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CITY OF
z NEWPORT BEACH
c�<,FORN'P City Council Staff Report
October 27, 2020
Agenda Item No. 5
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Tom Sandefur, Assistant City Engineer,
tsandefur@newportbeachca.gov
PHONE: 949-644-3321
TITLE: 2019-2020 Playground Improvements Project — Notice of Completion
for Contract No. 7737-1 (20P01)
ABSTRACT:
On April 14, 2020, the City Council awarded Contract No. 7737-1, 2019-2020 Playground
Improvements, to R.E. Schultz, Inc. (R.E. Schultz) of Orange, California. The work is
complete and staff requests City Council acceptance and closeout of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after Notice
of Completion has been recorded in accordance with applicable portions of the Civil
Code -land
c) Release the Faithful Performance Bond one year after acceptance by the City Council.
FUNDING REQUIREMENTS:
The adopted budget included sufficient funding for this contract. The construction
contract was expensed from the following account within the budget:
Account Description
Building Excise Tax (BET) Fund
Account Number
14101-980000-20P01
Amount
$ 276,471.50
$ 276,471.50
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DISCUSSION:
2019-2020 Playground Improvements Project — Notice of Completion for
Contract No. 7737-1 (20P01)
October 27, 2020
Page 2
Overall Contract Cost/Time Summary
Award
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract
Completion
Allowance
Contract
Directed
Unforeseen
Amount
Chane
Chane
Change
$ 271,621.50
$ 276,471.50
10% or less
1.8%
-3.2%
4.0%
Allowed Contract Time (days)
37
Actual Time
0
Under (-) or Over (+)
The work necessary for the completion of this contract consisted of removing and
disposing of existing playground improvements, including current rubber surface wear
course and playground equipment; furnishing and installing flexible play surface systems,
play equipment at Newport Shores Park, Marines Park and Bob Henry Parks; and other
incidental items to complete the work in place as required by the contract documents.
The 2019-2020 Playground Improvements Project was awarded to R.E. Schultz, Inc.
(R.E. Schultz) on April 14, 2020 with a Notice to Proceed on Wednesday, August 5, 2020.
The contract has been completed to the satisfaction of the Public Works Department and
Recreation and Senior Services Department.
A summary of the contract cost is as follows:
Original Bid Amount:
Actual Cost of Bid Items Constructed:
Total Change Orders:
Final Contract Cost:
$ 271,621.50
$ 261,751.50
$ 14,720.00
$ 276,471.50
The final construction cost was 1.8% over the original contract amount. Five change
orders were issued to address unforeseen drainage issues, larger cool -topper footings,
installation of additional equipment that needed to be replaced and additional rubber
surfacing repairs. Additionally, the bid included an additive item to replace the existing
sand at Bob Henry Park. The amount of sand replaced was less than the bid quantity;
therefore, a portion of this allowance was removed from the contract via a contract
quantity reconciliation change order.
A summary of the project schedule milestones is as follows:
Estimated Completion Date per 2020 Baseline Schedule: November 24, 2020
Project Award for Construction: April 14, 2020
Contract Completion Date with Approved Extensions: September 28, 2020
Actual Substantial Construction Completion Date: September 28, 2020
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2019-2020 Playground Improvements Project — Notice of Completion for
Contract No. 7737-1 (20P01)
October 27, 2020
Page 3
ENVIRONMENTAL REVIEW:
On April 14, 2020, the City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301 —Class 1 (rehabilitation of
deteriorated facilities) of the CEQA Guidelines, California Code of Regulations, Title 14,
Chapter 3, because it results in no expansion of an existing use.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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15TH S
CITY OF COSTA
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PROJECT LOCATIONS
1. NEWPORT SHORES PARK
2. MARINERS PARK
3. BOB HENRY PARK
JOHN WA YNE
AIRPORT
FqN F
VICINITY MAP
NOT TO SCALE
2019-2020 PLAYGROUND
IMPROVEMENT PROJECT
LOCATION MAP
Attachment
CITY OF
IRVINE
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UNIVERSITY
-41
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-7737-1 1 10/27/20
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