HomeMy WebLinkAbout08 - Bonita Canyon Drive and Ford Road Pavement Rehabilitation — NOCQ �EwPpRT
CITY OF
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<,FORN'P City Council Staff Report
October 27, 2020
Agenda Item No. 8
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Andy Tran, Senior Civil Engineer, atran@newportbeachca.gov
PHONE: 949-644-3315
TITLE: Bonita Canyon Drive and Ford Road Pavement Rehabilitation —
Notice of Completion for Contract No. 7758-2 (19R22)
ABSTRACT:
On May 12, 2020, City Council awarded Contract No. 7588-2 for the Bonita Canyon Drive
and Ford Road Pavement Rehabilitation project to R.J. Noble Company. The work is
complete and staff requests City Council acceptance and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
Civil Code; and
c) Release Faithful Performance Bond one year after acceptance by the City Council.
FUNDING REQUIREMENTS:
Funds for the construction contract were expended from the following accounts:
Account Description
SB1-RMRA
Gas Tax
Water Enterprise
Contributions (CalRecycle)
Contributions (IRWD)
Account Number
Amount
12601-980000-19R22
$
1,500,000.00
12101-980000-19R22
$
551,313.37
70101-980000-20R09
$
21,450.00
13501-980000-21R02
$
59,219.93
13501-980000-19R22
$
61,500.00
Total: $ 2,193,483.30
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Bonita Canyon Drive and Ford Road Pavement Rehabilitation — Notice of Completion
for Contract No. 7758-2 (19R22)
October 27, 2020
Page 2
The City was also successful in obtaining grant funding to pay for a portion of the paving
material under the CalRecycle Rubberized Pavement Grant Program (Program). This
Program promotes the use of rubberized asphalt concrete made from recycled waste tires
generated in California. The Program aims to decrease the adverse environmental
impacts created by disposing and stockpiling of waste tires. Through the Program, the
City will be reimbursed $7 per ton of rubberized asphalt concrete used on this project.
The total amount of grant funding from this Program is $59,219.93 for this contract.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract Amount
Completion
Allowance
Contract
Directed
Unforeseen
Change
Change
Change
$2,252,925.00
$2,193,483.30
10% or less
-2.7%
-0.3%
-2.4%
Allowed Contract Time +
60
Actual Time
-11
Approved Extensions (days) =
Under (-) or Over (+)
This project included mobilization, traffic control, survey monument restoration, utility
coordination and verification, removal of existing areas of failed roadway pavement,
subgrade preparation, cold milling, grinding of existing asphalt pavement, construction of
asphalt concrete pavement, asphalt rubberized hot mix pavement, concrete curb ramps,
concrete curb and gutters, concrete sidewalks, minor landscaping and irrigation repairs,
utility adjustments, traffic signage improvements, and pavement striping.
The contracted work has now been completed to the satisfaction of the Public Works
Department. A summary of the construction cost is as follows:
Original Bid Amount:
Actual Cost of Bid Items Constructed:
Total Change Orders:
Final Contract Cost:
$ 2,252,925.00
$ 2,122,598.95
$ 70,884.35
$ 2,193,483.30
The final contract cost was $2,193,483.30, which was approximately 2.7 percent lower
than the original bid amount. This cost decrease was primarily due to the field measured
rubberized asphalt concrete quantity being lower than the estimated quantity.
There were six contract change orders approved for the project, which included increased
quantities for concrete sidewalk removal and replacement, installation of new traffic signal
conduit, adjustment of utilities, and installation of traffic detector loops. During
construction an existing City streetlight pole foundation failed, and the pole fell, cracking
several existing sidewalk panels along Ford Road, thus necessitating replacement of the
damaged concrete sidewalk. Additionally, a segment of existing traffic metal signal
conduit on Ford Road required replacement after the conduit was found to be highly
corroded and unserviceable. Lastly, staff identified the need for some additional traffic
signage within the project limits.
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Bonita Canyon Drive and Ford Road Pavement Rehabilitation — Notice of Completion
for Contract No. 7758-2 (19R22)
October 27, 2020
Page 3
A summary of the project schedule milestones is as follows:
Estimated Start of Construction per Annual Baseline Schedule
06/01/2020
Actual Start of Construction Per Notice to Proceed
06/08/2020
Extended Contract Completion Date Inclusive of Extra Work
08/31/2020
Actual Substantial Construction Completion Date
08/14/2020
This project was completed ahead of schedule. It was noted that the contractor was able
to complete the work with minimal traffic delays as a result of the unusually light traffic
volume associated with the current COVID-19 pandemic conditions.
ENVIRONMENTAL REVIEW:
On May 12, 2020, the City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301(b)(c), Class 1,
(maintenance of existing public facilities involving negligible or no expansion of use), of
the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has
no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
8-3
ATTACHMENT A
LIMITS OF WORK
BONITA CANYON DRIVE AND FORD ROAD
PAVEMENT REHABILITATION
LOCATION MAP
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
C-7588-2 19R22 10/27/20