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Home My WebLink About15 - Proposed Assessment District No. 120 — Area Along Santa Ana Avenue Between Old Newport Boulevard and Cliff DriveQ �EwPpRT O c — '9 TO: CITY OF NEWPORT BEACH City Council Staff Report April 13, 2021 Agenda Item No. 15 HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov PREPARED BY: Michael J. Sinacori, Assistant City Engineer PHONE: 949-644-3342 TITLE: Proposed Assessment District No. 120 — Area Along Santa Ana Avenue Between Old Newport Boulevard and Cliff Drive ABSTRACT: The property owners along Santa Ana Avenue between Old Newport Boulevard and Cliff Drive, and the property owners along a portion of Cliff Drive, submitted a petition requesting formation of an underground utility assessment district, known as Assessment District No. 120 or AD 120. The City Council certified the petition for AD 120 on November 24, 2020. On February 23, 2021, the City Council declared its intention to levy assessments and issue bonds to finance the undergrounding, approved the Assessment Engineer's Report, and set April 13, 2021, as the time and place for a Public Hearing for AD 120. Ballots were mailed to each property owner and Council is requested to hold the Public Hearing, count ballots and determine if these property owners support or oppose forming AD 120. RECOMMENDATION: a) Open public hearing on the formation of Assessment District No. 120; hear public testimony from those who desire to speak; close the public hearing; and direct the City Clerk to tabulate the ballots and report the result-, and b) If there is greater than or equal to 50% of weighted "Yes" votes versus "No" votes submitted, a majority protest by ballot procedure does not exist and the district may be formed. If it is desired to form the District, take the following actions: Adopt Resolution No. 2021-28, A Resolution of the City Council of the City of Newport Beach, California, Overruling Protests, Approving Final Engineer's Report, Levying Assessments without Modification, Approving and Ordering the Work and Improvements for the Utility Underground Project, and Authorizing and Directing Related Actions with Respect to Assessment District No. 120, and 15-1 Proposed Assessment District No. 120 — Area Along Santa Ana Avenue Between Old Newport Boulevard and Cliff Drive April 13, 2021 Page 2 ii. Approve Budget Amendment No. 21 BA- authorizing an advance from the General Fund in the amount of $165,000 to be repaid from Bond Proceeds and cash contributions from Assessment District No. 120 and appropriating $75,000 to Account No. 66902-941027 for electrical utility design by SCE, $25,000 to Account No. 66902-941005 for phone and cable system design by AT&T and Spectrum, $50,000 to Account No. 66902-941008 for City Administration, and $15,000 to Account No. 66902-941012 for Bond Counsel. Funds remaining in any fiscal year will be carried forward to future annual budgets per Council Policy F-3; OR c) If desired not to form the District, adopt Resolution No. 2021-30, A Resolution of the City Council of the City of Newport Beach, California, Declaring Abandonment of Proceedings for City of Newport Beach Assessment District No. 120. DISCUSSION: Owners of property located in the proposed assessment district submitted a petition to the City of Newport Beach (City) in October 2020, requesting the formation of a special assessment district to underground overhead utilities. On November 5, 2020, the assessment engineer certified that owners representing more than 60 percent of the assessable property area within proposed Assessment District No. 120 had signed a petition for undergrounding overhead utilities. On November 24, 2020 the City Council approved Resolution No. 2020-101 certifying the Petition for AD 120. On February 23, 2021, the City Council approved the Assessment Engineer's Report, declared its intention to levy assessments and to issue bonds to finance the undergrounding, and set April 13, 2021, as the time and place of a Public Hearing. Assessment District No. 120 is being proposed for the conversion of existing overhead utilities to underground locations. The property owners within the boundaries of the proposed assessment district will bear the cost of the improvements and the associated proceedings. The Municipal Improvement Act of 1913 governs the procedures used to create the assessment district. Bonds issued under the Improvement Bond Act of 1915 carry up to a 40 -year term and are issued to finance assessments not paid in cash within 30 days after confirmation of the assessment. Staff is recommending a 20 -year term for AD 120. The Federal Income Tax Component of Contribution (ITCC) has been eliminated pursuant to City Council direction. The ITCC is a tax assessed whenever private party contributions in aid of construction (CIAC) are made. To date, underground utility districts have not been assessed this tax as underground utility districts are viewed as providing public benefit by increasing community aesthetics and public safety. If following the public hearing and balloting AD 120 is formed, an assessment lien would be recorded on the title of properties included in the district. Thereafter, a cash collection period would take place to provide property owners with an opportunity to prepay their assessment and remove the assessment lien. A second cash collection period is also anticipated prior to the bond sale, which is anticipated to occur prior to construction and after design is complete. 15-2 Proposed Assessment District No. 120 — Area Along Santa Ana Avenue Between Old Newport Boulevard and Cliff Drive April 13, 2021 Page 3 The total assessment for Proposed Assessment District No. 120 is estimated as follows: Proaosed Assessment District No. 120 ITEM COST Cost of Design and Construction $1,098,500 Incidental Costs and Expenses $256,500 Bond Costs $90,000 -Financing Estimated Total Cost: $1,445,000 In addition to the payment of the assessment, each property owner will be responsible for the costs of connecting the main service conduit in the public right-of-way to the property owner's home or business, if applicable. The cost to the property owner for this conversion varies depending on the condition and location of the current electrical service. Each property owner is encouraged to contact a licensed electrical contractor to assess their particular property needs. Each property owner will also be responsible for a portion of the annual administration costs of the district. Since the City Council's approval of the Assessment Engineer's Report on February 23, 2021, it was determined that the annual administrative assessment previously set at $50.00 per year was insufficient to cover the cost of the District's annual administration. The Engineer's Report has been revised to set the annual administrative assessment at a maximum of $100.00 per year in accordance with Section 10204(f) of the Streets and Highways Code. The increased maximum amount was included in the notices and ballots mailed to property owners. Even with the increase, the total annual administration cost may not be covered by the $100 per parcel charge. The actual total annual administration cost will be determined at the time of bonding. Costs covered by the annual administrative assessment include fees assessed by the County of Orange to prepare and administer the annual tax levy, the debt trustee (bank) designated to make principal payments to the bond holders, and consultants that provide post -issuance compliance reporting and continuing disclosure to bond holders. When costs exceed the maximum annual administration allowance per parcel for an assessment district, the General Fund must cover the shortfall. Historically, the City Council has been supportive of providing up -front funding for district formation that is ultimately reimbursed from bond proceeds. Additionally, the Council has at times supported a subsidy toward administrative costs in an effort to balance cost recovery with affordability of the assessments to residents and recognition of the aesthetic value of seeing utilities undergrounded. Depending on the number of parcels included in a district, there may or may not be any subsidy required, but the need becomes more likely when districts are smaller in size. Due to the time that has passed since the Council last discussed these issues, staff plans to bring forward an item for City Council consideration to provide staff with some prospective guidance on the question of subsidies for these utility undergrounding districts. 15-3 Proposed Assessment District No. 120 — Area Along Santa Ana Avenue Between Old Newport Boulevard and Cliff Drive April 13, 2021 Page 4 The following is a tentative schedule for proposed Assessment District No. 120: Resolution of Intention February 23, 2021 Public Hearing April 13, 2021 Utility Companies Design Completed November 2022 Tentative Bond Sale Period April through June 2023 City managed utility construction work commences July 2023 Property owners notified to install service connections March 2024 Property owners complete conversions September 2024 Public utilities begin to remove overhead structures October 2024 Public utilities finish removing poles and overhead structures February 2025 The assessment engineer used a lot size methodology to apportion assessments within this district based on the finding that a majority of the properties are receiving similar safety, connection aesthetic and view enhancement benefits. The special benefits from undergrounding the overhead utilities were defined as follows: • Improved Aesthetics Benefit. This benefit relates to the improved aesthetics of the streetscape due to the removal of overhead wires and utility poles. For the purposes of this report, a street is defined as either a street or alley. The removal of guy wires and other support structures related to the overhead facilities are included in the definition of improved aesthetics. Properties that are directly adjacent to or in close proximity to overhead facilities receive an aesthetic benefit. This benefit is based on the area of the parcel. • Additional Safety Benefit. This benefit relates to the additional safety of having the overhead distribution wires placed underground and having the power poles removed, which eliminates the threat of downed utility lines and poles due to wind, rain and other unforeseeable events. Falling facilities can lead to personal injuries and damage to structures, including fire. Access by emergency vehicles can also be blocked by downed power lines. Properties that have a frontage along the existing overhead utilities to be removed, receive a safety benefit. This benefit is equal for all parcels receiving this benefit and is therefore based on the average parcel area within the assessment district boundary. • Connection Benefit. This benefit relates to the enhanced reliability of service from the utilities being underground, due to having all new wires and equipment and having that equipment underground, which reduces the threat of service interruption from downed lines. When compared to overhead systems, fewer outages occur due to various acts of nature, traffic collisions and obstructions (such as trees). Properties that are connected to the facilities proposed to be undergrounded receive a connection benefit. This benefit is equal for all parcels receiving this benefit that have a singular connection and is based on the average parcel area within the assessment district boundary. Parcels with more than one separate connection receive an increased benefit calculated by multiplying the number of connections by the average parcel area within the assessment district boundary. 15-4 Proposed Assessment District No. 120 — Area Along Santa Ana Avenue Between Old Newport Boulevard and Cliff Drive April 13, 2021 Page 5 • View Enhancement Benefit. This benefit relates to the enhanced view as a direct result of the utilities being undergrounded. Properties that receive a view benefit face the bay and/or the Pacific Ocean and are located along, or have a view down, Santa Ana Avenue. This benefit is equal for all parcels receiving this benefit and is therefore based on the average parcel area within the assessment district boundary. The range for the estimated assessment costs per parcel is as follows: District No. Range of Assessments 70% of Properties Assessed AD 120 $38,329.34 to $159,358.38 Under $63,000 Note that assessments vary due to the property size and benefits received. The following is a summary of the parcel benefit assignment: 1. Assessment No. 1. This property is deemed to receive no Improved Aesthetic Benefit or View Enhancement Benefit from the undergrounding project, as they have no direct frontage where the utility lines are proposed to be undergrounded and the utility lines being undergrounded are at the rear of the parcel. The property is considered to receive a reduced Additional Safety Benefit of approximately 50 percent as the locations of the poles and lines included in the undergrounding project may damage persons and property, but would not impede access to the property. The property is considered to receive a full Connection Benefit from the undergrounding project. 2. Assessment Nos. 2-11 and 17-18: These properties are deemed to receive no Connection Benefit from the undergrounding project, as the properties' connections are located in the alleys at the rear of the parcels which are not included in this undergrounding project. These properties are considered to receive full Improved Aesthetics, Additional Safety, and View Enhancement Benefits from the undergrounding project. 3. Assessment Nos. 12-13 and 19: These properties are deemed to receive no Connection Benefit or View Enhancement Benefit from the undergrounding project and receive a reduced Improved Aesthetics Benefit of approximately 50 percent as these parcels will have overhead lines remaining along one of their frontages. The properties receive no Connection Benefit as these parcels are served from poles that are located in the alleys at the rear of the parcels which are not included in this undergrounding project. The properties receive no View Enhancement Benefit as these parcels do not have a view of the bay or the Pacific Ocean that will be enhanced by the removal of the existing overhead utilities included in the undergrounding project. While Assessment No. 19 has a pole remaining along its frontage, it is deemed to receive a full safety benefit as the remaining overhead utilities are telecommunication lines and are not power transmission lines. The properties are considered to receive full Additional Safety Benefits from the undergrounding project. 15-5 Proposed Assessment District No. 120 — Area Along Santa Ana Avenue Between Old Newport Boulevard and Cliff Drive April 13, 2021 Page 6 4. Assessment Nos. 14-16: These properties are deemed to receive no Connection Benefit or View Enhancement Benefit from the undergrounding project. The properties receive no Connection Benefit as these parcels are served from poles that are located in the alleys at the rear of the parcels which are not included in this undergrounding project. The properties receive no View Enhancement Benefit as these parcels do not have a view of the bay or the Pacific Ocean that will be enhanced by the removal of the existing overhead utilities included in the undergrounding project. The properties are considered to receive full Improved Aesthetics and Additional Safety Benefits from the undergrounding project. 5. Assessment No. 20: This property is deemed to receive no View Enhancement Benefit as this parcel does not have a view of the bay or the Pacific Ocean that will be enhanced by the removal of the existing overhead utilities included in the undergrounding project. The property is considered to receive full Improved Aesthetics, Additional Safety, and Connection Benefits from the undergrounding project. 6. Assessment No. 21 and 22: These properties are deemed to receive no View Enhancement Benefit and a reduced Improved Aesthetics Benefit from this undergrounding project. The properties receive no View Enhancement Benefit, as these parcels do not have a view of the bay or the Pacific Ocean that will be enhanced by the removal of the existing overhead utilities included in the undergrounding project. These properties receive a reduced Improved Aesthetics Benefit of 60 percent as approximately 40 percent of the parcel is undevelopable due to the steep slope of the lot. Only the developable portion of the lot is assessed a benefit for Improved Aesthetics Benefit. This reduction is calculated by utilizing the adjusted parcel size in the Aesthetics Benefit Area calculation. The property is considered to receive full Additional Safety and Connection Benefits from the undergrounding project. 7. Assessment No. 23: This property is deemed to receive a reduced Improved Aesthetics Benefit and an increased Connection Benefit from this undergrounding project. The property receives a reduced Improved Aesthetics Benefit of approximately 60 percent as approximately 40 percent of the parcel is undevelopable due to the steep slope of the lot. Only the developable portion of the lot is assessed a benefit for Improved Aesthetics Benefit. This reduction is calculated by utilizing the adjusted parcel size in the Aesthetics Benefit Area calculation. In addition to the reduced Improved Aesthetics Benefit, this property receives an increased connection benefit of approximately 100 percent as the property has a separate connection for each of the dwelling units on the property. The property is considered to receive full Additional Safety and View Enhancement Benefits from the undergrounding project. Ballot Tabulation Procedures: All assessment ballots submitted to the City Clerk prior to the close of the public hearing on April 13, 2021, will be tabulated per the ballot tabulation procedures directed by City Council Policy L-28. 15-6 Proposed Assessment District No. 120 — Area Along Santa Ana Avenue Between Old Newport Boulevard and Cliff Drive April 13, 2021 Page 7 FISCAL IMPACT: Funds will be provided by property owner contributions and/or bond proceeds if the Assessment District is approved. However, as this district is comparatively very small, the on-going bond administration fees allowed per the Engineers Report of $100 per parcel may not cover the City's entire cost initially. As a result, a future General Fund contribution totaling approximately $50,000 to $100,000 may be required over the number of years that the bonds remain outstanding, if all construction proceeds are expended. Any excess construction funds can be applied to reduce this amount. If the district is not successfully formed following the vote, General Funds previously appropriated and used for the preparation of the Engineer's Report and balloting effort, including legal fees from outside bond counsel, would not be recovered from the proposed district property owners. If the district is successfully formed, then these costs will be recovered from the respective property owners within the district. ENVIRONMENTAL REVIEW: On November 24, 2020 the City Council deemed this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15302(d) (conversion of overhead electric utility distribution system facilities to underground including connection to existing overhead electric utility distribution lines where the surface is restored to the condition existing prior to the undergrounding). NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). In addition, Ballots noting this Public Hearing were mailed to all property owners within the district in accordance with Proposition 218. ATTACHMENTS: Attachment A — Council Report — February 23, 2021 (without attachments) Attachment B — Boundary Map Attachment C — Resolution No. 2021-29 (Confirming Assessment) Attachment D — Resolution No. 2021-30 (Declaring Abandonment) Attachment E — Final Engineer's Report Attachment F — Budget Amendment 15-7 SEW PpRr CITY OF y z NEWPORT BEACH <,FORNP City Council Staff Report February 23, 2021 Agenda Item No. 7 TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL FROM: David A. Webb, Public Works Director - 949-644-3311, dawebb@newportbeachca.gov PREPARED BY: Michael J. Sinacori, Assistant City Engineer msinacori@newportbeachca.gov PHONE: 949-644-3342 TITLE: Resolution Nos. 2021-13 and 2021-14: Proposed Assessment District No. 120 — Area Along Santa Ana Avenue Between Old Newport Boulevard and Cliff Drive ABSTRACT: The property owners along Santa Ana Avenue between Old Newport Boulevard and Cliff Drive, and the property owners along Cliff Drive, submitted a petition requesting formation of an underground utility assessment district (AD 120). The City Council certified the petition for AD 120 on November 24, 2020. The City Council is asked to declare its intention to levy assessments and issue bonds to finance the undergrounding, approve the Assessment Engineer's Report, and set April 13, 2021, as the time and place for a Public Hearing for AD 120. RECOMMENDATION: a) The City Council deemed this project exempt from the California Environmental Quality Act (CEQA) on November 24, 2020 pursuant to Section 15302(d) (conversion of overhead electric utility distribution system facilities to underground including connection to existing overhead electric utility distribution lines where the surface is restored to the condition existing prior to the undergrounding); b) Adopt Resolution No. 2021-13, A Resolution of the City Council of the City of Newport Beach, California, Declaring its Intention to take Proceedings Pursuant to the Municipal Improvement Act of 1913 and to Issue Bonds Pursuant to the Improvement Bond Act of 1915, and Make Certain Findings and Determinations in Connection therewith, all relating to the Formation of Assessment District No. 120; and c) Adopt Resolution No. 2021-14, A Resolution of the City Council of the City of Newport Beach, California, Preliminarily Approving the Assessment Engineer's Report and Fixing the Time and Place of the Public Hearing for Assessment District No. 120. 15-8 Resolution Nos. 2021-13 and 2021-14: Proposed Assessment District No. 120 — Area Along Santa Ana Avenue Between Old Newport Boulevard and Cliff Drive February 23, 2021 Page 2 FUNDING REQUIREMENTS: While there is no direct fiscal impact related to this item, the City Council approved Budget Amendment No. 21-020 on November 24, 2020, appropriating $100,000 from the General Fund to Account No. 66902-941006 (AD Assessment Engineering) for preliminary design and assessment engineering costs. In the event that formation of the district is successful, these costs will be reimbursed by cash contributions and bond proceeds from property owners within the district. If the district fails to be formed, funds advanced for preliminary work cannot be recovered from the proposed district property owners. In such case, the General Fund will cover the advance used for preliminary formation costs. DISCUSSION: Owners of property located in the proposed assessment district submitted a petition to the City in October 2020, requesting the formation of a special assessment district to underground overhead utilities. On November 5, 2020, the assessment engineer certified that owners representing more than 60 percent of the assessable property area within Proposed Assessment District No. 120 had signed a petition for undergrounding overhead utilities. On November 24, 2020 the City Council approved Resolution No. 2020-101 certifying the Petition for AD 120. Assessment District No. 120 is being proposed for the conversion of existing overhead utilities to underground locations. The property owners within the boundaries of the proposed assessment district will bear the cost of the improvements and the associated proceedings. The Municipal Improvement Act of 1913 governs the procedures used to create the assessment district. Bonds issued under the Improvement Bond Act of 1915 carry up to a 40 -year term and are issued to finance assessments not paid in cash within 30 days after confirmation of the assessment. Staff is recommending a 20 -year term for AD 120. The Federal Income Tax Component of Contribution (ITCC) has been eliminated pursuant to City Council direction. The ITCC is a tax assessed whenever private party contributions in aid of construction (CIAC) are made. To date, underground utility districts have not been assessed this tax as underground utility districts are viewed as providing public benefit by increasing community aesthetics and public safety. If following the public hearing and balloting AD 120 is formed, an assessment lien would be recorded on the title of properties included in the district. Thereafter, a cash collection period would take place to provide property owners with an opportunity to prepay their assessment and remove the assessment lien. A second cash collection period is also anticipated prior to the bond sale, which is anticipated to occur prior to construction and after design is complete. 15-9 Resolution Nos. 2021-13 and 2021-14: Proposed Assessment District No. 120 — Area Along Santa Ana Avenue Between Old Newport Boulevard and Cliff Drive February 23, 2021 Page 3 The total assessment for Proposed Assessment District No. 120 is estimated as follows: Proposed Assessment District No. 120 ITEM COST Cost of Design and Construction $1,098,500 Incidental Costs and Expenses $256,500 Financing (Bond) Costs $90,000 Estimated Total Cost: $1,445,000 In addition to the payment of the assessment, each property owner will be responsible for the costs of connecting the main service conduit in the public right-of-way to the property owner's home or business, if applicable. The cost to the property owner for this conversion varies depending on the condition and location of the current electrical service. Each property owner is encouraged to contact a licensed electrical contractor to assess its particular property needs. The following is a tentative schedule for proposed Assessment District No. 120: Resolution of Intention February 23, 2021 Public Hearing April 13, 2021 Utility Companies Design Completed November 2022 Tentative Bond Sale Period April thru June 2023 City managed utility construction work July 2023 commences Property owners notified to install service March 2024 connections Property owners complete conversions September 2024 Public utilities begin to remove overhead October 2024 structures Public utilities finish removing poles and February 2025 overhead structures The assessment engineer used a lot size methodology to apportion assessments within this district based on the finding that a majority of the properties are receiving similar safety, connection aesthetic and view enhancement benefits. The special benefits from undergrounding the overhead utilities were defined as follows: Improved Aesthetics Benefit. This benefit relates to the improved aesthetics of the streetscape due to the removal of overhead wires and utility poles. For the purposes of this report, a street is defined as either a street or alley. The removal of guy wires and other support structures related to the overhead facilities are included in the definition of improved aesthetics. Properties that are directly adjacent to or in close proximity to overhead facilities receive an aesthetic benefit. This benefit is based on the area of the parcel. 15-10 Resolution Nos. 2021-13 and 2021-14: Proposed Assessment District No. 120 — Area Along Santa Ana Avenue Between Old Newport Boulevard and Cliff Drive February 23, 2021 Page 4 Additional Safety Benefit. This benefit relates to the additional safety of having the overhead distribution wires placed underground and having the power poles removed, which eliminates the threat of downed utility lines and poles due to wind, rain and other unforeseeable events. Falling facilities can lead to personal injuries and damage to structures, including fire. Access by emergency vehicles can also be blocked by downed power lines. Properties that have a frontage along which the existing overhead utilities will be removed receive a safety benefit. This benefit is equal for all parcels receiving this benefit and is therefore based on the average parcel area within the assessment district boundary. • Connection Benefit. This benefit relates to the enhanced reliability of service from the utilities being underground, due to having all new wires and equipment and having that equipment underground, which reduces the threat of service interruption from downed lines. When compared to overhead systems, fewer outages occur due to various acts of nature, traffic collisions and obstructions (such as trees). Properties that are connected to the facilities proposed to be undergrounded receive a connection benefit. This benefit is equal for all parcels receiving this benefit that have a singular connection and is based on the average parcel area within the assessment district boundary. Parcels with more than one separate connection receive an increased benefit calculated by multiplying the number of connections by the average parcel area within the assessment district boundary. • View Enhancement Benefit. This benefit relates to the enhanced view as a direct result of the utilities being underground. Properties that receive a view benefit face the bay and/or the Pacific Ocean and are located along, or have a view down, Santa Ana Avenue. This benefit is equal for all parcels receiving this benefit and is therefore based on the average parcel area within the assessment district boundary. The range for the estimated assessment costs per parcel is as follows: District No. Range of Assessments 70% of Properties Assessed AD 120 $38,329.34 to $159,358.38 1 Under $63,000 Note that assessments vary due to the property size and benefits received. The following is a summary of the parcel benefit assignment: 1. Assessment No. 1. This property is deemed to receive no Improved Aesthetic Benefit or View Enhancement Benefit from the undergrounding project, as they have no direct frontage where the utility lines are proposed to be undergrounded and the utility lines being undergrounded are at the rear of the parcel. The property is considered to receive a reduced Additional Safety Benefit of approximately 50 percent as the locations of the poles and lines included in the undergrounding project may damage persons and property but would not impede access to the property. The property is considered to receive a full Connection Benefit from the undergrounding project. 15-11 Resolution Nos. 2021-13 and 2021-14: Proposed Assessment District No. 120 — Area Along Santa Ana Avenue Between Old Newport Boulevard and Cliff Drive February 23, 2021 Page 5 2. Assessment Nos. 2-11 and 17-18: These properties are deemed to receive no Connection Benefit from the undergrounding project, as the properties' connections are located in the alleys at the rear of the parcels which are not included in this undergrounding project. These properties are considered to receive full Improved Aesthetics, Additional Safety, and View Enhancement Benefits from the undergrounding project. 3. Assessment Nos. 12-13 and 19: These properties are deemed to receive no Connection Benefit or View Enhancement Benefit from the undergrounding project and receive a reduced Improved Aesthetics Benefit of approximately 50 percent as these parcels will have overhead lines remaining along one of their frontages. The properties receive no Connection Benefit as these parcels are served from poles that are located in the alleys at the rear of the parcels which are not included in this undergrounding project. The properties receive no View Enhancement Benefit as these parcels do not have a view of the bay or the Pacific Ocean that will be enhanced by the removal of the existing overhead utilities included in the undergrounding project. While Assessment No. 19 has a pole remaining along its frontage, it is deemed to receive a full safety benefit as the remaining overhead utilities are telecommunication lines and are not power transmission lines. The properties are considered to receive full Additional Safety Benefits from the undergrounding project. 4. Assessment Nos. 14-16: These properties are deemed to receive no Connection Benefit or View Enhancement Benefit from the undergrounding project. The properties receive no Connection Benefit as these parcels are served from poles that are located in the alleys at the rear of the parcels which are not included in this undergrounding project. The properties receive no View Enhancement Benefit as these parcels do not have a view of the bay or the Pacific Ocean that will be enhanced by the removal of the existing overhead utilities included in the undergrounding project. The properties are considered to receive full Improved Aesthetics and Additional Safety Benefits from the undergrounding project. 5. Assessment No. 20: This property is deemed to receive no View Enhancement Benefit as this parcel does not have a view of the bay or the Pacific Ocean that will be enhanced by the removal of the existing overhead utilities included in the undergrounding project. The property is considered to receive full Improved Aesthetics, Additional Safety, and Connection Benefits from the undergrounding project. 6. Assessment No. 21 and 22: These properties are deemed to receive no View Enhancement Benefit and a reduced Improved Aesthetics Benefit from this undergrounding project. The properties receive no View Enhancement Benefit, as these parcels do not have a view of the bay or the Pacific Ocean that will be enhanced by the removal of the existing overhead utilities included in the undergrounding project. These properties receive a reduced Improved Aesthetics Benefit of 60 percent as approximately 40 percent of the parcel is undevelopable due to the steep slope of the lot. Only the developable portion of the lot is assessed a benefit for Improved Aesthetics Benefit. This reduction is calculated by utilizing the adjusted parcel size in the Aesthetics Benefit Area calculation. The property is considered to receive full Additional Safety and Connection Benefits from the undergrounding project. 15-12 Resolution Nos. 2021-13 and 2021-14: Proposed Assessment District No. 120 — Area Along Santa Ana Avenue Between Old Newport Boulevard and Cliff Drive February 23, 2021 Page 6 7. Assessment No. 23: This property is deemed to receive a reduced Improved Aesthetics Benefit and an increased Connection Benefit from this undergrounding project. The property receives a reduced Improved Aesthetics Benefit of approximately 60 percent as approximately 40 percent of the parcel is undevelopable due to the steep slope of the lot. Only the developable portion of the lot is assessed a benefit for Improved Aesthetics Benefit. This reduction is calculated by utilizing the adjusted parcel size in the Aesthetics Benefit Area calculation. In addition to the reduced Improved Aesthetics Benefit, this property receives an increased connection benefit of approximately 100 percent as the property has a separate connection for each of the dwelling units on the property. The property is considered to receive full Additional Safety and View Enhancement Benefits from the undergrounding project. Ballot Tabulation Procedures: All assessment ballots submitted to the City Clerk prior to the close of the public hearing, recommended to be set for April 13, 2021, will be tabulated per the ballot tabulation procedures directed by City Council Policy L-28. ENVIRONMENTAL REVIEW: On November 24, 2020 the City Council deemed this project exempt from the California Environmental Quality Act (CEQA) pursuant to Section 15302(d) (conversion of overhead electric utility distribution system facilities to underground including connection to existing overhead electric utility distribution lines where the surface is restored to the condition existing prior to the undergrounding). NOTICING: The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item). ATTACHMENTS: Attachment A — Resolution No. 2021-13 Attachment B —Resolution No. 2021-14 Attachment C — Notice of Exemption 15-13 I606 PROPOSED BOUNDARY OF ASSESSMENT DISTRICT NO. 120 (SANTA ANA AVE. 1 CLIFF DR. f AVON ST.) CITY OF NEWPORT BEACH, COUNTY OF ORANGE STATE OF CALIFORNIA Assessor's Map Book 425 �G Assessor's Map Book 049 02 V� E0 O THE BOUNDARY OF THE PROPOSED ASSESSMENT DISTRICT COINCIDES WITH THE ASSESSOR'S PARCELS WITHIN THE BOUNDARY SHOWN ON THIS MAP. FOR PARTICULARS OF LINES AND DIMENSIONS OF ASSESSOR'S PARCELS, REFERENCE IS MADE TO THE MAPS OF THE ORANGE COUNTY ASSESSOR, SPECIFICALLY BOOK 49 PAGES 03, 04, 05, 06, AND 22, AND BOOK 425 PAGE 47, ALL DIMENSIONS SHOWN HEREIN ARE PER THE ASSESSOR'S PARCEL MAPS. mll U -,p " C-A-T�� I �s 1 "♦ SANTA ANA AVENUE 102 4 T O,Q2 F BY EXEMPT RECOR I G PER FILED IN THE OFFICE OF THE CITY ICLERK OF NEWPORT BEACH THIS 2-qth DAY F I K(JA CITY OF .20 Al. I HEREBY CERTIFY THAT THIF WITHIN MAP SHOWING PROPOSED BOUNDARIES OF ASS ESSMENT DISTRICT NO. 120, CITY OF NEWPORT BEACH, STAJE STATEOF CALIFORNIA, WAS APPROVED BY THE CITY COUNCIL O= THE CITY OF NEWPORT BEACH, AT A REGULAR M ETIN HEREOF, HELD ON THE Z3� DAY OF � .A -i 2 .A , BY ITS RESOLUTION NO. ACCEPTED AND Fit EE AT THE REQUEST OF ASSES OR'S MAP BOOK LINE CITY OF NEWPORT AS 'ES it BEACH DATE MUllr 2-5 MENT DISTRICT BOUNDARY Z AS .E TIME 7– U PNS FE NO r -V F_ I INSTRUMENT# ZvZI0)0Q1 L -1412 - BOOK I Ob PA E OF THE ASSESSMENT AND COM U ITY FACILITIES DISTRICTS IN THE OFFICE OF THRECORDER OF THE COUNTY OF ORANGE, STATE OF CALIFORNIA. HUGH NGU E COUNTY CLERK E ORDER �s 1 "♦ SANTA ANA AVENUE 102 4 T O,Q2 F BY EXEMPT RECOR I G PER FILED IN THE OFFICE OF THE CITY ICLERK OF NEWPORT BEACH THIS 2-qth DAY F I K(JA CITY OF .20 Al. I HEREBY CERTIFY THAT THIF WITHIN MAP SHOWING PROPOSED BOUNDARIES OF ASS ESSMENT DISTRICT NO. 120, CITY OF NEWPORT BEACH, STAJE STATEOF CALIFORNIA, WAS APPROVED BY THE CITY COUNCIL O= THE CITY OF NEWPORT BEACH, AT A REGULAR M ETIN HEREOF, HELD ON THE Z3� DAY OF � .A -i 2 .A , BY ITS RESOLUTION NO. GRAPHIC �CALE 100 0 50 100 200 ( IN FLET) 1 inch = 10 ft. MH� - SS C 22 Execttiv Park, Suite 200 Irvine, Cdlif rnia 92614 800-827'-4 01 DATE 02111 /21 i SHEET 1 OF 1 400 i 15-14 LEGEND - — -- ASSES OR'S MAP BOOK LINE AS 'ES 'OR'S PARCEL LINE ASE E MENT DISTRICT BOUNDARY O AS .E OR'S PARCEL NUMBER AS E 5OR'S PAGE SECTION GRAPHIC �CALE 100 0 50 100 200 ( IN FLET) 1 inch = 10 ft. MH� - SS C 22 Execttiv Park, Suite 200 Irvine, Cdlif rnia 92614 800-827'-4 01 DATE 02111 /21 i SHEET 1 OF 1 400 i 15-14 ATTACHMENT C RESOLUTION NO. 2021-28 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH, CALIFORNIA, MAKING DETERMINATIONS, CONFIRMING ASSESSMENTS AND PROCEEDINGS, AND DESIGNATING THE SUPERINTENDENT OF STREETS TO COLLECT AND RECEIVE ASSESSMENTS AND TO ESTABLISH A SPECIAL FUND FOR CITY OF NEWPORT BEACH ASSESSMENT DISTRICT NO. 120 WHEREAS, this City Council has heretofore adopted Resolution No. 2021-13 (the "Resolution of Intention") declaring its intention to order the construction of the improvements described in the Resolution of Intention (the "Improvements") and to form Assessment District No. 120 (the "Assessment District") under the provisions of the Municipal Improvement Act of 1913 (Division 12 of the California Streets and Highways Code, "the Act"), - WHEREAS, this City Council has heretofore preliminarily approved a report prepared under and pursuant to the Act and, in particular, Section 10204 of the California Streets and Highways Code (the "Engineer's Report"); WHEREAS, this City Council fixed April 13, 2021, at the hour of 4:00 p.m. at the regular meeting place of the City Council, City Hall, 100 Civic Center Drive, Newport Beach, California 92660, as the time and place of hearing protests and objections to the improvements proposed in the Engineer's Report to be made, the extent of the Assessment District proposed to be created and/or to the proposed assessment; WHEREAS, the City Clerk has caused notice to be given of the passage of the Resolution of Intention, the filing of the Engineer's Report and the time and place and purpose of said hearing, all as required by the Act and by Section 53753(c) of the California Government Code and Article XIIID, Section 4 of the California Constitution ("Article XIIID"); WHEREAS, a final Engineer's Report (the "Final Report") has been prepared setting forth the Improvements to be acquired and constructed, and the Final Report has been filed with the City Council and has been available for review by the property owners within the proposed Assessment District; 15-15 Resolution No. 2021 - Page 2 of 5 WHEREAS, at the time and place stated in the aforesaid notice, a hearing was duly held by this City Council and, during the course of said hearing, the Final Report was duly presented and considered, all written protests and objections received, if any, were duly presented, read, heard and considered and all persons appearing at said hearing and desiring to be heard in the matter of said Final Report were heard, and a full, fair and complete hearing has been conducted; WHEREAS, this City Council has received all ballots filed with the City Clerk prior to the conclusion of the hearing, and the Assessment Engineer, on behalf of the City Clerk, has counted all ballots for and against the formation of the Assessment District as provided in Article XIIID; WHEREAS, this City Council has considered the assessment proposed in the Final Report and the evidence presented at said hearing; and WHEREAS, under the provisions of Section 10424 of the California Streets and Highways Code, funds collected by the Director of Public Works acting as the Superintendent of Streets (the "Superintendent of Streets") pursuant to an assessment under the Municipal Improvement Act of 1913 are required to be placed in a special improvement fund designated by the name of the assessment proceeding. NOW, THEREFORE, the City Council of the City of Newport Beach resolves as follows.. Section 1: The public hearing referred to in the recitals hereof has been duly held, and each and every step in the proceedings prior to and including the hearing has been duly and regularly taken. This City Council is satisfied with the correctness of the Final Report, including the assessment and diagram and the maximum annual assessment for administrative expenses, the proceedings and all matters relating thereto. Section 2: The property within the Assessment District to be assessed as shown in the Final Report will be benefited by the Improvements. Section 3: The City Council overrules and denies any and all protests, objections and appeals made in regard to these proceedings; and it finds and determines that a majority of the ballots received are in favor of the assessment. In tabulating the ballots, the ballots were weighted according to the proportional financial obligation of the affected property. 15-16 Resolution No. 2021 - Page 3 of 5 Section 4: The amount of the assessments shown in the Final Report and the proposed maximum annual assessment per parcel for administrative expenses shown are confirmed and are fixed in said amounts. Section 5: The amounts to be assessed against the individual parcels shown on the assessment diagram contained in the Final Report are hereby approved and confirmed; and the Superintendent of streets is authorized and directed to endorse the fact and date of such approval on the Final Report. Section 6: The assessment diagram and assessment is to be placed on file in the office of the Superintendent of Streets, and the City Clerk is authorized and directed to record, or cause to be recorded, the assessment diagram and assessment in the office of the County Recorder of the County of Orange as required by Sections 3114, 10401 and 10402 of the California Streets and Highways Code; and the City Clerk shall record, or cause to be recorded, a Notice of Assessment as required by Section 3114 of said Code. Section 7: The Superintendent of Streets is authorized and directed to give notice of the recordation of the assessment, as provided in Section 10404 of said Code. Section 8: This City Council hereby finds and determines that the information set forth in Table 1 of the Final Report demonstrates compliance with the requirements of Part 7.5 of Division 4 of the California Streets and Highways Code, thereby dispensing with any further proceedings pursuant to said Division 4, and this determination and action is final and conclusive as to all persons in accordance with Section 3012 of the California Streets and Highways Code. Section 9: The Superintendent of Streets is designated to receive the assessments paid during: (i) the thirty (30) day cash payment period which shall commence on the date of filing the assessment diagram with the Superintendent of Streets, and (ii) approximately ninety (90) days prior to the issuance of the limited obligation improvement bonds referenced in the Resolution of Intention (the "Bonds"). Section 10: Following receipt of the Certificate Regarding Paid and Unpaid Assessments, this City Council intends to proceed with authorization of the issuance and sale of the Bonds, pursuant to the Improvement Bond Act of 1915 and upon the security of and in a principal amount equal to the unpaid assessments, bearing interest at a rate not to exceed twelve percent (12%) per annum, with the last principal installment of the Bonds to mature not to exceed twenty (20) years from the second day of September next succeeding twelve (12) months from their date. 15-17 Resolution No. 2021 - Page 4 of 5 Section 11: The area within the Assessment District is hereby designated an underground utilities district pursuant to and in accordance with Chapter 15.32 (Underground Utilities) of the Newport Beach Municipal Code ("NBMC"), and in accordance with Section 15.32.040 (City Council May Designate Underground Utility Districts by Resolution) of the NBMC, this City Council hereby establishes the date which is one year from the date on which the Improvements are released by the utility companies responsible for such Improvements (the "Utility Companies") as a reasonable date by which all affected property owners must be ready to receive underground service. Section 12: The City Manager of the City, or any designees thereof, is authorized to execute any and all contracts with the Utility Companies for the purpose of constructing or funding the Improvements or otherwise carrying out the intentions of this resolution. Section 13: The recitals provided in this resolution are true and correct and are incorporated into the operative part of this resolution. Section 14: If any section, subsection, sentence, clause or phrase of this resolution is, for any reason, held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this resolution. The City Council hereby declares that it would have passed this resolution, and each section, subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid or unconstitutional. Section 15: The City Council finds the adoption of this resolution is not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Division 6, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. 15-18 Resolution No. 2021 - Page 5 of 5 Section 16: This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting the resolution. ADOPTED this 13th day of April, 2021 Brad Avery Mayor ATTEST: Leilani I. Brown City Clerk APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE ./ IX... Aaron C. Harp City Attorney 15-19 ATTACHMENT D RESOLUTION NO. 2021-29 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF NEWPORT BEACH, CALIFORNIA, DECLARING ABANDONMENT OF PROCEEDINGS FOR CITY OF NEWPORT BEACH ASSESSMENT DISTRICT NO. 120 WHEREAS, this City Council has previously adopted Resolution No. 2021-13 (the "Resolution of Intention") and initiated proceedings for the acquisition of certain public works of improvement, namely, the conversion of certain overhead electrical, cable and communication facilities to underground locations, together with appurtenances and appurtenant work, in a special assessment district designated as "City of Newport Beach Assessment District No. 120" (hereinafter referred to as the "Assessment District") pursuant to the terms and provisions of the "Municipal Improvement Act of 1913", being Division 12 of the Streets and Highways Code of the State of California (the "Act"), Article XIIID of the Constitution of the State of California ("Article XIIID"), and the Proposition 218 Omnibus Implementation Act (commencing with Section 53750 of the Government Code) (the "Implementation Act") (the Act, Article XIIID, and the Implementation Act are referred to herein collectively as the "Assessment Law"), WHEREAS, after notice of a public hearing, accompanied by ballot materials, was mailed, a full public hearing on the improvements and assessments was held on April 13, 2021, all in accordance with Assessment Law; and WHEREAS, this City Council has received all ballots filed with the City Clerk prior to the conclusion of the hearing, and the Assessment Engineer on behalf of the City Clerk has counted all ballots for and against the formation of the Assessment District as provided in Article XIIID. NOW, THEREFORE, the City Council of the City of Newport Beach resolves as follows: Section 1: The public hearing referred to in the recitals hereof has been duly held, and each and every step in the proceedings prior to and including the hearing has been duly and regularly taken. Section 2: This City Council finds and determines based upon the Certificate of Assessment Engineer who conducted the ballot tabulation that a majority of the ballots received are in opposition to the assessment. In tabulating the ballots, the ballots were weighted according to the proportional financial obligation of the affected property. 15-20 Resolution No. 2021 - Page 2 of 3 Section 3: The proceedings heretofore taken under and pursuant to the Assessment Law for the work and improvements proposed by said Resolution of Intention in the Assessment District are hereby ordered abandoned. Section 4: The City Clerk shall immediately cause the recordation of a certified copy of this Resolution of Abandonment with the County Recorder. The certificate attached to the Resolution shall include a reference to the date of the adoption of this resolution, the date of the original Resolution of Intention, and the date the map of the Assessment District was previously filed with the County Recorder. Section 5: The recitals provided in this resolution are true and correct and are incorporated into the operative part of this resolution. Section 6: If any section, subsection, sentence, clause or phrase of this resolution is, for any reason, held to be invalid or unconstitutional, such decision shall not affect the validity or constitutionality of the remaining portions of this resolution. The City Council hereby declares that it would have passed this resolution, and each section, subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared invalid or unconstitutional. Section 7: The City Council finds the adoption of this resolution is not subject to the California Environmental Quality Act ("CEQA") pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Division 6, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly. 15-21 Resolution No. 2021 - Page 3 of 3 Section 8: This resolution shall take effect immediately upon its adoption by the City Council, and the City Clerk shall certify the vote adopting the resolution. ADOPTED this 13th day of April, 2021 Brad Avery Mayor ATTEST: Leilani I. Brown City Clerk APPROVED AS TO FORM: CITY ATTORNEY'S OFFICE Aaron C. Harp City Attorney 15-22 STATE OF CALIFORNIA, COUNTY OF ORANGE, CITY OF NEWPORT BEACH The undersigned CERTIFIES as follows: 1. During all of the times herein mentioned, the undersigned was, and now is, the duly qualified and acting City Clerk of the City of Newport Beach, California. 2. The attached resolution abandoning proceedings for the construction of certain improvements in City of Newport Beach Assessment District No. 120 was duly adopted on April 13, 2021. 3. Reference is hereby made to a Resolution of Intention, Resolution No. 2021- 13, adopted on February 23, 2021 for a further and complete description of the works of improvement and assessments proposed for the Assessment District. 4. A map of the proposed boundaries of the Assessment District was filed in the Office of the County Recorder of the County of Orange County on February 25, 2021, as Orange County Assessor Parcel Maps Recorded Document 2021000 134492. EXECUTED this day of )2021. Leilani I. Brown City Clerk 15-23 Final Engineer's Report for Underground Utility Assessment District No. 120 (Santa Ana Avenue & Cliff Drive) Prepared under the provisions of the Municipal Improvement Act of 1913 For the City of Newport Beach County of Orange, California March 18, 2021 15-24 City of Newport Beach March 18, 2021 Underground Utility Assessment District No. 120 (Santa Ana Avenue & Cliff Drive) Final Engineer's Report TABLE OF CONTENTS APPENDIX A. Assessment Calculations Harris & Associates 15-25 Page Introduction and Certifications............................................................................................ 1 PART I Plans and Specifications................................................................................... 4 PARTII Cost Estimate..................................................................................................... 5 PART III Assessment Roll and Method of Assessment Spread ..................................... 6 Table 1 — Assessment Roll.................................................................................. 8 Table 2 — Debt Limit Valuation.......................................................................... 9 Exhibit 1 — Method and Formula of Assessment Spread .................................. 10 PART IV Annual Administrative Assessment............................................................... 18 PART V Diagram of Assessment District..................................................................... 19 PART VI Description of Facilities.................................................................................. 21 Right -of -Way Certificate.................................................................................. 22 Certification of Completion of Environmental Proceedings ............................ 23 APPENDIX A. Assessment Calculations Harris & Associates 15-25 City of Newport Beach March 18, 2021 Underground Utility Assessment District No. 120 (Santa Ana Avenue & Cliff Drive) Final Engineer's Report Page 1 AGENCY: CITY OF NEWPORT BEACH PROJECT: ASSESSMENT DISTRICT NO. 120 TO: CITY COUNCIL ENGINEER'S "REPORT" PURSUANT TO THE PROVISIONS OF SECTIONS 2961 AND 10204 OF THE STREETS AND HIGHWAYS CODE The purposes of this Assessment District is to provide financing to underground power, telephone and cable facilities in the area generally along Santa Ana Avenue and Cliff Drive between Old Newport Boulevard and Cliff Drive. The proposed underground utility improvements will provide conversion to an upgraded utility system and will enhance neighborhood aesthetics, safety, reliability and views of the marina and Pacific Ocean. The construction of these improvements will conform to existing City of Newport Beach, Southern California Edison, AT&T and Spectrum standards. The proposed improvements are of special and direct benefit to the properties within the boundary of the proposed assessment district. Pursuant to the provisions of Article XIIID of the State Constitution, Part 7.5 of the "Special Assessment Investigation, Limitation and Majority Protest Act of 1931 ", being Division 4 of the Streets and Highways Code of the State of California, and the "Municipal Improvement Act of 1913", being Division 12 of said Code, and the Resolution of Intention, adopted by the City Council of the CITY OF NEWPORT BEACH, State of California, in connection with the proceedings for Underground Utility Assessment District No. 120 (hereinafter referred to as the "Assessment District"), 1, Alison M. Bouley, P.E., a Registered Professional Engineer and authorized representative of Harris & Associates, the duly appointed Engineer of Work, herewith submits the "Report" for the Assessment District, consisting of six (6) parts as stated below. PART I This part contains the plans and specifications which describe the general nature, location and extent for the proposed improvements to be constructed, and are filed herewith and made a part hereof. Said plans and specifications are on file in the Office of the Superintendent of Streets. PART II This part contains an estimate of the cost of the proposed improvements, including capitalized interest, if any, incidental costs and expenses in connection therewith as set forth herein and attached hereto. PART III This part consists of the following information: A. A proposed assessment of the total amount of the costs and expenses of the proposed improvements upon the several subdivisions of land within the Assessment District, in proportion to the special benefits to be received by such subdivisions from said improvements, which is set forth upon the assessment roll filed herewith and made a part hereof. Harris & Associates 15-26 City of Newport Beach March 18, 2021 Underground Utility Assessment District No. 120 (Santa Ana Avenue & Cliff Drive) Final Engineer's Report Paqe 2 B. The total amount, as near as may be determined, of the total principal sum of all unpaid special assessments previously levied and special assessments required or proposed to be levied under any completed or pending assessment proceedings, other than that contemplated for the Assessment District, which would require an investigation and report under the "Special Assessment Investigation, Limitation and Majority Protest Act of 1931" against the total area proposed to be assessed; and C. The total true value, determined from the latest Assessor's roll, of the parcels of land and improvements which are proposed to be assessed. PART IV This part contains the proposed maximum annual administrative assessment to be levied upon each subdivision or parcel of land within the Assessment District to pay the costs incurred by the CITY OF NEWPORT BEACH, and not otherwise reimbursed, resulting from the administration and collection of assessments, from the administration and registration of any associated bonds and reserve or other related funds, or both. PART V This part contains a map showing the boundaries of the Assessment District, and a diagram showing the Assessment District, the boundaries and the dimensions of the subdivisions of land within said Assessment District, as the same existed at the time of the passage of the Resolution of Intention. The Boundary Map and Assessment Diagram are filed herewith and made a part hereof, and part of the assessment. PART VI This part shall consist of the following information: A. Description of facilities B. Right -of -Way Certificate C. Environmental Certificate This report is submitted on March 18, 2021. HARRIS & ASSOCIATES W&-,— ALISON M. BOULE , P.E. R.C.E. No. C61383 ENGINEER OF WORK CITY OF NEWPORT BEACH STATE OF CALIFORNIA Harris & Associates 15-27 City of Newport Beach March 18, 2021 Underground Utility Assessment District No. 120 (Santa Ana Avenue & Cliff Drive) Final Engineer's Report Page 3 Preliminary approval by the CITY COUNCIL of the CITY OF NEWPORT BEACH, CALIFORNIA, on the day of , 2021. CITY CLERK CITY OF NEWPORT BEACH STATE OF CALIFORNIA Final approval by the CITY COUNCIL of the CITY OF NEWPORT BEACH, CALIFORNIA, on the day of , 2021. CITY CLERK CITY OF NEWPORT BEACH STATE OF CALIFORNIA Harris & Associates 15-28 City of Newport Beach March 18, 2021 Underground Utility Assessment District No. 120 (Santa Ana Avenue & Cliff Drive) Final Engineer's Report Paqe 4 Part I Plans and Specifications The plans and specifications to construct the utility undergrounding improvements, and any ancillary improvements thereof, for the area generally described as Underground Utility Assessment District No. 120, (Santa Ana Avenue & Cliff Drive), describe the general nature, location and extent of the improvements for this Assessment District are referenced herein and incorporated as if attached and a part of this Report. A preliminary layout of the improvements is shown on the assessment diagram. Final plans and specifications will be prepared by the City in conjunction with the utility companies and will be on file in the office of the Superintendent of Streets when completed. Harris & Associates 15-29 City of Newport Beach March 18, 2021 Underground Utility Assessment District No. 120 (Santa Ana Avenue & Cliff Drive) Final Engineer's Report Page 5 Part II Cost Estimate INCIDENTIAL EXPENSES: Assessment Engineering CALCULATION Final Estimate $25,000.00 Length in ft. Cost per ft. Financial Advisor Utility Engineering & Construction Bond and Disclosure Counsel $40,000.00 Placement Agent and Purchaser Counsel Southern California Edison 1,950 $50 $97,500.00 AT&T 1,950 $30 $58,500.00 Civil Utility Construction Cost 1,950 $410 $799,500.00 $1,098,500.00 Subtotal Incidental & Construction $1,355,000.00 $955,500.00 Contingency 15.0% 5.0% $72,000.00 $143,000.00 1.3% $18,000.00 TOTAL CONSTRUCTION 6.3% $90,000.00 $1,098,500.00 INCIDENTIAL EXPENSES: Assessment Engineering $75,000.00 Contract Inspection $25,000.00 City Administration $50,000.00 Financial Advisor $25,000.00 Bond and Disclosure Counsel $40,000.00 Placement Agent and Purchaser Counsel $25,000.00 Special Tax Consultant $6,000.00 Fiscal Agent $4,500.00 Printing, Advertising, Notices $3,500.00 Miscellaneous $2,500.00 Subtotal Incidental Expenses $256,500.00 Construction $1,098,500.00 Subtotal Incidental & Construction $1,355,000.00 FINANCIAL COSTS Bond Reserve 5.0% $72,000.00 Capitalized Interest - 5.0% for 6 Months 1.3% $18,000.00 Subtotal & Financial Costs 6.3% $90,000.00 TOTAL ESTIMATE $1,445,000.00 Notes: Southern California Edison Utility Engineering & Construction Cost includes a credit for the salvage of the existing overhead utility system. No amount has been included for the Income Tax Component of Contribution (ITCC). Since the project will be funded by tax exempt bonds it is assumed that this tax will not be imposed for the improvements which are being funded. If the tax is imposed, a supplemental assessment would be needed. The ITCC tax could be up to 30% of the construction cost. Harris & Associates 15-30 City of Newport Beach March 18, 2021 Underground Utility Assessment District No. 120 (Santa Ana Avenue & Cliff Drive) Final Engineer's Report Paqe 6 Part III Assessment Roll and Method of Assessment Spread WHEREAS, on February 9, 2021 the City Council of the CITY OF NEWPORT BEACH, State of California, did, pursuant to the provisions of the 1913 Act "Municipal Improvement Act of 1913", being Division 12 of the Streets and Highways Code, of the State of California, adopt its Resolution of Intention No. 2021 -XX, for the installation and construction of certain public improvements, together with appurtenances and appurtenant work in connection therewith, in a special assessment district known and designated as ASSESSMENT DISTRICT NO. 120 (hereinafter referred to as the "Assessment District"); and WHEREAS, said Resolution of Intention, as required by law, did direct the Engineer of Work to make and file a "Report", consisting of the following as required by Section 10204 of the Act: a. Plans and Specifications; b. A general description of works or appliances already installed and any other property necessary or convenient for the operation of the improvement, if the works, appliances, or property are to be acquired as part of the improvement; c. Cost Estimates; d. Assessment Diagram showing the Assessment District and the subdivisions of land therein; e. A proposed assessment of the costs and expenses of the works of improvement levied upon the parcels within the boundaries of the Assessment District; f. The proposed maximum annual assessment to be levied upon each subdivision or parcel of land within the Assessment District to pay the costs incurred by the City and not otherwise reimbursed resulting from the administration and collection of assessments or from the administration and registration of any associated bonds and reserve or other related funds. For particulars, reference is made to the Resolution of Intention as previously adopted. NOW, THEREFORE, I, Alison M. Bouley, P.E., the authorized representative of HARRIS & ASSOCIATES, pursuant to Article XIIID of the California Constitution and the "Municipal Improvement Act of 1913", do hereby submit the following: Pursuant to the provisions of law and the Resolution of Intention, I have assessed the costs and expenses of the works of improvement to be performed in the Assessment District upon the parcels of land in the Assessment District specially benefited thereby in direct proportion and relation to the special benefits to be received by each of said parcels. For particulars as to the identification of said parcels, reference is made to the Assessment Diagram, a copy of which is attached hereto and incorporated herein. 2. As required by law, a Diagram is hereto attached, showing the Assessment District, as well as the boundaries and dimensions of the respective parcels and subdivisions of land within said District as the same existed at the time of the passage of said Resolution of Intention, each of which subdivisions of land or parcels or lots respectively have been given a separate number upon said Diagram and in said Assessment Roll. Harris & Associates 15-31 City of Newport Beach March 18, 2021 Underground Utility Assessment District No. 120 (Santa Ana Avenue & Cliff Drive) Final Engineer's Report Page 7 3. The subdivisions and parcels of land the numbers therein as shown on the respective Assessment Diagram as attached hereto correspond with the numbers as appearing on the Assessment Roll as contained herein. 4. NOTICE IS HEREBY GIVEN that bonds will be issued in accordance with Division 10 of the Streets and Highways Code of the State of California (the "Improvement Bond Act of 1915"), to represent all unpaid assessments, which bonds shall be issued in one or more series, each with a term not to exceed the legal maximum term as authorized by law, THIRTY-NINE (39) YEARS from the 2nd day of September next succeeding twelve (12) months from their date. Said bonds shall bear interest at a rate not to exceed the current legal maximum rate of 12% per annum. 5. By virtue of the authority contained in said "Municipal Improvement Act of 1913", and by further direction and order of the legislative body, I hereby recommend the following Assessment to cover the costs and expenses of the works of improvement for the Assessment District based on the costs and expenses as set forth below: For particulars as to the individual assessments and their descriptions, reference is made to Table 1 (Assessment Roll) attached hereto. 6. The Method of Spread of Assessment is as set forth in the exhibit identified as Part III (Exhibit 1), which is attached hereto, referenced and so incorporated. Harris & Associates 15-32 As Preliminarily As Approved Confirmed Estimated Cost of Design and Construction: $ 1,098,500.00 Estimated Incidental Expenses: $ 256,500.00 Estimated Financial Costs: $ 90,000.00 Estimated Contribution: $0.00 Estimated Total Assessment: $1,445,000.00 $0.00 For particulars as to the individual assessments and their descriptions, reference is made to Table 1 (Assessment Roll) attached hereto. 6. The Method of Spread of Assessment is as set forth in the exhibit identified as Part III (Exhibit 1), which is attached hereto, referenced and so incorporated. Harris & Associates 15-32 City of Newport Beach March 18, 2021 Underground Utility Assessment District No. 120 (Santa Ana Avenue & Cliff Drive) Final Engineer's Report Paqe 8 Table 1 Assessment Roll Asmnt No. Assessor's Parcel Number Total True Value Existing Liens Assessments as Preliminarily Approved Assessments as Confirmed and Recorded Value to Lien Ratio 1 2 3 049-110-01 425-383-19 425-383-18 $ $ $ 793,649.00 1,850,259.00 1,421, 072.00 $ - $ - $ - $ $ $ 38,329.34 64,630.05 61, 255.19 $ - $ - $ - 21 29 23 4 425-383-17 $ 878,351.00 $ - $ 61,414.56 $ - 14 5 425-383-16 $ 1,746,727.00 $ - $ 60,598.96 $ - 29 6 425-383-15 $ 1,011,217.00 $ - $ 62,723.88 $ - 16 7 425-383-14 $ 1,082,672.00 $ - $ 62,883.25 $ - 17 8 425-383-13 $ 1,716,660.00 $ - $ 62,883.25 $ - 27 9 425-383-12 $ 1,683,000.00 $ - $ 62,880.13 $ - 27 10 425-383-20 $ 1,624,937.00 $ - $ 62,883.25 $ - 26 11 425-383-21 $ 2,263,970.00 $ - $ 62,880.13 $ - 36 12 425-383-10 $ 2,300,000.00 $ - $ 31,441.62 $ - 73 13 425-383-09 $ 706,607.00 $ - $ 31,441.62 $ - 22 14 049-101-05 $ 1,329,468.00 $ - $ 44,564.57 $ - 30 15 049-101-06 $ 843,908.00 $ - $ 44,955.18 $ - 19 16 049-101-07 $ 3,282,627.00 $ - $ 44,955.18 $ - 73 17" 049-101-08 $ 1,706,677.75 $ - $ 69,208.01 $ - 25 18 049-101-09 $ 1,370,708.00 $ - $ 69,208.01 $ - 20 19 049-102-04 $ 1,694,041.00 $ - $ 33,780.60 $ - 50 20 049-103-08 $ 1,577,547.00 $ - $ 83,504.34 $ - 19 21 049-103-03 $ 1,274,135.00 $ - $ 68,636.79 $ - 19 22 049-103-02 $ 2,245,731.00 $ - $ 100,583.71 $ - 22 23 049-103-01 $ 3,246,239.00 $ - $ 159,358.38 $ - 20 Total $ 37,650,202.75 $ - $ 1,445,000.00 $ - Total True Value estimated by taking the average assessed improvement value of Asessment Nos. 14-16 & 18 and adding the average land value of Asessment Nos. 14-16 & 18 which are similar in size and location and deemed to be a fair representation of Asessment No. 17. Harris & Associates 15-33 City of Newport Beach March 18, 2021 Underground Utility Assessment District No. 120 (Santa Ana Avenue & Cliff Drive) Final Engineer's Report Paqe 9 Table 2 Debt Limit Valuation A. ESTIMATED BALANCE TO ASSESSMENT $1,445,000 B. UNPAID SPECIAL ASSESSMENTS $0 TOTAL A & B $1,445,000 C. TRUE VALUE OF PARCELS $37,650,203 ** AVERAGE VALUE TO LIEN RATIO 26:1 Unpaid Special Assessments shall consist of the total principal sum of all unpaid special assessments previously levied or proposed to be levied other than in the current proceedings. * * True Value of Parcels means the total value of the land and improvements as estimated and shown on the last equalized roll of the County or as otherwise reasonably calculated. This report does not represent a recommendation of parcel value, economic viability or financial feasibility, as that is not the responsibility of the Assessment Engineer. CERTIFICATION I, the undersigned Assessment Engineer, do hereby certify that (i) the total amount of the principal sum of the special assessments proposed to be levied, together with the principal amount of previously levied special assessments, as set forth above, do not exceed one-half (1/2) the total true value of the parcels proposed to be assessed, and (ii) the amount proposed to be assessed upon any parcel does not exceed one-half of the true value of the parcel. EXECUTED on March 18, 2021. HARRIS & ASSOCIATES ALISON M. BOULEY,-'.E. R.C.E. NO. C61383 ASSESSMENT ENGINEER CITY OF NEWPORT BEACH COUNTY OF ORANGE, STATE OF CALIFORNIA Harris & Associates 15-34 City of Newport Beach March 18, 2021 Underground Utility Assessment District No. 120 (Santa Ana Avenue & Cliff Drive) Final Engineer's Report Paqe 10 Exhibit 1 Method and Formula of Assessment Spread Since the improvements are to be funded by the levying of assessments, the "Municipal Improvement Act of 1913" and Article XIIID of the State Constitution require that assessments must be based on the special benefit that the properties receive from the works of improvement. In addition, Section 4 of Article XIIID of the State Constitution requires that a parcel's assessment may not exceed the reasonable cost of the proportional special benefit conferred on that parcel. Section 4 provides that only special benefits are assessable and the local agency levying the assessment must separate the general benefits from the special benefits. It also provides that parcels within a district that are owned or used by any public agency, the State of California, or the United States shall not be exempt from assessment unless the agency can demonstrate by clear and convincing evidence that those publicly owned parcels in fact receive no special benefit. Neither the Act nor the State Constitution specifies the method or formula that should be used to apportion the costs to properties in any special assessment district proceedings. The responsibility for recommending an apportionment of the costs to properties which specially benefit from the improvements rests with the Assessment Engineer, who is appointed for the purpose of making an analysis of the facts and determining the correct apportionment of the assessment obligation. In order to apportion the assessments to each parcel in direct proportion with the special benefit which it will receive from the improvements, an analysis has been completed and is used as the basis for apportioning costs to each property within the Assessment District. Based upon an analysis of the special benefit to be received by each parcel from the construction of the works of improvement, the Assessment Engineer recommends the apportionment of costs as outlined below. The final authority and action rests with the City Council after hearing all testimony and evidence presented at a public hearing, and tabulating the assessment ballots previously mailed to all record owners of property within the Assessment District. Upon the conclusion of the public hearing, the City Council must make the final determination whether or not the assessment spread has been made in direct proportion to the special benefits received by each parcel within the Assessment District. Ballot tabulation will be done at that time and, if a majority of the returned ballots weighted by assessment amount are not in opposition to the Assessment District, the City Council may form the Assessment District. The following sections set forth the methodology used to apportion the costs of the improvements to each parcel. SEPARATION OF GENERAL AND SPECIAL BENEFITS Under Article XIIID, only special benefits may be assessed, and it is the responsibility of the Assessment Engineer to identify, quantify, and exclude general benefits from the assessment that is apportioned to parcels in proportion to the special benefit they will receive from the improvements. As stated in the "Proposition 218 Guide for Special Districts" prepared by the California Special Districts Association, the requirement that a public agency separate the general benefits from the special benefits helps ensure that the special benefit requirement is met. As defined in Article XIIID, "special benefit" means a particular and distinct benefit over and above general benefits conferred on real property located in the district or to the public at large. The benefits associated with the undergrounding of overhead utilities are related to increased Harris & Associates 15-35 City of Newport Beach March 18, 2021 Underground Utility Assessment District No. 120 (Santa Ana Avenue & Cliff Drive) Final Engineer's Report Page 11 reliability, improved neighborhood aesthetics, enhanced safety, and the removal of obstructions to views of the Marina and or Pacific Ocean. The specific location and nature of the undergrounding project will determine if the benefits are a "general benefit" or provide a "special benefit" to parcels within the Assessment District, or a combination of both. GENERAL BENEFIT In this particular assessment district, the streets along which the existing overhead utility facilities are being undergrounded function as local and collector streets. None of the roadways are designated as an arterial, a major arterial or a scenic corridor in the Transportation Element of the City's General Plan. Furthermore, the City has an established network of arterial streets which appear to function as intended to provide for the movement of traffic around and through the community at large without the need to utilize local collector streets for such purposes. Under these circumstances, any use of the streets within the Assessment District as "through" streets is incidental. With the exception of certain properties (Assessment Numbers 1), the properties situated within the Assessment District are used as residential. Under this circumstance, the impacts, both visual and safety, are largely isolated to those properties (and the persons who inhabit them) which front on these local streets and alleys, with only incidental impacts on those who visit homes within the Assessment District or who pass through the Assessment District on trips originating outside the boundary or have a destination outside the boundary. Based on these facts and circumstances, any general benefits to the property within the Assessment District in general, to the surrounding community, and to the public at large from the project of undergrounding these local overhead utility facilities on the local streets and alleys, such as to the general public visiting in cars, on bikes or on foot, are incidental and do not exceed five percent (5%) of the estimated project costs. This general benefit portion of the cost is more than offset by the estimated 20 percent (20%) utility company contribution which is accounted for in the Southern California Edison Utility Engineering and Construction unit cost as shown in Part II. Therefore, the remainder of the project design and construction costs represents the local and special benefits to the parcels within the Assessment District. Because only the net amount of $1,445,000 is apportioned to the parcels within the District, no parcel is assessed more than its proportional share of the special benefits from the improvements. SPECIAL BENEFITS While the courts have found that a general enhancement of property value does not constitute "special benefit" (Silicon Valley Taxpayers' Ass'n v. Santa Clara Cnty. Open Space Authority) if an assessment district is narrowly drawn so that parcels that benefit in a way that is particular and distinct from parcels outside of the district or the public at large, they are deemed to receive a special benefit. Specifically, the undergrounding of existing overhead utilities adjacent to parcels on the streets which provide ingress/egress to each parcel provides a particular and distinct benefit to those parcels that is not realized by other parcels or to the public at large. The courts have found that the characterization of a benefit (special vs. general) may depend on whether parcels within a district receive a direct advantage from the improvement based upon their proximity to the improvement, or receive an "indirect, derivative advantage resulting from the overall public benefits of the improvement" (e.g., general enhancement of the district's property values). Harris & Associates 15-36 City of Newport Beach March 18, 2021 Underground Utility Assessment District No. 120 (Santa Ana Avenue & Cliff Drive) Final Engineer's Report Page 12 The purpose of this Assessment District is to provide the financing to underground existing overhead electrical, telephone and cable facilities as well as rehabilitate the affected portions of streets and alleys within the District. These facilities are the direct source of service to the properties within the Assessment District. The proposed replacement of existing overhead utility facilities (power, telephone and cable facilities) with underground facilities and removal of the existing utility poles and overhead wires will provide a special benefit to the parcels connected to, adjacent to or in near proximity of the facilities as follows: ■ Improved Aesthetics Benefit. This benefit relates to the improved aesthetics of the streetscape due to the removal of overhead wires and utility poles. For the purposes of this report, a street is defined as either a street or alley. The removal of guy wires and other support structures related to the overhead facilities are included in the definition of improved aesthetics. Properties that are directly adjacent to or in close proximity to overhead facilities receive an aesthetic benefit. This benefit is based on the area of the parcel. ■ Additional Safety Benefit. This benefit relates to the additional safety of having the overhead distribution wires placed underground and having the power poles removed, which eliminates the threat of downed utility lines and poles due to wind, rain and other unforeseeable events. Falling facilities can lead to personal injuries and damage to structures, including fire. Access by emergency vehicles can also be blocked by downed power lines. Properties that have a frontage along which the existing overhead utilities will be removed receive a safety benefit. This benefit is equal for all parcels receiving this benefit and is therefore based on the average parcel area within the Assessment District boundary. ■ Connection Benefit. This benefit relates to the enhanced reliability of service from the utilities being underground, due to having all new wires and equipment and having that equipment underground, which reduces the threat of service interruption from downed lines. When compared to overhead systems, fewer outages occur due to various acts of nature, traffic collisions and obstructions (such as trees). Properties that are connected to the facilities proposed to be undergrounded receive a connection benefit. This benefit is equal for all parcels receiving this benefit that have a singular connection and is based on the average parcel area within the assessment district boundary. Parcels with more than one separate connections receive an increased benefit calculated by multiplying the number of connections by the average parcel area within the assessment district boundary. ■ View Enhancement Benefit. This benefit relates to the enhanced view as a direct result of the utilities being underground. Properties that receive a view benefit face the bay and/or the Pacific Ocean and are located along, or have a view down, Santa Ana Avenue. This benefit is equal for all parcels receiving this benefit and is therefore based on the average parcel area within the Assessment District boundary. By virtue of such special benefits, the proposed improvements will provide a higher level of service, increase the desirability of the properties, and will specifically enhance the values of the properties within the Assessment District. Therefore, the proposed improvements are of direct and special benefit to these properties. METHODOLOGY Based upon the findings described above, the special benefit received by the properties within the boundaries of the Assessment District is the conversion from an overhead to an underground utility Harris & Associates 15-37 City of Newport Beach March 18, 2021 Underground Utility Assessment District No. 120 (Santa Ana Avenue & Cliff Drive) Final Engineer's Report Page 13 system resulting in additional safety, enhanced reliability, view enhancements and improved aesthetics to the adjacent properties. Based on these conditions, it is our conclusion that the improvements specially benefit all assessed properties in the Assessment District. To establish the benefit to the individual parcels within the Assessment District, the highest and best use of each property is considered. For example, a vacant property is considered developed to its highest potential and connected to the system. The more a property is developed, the more it benefits from the proposed improvements. Most of properties within this Assessment District are zoned residential and some have one or two dwelling units on them. There is a direct correlation between the size of a property and the extent to which a property may develop. Because parcel size is one of the main limiting factors for what can be built on a property, or the extent the property is developed, the size of each parcel is used as the base unit for measuring benefit. Consideration was given to reducing the amount of area assigned to parcels based upon the building setbacks applicable to each parcel. Due to the combined factors of (a) significant variations in the setback requirements, including front, side and rear setbacks, (b) availability of future variances from currently applicable setback requirements as well as existing variances already in place, and (c) significant variations in the ratios between building size and lot size, it was concluded that adjustments to parcel areas on account of setback requirements would not improve upon the assessment methodology. Accordingly, no reductions have been made to parcel area based upon applicable setback requirements or the existence of easements within those setbacks. The special benefits from the undergrounding of overhead utilities are categorized into the four (4) distinct benefits identified above. All parcels within the District receive a combination of the identified benefits below, a majority of the parcels receive 3 of 4 benefits. Parcels are assigned one (1) Benefit Factor for each of the four respective criterion based on whether or not they receive a special benefit in that criterion with the exception of any adjustments as described in the Parcel Benefit Assignment section below. For the Improved Aesthetics Benefit, each parcel is considered to receive an Aesthetics Benefit Factor of one (1) if the parcel fronts a street on which the existing overhead utilities will be removed and undergrounded as part of this project. The parcels Aesthetics Benefit Factor is multiplied by the parcels adjusted parcel area to determine the "Aesthetics Benefit Area". For the "Additional Safety Benefit", each parcel is considered to receive one (1) Safety Benefit Factor if the parcel has a frontage along which the existing overhead utilities will be removed and access by emergency vehicles can also be blocked by downed power lines. The parcels Safety Benefit Factor is multiplied by the average adjusted parcel size within the District, 7,761 square feet, to determine the "Safety Benefit Area". For the Connection Benefit, each parcel is assigned one (1) Connection Benefit Factor if the parcel will connect to the underground system constructed as a result of this project. The parcels Connection Benefit Factor is multiplied by the average adjusted parcel area within the District, 7,761 square feet, to determine "Connection Benefit Area". Harris & Associates 15-38 City of Newport Beach March 18, 2021 Underground Utility Assessment District No. 120 (Santa Ana Avenue & Cliff Drive) Final Engineer's Report Page 14 For the View Enhancement Benefit, each parcel is assigned one (1) View Enhancement Benefit Factor if the parcel has a view of the Bay and or Pacific Ocean along, or looking down, Santa Ana Avenue that will be enhanced by the removal of the existing overhead utilities as part of this project. The parcels View Enhancement Benefit Factor is multiplied by the average adjusted parcel area within the District, 7,761 square feet, to determine "View Enhancement Benefit Area". The Assessed Benefit Area per parcel is equal to the Aesthetics Benefit Area plus the Safety Benefit Area plus the Connection Benefit Area plus the View Enhancement Benefit, divided by 4. See Appendix A for the assessment calculations for each parcel within the District. Parcel Benefit Assignment The following are the specific benefit assignment to parcels within the District as defined in the above methodology. All exceptions to the methodology are described herein. 1. Assessment No. 1. This property is deemed to receive no Improved Aesthetic Benefit or View Enhancement Benefit from the undergrounding project, as they have no direct frontage where the utility lines are proposed to be undergrounded and the utility lines being undergrounded are at the rear of the parcel. The property is considered to receive a reduced Additional Safety Benefit of approximately 50 percent as the locations of the poles and lines included in the undergrounding project may damage persons and property but would not impede access to the property. The property is considered to receive a full Connection Benefit from the undergrounding project. 2. Assessment Nos. 2-11 and 17-18: These properties are deemed to receive no Connection Benefit from the undergrounding project, as the properties' connections are located in the alleys at the rear of the parcels which are not included in this undergrounding project. These properties are considered to receive full Improved Aesthetics, Additional Safety, and View Enhancement Benefits from the undergrounding project. 3. Assessment No. 12-13 and 19: These properties are deemed to receive no Connection Benefit or View Enhancement Benefit from the undergrounding project and receive a reduced Improved Aesthetics Benefit of approximately 50 percent as these parcels will have overhead lines remaining along one of their frontages. The properties receive no Connection Benefit as these parcels are served from poles that are located in the alleys at the rear of the parcels which are not included in this undergrounding project. The properties receive no View Enhancement Benefit as these parcels do not have a view of the Bay or the Pacific Ocean that will be enhanced by the removal of the existing overhead utilities included in the undergrounding project. While Assessment No. 19 has a pole remaining along its frontage it is deemed to receive a full safety benefit as the remaining overhead utilities are telecommunication lines and are not power transmission lines. The properties are considered to receive full Additional Safety Benefits from the undergrounding project. 4. Assessment Nos. 14-16: These properties are deemed to receive no Connection Benefit or View Enhancement Benefit from the undergrounding project. The properties receive no Connection Benefit as these parcels are served from poles that are located in the alleys at the rear of the parcels which are not included in this undergrounding project. The properties receive no View Enhancement Benefit as these parcels do not have a view of the Bay or the Pacific Ocean that will be enhanced by the removal of the existing overhead utilities included in the undergrounding project. The properties are considered to receive full Improved Aesthetics and Additional Safety Benefits from the undergrounding project. Harris & Associates 15-39 City of Newport Beach March 18, 2021 Underground Utility Assessment District No. 120 (Santa Ana Avenue & Cliff Drive) Final Engineer's Report Page 15 5. Assessment No. 20: This property is deemed to receive no View Enhancement Benefit as this parcel does not have a view of the Bay or the Pacific Ocean that will be enhanced by the removal of the existing overhead utilities included in the undergrounding project. The property is considered to receive full Improved Aesthetics, Additional Safety, and Connection Benefits from the undergrounding project. 6. Assessment No. 21 and 22: These properties are deemed to receive no View Enhancement Benefit and a reduced Improved Aesthetics Benefit from this undergrounding project. The Properties receive no View Enhancement Benefit, as these parcels do not have a view of the Bay or the Pacific Ocean that will be enhanced by the removal of the existing overhead utilities included in the undergrounding project. These properties receive a reduced Improved Aesthetics Benefit of 60 percent as approximately 40 percent of the parcel is undevelopable due to the steep slope of the lot. Only the developable portion of the lot is assessed a benefit for Improved Aesthetics Benefit. This reduction is calculated by utilizing the adjusted parcel size in the Aesthetics Benefit Area calculation. The property is considered to receive full Additional Safety and Connection Benefits from the undergrounding project. 7. Assessment No. 23: This property is deemed to receive a reduced Improved Aesthetics Benefit and an increased Connection Benefit from this undergrounding project. The property receives a reduced Improved Aesthetics Benefit of approximately 60 percent as approximately 40 percent of the parcel is undevelopable due to the steep slope of the lot. Only the developable portion of the lot is assessed a benefit for Improved Aesthetics Benefit. This reduction is calculated by utilizing the adjusted parcel size in the Aesthetics Benefit Area calculation. In addition to the reduced Improved Aesthetics Benefit, this property receives an increased connection benefit of approximately 100 percent as the property has a separate connection for each of the dwelling units on the property. The property is considered to receive full Additional Safety and View Enhancement Benefits from the undergrounding project. 16MR] *Rjuv II Biel W ' ' 1J 71_Y_ [IIIA Biel 1 Each parcel will be apportioned its fair share of the construction costs based on the Assessed Benefit Area calculated for each property. Incidental Expenses and Financial Costs have been assessed to the entire Assessment District on a prorata basis relative to the total construction cost allocations. Harris & Associates 15-40 City of Newport Beach March 18, 2021 Underground Utility Assessment District No. 120 (Santa Ana Avenue & Cliff Drive) Final Engineer's Report Page 16 The individual assessment calculations are provided in Appendix A. For particulars to the Assessment Roll, reference is made to Table 1 in Part III of this report. In conclusion, it is my opinion that the assessments for the referenced Assessment District have been spread in direct accordance with the special benefits that each parcel receives from the works of improvement. DATED: March 18, 2021 /QN 4 V qr HARRIS & ASSOCIATES eat ALISON M. BOULE , P.E. � �N0. C61383 \crv�� OF C 001 m R.C.E. No. C61383 rn ASSESSMENT ENGINEER OrCITY OF NEWPORT BEACH COUNTY OF ORANGE, STATE OF CALIFORNIA Harris & Associates 15-41 City of Newport Beach March 18, 2021 Underground Utility Assessment District No. 120 (Santa Ana Avenue & Cliff Drive) Final Engineer's Report Pape 17 I, , as CITY CLERK of the CITY OF NEWPORT BEACH, CALIFORNIA do hereby certify that the foregoing Assessment, together with the Diagram attached thereto, was filed in my office on the day of , 20_. CITY CLERK CITY OF NEWPORT BEACH STATE OF CALIFORNIA I, , as CITY CLERK of the CITY OF NEWPORT BEACH, CALIFORNIA do hereby certify that the foregoing Assessment, together with the Diagram attached thereto, was preliminarily approved by the City Council of the CITY OF NEWPORT BEACH, CALIFORNIA, on the day of , 20_. CITY CLERK CITY OF NEWPORT BEACH STATE OF CALIFORNIA I, , as CITY CLERK of the CITY OF NEWPORT BEACH, CALIFORNIA do hereby certify that the foregoing Assessment, together with the Diagram attached thereto, was approved and confirmed by the City Council of said City on the day of , 20 CITY CLERK CITY OF NEWPORT BEACH STATE OF CALIFORNIA I, , as SUPERINTENDENT OF STREETS of the CITY OF NEWPORT BEACH, CALIFORNIA do hereby certify that the foregoing Assessment, together with the Diagram attached thereto, was recorded in my office on the day of , 2021. SUPERINTENDENT OF STREETS CITY OF NEWPORT BEACH STATE OF CALIFORNIA Harris & Associates 15-42 City of Newport Beach March 18, 2021 Underground Utility Assessment District No. 120 (Santa Ana Avenue & Cliff Drive) Final Engineer's Report Page 18 Part IV Annual Administrative Assessment An amount shall be added to each annual installment of the unpaid assessments to pay costs incurred by the City and not otherwise reimbursed, which result from the administration of the bonds and reserve or other related funds, all as set forth in Section 10312 of the Act. The maximum annual administrative assessment is authorized pursuant to the provisions of Section 10204(f) of the Streets and Highways Code and shall not exceed one -hundred dollars ($100.00) per parcel per year, subject to an annual increase based on the Consumer Price Index (CPI), during the preceding year ending in January, for all Urban Consumers in the Los Angeles, Riverside, and Orange County Areas. The exact amount of the administration charge will be established each year by the Superintendent of Streets. It should be expressly understood that the annual administrative assessment, as set forth above, is separate from and is in addition to the $16.00 per parcel collection fee which will be added to each annual installment pursuant to Section 8682 of the California Streets and Highways Code, and is further separate from and in addition to specific fees payable to the City in connection with (a) prepayments of assessments by property owners, (b) apportionments of assessments to reflect divisions of parcels and (c) late charges and penalties which become payable in the event of delinquency in the payment of assessment installments by December 10 and April 10 each year. The above fees and assessments (except those for prepayments and apportionments) will be collected in the same manner and in the same installments as the assessment levied to pay for the cost of the works of improvement. Properties that have paid their assessments in full will not be subject to this annual administrative assessment. Harris & Associates 15-43 City of Newport Beach March 18, 2021 Underground Utility Assessment District No. 120 (Santa Ana Avenue & Cliff Drive) Final Engineer's Report Page 19 Part V Diagram of Assessment A reduced copy of the Assessment Diagram is attached hereto. Full-sized copies of the Boundary Map and Assessment Diagram are on file in the Office of the City Clerk, of the City of Newport Beach. As required by the Act, the Assessment Diagram shows the exterior boundaries of the Assessment District and the assessment number assigned to each parcel of land corresponding to its number as it appears in the Assessment Roll contained in Part III Table 1. The Assessor's Parcel Number is also shown for each parcel as they existed at the time of the passage of the Resolution of Intention and reference is hereby made to the Assessor's Parcel Maps of the County of Orange for the boundaries and dimensions of each parcel of land. Harris & Associates 15-44 City of Newport Beach March 18, 2021 Underground Utility Assessment District No. 120 (Santa Ana Avenue & Cliff Drive) Final Engineer's Report Pape 20 e e.2 m �� am R.� € W I w DIME J e 0 p rn d 4 C) zQ N; K m m 4 6 O n rn� 6 2 O LL rn v1 Z 0 O Z Q ¢ q q� a z p p C7 ,coo Q F LL U = F 0 U Q VQ V zF'Wp V W Z w m W<�W O O U) < 0 r z 03 Q (n (nWQW CO U)ZZ Q Q WOO F N U N Q W D z w z ¢ a f -- z, can • 3ARIQ 33110 logs W lrrn O p rn d 4 m n A 6 m m 4 6 a �n 4 4 n rn� 6 2 rn rn v1 'p n� q q� y$ p p a z Harris & Associates 15-45 City of Newport Beach March 18, 2021 Underground Utility Assessment District No. 120 (Santa Ana Avenue & Cliff Drive) Final Engineer's Report Pape 21 Part VI Description of Facilities Section 10100 of the Act provides for the legislative body of any municipality to finance certain capital facilities and services within or along its streets or any public way or easement. The following is a list of proposed improvements as allowed under the Act to be installed, or improved under the provisions of the Act, including the acquisition of required right-of-way and/or property. For the general location of the improvements to be constructed reference is hereby made to the Plans and Specifications described in Part I of this report. The following improvements are proposed to be constructed and installed in the general location referred to as Assessment District No. 120. 1. Acquisition of any required easements or rights-of-way. 2. Removal of existing utility poles. 3. Removal of overhead service drops. 4. Construction of mainline underground power, telephone and cable conduit, with appurtenant manholes and pullboxes, and installation of cabling, wiring and other facilities. 5. Construction of service conduit and appurtenances. The improvements will be designed by the Southern California Edison Company, AT&T, and Spectrum. The utility companies will be responsible for inspecting the work for their facilities and the City of Newport Beach will inspect the work to ensure conformance to City standards and specifications where applicable. The City will also construct additional pavement rehabilitation as needed for the project. Once completed, the underground facilities will become the property and responsibility of Southern California Edison Company, AT&T, and Spectrum. Each owner of property located within the Assessment District will be responsible for arranging for and paying for work on his or her property necessary to connect facilities constructed by the public utilities in the public streets and alleys to the points of connection on the private property. Conversion of individual service connections on private property is not included in the work done by the Assessment District. The estimated time for completion of the undergrounding of the utilities is 36 months after the sale of bonds. Property owners will be required to provide necessary underground connections within 120 days of the completion of the underground facilities. Failure to convert individual service connections on private property may result in a recommendation to the City Council that the public utilities be directed to discontinue service to that property pursuant to Section 15.32 of the Municipal Code. Overhead facilities cannot be removed until all overhead service has been discontinued. Harris & Associates 15-46 City of Newport Beach March 18, 2021 Underground Utility Assessment District No. 120 (Santa Ana Avenue & Cliff Drive) Final Engineer's Report Paqe 22 Right -of -Way Certificate STATE OF CALIFORNIA COUNTY OF ORANGE CITY OF NEWPORT BEACH The undersigned hereby CERTIFIES UNDER PENALTY OF PERJURY that the following is all true and correct. That at all time herein mentioned, the undersigned was, and now is, the authorized representative of the duly appointed SUPERINTENDENT OF STREETS of the CITY OF NEWPORT BEACH, CALIFORNIA. That there have now been instituted proceedings under the provisions of Article XIIID of the California Constitution, and the "Municipal Improvements Act of 1913," being Division 12 of the Streets and Highways Code of the State of California, for the construction of certain public improvements in a special assessment district known and designated as ASSESSMENT DISTRICT NO. 120 (hereinafter referred to as the "Assessment District"). THE UNDERSIGNED STATES AND CERTIFIES AS FOLLOWS: All easements or right-of-way necessary for the construction and installation of the public improvements of the Assessment District either have been obtained or are in process of being obtained and will be obtained and in the possession of the affected utility company, the City, the County of Orange or the State of California prior to commencement of the construction and installation of such public improvements. EXECUTED this day of , 2021, at CITY OF NEWPORT BEACH, CALIFORNIA. SUPERINTENDENT OF STREETS CITY OF NEWPORT BEACH STATE OF CALIFORNIA Lo DAVID WEBB, PE Harris & Associates 15-47 City of Newport Beach March 18, 2021 Underground Utility Assessment District No. 120 (Santa Ana Avenue & Cliff Drive) Final Engineer's Report Paqe 23 Certificate of Completion of Environmental Proceedings STATE OF CALIFORNIA COUNTY OF ORANGE CITY OF NEWPORT BEACH The undersigned, under penalty of perjury, CERTIFIES as follows: That I am the person who authorized to prepare and process all environmental documentation as needed as it relates to the formation of the special Assessment District being formed pursuant to the provisions of the "Municipal Improvement Act of 1913" being Division 12 of the Streets and Highways Code of the State of California, said special Assessment District known and designated as UNDERGROUND UTILITY ASSESSMENT DISTRICT NO. 120 (hereinafter referred to as the "Assessment District"). 2. The specific environmental proceedings relating to this Assessment District that have been completed are as follows: CEQA compliance review: The proposed project is Categorically Exempt (Class 2) from the provisions of CEQA (replacement or reconstructions). 3. I do hereby certify that all environmental evaluation proceedings necessary for the formation of the Assessment District have been completed to my satisfaction, and that no further environmental proceedings are necessary. EXECUTED this day of , 2021, at CITY OF NEWPORT BEACH, CALIFORNIA. DAVID WEBB, P.E. CITY OF NEWPORT BEACH STATE OF CALIFORNIA Harris & Associates 15-48 City of Newport Beach Underground Utility Assessment District No. 120 (Santa Ana Avenue and Cliff Drive) Final Engineer's Report Appendix A - Assessment Calculations March 18, 2021 Appendix A - Page 1 Property Address Asmnt No. Assessor's Parcel Number Adjusted Aesthetics Aesthetics Parcel Parcel Benefit Benefit Size (SF) Size (SF) Factor Area Safety Benefit Factor Safety Benefit Area Connection Connection Benefit Benefit Factor Area View Benefit Factor View Benefit Area Assessed Benefit Area Total Construction Costs Incidental Expenses Financial Costs Total Assessment 3334 W COAST HWY 201 SANTA ANA AVE 209 SANTA ANA AVE 215 SANTA ANA AVE 217 SANTA ANA AVE 1 2 3 4 5 049-110-01 425-383-19 425-383-18 425-383-17 425-383-16 31,154 5,160 4,080 4,131 3,870 31,154 5,160 4,080 4,131 3,870 1 1 1 1 5,160 4,080 4,131 3,870 0.5 1 1 1 1 4,505 7,761 7,761 7,761 7,761 1 7,761 - 1 1 1 1 - 7,761 7,761 7,761 7,761 3,066 5,171 4,901 4,913 4,848 $ 29,138.26 $ 49,132.26 $ 46,566.66 $ 46,687.81 $ 46,067.79 $ 6,803.79 $ 11,472.39 $ 10,873.33 $ 10,901.62 $ 10,756.84 $ 2,387.29 $ 4,025.40 $ 3,815.20 $ 3,825.13 $ 3,774.33 $ 38,329.34 $ 64,630.05 $ 61,255.19 $ 61,414.56 $ 60,598.96 221 SANTA ANA AVE 6 425-383-15 4,550 4,550 1 4,550 1 7,761 1 7,761 5,018 $ 47,683.17 $ 11,134.03 $ 3,906.68 $ 62,723.88 225 SANTA ANA AVE 7 425-383-14 4,601 4,601 1 4,601 1 7,761 1 7,761 5,031 $ 47,804.33 $ 11,162.32 $ 3,916.60 $ 62,883.25 231 SANTA ANA AVE 8 425-383-13 4,601 4,601 1 4,601 1 7,761 1 7,761 5,031 $ 47,804.33 $ 11,162.32 $ 3,916.60 $ 62,883.25 233 SANTA ANA AVE 9 425-383-12 4,600 4,600 1 4,600 1 7,761 1 7,761 5,031 $ 47,801.95 $ 11,161.77 $ 3,916.41 $ 62,880.13 237 SANTA ANA AVE 10 425-383-20 4,601 4,601 1 4,601 1 7,761 1 7,761 5,031 $ 47,804.33 $ 11,162.32 $ 3,916.60 $ 62,883.25 3001 CLIFF DR 11 425-383-21 4,600 4,600 1 4,600 1 7,761 1 7,761 5,031 $ 47,801.95 $ 11,161.77 $ 3,916.41 $ 62,880.13 3011 CLIFF DR 12 425-383-10 4,601 4,601 0.5 2,301 1 7,761 2,515 $ 23,902.16 $ 5,581.16 $ 1,958.30 $ 31,441.62 3015 CLIFF DR 13 425-383-09 4,601 4,601 0.5 2,301 1 7,761 2,515 $ 23,902.16 $ 5,581.16 $ 1,958.30 $ 31,441.62 3016 CLIFF DR 14 049-101-05 6,500 6,500 1 6,500 1 7,761 3,565 $ 33,878.32 $ 7,910.60 $ 2,775.65 $ 44,564.57 3012 CLIFF DR 15 049-101-06 6,625 6,625 1 6,625 1 7,761 3,597 $ 34,175.27 $ 7,979.93 $ 2,799.98 $ 44,955.18 3008 CLIFF DR 16 049-101-07 6,625 6,625 1 6,625 1 7,761 3,597 $ 34,175.27 $ 7,979.93 $ 2,799.98 $ 44,955.18 3004 CLIFF DR 17 049-101-08 6,625 6,625 1 6,625 1 7,761 1 7,761 5,537 $ 52,612.46 $ 12,285.02 $ 4,310.53 $ 69,208.01 3000 CLIFF DR 18 049-101-09 6,625 6,625 1 6,625 1 7,761 1 7,761 5,537 $ 52,612.46 $ 12,285.02 $ 4,310.53 $ 69,208.01 2948 CLIFF DR 19 049-102-04 6.098 6.098 0.5 3.049 1 7.761 - - 2.703 $ 25.680.27 $ 5.996.35 $ 2.103.98 $ 33.780.60 Harris & Associates 15-49 i�'70% ATTACHMENT F City of Newport Beach W�`-' 'T BUDGET A1VIENDTNIENT 2020-21 BA#: 21-037 Department: Public Works Requestor: Raymund Reyes ONE TIME: M Yes ❑ No Approvals ❑ CITY MANAGER'S APPROVAL ONLY Finance Director: � � Date ❑ COUNCIL APPROVAL REQUIRED lCity Clerk: Date To increase expenditure appropriations from Assessment District #120 with an advance from General Fund ❑ from existing budget appropriations unappropriated fund balance for the engineering design work. ❑ from additional estimated revenues 1[21 from unappropriated fund balance REVENUES Fund # Org Object Project 669 66999 691010 i EXPENDITURES Fund # Org Object 669 66902 941027 !91 669 66902 _ 41005 669 66902__}941008 669 66902 941012 010 .0109991 91669 Description Increase or (Decrease) $ AD #120 - TRANSFER IN GENERAL FUND 165,000.00 Subtotal $ 165,000.00 Project Description AD #120 - AD ELECTRICAL DESIGN AD #120 - AD PHONE DESIGN _ AD #120 - AD CITY ADMINISTRATION iAD #120 - AD BOND COUNSEL GENERAL FUND INTERFUND TRANSF Increase or (Decrease) $ 75,000.00 25,000.00 50,000.00 15,000.00 165,000.00 Subtotal $ 330,000.00 FUND BALANCE Fund # Object Description Increase or (Decrease) $ 010 300000 General Fund - FUND BALANCE CONTROL (165,000.00) 669 300000 Assessment Dist #120 - FUND BALANCE CONTROL Subtotal $ (165,000.00) Fund Balance Change Required 15-50