HomeMy WebLinkAbout09 - Corporation Yard Fence Replacement Project — Notice of Completion for Contract No. 7810-1 (20F02)Q �EwPpRT
CITY OF
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<,FORN'P City Council Staff Report
May 25, 2021
Agenda Item No. 9
TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David A. Webb, Public Works Director - 949-644-3311,
dawebb@newportbeachca.gov
PREPARED BY: Tom Sandefur, Assistant City Engineer
tsandefur@newportbeachca.gov
PHONE: 949-644-3321
TITLE: Corporation Yard Fence Replacement Project — Notice of Completion
for Contract No. 7810-1 (20F02)
ABSTRACT:
On July 28, 2020, the City Council awarded Contract No. 7810 for the Corporation Yard
Fence Replacement Project to A2ZConstruct, Inc. of Rancho Santa Margarita, California.
The total contract award was $222,000.00 plus a $22,000.00 allowance for contingencies.
The required work is now complete, and staff requests the City Council accept the
completed work and close out of the contract.
RECOMMENDATION:
a) Accept the completed work and authorize the City Clerk to file a Notice of Completion
for the project;
b) Authorize the City Clerk to release the Labor and Materials Bond 65 days after the
Notice of Completion has been recorded in accordance with applicable portions of
Civil Code; and
c) Release Faithful Performance Bond one year after acceptance by the City Council.
DISCUSSION:
Overall Contract Cost/Time Summary
Awarded
Final Cost at
Contingency
Actual
% Due to
% Due to
Contract
Completion
Allowance
Contract
Directed
Unforeseen
Amount
Change
Change
Change
$222,000
$242,250
10% or less
+9.1%
9.1%
0%
Allowed Contract Time + Approved
81
Actual Time
+0
Extensions days =
Under (-) or Over (+)
9-1
Corporation Yard Fence Replacement Project —
Notice of Completion for Contract No. 7810-1 (20F02)
May 25, 2021
Page 2
Contract No. 7810-1, for the Corporation Yard Fence Replacement Project, has now been
completed to the satisfaction of the Public Works Department. A summary of the contract
construction costs is as follows:
Original Bid Amount: $222,000
Actual Cost of Bid Items Constructed: $222,000
Total Change Orders: $ 20,250
Final contract cost: $242,250
There were four change orders totaling $20,250.00. This amounted to 9.1 percent of the
original contract amount and was within the contingency allowance. The change orders
included the removal of all the Blue Gum Eucalyptus trees along Newport Boulevard as
directed by the City of Newport Beach's (City's) arborist due to the mature rooting system
being impacted by the installed anti -burrow concrete sill; installation of a higher temporary
fence for the project to provide additional security during the construction period;
modification of the storm drain outflow structure directly below the proposed double swing
gate to rectify the incorrect alignment of the existing fence and structure outside of the
City property line; and extension of time granted to complete all the additional work and
material procurement delay due to the COVID-19 pandemic.
A summary of the project schedule milestones is as follows:
Project Awarded for Construction July 30, 2020
Notice to Procure September 29, 2020
Notice to Proceed February 25, 2021
Estimated Completion Date per Baseline Schedule March 16, 2021
Contract Completion Date with Approved Extensions April 16, 2021
The procurement period was extended by 52 days due to the impact of COVID-19
pandemic and extreme weather conditions in the east that crippled the transportation
system, substantially delaying the delivery of the security fencing system. The security
fencing system was held at the Port of Virginia due to a COVID-19-related partial
shutdown mandated by the State of Virginia. This limited staff availability to process the
shipping containers. The shipment transport was then delayed by extreme weather
conditions and transport truck mechanical failure.
FISCAL IMPACT:
Funds for the construction contract were expensed from the following accounts:
Account Description
Facilities Maintenance
Trees Contract Services
Account Number
57101-980000-20F02
0108032-811017
Amount
$ 236,360
5,890
Total: $ 242,250
9-2
Corporation Yard Fence Replacement Project —
Notice of Completion for Contract No. 7810-1 (20F02)
May 25, 2021
Page 3
ENVIRONMENTAL REVIEW:
On July 28, 2021, the City Council found this project exempt from the California
Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3), of
the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has
no potential to have a significant effect on the environment.
NOTICING:
The agenda item has been noticed according to the Brown Act (72 hours in advance of
the meeting at which the City Council considers the item).
ATTACHMENT:
Attachment A — Location Map
9-3
Attachment A
LENGEND
FENCE REPLACEMENT
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CARL'S JR.
CITY OF NEWPORT BEACH
CORPORATE
YARD
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10 SCALE
CORPORATION YARD FENCE
CITY OF NEWPORT BEACH
PUBLIC WORKS DEPARTMENT
REPLACEMENT
LOCATION MAP
C-7810-1
07/28/20