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Home My WebLink About2021-02-16 BLT AGENDA PACKETCITY OF NEWPORT BEACH BOARD OF LIBRARY TRUSTEES AGENDA Newport Beach City Hall (via Zoom) 100 Civic Center Drive, Newport Beach, CA 92660 Tuesday, February 16, 2021 - 5:00 PM Board of Library Trustees Members: Paul Watkins, Chair Douglas Coulter, Vice Chair Kurt Kost, Secretary Barbara Glabman, Board Member Janet Ray, Board Member Staff Members: Tim Hetherton, Library Services Director Francine Jacome, Administrative Support Specialist SPECIAL NOTICE REGARDING COVID-19 On March 4, 2020, Governor Newsom proclaimed a State of Emergency in California as a result of the threat of COVID-19. On March 12, 2020, Governor Newsom issued Executive Order N-25-20, which allows the Board of Library Trustees to attend Board of Library Trustees meetings by electronic means. Please be advised that to minimize the spread of COVID-19, Board of Library Trustees may attend this meeting either electronically or telephonically. Also, please be advised that on March 17, 2020, Governor Newsom issued Executive Order N-29-20, which allows for the public to participate in any meeting of the Board of Library Trustees telephonically or by other electronic means. Given the health risks associated with COVID-19, the City of Newport Beach will conduct this meeting via Zoom. As a member of the public, if you would like to participate in this meeting, you can participate via the following options: 1.You can submit your questions and comments in writing for the Board of Library Trustees to consider. Please send them by email to the Library Services Department at LibraryBoard@newportbeachca.gov by Monday, February 15, 2021, at 4:00 p.m. to give the Board of Library Trustees time to consider your comments. All emails will be made part of the record. 2.You can connect with a computer by joining through Zoom. Click the link below to register for the meeting using a valid email address. You will receive a confirmation email allowing you to join the meeting: https://zoom.us/webinar/register/WN_UbiAt1vbSH6Xn6w9Gu3VYQ. 3.Or you may connect by Phone/Audio Only by calling: (669)-900-9128. The meeting ID is 927 2214 1887#. Attendees must raise their hand in the Zoom module if they would like to speak during Public Comments. If attending by phone, press *9 to raise hand. Please know that it is important for the City to allow public participation at this meeting. While the City does not expect there to be any changes to the above process for participating in this meeting, if there is a change, the City will post the information as soon as possible to the City’s website. The City of Newport Beach thanks you in advance for continuing to take precautions to prevent the spread of the COVID-19 virus. The Board of Library Trustees meeting is subject to the Ralph M. Brown Act. Among other things, the Brown Act requires that the Board of Library Trustees agenda be posted at least seventy-two (72) hours in advance of each regular meeting and that the public be allowed to comment on agenda items before the Board of Library Trustees and items not on the agenda but are within the subject matter jurisdiction of the Board of Library Trustees. The Chair may limit public comments to a reasonable amount of time, generally three (3) minutes per person. The City of Newport Beach’s goal is to comply with the Americans with Disabilities Act (ADA) in all respects. If, as an attendee or a participant at this meeting, you will need special assistance beyond what is normally provided, we will attempt to accommodate you in every reasonable manner. Please contact Tim Hetherton, Library Services Director, at least forty-eight (48) hours prior to the meeting to inform us of your particular needs and to determine if accommodation is feasible at (949) 717-3801 or thetherton@newportbeachca.gov. NOTICE REGARDING PRESENTATIONS REQUIRING USE OF CITY EQUIPMENT Any presentation requiring the use of the City of Newport Beach’s equipment must be submitted to the Library Services Department 24 hours prior to the scheduled meeting. February 16, 2021 Page 2 Board of Library Trustees Meeting I.CALL MEETING TO ORDER II.ROLL CALL III.PLEDGE OF ALLEGIANCE IV.NOTICE TO THE PUBLIC The Board of Library Trustees of Newport Beach welcomes and encourages community participation. Public comments are generally limited to three (3) minutes per person to allow everyone to speak. Written comments are encouraged as well. The Board of Library Trustees has the discretion to extend or shorten the time limit on agenda or non-agenda items. V.CONSENT CALENDAR All matters listed under CONSENT CALENDAR are considered to be routine and will all be enacted by one motion in the form listed below. Board of Library Trustees have received detailed staff reports on each of the items recommending an action. There will be no separate discussion of these items prior to the time the Board of Library Trustees votes on the motion unless members of the Board of Library Trustees request specific items to be discussed and/or removed from the Consent Calendar for separate action. Members of the public who wish to discuss a Consent Calendar item must raise their hand in the Zoom module if they would like to speak upon invitation by the Chair. If attending by phone, press *9 to raise hand. A.Consent Calendar Items Minutes of the January 19, 2021 Board of Library Trustees Meeting (pp. 5-10)1. DRAFT OF MINUTES Patron Comments (pp. 11-12)2. Monthly review of evaluations of library services through suggestions and requests received from patrons. PATRON COMMENTS Library Activities (pp. 13-21)3. Monthly update of library events, services, and statistics. JANUARY ACTIVITIES Expenditure Status Report (p. 22)4. Monthly expenditure status of the library's operating expenses, services, salaries, and benefits by department. EXPENDITURE REPORT Board of Library Trustees Monitoring List (p. 23)5. List of agenda items and dates for monthly review of projects by the Board of Library Trustees. MONITORING LIST February 16, 2021 Page 3 Board of Library Trustees Meeting VI.CURRENT BUSINESS A.Items for Review Display and Distribution of Materials Policy (NBPL 8)(pp. 24-27)6. Staff recommends that the Board of Library Trustees review and amend NBPL 8, Display and Distribution of Materials in Library. DISPLAY AND DISTRIBUTION OF MATERIALS REPORT DISPLAY AND DISTRIBUTION OF MATERIALS REPORT-ATTACHMENT A DISPLAY AND DISTRIBUTION OF MATERIALS REPORT-ATTACHMENT B DISPLAY AND DISTRIBUTION OF MATERIALS REPORT-ATTACHMENT C Annual Budget - Preliminary Review (pp. 28-31)7. Staff requests that the Board review and approve the preliminary Library budget for Fiscal Year 2021/2022. ANNUAL BUDGET REPORT ANNUAL BUDGET REPORT-ATTACHMENT A ANNUAL BUDGET REPORT-ATTACHMENT B Arts and Culture Update (pp. 32-35)8. Staff will present the annual report on the activities of the Cultural Arts Division. ARTS AND CULTURE UPDATE Lecture Hall Update9. Trustee Ray will report on activities related to the Library Lecture Hall project. COVID-19 Update (pp. 36-39)10. Staff will update the Trustees on Library operations during COVID-19 restrictions. COVID-10 UPDATE Library Services11. Report of Library issues regarding services, patrons, and staff. B.Monthly Reports Library Foundation Liaison Reports12. A. Library Foundation Board - Report on the most recently attended meeting. B. Library Live Lectures Committee - Report on the most recently attended meeting. C. Witte Lectures Committee - Report on the most recently attended meeting. February 16, 2021 Page 4 Board of Library Trustees Meeting Friends of the Library Liaison Report13. Trustee update on the most recently attended Friends of the Library Board meeting. Literacy Services Liaison Report14. Trustee update on the most recently attended Literacy Services Advisory Board meeting. VII.PUBLIC COMMENTS ON NON-AGENDA ITEMS Public comments are invited on non-agenda items generally considered to be within the subject matter jurisdiction of the Board of Library Trustees. Speakers must limit comments to three (3) minutes. Before speaking, we invite, but do not require, you to state your name for the record. The Board of Library Trustees has the discretion to extend or shorten the speakers’ time limit on agenda or non-agenda items, provided the time limit adjustment is applied equally to all speakers. Attendees must raise their hand in the Zoom module if they would like to speak. If attending by phone, press *9 to raise hand. VIII.BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) IX.ADJOURNMENT DRAFT CITY OF NEWPORT BEACH Board of Library Trustees Newport Beach City Hall (via Zoom) 100 Civic Center Drive, Newport Beach, CA 92660 Meeting Minutes Tuesday, January 19, 2021 – 5:00 p.m. I. CALL MEETING TO ORDER – Chair Watkins called the meeting to order at 5:00 P.M. II. ROLL CALL – Roll Call by Administrative Support Specialist Francine Jacome Trustees Present: Chair Paul Watkins, Vice Chair Douglas Coulter, Secretary Kurt Kost, Board Member Barbara Glabman Trustees Absent: Board Member Janet Ray Staff Present: Tim Hetherton, Library Services Director Francine Jacome, Administrative Support Specialist III. PLEDGE OF ALLEGIANCE IV. NOTICE TO THE PUBLIC V. CONSENT CALENDAR A. Consent Calendar Items 1. Minutes of the December 21, 2020 Board of Library Trustees Meeting Chair Watkins had the following corrections: 1) on handwritten Page 5 “complimented” is misspelled. 2) On handwritten Page 7, Item 8, second paragraph, the last sentence should be revised to read “Chair Watkins said he knows of no reason why NBPL cannot strive for and successfully achieve 5 Star Status.” 3) Handwritten Page 8, Item 11, first sentence should read “issue” instead of “volume.” 2. Patron Comments Monthly review of evaluations of library services through suggestions and requests received from customers. 3. Library Activities Monthly update of library events, services and statistics. 4. Expenditure Status Report Monthly expenditure status of the library's operating expenses, services, salaries, and benefits by department. Chair Watkins reported that halfway through the fiscal year they are at 46% of budget. 5 Board of Library Trustees Meeting Minutes January 19, 2021 Page 2 5.Board of Library Trustees Monitoring List List of agenda items and dates for monthly review of projects by the Board ofLibrary Trustees. Chair Watkins said that at the suggestion of Newport Beach resident Mr. Mosher they reorganized the agenda items and policy reviews to balance out the meetings. There were no public comments on the Consent Calendar. Motion made by Board Member Glabman, seconded by Secretary Kost, and carried (4-0-0-1) to approve the Consent Calendar as amended. AYES: Watkins, Coulter, Kost, Glabman NOES: ABSTENTIONS: ABSENCES: Ray VI.CURRENT BUSINESS A.Items for Review 6.Review of the NBPL Internet Use Policy (NBPL 5)Staff recommends that the Board of Library Trustees review and approverecommended revisions to the Library Internet Use Policy. Chair Watkins stated that they made minor non-substantive revisions to NBPL 5 as reflected in the redline version. Tim Hetherton, Library Services Director, agreed there were no substantive changes to the use policy. The Board had no further input and the public had no comment. Motion made by Secretary Kost, seconded by Board Member Glabman, and carried (4-0-0-1) to approve NBPL 5 as revised. AYES: Watkins, Coulter, Kost, Glabman NOES: ABSTENTIONS: ABSENCES: Ray 7.Review of Rules for Acceptable Use of Wireless Internet (NBPL 11)Staff recommends that the Board of Library Trustees review and approverecommended revisions to the Rules for Acceptable Use of Wireless InternetConnections. Chair Watkins reported that only non-substantive revisions were made to NBPL 11. The Board had no comments or questions. The public had no comment. Motion made by Board Member Glabman, seconded by Secretary Kost, and carried (4-0-0-1) to approve NBPL 11 as revised. AYES: Watkins, Coulter, Kost, Glabman 6 Board of Library Trustees Meeting Minutes January 19, 2021 Page 3 NOES: ABSTENTIONS: ABSENCES: Ray 8. Review Holidays/Meeting Schedule Staff requests that the Board of Library Trustees review the 2021 meeting schedule. Library Services Director Tim Hetherton stated that staff provides the Holiday and BLT meeting schedule once annually. The BLT will meet on the 3rd Monday of every month except for January and February due to holidays. The Holiday Schedule for library hours will be discussed in July. The Board had no questions or comments on the schedule. The public had no comment. Motion made by Vice Chair Coulter, seconded by Secretary Kost, and carried (4-0-0-1) to approve the 2021 meeting schedule. AYES: Watkins, Coulter, Kost, Glabman NOES: ABSTENTIONS: ABSENCES: Ray 9. Newport Beach Public Library eBranch Review Staff will provide an update and review of the Library eBranch. Chair Watkins commended Adult Services Coordinator Rebecca Lightfoot on her explanation of the anatomy of the eBranch division. Adult Services Coordinator Lightfoot explained the eBranch component of the website is the umbrella for everything that patrons can access from home any time of the day or night and regardless of branch closings. There are four components. First there are databases for research. Second there are downloadable e-books and audio books through the Libby app, which have become increasingly popular during COVID-19 closures. Third are streaming magazines. She reported Overdrive purchased RB Digital, which was one of their magazine providers and RB Digital will be integrated into Overdrive. Flipster is a different collection with additional magazines. Fourth is streaming video, which is done predominately through Canopy with a small selection of content on Overdrive. Adult Services Coordinator Lightfoot explained that the new addition to eBranch was virtual programming. The Programming Library Assistant, Terry Sanchez, was instrumental working with previous performers and authors to obtain rights to post pre-recorded programs and to arrange for the upcoming Sunday Musicales series. Board Member Glabman inquired about the use and cost of the magazine services. Adult Services Coordinator Lightfoot stated that RB Digital had over 3,500 magazines. The usage data was included in handwritten Page 17. In 2020 54,488 magazines were checked out through RB Digital, up from 26,226 in 2019. Flipster is a much more limited service, with maybe 20 to 30 magazines available. The Library spent $32,000 combined for both Flipster and RB Digital or about 16,000 each. 7 Board of Library Trustees Meeting Minutes January 19, 2021 Page 4 Chair Watkins commended the memo Adult Services Coordinator Lightfoot prepared. He stated staff reviews the contracts annually and he was sure they would look at if the City was getting the best value for its $15,000 or $16,000 with Flipster as it is with RB Digital. The public had no comment. The Board received and filed the eBranch Review report. 10. Lecture Hall Update Trustee Ray will report on activities related to the Library Lecture Hall project. Chair Watkins shared that on December 22, 2020, Library Services Director Hetherton made the slide deck on the new Lecture Hall available. On January 12, 2021, the Ad Hoc Memorandum of Understanding (MOU) Committee held an introductory preliminary meeting. The Lecture Hall Committee is making progress and has asked the Council to provide an update on time frame and funding prior to its January 30, 2021 meeting. The public had no comment. The Board received and filed the Lecture Hall update. 11. COVID-19 Update Staff will update the Trustees on the Library’s activities during the COVID-19 pandemic. Library Services Director Hetherton reported they were still providing the grab and go service. Central Library is at 20% capacity for the public with the three branch locations open for curbside business. Public computers are available to patrons at the Central Library for an hour at a time. There is a day porter spot cleaning from 9:00 a.m. to 6:00 p.m. daily. Attendance is low at about 230 people per day. The Civic Center closed due to a spike in cases, so City Hall is closed, but there is a pickup and drop off for permits. All staff and the public are asked to use masks and social distance. The public had no comment. The Board received and filed the COVID-19 Update. 12. Library Services Report of Library issues regarding services, patrons and staff. Library Services Director Hetherton reported that staff was engaged in maintenance and other behind the scenes activities. He presented the signature block logo that the new Marketing Specialist, Maria Nicklin, created. They held interviews for a full time Cultural Arts and Programming Assistant. The public had no comment. The Board received and filed the Library Services Report. B. Monthly Reports 13. Library Foundation Liaison Reports A. Library Foundation Board – Report on the most recent activities. Chair Watkins shared that the Foundation had an outstanding Bookmark issue with a tribute to Mr. John Star and profiles of former Board of Library Trustees members Karen Clark and John Prichard. The Foundation is focused on launching its new virtual Witte and 8 Board of Library Trustees Meeting Minutes January 19, 2021 Page 5 Library Live series and is focused on ticket sales through its new website. Staff continues to work remotely. The public had no comment. The Board received and filed the Library Foundation Board report. B. Library Live Lectures Committee – Report on the most recent activities. Board Member Glabman reported the lectures for the season are listed in Bookmark. There is interest and submissions for the upcoming season and the Committee is reading the books in preparation to vote on the speakers. The public had no comment. The Board received and filed the Library Live Lectures Committee report. C. Witte Lectures Committee – Report on the most recent activities. Secretary Kost stated they had the first Witte Lecture on January 15th with Samin Nosrat. There were 267 ticket sales. Chair Watkins thought the introduction was great and the program was fine. Secretary Kost indicated the committee was working out the kinks and were pleased with the first lecture of the series. There are 70 tickets already purchased for P.J. O’Rourke on February 19, 2021 and about 60 for the next two speakers. The public had no comment. The Board received and filed the Witte Lectures Committee report. 14. Friends of the Library Liaison Report Trustee update on the most recent activities. Vice Chair Coulter explained there was no December or January Friends of the Library meeting, but they are busy taking donations of books, CDs and DVDs from 10:30 a.m. - 12:00 p.m., Mondays through Saturdays. Books are for sale in the bookstore’s temporary location in the Friends Meeting Room from 10:30 a.m. – 3:00 p.m., and they are trying various marketing approaches to lure business. In December they made $13,256 including cash sales, credit, Amazon sales, and memberships. The public had no comment. The Board received and filed the Friends of the Library Liaison report. 15. Literacy Services Liaison Report Trustee update on the most recent activities. Chair Watkins reported the Advisory Board for the Newport/Mesa ProLiteracy is now fully staffed and met on January 12, 2021. On February 20, 2021 there will be a virtual fundraiser with Lilly King, author of Writers & Lovers. The autographed book is available for purchase on the Newport/Mesa ProLiteracy website for $17. Chair Watkins also thanked Library Services Director Hetherton for circulating the Career Online High School graduation, which was very inspiring. Finally, Pacific Life gave a $5,000 grant to the program. 9 Board of Library Trustees Meeting Minutes January 19, 2021 Page 6 Board Member Glabman thanked Library Services Director Hetherton for sending out the graduation video. The public had no comment. The Board received and filed the Literacy Services Liaison Report. VII. PUBLIC COMMENTS ON NON-AGENDA ITEMS None. VIII. BOARD OF LIBRARY TRUSTEES ANNOUNCEMENTS OR MATTERS WHICH MEMBERS WOULD LIKE PLACED ON A FUTURE AGENDA FOR DISCUSSION, ACTION OR REPORT (NON-DISCUSSION ITEM) Chair Watkins announced the next meeting would be February 16, 2021, at 5:00 p.m. due to the President’s Day holiday. The Planning Session for City Council will be held virtually on Saturday, January 3, 2021 from 9:00 a.m. to 12:00 p.m. Chair Watkins hopes to speak to the Council regarding the Library Lecture Hall and the Balboa Branch Empire Station replacement. IX. ADJOURNMENT – 5:44 P.M. 10 JANUARY 2021Comment #Date ReceivedSource of CommentStaff MemberStaff Member TitleDate Responded to Patron 11/2/2021EmailDebbie WalkerBranch & Youth Services Coordinator1/4/202121/2/2021EmailDebbie WalkerBranch & Youth Services Coordinator1/4/202131/4/2021EmailMelissa HartsonLibrary Services Manager, Acting1/4/202141/7/2021EmailMelissa HartsonLibrary Services Manager, Acting1/7/202151/7/2021EmailDebbie WalkerBranch & Youth Services Coordinator1/8/202161/16/2021EmailRebecca LightfootAdult Services Coordinator1/19/2021I tried to click on the renew site, but there is no renewal button. How do I renew my two books? Thank you for your help.To renew your materials online, you may access your account from our catalog, https://nb.ent.sirsi.net/client/en_US/default. Click on the “Log In” link at the top of the page and enter the required information. Once you have logged in, click the “My Account” link to view your current Checkouts. Select the items you would like to renew and click the “Renew” button. You will see a new due date if the items are renewable. I also want to inform you that your items may be eligible for an automatic renewal on the due date if the items have not been reserved. You will receive an e-mail on the due date notifying you if your items have been automatically renewed or not. Please let me know if I may be of further assistance regarding your renewals. Thank you for your inquiry.I was just wondering if you were hiring any potential applicants to work at the library. Thank you. All employment opportunities for the City of Newport Beach can be found on the City website which is newportbeachca.gov. Here is the link for the Job Opportunities page: https://www.newportbeachca.gov/government/departments/ human-resources-department/job-opportunities. You should find all of the information you need here to assist you in your job search. Although currently there are no jobs available at the Library I encourage you to fill out the “Job Interest Card” that is linked at the bottom of the page. This will assure that you are notified when jobs of interest to you are posted. We hope you will find this information useful.What is my Kanopy pin number? The default library card password is 9999. You may change this password by logging into your library account and using the Change Password feature. Thank you for your inquiry.NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTSCommentResponseHow do I register for Medicine In Our Backyard? Medicine in Our Backyard is a program that is presented by the Newport Beach Public Library Foundation. I’ve included the link to the page on their website that explains the programs and gives you links to register for each. https://nbplf. foundation/programs/medicine-in-our-backyard. You may also call the Foundation at 949-717-3892 if you have any further questions. Hope this information will be useful.Are there reciprocal services where books can be borrowed from the LA County Library system? I am looking for a book "Death is My Trade" by Robert Merle (1954). According to the LA County website, they have 2 available copies. Thanks.We do have a service called Interlibrary Loan which enables us to request books and materials from other library systems. There is a fee for that service ($5.00 per item), but we would be happy to accommodate you. I’ve included the information from our website that outlines the details of this service and how to make the request. I’ve also included the link to our website: https://www.newportbeach library.org/services/interlibrary-loans.Please have webmaster update security certificates. My internet security software blocked catalog search. Here's the message: Suspicious page blocked for your protection--https://millennium.newport.lib.ca.us/search/t?SEARCH= The%20Queen%27s%20Gambit&sortdropdown=-&searchscope=16. Your connection to this web page is not safe due to an unmatching security certificate. This means that the certificate was issued for a different web address than the one it is being used for and you run the risk of exposing your data by accessing this page. I do apologize for the confusion. It sounds like your bookmark is trying to connect to our old Millennium catalog, which is no longer active. If you update it to our current site you should be fine: https://nb.ent.sirsi.net/client/en_US/default/?#. I hope that helps! Please let me know if you have any other questions. Thank you.11 JANUARY 2021Comment #Date ReceivedSource of CommentStaff MemberStaff Member TitleDate Responded to Patron NEWPORT BEACH PUBLIC LIBRARY PATRON COMMENTSCommentResponse71/18/2021EmailMelissa HartsonLibrary Services Manager, Acting1/19/202181/20/2021EmailDebbie WalkerBranch & Youth Services Coordinator1/21/202191/27/2021EmailRebecca LightfootAdult Services Coordinator1/27/2021I'm trying to find a book, but for some reason the online website only gives me a sample of the first few pages. Is there a way to read the entire book? It is Over and Under the Pond by Kate Messner published in 2017.The book you are asking about, Over and Under the Pond by Kate Messner, is actually a downloadable book that is available through Overdrive, the platform we have with downloadable eBooks and eAudiobooks. We do not own a physical copy of the book at this time. I’ve provided the link through our website to the page with descriptions and instructions explaining how to use the app and download materials. Here is the link: https://www.newportbeachlibrary.org/ ebranch/ecollection/ebooks. In checking the Libby App (which is how you download materials) Over and Under the Pond is currently available to borrow. If you have any questions about how to use the Overdrive/Libby app in terms of searching for and borrowing materials don’t hesitate to call the Reference staff here at Central. They can be reached at 949-717-3860 Monday – Saturday 9:00 am until just prior to closing at 6:00 pm. The Central Library is open to the public also so you can come in person as well. We appreciate your use of the Library and hope this answers your question.I was told that there is a streaming service called Kanopy which can be accessed from public libraries. Can you supply information that would allow me to sign up? Thank you and stay safe.On our website, under the eBranch tab, click on “Streaming Video”: https://www. newportbeachlibrary.org/ebranch/streaming-video. Click on the black Kanopy box on the page. On the left hand side you will see an orange box that says “Add Library Card”. Click on that to create your Kanopy account. I hope that helps! Please let me know if you have any other questions. Thank you.Does the bookstore accept Windows 2007 (Outlook plus Word, Excel, PowerPoint) programs? It was not specifically mentioned in the items that are not accepted. Thank you! After conferring with a member of the Friends of the Library Bookstore staff, they informed me that the Bookstore is not accepting Windows/Office 2007 books. Thank you for your inquiry and considering the Bookstore for your donations.12 NEWPORT BEACH PUBLIC LIBRARY To: Board of Library Trustees From: Tim Hetherton, Library Services Director Re: Report of Library Activities – February 16, 2021 Meeting _________________________________________________________________ _ TIM HETHERTON - LIBRARY SERVICES DIRECTOR “If this nation is to be wise as well as strong, if we are to achieve our destiny, then we need more new ideas for more wise men reading more good books in more public libraries.” - John F. Kennedy City Council Planning Session On Saturday, January 30, I attended the annual City Council Planning Session. At this special meeting, City staff provided an update on the City's fiscal picture, including challenges in the current fiscal year and in developing the next budget. City staff discussed the development of the FY 2021- 22 Recommended Budget. City staff also provided an update on Capital Improvement Program projects deferred in the current year, significant projects scheduled for the new fiscal year, and new proposed projects. The Library Lecture Hall project has been deferred until Fiscal Year 2021/22. In the current Fiscal Year, Public Works staff will continue to work on the design of the facility with the Library Lecture Hall Committee and the architectural firm of Robert Coffee Associates. No specific mention was made of the Balboa Branch Library, but Fire Station #1, collocated with the Branch, is slated for replacement in 2025, with design of the facility commencing in 2022. Library staff will participate in a field walk of the Balboa Fire Station and Library Site at a facility replacement scoping meeting in early March. Cultural Arts Assistant I am pleased to announce that I have hired Ms. Camille Escareal-Garcia as Cultural Arts Assistant. Prior to her promotion, Camille distinguished herself as a Library Assistant at the Central Library and Balboa Branch. Camille has also held administrative positions in the art industry and posesses strong planning and organizational skills. Camille is a graduate of California State University, Long Beach, with a Bachelor’s degree in Film & Electronic Arts. She also has a creative streak that makes her an excellent fit for this position. Balboa Branch will miss Camille, but Library staff is very proud of her in the knowledge that she will be a definite asset to the Cultural Arts team. WHEELHOUSE LIST FOR LIBRARY TRUSTEES: Witte Lecture - P.J. O'Rourke Friday, February 19, 6:19 p.m. Zoom Lecture; register at https://nbplfoundation.givecloud.co/product/20210219/pj- orourke-zoom-lecture 13 Newport/Mesa ProLiteracy Happy Hour with author Lily King Saturday, February 20 at 5 p.m. This Happy Hour event is free; registration is limited. Click Here to Register or email literacy@newportbeachca.gov. Registered guests will receive a confirmation email with the Zoom link to the event. Autographed books for sale through NMPL. Board of Library Trustees meeting Monday, March 15 at 5 p.m. Site TBD DEBBIE WALKER - BRANCH AND YOUTH SERVICES COORDINATOR Branches All branches continued curbside service. Sturdy new sandwich board sign holders were ordered for all locations to be placed out front. Maria Nicklin, our new marketing specialist created great looking signs explaining curbside to post on the boards. Youth Services Winter Wonderland grab and go craft kits proved to be very popular and were totally distributed by the end of the first week. Tune-in Tuesdays continued to be popular and Storytime bundles are going out on a regular basis. The Youth Services team is already looking ahead and making preliminary plans for Summer Reading Program which will begin on Saturday, June 12. Teen Services YAAC once again met virtually. YAAC members gave input on teen programming and updates on what they did over the holidays. Danielle has been working with vendors that offer college prep programs to find out what virtual and online options might be available. Facilities During the second week of January, Interface Security Systems performed their annual fire inspection at Central Library. Interface found some issues that need to be addressed and sent a list of proposals for repair. We are working with them to schedule follow-up appointments to make the repairs. Western Allied also began work replacing the boiler at Central during the same week. Valley Backflow replaced a valve in the Chiller Yard at Central and did some work at Mariners. A suggestion from a resident to Library Admin and City Code Enforcement about the outdoor lights at the rear of Balboa necessitated Eddie Flores to make some adjustments in the position and number of lights in that area. Eddie was able to adjust the two main lights to shine downward and was able to remove two smaller bright lights that were not needed. City Code Enforcement personnel happened to be in the area after the changes were made and said that these adjustments did not compromise the safety of staff going out at night but did cut the ambient light that was reaching residents who live across the street. MELISSA HARTSON, CIRCULATION AND TECHNICAL PROCESSING COORDINATOR Passport Services In preparation for passport facility recertification, all passport agents completed the annual training by the end of January. The Library’s recertification packet is prepared and ready for submission upon resumption of providing passport services. 14 Copy Fees The City has concluded its study for the Library’s public copy fees. Black and white copies will increase from $0.15 to $0.35. Color copies will decrease from $0.75 to $0.45. The study and resulting fee adjustments account for cost of the equipment, annual number of copies, supplies and equipment maintenance. City Finance is presenting these results to the Finance Committee on February 18 and it will go before Council in March. The new fees will be effective July 1, 2021. REBECCA LIGHTFOOT, ADULT SERVICES COORDINATOR Public Service The 2020 tax forms have started to arrive from the State and Federal government. Central has a table out for self-service and the branches have forms ready to pass out using curbside. Programming Dr. Hun Lee’s Sunday Musicale went live on January 10 and had 239 views. 15 JUL AUG SEP OCT NOV DEC JAN FEB MAR APR MAY JUN 2020 2020 2020 2020 2020 2020 2021 2021 2021 2021 2021 2021 Tracked by #searches A to Z Databases 517 1252 1581 2455 1997 6449 4541 18792 Ancestry 2366 5105 3777 1812 1145 110 886 15201 AskART 32 14 19 26 9 23 157 280 Brainfuse JobNow/VetNow ******0 1 0 1 2 Britannica School Edition 37 0 0 99 0 87 39 262 Facts on File Ancient History 4 0 15 5 1 12 0 37 Gale Archives Unbound 3066 876 11169 14235 3270 1095 3504 37215 Gale Directory Library 9 1 19 29 37 1 7 103 Gale in Context: Biography 39 44 19 16 39 1 19 177 Gale in Context: Elementary 50 9 1 0 2 5 10 77 Gale in Context: Opposing View 46 69 74 65 1679 288 300 2521 Gale Literature Resource Center 48 49 34 50 40 3 75 299 Gale Virtual Reference Library 127 31 19 40 194 25 55 491 HeritageQuest 2396 2792 2820 3924 2637 97 4247 18913 Legal Information Ref Center 9 23 15 29 24 25 21 146 National Geographic 26 18 12 18 14 58 12 158 National Geographic Kids 24 31 6 18 27 35 12 153 NewsBank (OC Register)1411 1609 1237 1276 3074 769 1217 10593 NoveList Plus 69 85 55 47 28 4 25 313 NoveList K-8 Plus 15 17 20 30 70 19 12 183 ProQuest 2568 2280 2709 3677 2748 2748 3281 20011 Proquest eLibrary **31 4 22 0 8 65 Reference USA Business 903 828 842 561 558 4196 3552 11440 Reference USA Residential 8 40 40 22 34 24 36 204 SIRS Discover **16 6 0 1 2 25 SIRS Issues Researcher **12 10 16 6 20 64 World Book Online 24 2 65 59 36 25 40 251 Tracked by #sessions Gale Presents: Peterson's Test and 29 4 20 25 34 32 34 178 Tracked by #page views Consumer Reports 3137 3941 3072 2132 3238 2950 2255 20725 CultureGrams 45 81 85 10 179 192 41 633 Morningstar 44184 31804 12785 26047 28354 30254 30104 203532 NetAdvantage 6262 4216 5818 9366 8647 7221 5625 47155 RealQuest 72 136 35 99 193 174 222 931 Tumblebooks 160 78 51 111 25 75 24 524 Value Line 11076 9740 10629 13068 14503 11068 9745 79829 Tracked by courses Udemy 1721 2316 2124 2083 1470 1987 5715 17416 Tracked by Hours Used Rosetta Stone 95.6 97.1 98.63 55.78 63.05 89.93 103 603.1 Notes: Testing & Education Ref. Center name changed to Gale Presents: Peterson's Test and Career Prep *Proquest eLibrary, SIRS Discover, and SIRS Issue Researcher added Sept 2020 **JobNow/VetNow added Oct 2020 from the California State Library Database FY Comparisons YTD 20/21 Opposing Viewpoints database name changed to Gale in Context: Opposing Viewpoints Biography in Context database name changed to Gale in Context: Biography Proquest Articles Retrieved 2020-2021 Jul Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun AVG. Business Databases 861 837 888 1376 1009 1095 1339 1058 Newspapers--Current 982 816 829 1121 815 888 958 916 Newspapers--Historical 1621 1058 2165 3478 4175 2282 1116 2271 Magazines 17 30 49 38 40 44 47 38 16 NBPL Website Usage 2020-2021 Metric July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Average Total Total Users 29721 33169 33247 36204 33638 34090 45379 35064 245448 New Users 25824 27006 26917 30022 28399 28786 40305 29608 207259 Sessions 73936 72313 71550 71518 64528 64372 79282 71071 497499 Pageviews 289912 299267 283384 257889 228504 224847 258484 263184 1842287 Sessions Per User 2.49 2.18 2.15 1.98 1.92 1.89 1.75 2.05 -- Pages Per Session 3.92 4.14 3.96 3.61 3.54 3.49 3.26 3.70 -- Avg. Session Dur. (min) 3.37 3.27 3.07 2.82 2.70 2.60 2.42 2.89 -- Bounce Rate (%) 45.83 49.01 49.11 51.97 53.67 54.58 59.52 51.96 -- Cassie Wireless (Spot) Total Number of Sessions 2020-2021 Location July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Average Total Balboa 136 142 103 142 104 94 128 121 849 CdM 3123 7 4101312 14 100 Mariners 377 440 412 553 468 470 601 474 3321 Central 825 1252 1497 2421 1747 1609 1644 1571 10995 Total 1369 1857 2019 3120 2329 2186 2385 2181 15265 Cassie Wireless (Spot) Total Length of Sessions (min) 2020-2021 Location July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Average Total Balboa 6934 6878 5737 6890 5244 5181 6588 6207 43452 CdM 1323 1127 305 173 331 597 549 629 4405 Mariners 17988 20663 20004 27269 23019 23218 30131 23185 162292 Central 40969 64316 75610 119221 86190 78577 81968 78122 546851 Total 67214 92984 101656 153553 114784 107573 119236 108143 757000 Cassie Wireless (Spot) Average Length Per Session (min) 2020-2021 Location July Aug Sept Oct Nov Dec Jan Feb Mar Apr May Jun Average Total Balboa 50.99 48.44 55.70 48.52 50.42 55.12 51.47 51.18 -- CdM 42.68 49.00 43.57 43.25 33.10 45.92 45.75 44.05 -- Mariners 47.71 46.96 48.55 49.31 49.19 49.40 50.13 48.87 -- Central 49.66 51.37 50.51 49.24 49.34 48.84 49.86 49.74 -- Total 49.10 50.07 50.35 49.22 49.28 49.21 49.99 49.59 -- 17 JAN 21 YTD 20/21 YTD 19/20 BALBOA^1,933 17,730 35,196 CDM*^1,927 16,037 20,235 MARINERS^11,796 91,001 165,753 CENTRAL^54,399 316,378 444,711 eBooks 9,332 58,115 45,774 eMagazines 5,628 39,016 20,580 eAudiobooks 5,901 36,411 32,898 Streaming Films 790 5,482 5,294 TOTAL 91,706 580,170 770,441 updated to include overdrive films FEB 20 105,126 MAR 20 73,260 APR 20 33,521 MAY 20 40,579 JUN 20 61,599 JUL 20 72,257 AUG 20 67,117 SEP 20 74,956 OCT 20 90,927 NOV 20 89,669 DEC 20 93,538 JAN 21 91,706 TOTAL 894,255 * Corona del Mar Branch Library was closed for reconstruction from April 2018 to July 2019. ^ November 2020 Circulation counts updated on 12/23/20. 12 Month Comparison NEWPORT BEACH PUBLIC LIBRARY - JANUARY 2021 CIRCULATION COVID-19 CLOSURE 3/16/20+ WITH CURBSIDE SERVICE; CENTRAL REOPENED 9/21/20; IN-PERSON PROGRAMS CANCELED 3/12/20+ BALBOA^ CDM*^ MARINERS^ CENTRAL^ eBooks eMagazines eAudiobooks Streaming Films 0 20,000 40,000 60,000 80,000 100,000 120,000 FEB 20 MAR 20 APR 20 MAY 20 JUN 20 JUL 20 AUG 20 SEP 20 OCT 20 NOV 20 DEC 20 JAN 21 1,588,822 1,582,953 1,582,914 1,598,265 1,610,818 1,529,391 1,464,640 1,424,594 1,376,041 1,084,2061,000,000 1,125,000 1,250,000 1,375,000 1,500,000 1,625,000 1,750,000 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 CIRCULATION 18 JAN 21 YTD 20/21 YTD 19/20 BALBOA^214 2,022 3,110 CDM*^167 1,776 4,921 MARINERS`1,488 10,989 21,139 CENTRAL`4,066 27,785 68,495 TOTAL 5,935 42,572 97,665 12 Month Comparison FEB 20 13,901 MAR 20 7,816 APR 20 2,708 MAY 20 3,510 JUN 20 5,845 JUL 20 6,396 AUG 20 5,116 SEP 20 5,954 OCT 20 7,273 NOV 20 6,899 DEC 20 4,999 JAN 21 5,935 TOTAL 76,352 * Corona del Mar Branch Library was closed for reconstruction from April 2018 to July 2019. ^ Includes reference and curbside phone calls. ` Includes reference and curbside phone calls, reference and curbside emails, and in-person reference transactions. NEWPORT BEACH PUBLIC LIBRARY - JANUARY 2021 REFERENCE COVID-19 CLOSURE 3/16/20+ WITH CURBSIDE SERVICE; CENTRAL REOPENED 9/21/20; IN-PERSON PROGRAMS CANCELED 3/12/20+ BALBOA^ CDM*^ MARINERS` CENTRAL` 0 2,500 5,000 7,500 10,000 12,500 15,000 17,500 FEB 20 MAR 20 APR 20 MAY 20 JUN 20 JUL 20 AUG 20 SEP 20 OCT 20 NOV 20 DEC 20 JAN 21 199,880 191,567 184,260 190,391 168,496 162,510 157,149 156,521 163,392 131,445120,000 140,000 160,000 180,000 200,000 220,000 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 REFERENCE 19 JAN 21 YTD 20/21 YTD 19/20 BALBOA^310 1,991 23,388 CDM*^235 2,058 23,790 MARINERS^1,834 12,591 137,495 CENTRAL^`8,724 34,292 333,998 TOTAL 11,103 50,932 518,671 12 Month Comparison FEB 20 74,891 MAR 20 32,436 APR 20 237 MAY 20 3,573 JUN 20 6,264 JUL 20 4,225 AUG 20 5,634 SEP 20 4,650 OCT 20 7,483 NOV 20 10,639 DEC 20 7,198 JAN 21 11,103 TOTAL 168,333 * Corona del Mar Branch Library was closed for reconstruction from April 2018 to July 2019. ^ Includes curbside pickups. ` Excludes walk-ins from 9/21/20 to 9/30/20. NEWPORT BEACH PUBLIC LIBRARY - JANUARY 2021 PATRONS SERVED IN LIBRARY COVID-19 CLOSURE 3/16/20+ WITH CURBSIDE SERVICE; CENTRAL REOPENED 9/21/20; IN-PERSON PROGRAMS CANCELED 3/12/20+ BALBOA^ CDM*^ MARINERS^ CENTRAL^` 0 15,000 30,000 45,000 60,000 75,000 90,000 FEB 20 MAR 20 APR 20 MAY 20 JUN 20 JUL 20 AUG 20 SEP 20 OCT 20 NOV 20 DEC 20 JAN 21 1,258,902 1,131,330 1,074,933 1,399,841 1,256,238 1,209,719 1,102,106 1,158,344 935,953 636,072500,000 750,000 1,000,000 1,250,000 1,500,000 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 PATRONS SERVED IN LIBRARY 20 JAN 21 YTD 20/21 YTD 19/20 BALBOA^20 210 900 CDM*^10 198 3,203 MARINERS^64 811 7,194 CENTRAL^4,916 31,530 37,373 TOTAL 5,010 32,749 48,670 12 Month Comparison FEB 20 5,500 MAR 20 2,664 APR 20 3,501 MAY 20 4,732 JUN 20 3,011 JUL 20 4,952 AUG 20 4,551 SEP 20 5,080 OCT 20 4,833 NOV 20 4,065 DEC 20 4,258 JAN 21 5,010 TOTAL 52,157 * Corona del Mar Branch Library was closed for reconstruction from April 2018 to July 2019. ^ Includes live virtual program attendance, recorded program views, and/or self-directed program participation. PROGRAM ATTENDANCE NEWPORT BEACH PUBLIC LIBRARY - JANUARY 2021 COVID-19 CLOSURE 3/16/20+ WITH CURBSIDE SERVICE; CENTRAL REOPENED 9/21/20; IN-PERSON PROGRAMS CANCELED 3/12/20+ BALBOA^ CDM*^ MARINERS^ CENTRAL^ 0 1,000 2,000 3,000 4,000 5,000 6,000 7,000 8,000 FEB 20 MAR 20 APR 20 MAY 20 JUN 20 JUL 20 AUG 20 SEP 20 OCT 20 NOV 20 DEC 20 JAN 21 53,534 51,570 51,894 49,977 64,473 67,646 69,922 70,430 68,241 68,078 40,000 50,000 60,000 70,000 80,000 FY 10/11 FY 11/12 FY 12/13 FY 13/14 FY 14/15 FY 15/16 FY 16/17 FY 17/18 FY 18/19 FY 19/20 PROGRAM ATTENDANCE 21 LIBRARY EXPENDITURES FY 2020-21 (February 1, 2021) ACCOUNT DESCRIPTION ORIGINAL APPROP REVISED BUDGET YTD EXPENDED MONTHLY EXPENDED AVAILABLE BUDGET I SALARY & BENEFITS SALARY FULL-TIME REGULAR 2,933,536 2,933,536 1,491,078 218,473 1,442,458 SALARY PART-TIME 1,044,147 1,079,897 377,397 48,113 702,500 BENEFITS 2,086,990 2,224,501 1,159,716 92,493 1,064,785 SALARY & BENEFITS TOTAL 6,064,673 6,237,934 3,028,191 359,079 3,209,743 II MAINT & OPERATION PROFESSIONAL SERVICE*164,393 171,535 79,491 20,132 92,044 UTILITIES 271,491 271,491 119,644 14,606 151,847 PROGRAMMING 5,500 7,500 822 0 6,678 SUPPLIES**81,970 83,236 19,409 3,686 63,827 LIBRARY MATERIALS 619,740 626,529 452,837 46,537 173,692 FACILITIES MAINTENANCE 184,686 184,871 92,419 16,134 92,452 TRAINING AND TRAVEL 10,681 10,681 556 0 10,125 GENERAL OPERATING EXPENSES***24,202 24,452 5,258 679 19,194 PERIPHERALS 5,000 5,000 0 0 5,000 INTERNAL SERVICE FUNDS 1,858,439 1,858,439 1,084,089 154,870 774,350 OFFICE EQUIPMENT 2,000 2,000 979 0 1,021 MAINT & OPERATION TOTAL 3,228,102 3,245,734 1,855,503 256,644 1,390,231 LIBRARY BUDGET TOTAL 9,292,775 9,483,668 4,883,693 615,724 4,599,975 *PROFESSIONAL SERVICES - INCLUDE OUTSIDE PRINTING, JANITORIAL, WINDOW SERVICE **INCLUDES OFFICE , PROCESSING AND JANITORIAL SUPPLIES ***INCLUDES, ADVERTISING, DUES, EVENT INSURANCE 22 Previous Agenda Date AGENDA ITEM Scheduled Agenda Date Ongoing Ongoing Ongoing Ongoing Ongoing Ongoing Feb 24,2020 Feb 16, 2021 Feb 24,2020 Feb 16, 2021 Aug 17, 2020 Mar 15, 2021 Apr 20, 2020 Apr 19, 2021 Apr 20, 2020 Apr 19, 2021 June 15, 2020 May 17, 2021 June 15, 2020 May 17, 2021 June 15, 2020 Jun 21, 2021 Aug 17, 2020 Jun 21, 2021 Jul 20, 2020 Jul 19, 2021 Jul 20, 2020 Jul 19, 2021 Aug 17, 2020 Aug 16, 2021 June 15, 2020 Aug 16, 2021 Sep 21, 2020 Sep 20, 2021 Oct 19, 2020 Oct 18, 2021 Oct 19, 2020 Oct 18, 2021 Nov 16, 2020 Nov 15, 2021 Jan 19, 2021 Jan 18, 2022 Jan 19, 2021 Jan 18, 2022 LAST REVIEWED POLICY REVIEW Feb 19, 2019 NBPL 8 Display and Distribution of Materials Policy Feb 16, 2021 Mar 18, 2019 NBPL 1 Library Use Policy Mar 15, 2021 Apr 23, 2019 NBPL 13 Study Room Policy Apr 19, 2021 Mar 18, 2019 NBPL 4 Children in the Library Policy Jun 21, 2021 Apr 23, 2019 NBPL 14 Friends Meeting Room Aug 16, 2021 Jan 22, 2019 NBPL 10 Laptop/Use Borrowing Policy Dec 20, 2021 Jan 21, 2020 NBPL 3 Library Gift and Donor Policy Jan 18, 2022 Jun 15, 2020 NBPL 12 Circulation Policy Jun 20, 2022 Jul 20, 2020 CC I-1 Library Services Policy (Council Policy I -1)Jul 18, 2022 Aug 17, 2020 NBPL 2 Collection Development Policy Aug 15, 2022 Sep 21, 2020 NBPL 9 Expressive Use Areas Sep 19, 2022 Nov 16, 2020 NBPL 6 Media Lab Use Policy Nov 21, 2022 Nov 16, 2020 NBPL 7 Sound Lab Use Policy Nov 21, 2022 BOARD OF LIBRARY TRUSTEES MONITORING LIST Lecture Hall Update Policy Review (See List Below) Media Lab Update Information Technology Update Youth Services Update Newport Beach Public Library eBranch & Database Review Branch Update - Balboa Literacy Program Update Performance Review of Library Services Director (Closed Session) Library Material Selection & Downloadable Services Marketing Update & Social Networking Update Financial Report Comparison of Beginning Budget to End of the Year Amended Budget (Every June) Review Holidays / Meeting Schedule 2021 Annual Budget - Preliminary Review COVID-19 Update Adult and Reference Services Update Arts & Cultural Update Branch Update - CDM Election of Board of Library Trustees Officers/Trustee Liaisons Branch Update - Mariners Annual Budget - Approval Proposed Library Closures for Winter Holidays 2021 23 RECOMMENDATION: Staff recommends that the Board of Library Trustees review and amend NBPL 8, Display and Distribution of Materials in Library. DISCUSSION: The Newport Beach Public Library makes areas for the distribution and display of informational materials provided by various governmental agencies available to Library customers. The Library provides space at all locations for the display of these materials. The current policy limits the display of materials to Newport Beach Public Library programs and resources, materials from our designated support groups, City-sponsored events, and municipal, county, state, and federal government entities. Library staff manages the designated display areas at all four locations. The American Library Association’s offers guidance on Exhibit Spaces and Bulletin Boards (http://www.ala.org/advocacy/intfreedom/librarybill/interpretations/exhibitsdisplaysbulletinboards) and states that, “A publicly supported library may designate use of exhibit space for strictly library- related activities, provided that this limitation is viewpoint neutral and clearly defined.” Newport Beach Public Library makes these spaces available as a service for the public for information on Library and City programs. The display spaces at each Library location also serve as an effective clearinghouse for government information. Staff has made minor revisions to the policy, with the addition of language specifying City-designated Library support groups and City-sponsored programming. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item).cation, ATTACHMENT A: Display and Distribution of Materials (NBPL 8) ATTACHMENT B: Display and Distribution of Materials (NBPL 8) red-lined ATTACHMENT C: Display and Distribution of Materials (NBPL 8) final TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Tim Hetherton, Library Services Director 949-717-3810, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton, Library Services Director TITLE: Display and Distribution of Materials Policy (NBPL 8) 24 NBPL 8 Display and Distribution of Materials The purpose of this policy is to establish standards concerning the use of the areas officially designated for the display and distribution of materials at the Newport Beach Public Central Library and, to the extent established, any similar shelves in any Library branch. The Newport Beach Public Library makes available shelves for the display and distribution of materials for Library customers to obtain information provided by various governmental agencies. Central Library and the three branch locations each have a designated area for the display and distribution of materials in the Library. The following are the guidelines established by the Library Trustees for the use of these shelves: A.The materials to be given away must be in brochure, pamphlet, flyer, and/or business card formats, and must not exceed 8.5" x 14" in size. B.No materials provided by any non-governmental agency will be permitted on the designated shelves. Acceptable materials for dissemination on the shelves include Library information and announcements including Friends of the Library and Newport Beach Public Library Foundation material; and materials from other governmental agencies – e.g. City, County, State, and Federal information; and information and instructional materials from schools in the Newport Beach area (schools are defined by the California Department of Education at http://www.cde.ca.gov/ds/si/ds/dos.asp). C.All items placed on the designated shelves should be approved by the Adult Services Coordinator or their designee at Central Library and the Branch Librarians or their designee at the branch locations. The Library Services Manager should be consulted if there is doubt about the suitability of a particular item. Library staff is responsible for placing the materials on the designated shelves and removing outdated material. The provider may furnish any display holder it desires for its materials so long as the display holder is of an appropriate size, shape, and material and that there is sufficient display space for materials received. D.The Library is not responsible for the damage, theft, or loss of any materials or display holders. E.Other than materials provided by the City of Newport Beach or the Library, no materials intended to be given to or seen by the public may be placed by any person or entity in any lobby area, other shelves, desks or tables, or anywhere else in any of the Libraries. F.Library staff has the right to remove and dispose of any materials that fail to meet these standards in any way. The Library is not responsible for returning undistributed materials. Adopted – February 17, 2015 Amended - February 17, 2015 Reaffirmed - February 19, 2019 This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption, last amendment, or last review. Adopted, last amended, or last reviewed on February 19, 2019. ATTACHMENT A 25 EW>ϴ ŝƐƉůĂǇĂŶĚŝƐƚƌŝďƵƚŝŽŶŽĨDĂƚĞƌŝĂůƐ dŚĞƉƵƌƉŽƐĞŽĨƚŚŝƐƉŽůŝĐǇŝƐƚŽĞƐƚĂďůŝƐŚƐƚĂŶĚĂƌĚƐĐŽŶĐĞƌŶŝŶŐƚŚĞƵƐĞŽĨƚŚĞĂƌĞĂƐŽĨĨŝĐŝĂůůǇ ĚĞƐŝŐŶĂƚĞĚĨŽƌƚŚĞĚŝƐƉůĂǇĂŶĚĚŝƐƚƌŝďƵƚŝŽŶŽĨŵĂƚĞƌŝĂůƐĂƚƚŚĞEĞǁƉŽƌƚĞĂĐŚWƵďůŝĐĞŶƚƌĂů>ŝďƌĂƌǇ ĂŶĚ͕ƚŽƚŚĞĞǆƚĞŶƚĞƐƚĂďůŝƐŚĞĚ͕ĂŶǇƐŝŵŝůĂƌƐŚĞůǀĞƐŝŶĂŶǇ>ŝďƌĂƌǇďƌĂŶĐŚ͘ dŚĞEĞǁƉŽƌƚĞĂĐŚWƵďůŝĐ>ŝďƌĂƌǇŵĂŬĞƐĂǀĂŝůĂďůĞƐŚĞůǀĞƐĨŽƌƚŚĞĚŝƐƉůĂǇĂŶĚĚŝƐƚƌŝďƵƚŝŽŶŽĨ ŵĂƚĞƌŝĂůƐĨŽƌ>ŝďƌĂƌǇĐƵƐƚŽŵĞƌƐƉĂƚƌŽŶƐƚŽŽďƚĂŝŶŝŶĨŽƌŵĂƚŝŽŶƉƌŽǀŝĚĞĚďǇǀĂƌŝŽƵƐŐŽǀĞƌŶŵĞŶƚĂů ĂŐĞŶĐŝĞƐ͘ĞŶƚƌĂů>ŝďƌĂƌǇĂŶĚƚŚĞƚŚƌĞĞďƌĂŶĐŚůŽĐĂƚŝŽŶƐĞĂĐŚŚĂǀĞĂĚĞƐŝŐŶĂƚĞĚĂƌĞĂĨŽƌƚŚĞ ĚŝƐƉůĂǇĂŶĚĚŝƐƚƌŝďƵƚŝŽŶŽĨŵĂƚĞƌŝĂůƐŝŶƚŚĞ>ŝďƌĂƌǇ͘ dŚĞĨŽůůŽǁŝŶŐĂƌĞƚŚĞŐƵŝĚĞůŝŶĞƐĞƐƚĂďůŝƐŚĞĚďǇƚŚĞ>ŝďƌĂƌǇdƌƵƐƚĞĞƐĨŽƌƚŚĞƵƐĞŽĨƚŚĞƐĞƐŚĞůǀĞƐ͗ ͘ dŚĞŵĂƚĞƌŝĂůƐƚŽďĞŐŝǀĞŶĂǁĂǇŵƵƐƚďĞŝŶďƌŽĐŚƵƌĞ͕ƉĂŵƉŚůĞƚ͕ĨůǇĞƌ͕ĂŶĚͬŽƌďƵƐŝŶĞƐƐĐĂƌĚ ĨŽƌŵĂƚƐ͕ĂŶĚŵƵƐƚŶŽƚĞǆĐĞĞĚϴ͘ϱΗǆϭϰΗŝŶƐŝǌĞ͘ ͘ EŽŵĂƚĞƌŝĂůƐƉƌŽǀŝĚĞĚďǇĂŶǇŶŽŶͲŐŽǀĞƌŶŵĞŶƚĂůĂŐĞŶĐǇǁŝůůďĞƉĞƌŵŝƚƚĞĚŽŶƚŚĞĚĞƐŝŐŶĂƚĞĚ ƐŚĞůǀĞƐ͘ĐĐĞƉƚĂďůĞŵĂƚĞƌŝĂůƐĨŽƌĚŝƐƐĞŵŝŶĂƚŝŽŶŽŶƚŚĞƐŚĞůǀĞƐŝŶĐůƵĚĞ>ŝďƌĂƌǇŝŶĨŽƌŵĂƚŝŽŶ ĂŶĚĂŶŶŽƵŶĐĞŵĞŶƚƐŝŶĐůƵĚŝŶŐ&ƌŝĞŶĚƐŽĨƚŚĞ>ŝďƌĂƌǇĂŶĚEĞǁƉŽƌƚĞĂĐŚWƵďůŝĐ>ŝďƌĂƌǇ &ŽƵŶĚĂƚŝŽŶŵĂƚĞƌŝĂůĨƌŽŵŝƚǇͲĚĞƐŝŐŶĂƚĞĚ>ŝďƌĂƌǇƐƵƉƉŽƌƚŐƌŽƵƉƐ͖ŝƚǇͲƐƉŽŶƐŽƌĞĚƉƌŽŐƌĂŵƐ ĂŶĚĞǀĞŶƚƐ͖ĂŶĚŵĂƚĞƌŝĂůƐĨƌŽŵŽƚŚĞƌŐŽǀĞƌŶŵĞŶƚĂůĂŐĞŶĐŝĞƐʹĞ͘Ő͘ŝƚǇ͕ŽƵŶƚǇ͕^ƚĂƚĞ͕ĂŶĚ &ĞĚĞƌĂůŝŶĨŽƌŵĂƚŝŽŶ͖ĂŶĚŝŶĨŽƌŵĂƚŝŽŶĂŶĚŝŶƐƚƌƵĐƚŝŽŶĂůŵĂƚĞƌŝĂůƐĨƌŽŵƐĐŚŽŽůƐŝŶƚŚĞEĞǁƉŽƌƚ ĞĂĐŚĂƌĞĂ;͞ƐĐŚŽŽůƐƐĐŚŽŽů͟ĂƌĞŝƐĚĞĨŝŶĞĚďǇƚŚĞĂůŝĨŽƌŶŝĂĞƉĂƌƚŵĞŶƚŽĨĚƵĐĂƚŝŽŶ ĂƚŚƚƚƉ͗ͬͬǁǁǁ͘ĐĚĞ͘ĐĂ͘ŐŽǀͬĚƐͬƐŝͬĚƐͬĚŽƐ͘ĂƐƉͿ͘ ͘ ůůŝƚĞŵƐƉůĂĐĞĚŽŶƚŚĞĚĞƐŝŐŶĂƚĞĚƐŚĞůǀĞƐƐŚŽƵůĚďĞĂƉƉƌŽǀĞĚďǇƚŚĞĚƵůƚ^ĞƌǀŝĐĞƐ ŽŽƌĚŝŶĂƚŽƌŽƌƚŚĞŝƌĚĞƐŝŐŶĞĞĂƚĞŶƚƌĂů>ŝďƌĂƌǇĂŶĚƚŚĞƌĂŶĐŚ>ŝďƌĂƌŝĂŶƐŽƌƚŚĞŝƌĚĞƐŝŐŶĞĞĂƚ ƚŚĞďƌĂŶĐŚůŽĐĂƚŝŽŶƐ͘dŚĞ>ŝďƌĂƌǇ^ĞƌǀŝĐĞƐDĂŶĂŐĞƌƐŚŽƵůĚďĞĐŽŶƐƵůƚĞĚŝĨƚŚĞƌĞŝƐĚŽƵďƚ ĂďŽƵƚƚŚĞƐƵŝƚĂďŝůŝƚǇŽĨĂƉĂƌƚŝĐƵůĂƌŝƚĞŵ͘>ŝďƌĂƌǇƐƚĂĨĨŝƐƌĞƐƉŽŶƐŝďůĞĨŽƌƉůĂĐŝŶŐƚŚĞŵĂƚĞƌŝĂůƐ ŽŶƚŚĞĚĞƐŝŐŶĂƚĞĚƐŚĞůǀĞƐĂŶĚƌĞŵŽǀŝŶŐŽƵƚĚĂƚĞĚŵĂƚĞƌŝĂů͘dŚĞƉƌŽǀŝĚĞƌŵĂǇĨƵƌŶŝƐŚĂŶǇ ĚŝƐƉůĂǇŚŽůĚĞƌŝƚĚĞƐŝƌĞƐĨŽƌŝƚƐŵĂƚĞƌŝĂůƐƐŽůŽŶŐĂƐƚŚĞĚŝƐƉůĂǇŚŽůĚĞƌŝƐŽĨĂŶĂƉƉƌŽƉƌŝĂƚĞƐŝǌĞ͕ ƐŚĂƉĞ͕ĂŶĚŵĂƚĞƌŝĂůĂŶĚƚŚĂƚƚŚĞƌĞŝƐƐƵĨĨŝĐŝĞŶƚĚŝƐƉůĂǇƐƉĂĐĞĨŽƌŵĂƚĞƌŝĂůƐƌĞĐĞŝǀĞĚ͘ ͘ dŚĞ>ŝďƌĂƌǇŝƐŶŽƚƌĞƐƉŽŶƐŝďůĞĨŽƌƚŚĞĚĂŵĂŐĞ͕ƚŚĞĨƚ͕ŽƌůŽƐƐŽĨĂŶǇŵĂƚĞƌŝĂůƐŽƌĚŝƐƉůĂǇ ŚŽůĚĞƌƐ͘ ͘ KƚŚĞƌƚŚĂŶŵĂƚĞƌŝĂůƐƉƌŽǀŝĚĞĚďǇƚŚĞŝƚǇŽĨEĞǁƉŽƌƚĞĂĐŚŽƌƚŚĞ>ŝďƌĂƌǇ͕ŶŽŵĂƚĞƌŝĂůƐ ŝŶƚĞŶĚĞĚƚŽďĞŐŝǀĞŶƚŽŽƌƐĞĞŶďǇƚŚĞƉƵďůŝĐŵĂǇďĞƉůĂĐĞĚďǇĂŶǇƉĞƌƐŽŶŽƌĞŶƚŝƚǇŝŶĂŶǇ ůŽďďǇĂƌĞĂ͕ŽƚŚĞƌƐŚĞůǀĞƐ͕ĚĞƐŬƐŽƌƚĂďůĞƐ͕ŽƌĂŶǇǁŚĞƌĞĞůƐĞŝŶĂŶǇŽĨƚŚĞ>ŝďƌĂƌŝĞƐ͘ &͘ >ŝďƌĂƌǇƐƚĂĨĨŚĂƐƚŚĞƌŝŐŚƚƚŽƌĞŵŽǀĞĂŶĚĚŝƐƉŽƐĞŽĨĂŶǇŵĂƚĞƌŝĂůƐƚŚĂƚĨĂŝůƚŽŵĞĞƚƚŚĞƐĞ ƐƚĂŶĚĂƌĚƐŝŶĂŶǇǁĂǇ͘dŚĞ>ŝďƌĂƌǇŝƐŶŽƚƌĞƐƉŽŶƐŝďůĞĨŽƌƌĞƚƵƌŶŝŶŐƵŶĚŝƐƚƌŝďƵƚĞĚŵĂƚĞƌŝĂůƐ͘ ĚŽƉƚĞĚʹ&ĞďƌƵĂƌǇϭϳ͕ϮϬϭϱ ŵĞŶĚĞĚͲ&ĞďƌƵĂƌǇϭϳ͕ϮϬϭϱ ZĞĂĨĨŝƌŵĞĚͲ&ĞďƌƵĂƌǇϭϵ͕ϮϬϭϵ ŵĞŶĚĞĚʹ&ĞďƌƵĂƌǇϭϲ͕ϮϬϮϭ dŚŝƐWŽůŝĐǇǁŝůůďĞƉĞƌŝŽĚŝĐĂůůǇƌĞǀŝĞǁĞĚďǇƚŚĞŽĂƌĚŽĨ>ŝďƌĂƌǇdƌƵƐƚĞĞƐŽŶƚŚĞĨŝƌƐƚƚŽŽĐĐƵƌŽĨ;ŝͿĂƐ ĐŝƌĐƵŵƐƚĂŶĐĞƐŵĂǇƌĞƋƵŝƌĞŽƌ;ŝŝͿĞǀĞƌǇƚǁŽǇĞĂƌƐĨƌŽŵƚŚĞĚĂƚĞŽĨĂĚŽƉƚŝŽŶ͕ůĂƐƚĂŵĞŶĚŵĞŶƚ͕ŽƌůĂƐƚ ƌĞǀŝĞǁ͘ĚŽƉƚĞĚ͕ůĂƐƚĂŵĞŶĚĞĚ͕ŽƌůĂƐƚƌĞǀŝĞǁĞĚŽŶ&ĞďƌƵĂƌǇϭϵϭϲ͕ϮϬϭϵϮϬϮϭ͘ ATTACHMENT B 26 NBPL 8 Display and Distribution of Materials The purpose of this policy is to establish standards concerning the use of the areas officially designated for the display and distribution of materials at the Newport Beach Public Central Library and, to the extent established, any similar shelves in any Library branch. The Newport Beach Public Library makes available shelves for the display and distribution of materials for Library patrons to obtain information provided by various governmental agencies. Central Library and the three branch locations each have a designated area for the display and distribution of materials in the Library. The following are the guidelines established by the Library Trustees for the use of these shelves: A.The materials to be given away must be in brochure, pamphlet, flyer, and/or business card formats, and must not exceed 8.5" x 14" in size. B.No materials provided by any non-governmental agency will be permitted on the designated shelves. Acceptable materials for dissemination on the shelves include Library information and announcements from City-designated Library support groups; City-sponsored programs and events; and materials from other governmental agencies – e.g. City, County, State, and Federal information; and information and instructional materials from schools in the Newport Beach area (“school” is defined by the California Department of Education at http://www.cde.ca.gov/ds/si/ds/dos.asp). C.All items placed on the designated shelves should be approved by the Adult Services Coordinator or their designee at Central Library and the Branch Librarians or their designee at the branch locations. The Library Services Manager should be consulted if there is doubt about the suitability of a particular item. Library staff is responsible for placing the materials on the designated shelves and removing outdated material. The provider may furnish any display holder it desires for its materials so long as the display holder is of an appropriate size, shape, and material and that there is sufficient display space for materials received. D.The Library is not responsible for the damage, theft, or loss of any materials or display holders. E.Other than materials provided by the City of Newport Beach or the Library, no materials intended to be given to or seen by the public may be placed by any person or entity in any lobby area, other shelves, desks or tables, or anywhere else in any of the Libraries. F.Library staff has the right to remove and dispose of any materials that fail to meet these standards in any way. The Library is not responsible for returning undistributed materials. Adopted – February 17, 2015 Amended - February 17, 2015 Reaffirmed - February 19, 2019 Amended – February 16, 2021 This Policy will be periodically reviewed by the Board of Library Trustees on the first to occur of (i) as circumstances may require or (ii) every two years from the date of adoption, last amendment, or last review. Adopted, last amended, or last reviewed on February 16, 2021. ATTACHMENT C 27 RECOMMENDATION: Staff requests that the Board review and approve the preliminary Library budget for Fiscal Year 2021/2022. DISCUSSION: Section 708. Board of Library Trustees. Powers and Duties. There shall be a Board of Library Trustees consisting of five members which shall have the power and duty to: (c)Consider the annual budget for library purposes during the process of its preparation and make recommendations with respect thereto to the City Council and City Manager. In accordance with the above statement, staff has prepared the proposed Fiscal Year 2021/2022 operating budget for the Library Services Department. The Library is not proposing any program enhancement requests for the new fiscal year in order to align with the City’s directive of submitting a budget that does not include increases. The expenditure figures for the personnel budget were not yet available for inclusion in this report. However, the Library expects that costs will increase due to negotiated contracts with the employee bargaining units. While revenues have been down this year due to the COVID-19 pandemic and limited service offerings, forecasted revenue projections for FY 2021/2022 are in line with a full re-opening by July 1, 2021. Staff has the annual budget meeting with the City Manager and Finance staff scheduled for Thursday, February 11, 2021 and will provide a verbal update at the Tuesday, February 16, 2021 Board of Library Trustees meeting. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). ATTACHMENT A: Proposed Budget Fiscal Year 2021-2022 ATTACHMENT B: Revenue Projection Fiscal Year 2021-2022 TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Tim Hetherton, Library Services Director 949-717-3810, thetherton@newportbeachca.gov PREPARED BY: Melissa Hartson, Circulation and Technical Processing Coordinator TITLE: Annual Budget – Preliminary Review 28 PROPOSED BUDGET FY 2021-22 ATTACHMENT A LIBRARY SERVICES ACCOUNT DESCRIPTION FY 2021-22 PROPOSED BUDGET FY 2020-21 ORIGINAL APPROPRIATION I SALARY & BENEFITS SALARY FULL-TIME REGULAR TBD 2,933,536 SALARY PART-TIME TBD 1,044,147 BENEFITS TBD 2,086,990 SALARY & BENEFITS TOTAL 0 6,064,673 II MAINT & OPERATION PROFESSIONAL SERVICE*164,393 164,393 UTILITIES 271,491 271,491 PROGRAMMING 5,500 5,500 SUPPLIES**81,970 81,970 LIBRARY MATERIALS 619,740 619,740 FACILITIES MAINTENANCE 184,686 184,686 TRAINING AND TRAVEL 10,681 10,681 GENERAL OPERATING EXPENSES***24,202 24,202 PERIPHERALS 5,000 5,000 INTERNAL SERVICE FUNDS 1,858,439 1,858,439 OFFICE EQUIPMENT 2,000 2,000 MAINT & OPERATION TOTAL 3,228,102 3,228,102 LIBRARY BUDGET TOTAL ****3,228,102 9,292,775 *PROFESSIONAL SERVICES - INCLUDE OUTSIDE PRINTING, JANITORIAL, WINDOW SERVICE **INCLUDES OFFICE , PROCESSING AND JANITORIAL SUPPLIES ***INCLUDES, ADVERTISING, DUES, EVENT INSURANCE ****SALARY & BENEFITS UNAVAILABLE AT TIME OF REPORT 129 PROPOSED BUDGET FY 2021-22 ATTACHMENT A CULTURAL ARTS ACCOUNT DESCRIPTION FY 2021-22 PROPOSED BUDGET FY 2020-21 ORIGINAL APPROPRIATION PROFESSIONAL SERVICE 157,390 157,390 CITY GRANTS 30,000 30,000 PROGRAMMING 60,500 60,500 MAINTENANCE 4,248 4,248 GENERAL OPERATING EXPENSES 2,340 2,340 CULTURAL ARTS BUDGET TOTAL 254,478 254,478 230 REVENUE PROJECTION FY 2021-22 ATTACHMENT B ACCOUNT DESCRIPTION FY 2020-21 ORIGINAL FY 2020-21 ACTUAL FY 2021-22 PROJECTION CALIF LITERACY CAMPAIGN -40,500 - SLS GRANT FUND OC LIBRARY -5,307 - SALE OF BOOKS 904 -- SALE OF MAPS & PUB 1,212 223 500 PRIVATE REFUNDS & REBATES 5,479 391 4,000 COPIES/PLANS/SPECS/MISC 12,532 333 5,000 PASSPORT EXECUTION FEE 26,536 -20,000 PASSPORT PHOTOS 6,720 -4,000 VIDEOPLAN RENTAL 4,735 -2,000 EXAM PROCTOR FEES 6,187 -5,000 LIBRARY FINES 104,921 16,550 50,000 LIBRARY ADMIN TOTAL 169,226 63,304 90,500 NB LIBRARY FOUNDATION - 113,000 - FRIENDS OF THE LIBRARY - 210,000 - 31 DISCUSSION: The Cultural Arts Division of the Newport Beach Public Library, with guidance and support by the Newport Beach City Arts Commission, brings cultural and arts programming to the community. Cultural activities are ongoing throughout the year and include the coordination of revolving art and cultural exhibitions at Central Library, the Sculpture Exhibition in Civic Center Park, the annual Newport Beach Art Exhibition, Concerts on the Green, and a variety of arts lectures and special events. EXHIBITS IN THE CENTRAL LIBRARY: The City maintains exhibit space at the Central Library. The City Arts Commission’s Fine Arts Committee meets periodically to review artist's submissions for exhibition in Central Library. Upon acceptance, exhibiting artists must agree to the conditions and requirements detailed in the City Policy 1-11. Exhibitions in 2020 included: • Marsh Birds - Gail White (photography) • Cindy English Gillis (driftwood sculptures) • Lauren Mendelsohn-Bass (oil paintings) • Youth Ocean Art/Bow Seat Ocean Awareness (co-sponsors Sierra Club/NB Chamber of Commerce) NEWPORT BEACH ART EXHIBITION: The 56th Annual Newport Beach Art Exhibition on was cancelled in 2020 due to COVID-19 restrictions on public gatherings. The City Arts Commission and staff are making tentative plans to hold an exhibition in June 2021. A call for entry was issued to the public on February 1, 2021. CONCERTS ON THE GREEN: Cultural Arts staff contracted four performers for the annual Concerts on the Green series for summer 2020; unfortunately, these concerts were cancelled due to restrictions on public gatherings. CONCERT ON THE BALBOA PENINSULA: Cultural Arts staff arranged a concert for October 2020 to be held in Marina Park. This concert was cancelled due to restrictions on public gatherings. TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Tim Hetherton, Library Services Director 949-717-3810, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton, Library Services Director TITLE: Arts and Cultural Update 32 CULTURAL ARTS GRANTS: Each year, the City of Newport Beach distributes $40,000 in funds to arts organizations, enabling them to expand arts programs offered to the local community. To apply, arts organizations are required to meet established criteria and submit a Cultural Arts Grant Application by the September deadline. In November 2019, the City Council approved City Arts Commission Cultural Arts Grants to the following arts entities: •Balboa Island Improvement Association: $2,500 The BIIA promoted cultural activities and musical appreciation by presenting live classical musical performances throughout the year. The concerts were held at St. John Vianney Chapel. The BIIA also staged free summer concerts of popular music at Balboa Park, adjacent to the Beek Center. •Baroque Music Festival: $4,000 The Baroque Music Festival used the grant funds to bring opera singers, dancers, and instrumentalists to Newport Beach for the zarzuela performance. The funds were also used to subsidize the cost of student tickets for this concert. •Chuck Jones Center for Creativity: $2,000 Chuck Jones Center for Creativity used the grant funds for the continuation of “Food for Thought: Creativity Workshops with Brain Health in Mind”. The program goal is to provide exceptional cognitive exercises for four different brain functions (memory, executive function, visual function, and language). The program was held at OASIS Senior Center. •Kontrapunktus: $2,000 Kontrapunktus used the grant funds to help produce a free classical concert at Our Lady Queen of Angels Catholic Church on April 18, 2020, focusing on "The Bachs". •Laguna Playhouse: $5,000 Laguna Playhouse used the grant funds for a performance at their theater for approximately 420 Newport Beach students and to support ticket costs for field trips for local Newport Beach students. •Newport Elementary School Foundation: $500 The Newport Elementary School Foundation funded the Arts Masters Program. This program consists of full-day lectures and assemblies conducted 6 times through the school year. Each lecture is a multimedia presentation assembly using art visuals, images, and engrossing stories covering each artist and/or art subject. In addition, there is an accompanying art activity for each lecture that enables each student to create their own individual work of art in the manner of the master artist or art subject, using the same techniques, styles, media, and disciplines. •Pacific Symphony: $5,000 Pacific Symphony’s Frieda Belinfante Class Act partnership enabled three Newport Beach elementary schools (Anderson, Harbor View, and Newport Coast) to participate in this unique partnership program. Class Act strives to enhance existing school music programs by providing additional musical experience through the Symphony. Focusing on six main "contact points" with schools, the program works to increase awareness of and involvement with symphonic music for elementary school students, their families, and educators. 33 • Philharmonic Society of Orange County: $5,000 The Philharmonic Society of Orange County used the grant funds for youth music education programs and concerts featuring professional musicians, as well as their Music Mobile in-school program, which are provided free of cost to students of the Newport-Mesa school district. The programs and concerts benefitted grades 3 through 12. The 5th Grade Concert showcased the Philharmonic's Orange County Youth Symphony with 200 student musicians, including budding musicians from Newport-Mesa high schools • South Coast Repertory: $5,000 South Coast Repertory (SCR) used the grant to fund their Theatre for Young Audiences (TYA) program, an annual series of three professionally produced plays created especially for children. Initiated by SCR in 2003, TYA extends the range of the theatre's offerings and makes available to the community original, SCR commissioned world premieres and existing adaptations of popular and classic children's literature. As the only professional youth-oriented theatre company in Orange County, TYA's main purpose is to introduce the vitality and magic of professional theatre to all Orange County children, especially those in underserved areas. The City Arts Commission also granted itself $16,000 for arts programming. The City Arts Commission will approve grants for 2021 on February 11, 2021. SCULPTURE EXHIBITION IN CIVIC CENTER PARK: The Sculpture Exhibition in Civic Center Park is an integral feature of the Newport Beach Civic Center. Civic Center Park, which turned nearly half a million square feet of undeveloped land into a new public park, was designed by renowned landscape architectural firm Peter Walker and Partners (PWP). PWP developed a master plan for art in the park, and identified various spots in the park where art, particularly sculpture, may be exhibited. The City Arts Commission determined that a rotating exhibition was an optimal approach to bring sculpture to the City in a cost-efficient manner. In August 2013, the Newport Beach City Council authorized the City Arts Commission to implement an inaugural rotational sculpture exhibit in Civic Center Park. The acquisition program that the City Arts Commission developed for the exhibition created a model in which pieces are loaned for a 2-year period (or “phase”). Sculptors of works chosen for the exhibition are provided with a small honorarium to loan their work to the City. The City is responsible for installing the art, while sculptors are responsible for the maintenance and repair of their work. Admission is free and the exhibition continues to be enjoyed by residents and guests of all ages and sensibilities. In essence, the exhibition has become a “museum without walls” that offers the temporary display of public art in a unique, naturalistic setting. Moreover, the City is able to exhibit a well-balanced representation of public art, with artistic merit, durability, practicality, and site responsiveness as criteria in the selection of work. The rotational nature of the exhibit ensures that residents and guests are exposed to a variety of work. Borrowing the pieces remains a cost-effective alternative to owning and maintaining permanent public art. In June 2019, the State of California Department of Parks and Recreation identified the City of Newport Beach as eligible for Local Assistance Specified Grant Funding for $500,000 for the Sculpture Exhibition in Civic Center Park. The Fiscal Year 2019-2020 California State Budget (budget Item 3790-101- 0001(1)2(p); “$500,000 shall be available for a grant for a Sculpture Garden in the City of Newport Beach”) appropriates this specified grant. At the October 22, 2019 regular meeting, City Council approved a proposal to use the Local Assisted Specified Grant Funds to fund Phases V and VI of the Sculpture Exhibition and for infrastructural improvements to Civic Center Park. Council also adopted Resolution No. 2019-91, authorizing the Library Services Director to apply for the California State Parks’ Local Assistance Specified Grant for $500,000 for 34 the Sculpture Exhibition in Civic Center Park. The State has reimbursed $90,000 of the expenses for Phase V, with additional reimbursement payments forthcoming. Phase V: Ten new sculptures, as part of Phase V of the Sculpture Exhibition, were installed in Civic Center Park in May 2020. The sculptures were selected from submissions received by a national call for entries based on their artistic merit, durability, practicality, and site appropriateness. Arts Orange County provided professional services for the coordination of the artist selection and installation of the sculptures. They are scheduled to be on display in Civic Center Park through May 2022. Phase VI: In July 2020, City Council approved a contract with Arts Orange County for project management of Phase VI of the Sculpture Exhibition in Civic Center Park for a total amount not to exceed $91,436. These funds, as well as the funds used for artist honorariums, will be reimbursed from the California State Parks’ Local Assistance Specified Grant. On February 9, 2021, City Council approved the City Arts Commission selection of ten sculptures and three alternates for exhibition in Civic Center Park from June 2021 to June 2023. SCULPTURE EXHIBITION IN CIVIC CENTER PARK PHOTO CONTEST: To encourage the public awareness of the Sculpture Exhibition in Civic Center Park, the City Arts Commission sponsored a photography contest. Visitors to the sculpture garden were asked to submit photographs of the works on display, and/or photographs depicting interaction with the sculptures. Winners will be selected by the City Arts Commission at their March 2021 regular meeting. This is the second contest the Commission has sponsored; the first contest in 2018 was the brainchild of Library Trustee Barbara Glabman, who at that time served as a City Arts Commissioner. NEWPORT BEACH ARTS FOUNDATION: The Newport Beach Arts Foundation (NBAF), a private non-profit 501 (c) (3) organization, has been dedicated to supporting cultural arts activities of the Newport Beach City Arts Commission in the City of Newport Beach. In December 2020, the NBAF provided a gift of $33,450 in support of City Arts Commission programming. NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). 35 DISCUSSION: On Monday, January 25, 2021, California officials lifted regional coronavirus stay-at-home orders across the state, a change that allowed restaurants and businesses in many counties to reopen outdoor dining and other services. All counties, including Orange County, returned to the colored tier system that assigns local risk levels based on case numbers and rates of positive test results for coronavirus infections. The County of Orange remains in the “widespread” purple tier. In this tier, nearly all non-essential indoor businesses must close. Many businesses, including public libraries, can operate with modifications. Newport Beach Public Library remains open with a maximum of 25% capacity. Patrons are no longer prohibited from consuming food and drink on the premises but are still required to wear masks and practice physical distancing. The public’s use of the Library remains subdued, although the public computer workstations are well- used. Newport Beach Public Library will continue to follow the State Library’s guidance for the re-opening of public libraries for in-person services. Staff continues to review published library re-opening plans, related public health research, feedback from library directors across the state, and guidance published by the State of California for the retail sector. City Manager Grace Leung re-opened City Hall to the public on Monday, February 8, 2021. I’d like to take this opportunity to share some positive information provided by Newport Beach Fire Chief Jeff Boyles: “I pulled together some quick graphs to show the rapid rise and fall our COVID measurables throughout the holiday season (specifically take notice of the numbers across the top – the Daily Case Rate, Positivity Rate and Health Equity Quartile). In November, we were on the brink of moving into the ‘Orange’ Tier,. One month later by mid-December, we had risen into the ‘Purple’ Tier. By mid-January, we were experiencing the worst outbreak of the pandemic with consequences. Many of our Emergency Rooms were on diversion, our ambulance patient off-load times were impacted. The County had implemented hospital relief measures and ambulance surge capacity plans. In some cases, the County Coroner was taking days to respond for deceased people. Multiple firefighters tested positive and many more were quarantined resulting from exposures. TO: BOARD OF LIBRARY TRUSTEES FROM: Library Services Department Tim Hetherton, Library Services Director 949-717-3810, thetherton@newportbeachca.gov PREPARED BY: Tim Hetherton, Library Services Director TITLE: COVID-19 Update 36 Simultaneously, with the rapid rise in the virus outbreak, vaccines were distributed primarily to first responders, healthcare workers and the elderly. It is estimated that nearly 80% of the hospitalizations, ICU patients and deaths come from 17% of the general population (mainly elderly people.) Strong evidence suggests care takers in skilled nursing facilities, and long-term care facilities were responsible for spreading the virus among patients thus causing outbreaks within their facilities. Many care takers work in multiple facilities, thus compounding the problem. Vaccinating healthcare workers/first responders and the elderly has already begun to show positive results. Our numbers continue to fall steadily on a daily basis. Our hospitals and ICU’s have begun to reach manageable levels again. Austere measures from County EMS have been removed, and it appears we are turning the corner. Although it’s important to keep in mind that our overall numbers are still higher than they were in mid-December. I urge everyone to remain vigilant and keep up the social practices that reduce your risk and risk to others. Let’s bring an end to the virus sooner rather than later. I think we are all ready for that.” November 12, 2020 37 December 14, 2020 January 14, 2021 38 February 3, 2021 And more recently from Chief Boyles: “Superbowl Weekend Vaccination Summary: • 7775 vaccines given between Disney and Soka POD’s on Saturday. • 7583 vaccines given between Disney, Soka and a mobile POD in Laguna Niguel on Sunday • Both Super POD’s are maxed out and fully staffed each day this coming week. • Operations and Logistics are ready to build out a third Super POD (site remains TBD). • UK virus variant is now in Orange County • South African virus variant is in San Francisco • Brazilian virus variant is in California somewhere (exact location still not determined) according to Dr. Chau • FDA will review Johnson and Johnson vaccine on February 26. If approved, it is anticipated it will arrive in Orange County within a few weeks to add to supply. • County will staff mobile POD’s again this coming Friday, Saturday, and Sunday (locations still TBD). An interesting note, as of February 1, 2021 more Americans are now vaccinated than total documented cases of COVID-19. https://www.bloomberg.com/news/articles/2021-02-01/u-s-hits-milestone-in-pandemic-with-more- vaccinated-than-cases https://www.ocregister.com/2021/02/06/coronavirus-o-c-hospitalizations-down-nearly-50-from-peak- as-of-feb-6/ Stay healthy. We are getting there.” NOTICING: This agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the Board of Library Trustees considers the item). 39