HomeMy WebLinkAbout07 - Balboa Crossing Improvement Project — Award of Contract No. 7288-2 (19T11)Q �EwPpRT
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<,FORN'P City Council Staff Report
November 10, 2020
Agenda Item No. 7
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Patrick Arciniega, Senior Civil Engineer
parciniega@newportbeachca.gov
PHONE: 949-644-3347
TITLE: Balboa Crossing Improvement Project — Award of Contract
No. 7288-2 (19T11)
ABSTRACT:
Staff has received construction bids for the Balboa Crossing Improvement Project and
requests City Council approval to award the construction contract to GMC Engineering,
Inc. The project consists of removal and reconstruction of sidewalk and drainage
improvements, pavement refurbishment, landscape improvements, signing/striping and
traffic signal improvements on the Balboa Peninsula at 26th and 28th streets.
RECOMMENDATION:
a) Find this project exempt from the California Environmental Quality Act (CEQA)
pursuant to Section 15301 (minor alteration of existing public facilities such as existing
highways and streets, sidewalks, and gutters involving negligible or no expansion) of
the CEQA Guidelines;
b) Approve project drawings and specifications;
c) Award Contract No. 7288-2 to GMC Engineering, Inc. for the total bid price of
$880,000.10, and authorize the Mayor and City Clerk to execute the contract; and
d) Establish $88,000 (approximately 10 percent) contingency to cover the cost of
unforeseen work not included in the original contract.
FUNDING REQUIREMENTS:
The adopted FY 2020-21 Capital Improvement Program budget includes sufficient
funding for the award of this contract. Funding provides for crosswalk and pavement
enhancements as well as Fire Station No. 2 roadway frontage improvements and parking
mitigation. Also included in the contract is installation of a new traffic signal at the
intersection of South Newport Boulevard and 28th Street, which is an integral part of Fire
Station No. 2 operations. Project funding will be expensed from the following accounts:
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Balboa Crossing Improvement Project — Award of Contract No. 7288-2 (19T11)
November 10, 2020
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Account Description
Fire Stations
Measure M Fair Share
General Fund
Proposed fund uses are as follows:
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GMC Engineering Inc
GMC Engineering Inc
Geotech/Engineering
Various
Account Number Amount
53201-980000-15F13 $ 735,047.01
12201-980000-19T11 $ 155,400.00
01201927-980000-19T11 $ 104,553.09
Total: $ 995,000.10
Purpose Amount
Construction Contract $ 880,000.10
Contingency $ 88,000.00
Geotechnical/Engineering $ 20,000.00
Incidentals, Printing $ 7,000.00
Total: $ 995,000.10
Staff recommends establishing $88,000.00 (approximately 10 percent of total bid) for
contingency purposes and unforeseen conditions associated with construction.
DISCUSSION:
This is the third phase of a larger project to enhance crosswalks on the Balboa Peninsula.
This project implements various crosswalk enhancements, striping and pavement
markings, signal and street improvements on Balboa Boulevard and Newport Boulevard
at 26th and 28th streets.
At 10 a.m. on October 21, 2020, the City Clerk opened and read the following bids for this
project:
BIDDER
Low GMC Engineering Inc.
2nd All American Asphalt
3rd Excel Paving
4th Los Angeles Engineering, Inc.
5th Hardy & Harper, Inc.
6th Wright Construction Engineering Corp
7th Aid Builders, Inc.
8th Aramexx Group Inc.
TOTAL BID AMOUNT
$ 880,000.10
$ 960,000.00
$ 989,681.72
$ 993,581.80
$1,060,000.00
$1,073,730.90
$1,149,531.00
$1,399,492.72
The apparent low bidder for this project, GMC Engineering Inc, submitted a bid
approximately 8% percent less than the Engineer's Estimate of $950,000. GMC
Engineering Inc. submitted all the necessary forms and possesses a Classification "A"
License as required by the project specifications. A check of the contractor's references
indicates satisfactory completion of similar projects for other public agencies.
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Balboa Crossing Improvement Project — Award of Contract No. 7288-2 (19T11)
November 10, 2020
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Work necessary to complete this contract consists of removal and reconstruction of
approximately 3,345 square feet of sidewalk; removal and reconstruction of seven
sidewalk curb ramps and creating two new curb ramps; removing and replacing concrete
driveways; removing and replacing a concrete cross gutter and spandrel; removing and
reconstruction of a new catch basin, constructing new curb inlets, removing and replacing
street pavement within selected areas of the work limits; removing and replacing all street
markers, striping, and painting; installing a new traffic signal; removing and replacing
street signage and appurtenances in the field and other incidental items to complete the
work in place as required by the contract documents. GMC Engineering Inc. will have 90
consecutive working days to complete the work once given the notice to proceed. Initial
work is expected to begin as soon as November 2020.
Project drawings and specifications will be available for review at the November 10, 2020,
City Council meeting.
ENVIRONMENTAL REVIEW:
Staff recommends the City Council find this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Section 15301 (minor alteration of existing
public facilities such as existing highways and streets, sidewalks, and gutters involving
negligible or no expansion) of the CEQA Guidelines.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
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Attachment A
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BALBOA CROSSING CITY OF NEWPORT BEACH
IMPROVEMENT PROJECT PUBLIC WORKS DEPARTMENT
LOCATION MAP C-7833-1 11/10/20
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