects as approved by the City Council. It is the
policy of the City of Newport Beach that expenditures from the reserve fund should
be matched equally by the community in the form of contributions and donations.
In regard to the City's role in financially sponsoring art and cultural events, the
City Arts Commission shall review all programs and requests for support from arts
groups. The Commission shall forward its recommendations for funding to the City
Council for final approval. Any appropriation shall not exceed 50% of the Arts
Commissions' annual budget. For the purpose of this policy, arts groups shall be
defined as those involved in visual, musical, theatre, dance, crafts, performing and
literary activities.
The following priorities shall be considered by the Commission. The order of
preference for granting support shall be as follows:
A. Local arts groups located within the City and offering programs to City
residents;
B. Regional arts groups located in Orange County and offering programs to
City residents; and
C. Arts groups located in California and performing or offering programs to City
residents.
Groups not offering programs or services to local residents shall not be eligible
for support from the City.
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I-10
History
Adopted F-20 – 5-11-1981 (“Reserve Fund for Culture and Arts)
Amended F-22 - 6-22-1981
Adopted I-20 – 1-24-1983 (“Co-Sponsorship for Cultural Arts”)
Amended F-20 – 11-14-1983
Amended F-20 – 1-23-1984
Amended F-20 – 3-28-1988
Amended F-20 – 10-28-1991
Created I-12 – 1-24-1994 (incorporating I-20 & F-20, renaming “Financial Support
for Culture and Arts”)
Amended I-12 – 5-8-2001
Amended I-12 - 4-8-2003 (changed to I-10)
Amended I-10 – 8-8-2017
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